>> WE'LL GO AHEAD AND CALL THIS MEETING OF THE CITY COUNCIL TO ORDER.
[DECLARATION OF A QUORUM AND CALL TO ORDER]
[00:00:04]
WE DO HAVE A QUORUM, WE ARE WITHOUT MAYOR PRO TEM TRAVIS TOWNSEND AND COUNCILMEMBER MARK GONGORA.THOSE FOLLOWING ON HOME, THE AUDIENCE IS BEHIND US, SO IT'S A STRANGE FEELING HERE.
IF EVERYONE WOULD PLEASE RISE AND FOLLOW US IN THE PLEDGE ALLEGIANCE, AND THEN PLEASE REMAIN STANDING FOR THE PRAYER.
>> LET'S BOW TOGETHER. FATHER, WE THANK YOU FOR ANOTHER DAY THAT YOU'VE GIVEN US.
FATHER, WE THANK YOU FOR THE FREEDOMS THAT WE ENJOY.
FATHER, IT ALL COMES FROM YOU AND IT'S YOUR GRACE AND GOODNESS THAT WE GET TO ENJOY DAILY.
LORD WE JUST PRAY THAT YOU WOULD GO WITH US TONIGHT, GIVE US THE WISDOM THAT WE NEED TO UNDERSTAND YOUR WILL.
FATHER, GIVE US THE WISDOM TO MAKE PRUDENT AND GODLY DECISIONS AND BE STEWARDS OF YOUR MONEY, THE FUNDS OF THIS CITY.
FATHER, WE CELEBRATE THE ACTIVITIES TONIGHT WITH THE POLICE OFFICERS AND THEIR FAMILIES.
FATHER, WE JUST THANK YOU FOR ALL THAT THEY DO FOR THE CITY, THEM, THE FIRE, EMS, ALL THE STAFF.
FATHER, THANK YOU. BLESS THEM.
KEEP US FOCUSED ON YOUR WILL, LORD.
>> I DO HAVE A REQUEST TO SPEAK.
[CITIZENS WISHING TO ADDRESS CITY COUNCIL]
MR. HASLON. CAN YOU COME UP>> MY NAME IS JOHN HASLON, CHAIRMAN OF THE VETERANS ORGANIZATIONS OF BRAZORIA COUNTY.
THIS IS JESSIE MONDRE AND TIFFANY SMALL, EVEN THOUGH SHE'S TALLER THAN ME.
[LAUGHTER] THESE ARE REPRESENTATIVES OF THE VETERANS ORGANIZATION HERE IN ANGLETON.
JESSICA REPRESENTS GEORGE WASHINGTON CARVER POST, AND TIFFANY HERE REPRESENT'S THE ANGLETON INDEPENDENT SCHOOL DISTRICT.
WE ALSO HAVE MR. BOOTH TO REPRESENT THE CITY COUNCIL, AND WE'VE GOT CHIEF ACHIEVED BY THIS VECTOR TOBACCO ALSO REPRESENTS THE PART OF THE HOST COMMITTEE IN ANGLETON.
BASICALLY WE WANTED TO COME [NOISE] BACK AFTER FIVE MONTHS OF PLANNING.
WE'RE WORKING [NOISE] ON THIS YEAR'S VETERAN'S DAY PARADE THAT'LL BE HELD ON NOVEMBER THE 11TH HERE IN ANGLETON, AND WE'LL BE CELEBRATING OUR 25TH ANNIVERSARY OF HAVING IT IN BRAZORIA COUNTY.
THERE'S A COPY IN FRONT OF EACH ONE OF YOU, OF THE LETTER THAT WE SENT OUT TO ALL THE COUNTY COMMISSIONERS, THE SCHOOL SUPERINTENDENTS, THE MAYORS OF EACH TOWN IN THE COUNTY, AND THE SCHOOL DISTRICT, ALL PEOPLE LET THEM KNOW WHERE IT'S GOING TO BE AT.
BEHIND THAT LETTER, I WANTED TO GIVE YOU A COPY SO YOU COULD SEE WHAT WE SENT OUT, I DIDN'T WANT Y'ALL TO BE BLIND.
LET PEOPLE CALL YOU AND LET YOU KNOW WHAT'S GOING ON, BEHIND IT AS A COPY OF THE APPLICATIONS THAT WE ALSO SENT OUT TO ALL THE VETERANS ORGANIZATIONS IN THE COUNTY AND ALL THE CITIES THAT THEY CAN FILL OUT TO BE PART OF THE VETERAN'S DAY PARADE.
WE HAVE BEEN WORKING ON OUR PARADE ROUTE, THIS YEAR AND IT'S GOING TO BE FROM THE CORNER OF DOWNING STREET AND WILDCAT DRIVE.
THE PARADE ROUTE IS GOING TO BE A MILE AND THREE-TENTHS LONG, WE'RE GOING TO STAY AWAY FROM THE COURTHOUSE OVER HERE BECAUSE OF ALL THE CONSTRUCTION AND EVERYTHING GOING ON.
WE DON'T WANT TO PUT NOBODY IN HARM'S WAY, SO WE DECIDED DOWNING STREET DOWN INTO WILDCAT DRIVE WOULD BE A PERFECT LOCATION TO START.
FROM THERE ALL THE WAY BACK TO THE STADIUM, THE HIGH SCHOOL, PEOPLE CAN LINE UP ON BOTH SIDES OF THE STREETS, THAT WAY THEY GOT PLENTY OF ROOM.
[NOISE] VETERANS DAY THIS YEAR IS GOING TO FALL ON A SATURDAY MORNING.
WE'RE GOING TO HAVE BREAKFAST FOR THE VETERANS, ALL THE VETERANS OF BRAZORIA COUNTY, FROM SEVEN IN THE MORNING UNTIL 9:30 THE LATEST, AND THEN EVERYBODY ELSE WILL BE COMING BACK TO WILDCAT DRIVE TO GET THEIR FLOATS AND THEIR VEHICLES ALL DECORATED AND EVERYTHING.
THE PARADE WILL START AT 11:00 AM IN THE MORNING, IT SHOULD BE COMPLETED ALL THE WAY BY 12:30, ALL THE WAY TO THE STADIUM.
THAT WILL GIVE US 30 MINUTES TO ALLOW THE HIGH SCHOOL BAND AND THE KIDS FROM ANGLETON,
[00:05:05]
BECAUSE THEY'RE GOING TO PUT IT ON THE SHOW FOR ALL THE VETERANS, AND THAT WE'LL BE GIVING OUT HOTDOGS AND BOTTLED WATER FOR ALL PEOPLE AND IT'S FREE, IT'S ALWAYS BEEN GIVEN OUT.THAT WAY THE PEOPLE HAVE SOMETHING TO EAT AND THEY COULD STICK AROUND AND WATCH.
THE PROGRAM WILL START IMMEDIATELY AT 1 O'CLOCK IN THE EVENING, IT SHOULD BE COMPLETED NO LATER THAN 3 O'CLOCK.
BY 3 O'CLOCK, 3:30, EVERYBODY SHOULD BE GONE.
WE'RE GOING TO HAVE THE MARINE DETACHMENT AND THE MILITARY ORDER OF THE PURPLE HEART, AND MILITARY MOMS AND WIVES ARE GOING TO BE PUTTING OUT FLAGS FROM WILDCAT DRIVE ALL THE WAY TO THE STADIUM ON THE SIDES OF THE STREET.
BUT THEY WON'T PUT THEM OUT UNTIL PROBABLY FRIDAY AND THEN TAKE THEM BACK DOWN ON SATURDAY EVENING.
THAT WAY PEOPLE WILL KNOW WHERE THE PARADE ROUTE IS GOING TO BE.
WE HAVE FILED PAPERWORK ALREADY FOR THE FLYBY, WE HAVE SUBMIT IT IN FEBRUARY OR MARCH THE LATEST, TO SAN ANTONIO BECAUSE THERE'S A LOT OF OTHER PEOPLE PUT THEIR FLYBYS AND WE WON'T KNOW IF WE GET IT UNTIL NOVEMBER.
THEY USUALLY CALL ME THE FIRST PART OF NOVEMBER, SAYING, YES, WE'RE COMING, NO, WE'VE GOT TOO MANY REQUESTS.
[NOISE] BUT WE HAVE TO DO THE PAPERWORK AND EVERYTHING, BY THERE TO GET IT IN.
LAST WE'VE ALSO TIGHTEN UP THE BANNERS, WE'RE TRYING TO FINISH CATCH UP ON ALL OF OUR BANNERS, BECAUSE WE'VE GOT 25 DIFFERENT BANNERS FOR EACH AND EVERY YEAR THAT IT WAS HOPEFULLY.
I HAD ASKED EVERY TOWN THAT HOSTED IN, WHICH IS ALL EIGHT OF THEM, WE'VE HAD GRAND MARSHALS FOR EACH TOWN.
I HAVE REQUESTED FOR THOSE TOWNS TO TRY TO GET A HOLD OF SOME OF THE GRAND MARSHAL THAT WE'VE HAD AND SOME OF THE TOWNS HAVE NOTIFIED ME THAT SOME OF THE GUYS THAT WEREN'T GRAND MARSHALS IN THE PAST OR TO A WAR, TWO VETERANS HAVE PASSED AWAY.
WE'RE SAD TO HEAR THAT, BUT WE'RE ALSO GLAD THAT THEY HAD AN OPPORTUNITY TO BE GRAND MARSHALS IN THEIR TOWN WHEN WE WENT THROUGH THERE.
WE HAVE ASKED CLARENCE SASSER TO BE OUR GRAND MARSHAL HERE.
I THINK WE ALSO ASKED [INAUDIBLE] THAT'S THE THING THOUGH, I HAVEN'T GOTTEN A CONFIRMATION YET TO BE OUR SPEAKER.
EVERYTHING WILL BE HELD AT THE HIGH SCHOOL STADIUM.
WE ALSO VISITED ALL THE RECRUITING STATIONS, EVEN SURFSIDE, WHICH HAS THE COAST GUARD, BUT WE ALSO HAVE TO INCLUDE THE COAST GUARD IN GALVESTON.
BECAUSE SOMETIMES WHEN WE LEAST EXPECT IT, THEY'LL SHOW UP WITH A HELICOPTER, AND ALL THAT PAPERWORK HAS TO BE FILED WAY AHEAD OF TIME BEFORE IT CAN HAPPEN.
LIKE I SAID, THEY DON'T TELL US UNTIL NOVEMBER, YES WE'RE COMING, NO OR NOT, AND I UNDERSTAND THAT.
WHEN WE STARTED ALL OF THIS IT WAS ALWAYS A GAMBLE, BUT WE'VE GOT TO PREPARE LIKE IT'S HAPPENING.
I HOPE THERE'S GOING TO BE A BUSY COMMUNITY THAT SATURDAY, NOVEMBER 11TH, BECAUSE YOU'RE GOING TO HAVE ALL THE REPRESENTATIVES COMING IN FROM OTHER TOWNS LAKE JACKSON, FREEPORT, BLUE, JOHN'S CREEK, DAMON, SWEENY, BRAZORIA, WEST COLUMBIA, GRANBURY, ANGLETON, ALTON AND [INAUDIBLE].
ANYBODY GOT ANY QUESTIONS THEY'D LIKE TO ASK ME, I'M HERE TO ANSWER YOUR QUESTIONS.
WE JUST WANTED TO COME UP AND LET YOU KNOW, WE'RE STILL HAVING OUR MEETINGS FOR THE HOST COMMITTEE, WHICH IS MADE UP OF REPRESENTATIVES FROM ANGLETON [NOISE] IS ON THE SECOND WEDNESDAY OF THE MONTH, EVERY SECOND WEDNESDAY AT 6 O'CLOCK AND IT'S ONLY FOR ONE HOUR.
THIRD WEDNESDAY OF JULY IS GOING TO BE OUR FIRST STEERING COMMITTEE MEETING, AND THESE ARE REPRESENTATIVES FROM ALL VETERANS ORGANIZATIONS IN THE COUNTY.
WE COME IN, WE UPDATE THEM JUST LIKE YOU GUYS, WE'D LET YOU KNOW WHAT'S GOING ON, AND THEN THEY GO BACK AND THEY INFORM THEIR GROUPS BACK IN THEIR TOWNS.
BUT WE'LL DO THIS ALL THE WAY TO THE END OF OCTOBER, NOVEMBER WE GOT TO GO, IT ALL TO GO.
NOW, THE PARADE IS ALWAYS RAIN OR SHINE.
THE REASON PEOPLE SAID, WHAT IF IT RAINS, WE ARE GOING TO CANCEL IT, AND I TELL THEM, WELL, I'M GOING TO TELL YOU THE WAY THAT VETERANS TOLD ME, WHEN THEY WERE SITTING IN THEIR FOXHOLE WHEN THE RAIN THEY WERE SHOOTING AT THEM STILL, SO AS FAR AS THEY'RE CONCERNED, RAIN AIN'T GOING TO STOP THEM.
IT MIGHT STOP THE BANDS OR SOMETHING ELSE, BUT THE VETERANS ARE STILL WANT TO HAVE THEIR PARADE.
>> ANY QUESTIONS THEY WOULD WANT FROM ME? JESSIE? TIFFANY?
>> I HAVE NONE BECAUSE, I THINK JUST PERUSING THIS SHEET, YOU TOUCHED ON EVERY SINGLE POINT ABOUT IT.
>> MR. SENSOR. I HOPE YOU ALL KNOW EVEN BETTER LONGER RECIPIENTS.
[00:10:06]
>> WE'RE ALSO GOING TO RECOGNIZE SOME OF THE GENTLEMEN HERE LIKE STEPHEN ROE WHO IS IN THE ARMY, HE'D BEEN DOWN HERE AND HE WAS HERE WHEN WE OPENED UP THE MEMORIAL IN FRONT OF THE COURTHOUSE AND HIS DAD, GEORGE, THEY'RE BOTH VETERANS.
GEORGE IS DAD, IS A VETERAN FROM THE COAST GUARD AND THE ARMY.
HE WENT IN WITH PEARL HARBOR STARTED AND HE'S STILL IN THERE.
HE SERVED BOTH. HE GOT OUT FROM THE COAST GUARD, WENT BACK IN THE ARMY AND GEORGE IS STILL [NOISE] [INAUDIBLE] [LAUGHTER] AND STEPHEN HAS PROVED THAT EVEN THOUGH YOU'RE FROM ANGLETON, YOU CAN GO HIGH.
HE GRADUATED FROM ANGLETON WITH THE A&M.
FROM A&M [NOISE] ARMY AND SERVES THE COUNTRY, BECAME AN OFFICER.
IN FACT, HE WAS IN CHARGE OF WEST POINT.
A LOT OF PEOPLE CAN'T BELIEVE THAT HE CAME FROM [INAUDIBLE] IT CAN HAPPEN.
IT JUST DEPENDS ON WHAT YOU WANT TO DO WITH YOUR LIFE.
IT'S BETTER TO HAVE EXAMPLES OF HOW FAR PEOPLE CAN GO.
>> SIR, I'LL JUST TELL YOU IT'S AN ARMY GUY.
I THINK HE MADE THE RAIN MAY STOP THE AIR FORCE.
[LAUGHTER] I GOT AIR FORCE GUYS, I LOVE [LAUGHTER] [INAUDIBLE]
>> WE GUYS LIKE WATER, YOUR [INAUDIBLE] [LAUGHTER]
THANK YOU FOR [INAUDIBLE] TIME THAT YOU COME UP.
>> MICHELLE, DID YOU RECEIVE ANYMORE?
>> MOVING ON TO CEREMONIAL PRESENTATIONS.
[1. The presentation of the Life Saving Award to Corporal Carlos Cobos and Officer Kevin Ramirez.]
WE'D LIKE TO GO UP BY THE FLAGS AND DO A PRESENTATION.THIS IS A PRESENTATION OF THE LIFE-SAVING AWARD TO CPL.
CARLOS COBOS AND OFFICER KEVIN RAMIREZ.
>> I'M VERY HONORED TO BE UP HERE TODAY WITH COUNCIL AND TO PRESENT THIS AWARD TO BOTH OFFICERS WHO DID A GREAT JOB AND THEN A LINE OF SERVICE, PUT THEIR LIVES IN JEOPARDY TO HELP SOMEBODY ELSE.
I'M GOING TO READ THIS AND THIS IS FROM LIEUTENANTS.
ON JUNE 24TH, 2023 AT 2:00 AM, EMERGENCY PERSONNEL WERE DISPATCHED TO MAJOR VEHICLE FIRE IN THE 2600 BLOCK OF SOUTH FRONT STREET IN ANGLETON INVOLVING A VEHICLE ON FIRE, CARLOS COBOS AND TRAINEE OFFICER KEVIN RAMIREZ ARRIVED WITH LOCATION AND OBSERVED A VEHICLE DRIVEN BY 36-YEAR-OLD FEMALE HAS STRUCK A UTILITY POLE.
IT WAS UPSIDE DOWN IN A DITCH.
CPL. COBOS BEGAN CHECKING THE VEHICLE FOR PEOPLE INSIDE WHILE OFFICER RAMIREZ WORKED ON PUTTING OUT A FIRE WITH AN EXTINGUISHER.
CPL. COBOS THEN SAW A POWER LINE BREAK NEAR THE LOCATION OF THE WRECKAGE.
AS THE FLAMES BEGAN TO BE MORE INTENSE, CARLOS COBOS CUT THE SEAT BELT OF THE DRIVER AND BOTH CPL.
COBOS, AND OFFICER RAMIREZ BEGAN PULLING THE DRIVER OUT OF THE VEHICLE.
SGT. DAVIDSON ARRIVED AND HELP PULL THE DRIVER ONTO THE ROADWAY FROM THE NOW FULLY ENGULFED VEHICLE.
THE DRIVER WAS CONSCIOUS AND SPEAKING THE PERSONNEL ON SCENE.
SHE WAS TAKING MY MEDICAL HELICOPTER TO A HOUSTON HOSPITAL FOR TREATMENT.
COBOS AND OFFICER RAMIREZ WERE TRANSPORTED TO A LOCAL HOSPITAL FOR MEDICAL TREATMENT AND LATER RELEASED.
COBOS AND OFFICER RAMIREZ DIRECTLY CONTRIBUTED TO SAVING THE LIFE OF THE DRIVER OF THE VEHICLE INVOLVED IN THIS CRASH.
I'M RECOMMENDING THAT A LIFESAVING AWARD BE CONFIRMED TO BOTH CPL.
COBOS AND OFFICER RAMIREZ FOR THEIR QUICK JUDGMENT AND HEROIC ACTIONS DURING THIS INCIDENT.
SINCERELY, LT. CAMERON PARSONS.
[APPLAUSE] WE HAVE SIGNIFICANT OF APPRECIATION THAT WE LIKE TO GIVE BOTH OF YOU.
[00:15:03]
ANYONE WOULD LIKE TO SPEAK? ANY OFFICERS, LIEUTENANT, SERGEANT, CHIEF? [NOISE]
>> WE'RE ALWAYS PROUD OF OUR OFFICERS.
UNFORTUNATELY, WE CAN'T RELEASE THE VIDEO.
HOWEVER, IF YOU DO SEE THE VIDEO, THIS VIDEO, I'M NOT A HOLLYWOOD PRODUCER, BUT WAS MADE LIKE A HOLLYWOOD MOVIE, BUT IN REAL LIFE.
THESE GUYS, BOTH OF THEM, THIS GUY, LESS THAN A MONTH WORKING FOR THE CITY AND WHAT AROMA THEIR CORPORAL.
>> WELL, FIRST AND FOREMOST I JUST WANT TO THANK GOD THAT HE USE US THAT DAY.
I THANK GOD FOR HIS [INAUDIBLE] AND THE CITY FOR THE SUPPORT WE'VE HAD EVER SINCE AND I STRONGLY BELIEVE THAT GOD WANTED US THERE.
THERE WAS A BIGGER PICTURE BEHIND THIS INCIDENT, NOT ONLY FOR US BUT FOR THE PERSON IN THAT PART.
JUST KEEP US IN YOUR PRAYERS, THE PARLIAMENT IN THE FUTURE.
>> I JUST WANT TO SAY THANK YOU FOR THE SUPPORT AND THE PRAYERS THAT WE'VE RECEIVED THROUGHOUT THE TIME AND WE WERE OBVIOUSLY OFF DUTY.
I THANK THE DEPARTMENT FOR BACKING US UP THE ENTIRE TIME THAT WE WOULD GO ON.
I'M NOT SAYING THAT IT WASN'T HARD.
AT THE TIME, WE DIDN'T THINK, WE JUST DID AND LIKE CPL.
COBOS SAID, I THANK GOD THAT WE'RE PLACED THERE AT THE RIGHT TIME, AT THE RIGHT MOMENT AND WE WERE ABLE TO HELP THAT.
>> MAYOR, IF WE COULD [BACKGROUND].
>> GENTLEMEN GOT FAMILY AND FRIENDS HERE?
>> YES. WERE THE FAMILY COME UP FOR PICTURE, PLEASE.
[BACKGROUND] I WAS SMALL IN THE BACK MAYBE.
>> ONCE AGAIN, IT'S WEIRD, BECAUSE I'M SITTING DOWN FACING AWAY FROM THE AUDIENCE, BUT I'M GOING TO TURN FOR A SECOND.
WHAT YOU PICK ME UP ON THE MIC AND I DON'T CARE.
[00:20:01]
TO THE STAFF THAT SHOWED UP, TO ALL THE OFFICERS, IT REALLY SAYS SOMETHING THAT YOU'RE THERE TO SUPPORT YOUR FELLOW OFFICER AND I KNOW HOW MUCH THAT'S IMPORTANT TO EVERY OFFICER THAT YOU ALL HAVE EACH OTHER'S EACH BACK.IT'S GREAT TO SEE ALL OF YOU HERE TONIGHT, THANK YOU ALL FOR COMING OUT TO SUPPORT THEM AND TO THE OFFICERS WHO PUT THEIR LIFE ON THE LINE, WE TAKE THAT FOR GRANTED A LOT IN THE CITY THAT AN OFFICER IS JUST DRIVING AROUND AND LOOKING FOR SOMEBODY TO GIVE A TICKET TO, BUT THAT'S NOT THE CASE.
YOU'RE THERE TO SAVE LIVES AND TO HELP PEOPLE, AND THE QUICK ACTIONS FROM YOUR TRAINING.
I THINK SHE SAID THE OTHER DAY ON SATURDAY THAT WE HAVE ONE OF THE BEST TRAINING PROGRAMS HERE IN OUR CITY AND THAT'S WHY OUR OFFICERS ARE ABLE TO DO WHAT THEY DO SO WELL BECAUSE OF THE TRAINING THAT IT TAKES FOR THEM.
I KNOW THAT THE FTO PROCESS CAN SOMETIMES BE LONG AND ARDUOUS AND IF LIKE IT'S NEVER GOING TO END.
BUT IN CASES LIKE THIS HAPPENED, AND THIS IS EXACTLY WHY IT IS, AND THANK YOU FOR ALL YOUR ACTIONS, AND WHAT YOU DO TO KEEP US SAFE EVERYDAY, [NOISE] SO THANK YOU.
[APPLAUSE] IT FEELS WEIRD MOVING ON TO THE REGULAR AGENDA TO TALK ABOUT BUDGET AFTER THAT.
[LAUGHTER] YOU'RE ALL WELCOME TO STAY FOR THE BUDGET IF YOU LIKE, [LAUGHTER] BUT THERE IS A DOOR RIGHT BEHIND US, I'M SURE YOU CAN ESCAPE.
ITEM NUMBER 2, DISCUSSION OR REVIEW OF THE FISCAL YEAR 2023-2024 BUDGET.
[2. Discussion and review of the Fiscal Year 2023-2024 Budget.]
WHO WANTS TO START US OFF TONIGHT?>> TONIGHT, I WANTED TO START WITH A RECAP OF GENERAL FUND THINGS WE TALKED ABOUT ON SATURDAY.
SOME OF THE CHANGES THAT STAFF HAS MADE OVER THE LAST TWO DAYS TRYING TO GET THINGS IN LINE, WHERE WE CAN DO SOMETHING, SO I'M GOING TO START OFF WITH JUST.
IN THE BUDGET I PRESENTED ON SATURDAY, WE INCLUDED AT A MINIMUS RATE OF 41.76 PER HUNDRED DOLLARS EVALUATION.
WE INCREASED OUR SALES TAX BY 10%.
WE INCREASED TRANSFER FROM THE WATER FUND AND WE HAD ABOUT A $600,000 SHORTFALL THAT WE WERE HAVING TO COVER, BY DOING THESE CHANGES THAT HAD BEEN DEMONSTRATE, GOT US AN EXTRA $500,000.
THAT GOT US TO THE BUDGET I PRESENTED ON SATURDAY GIVE A BALANCED.
NOW, SINCE THEN, WE'VE GONE THROUGH AND LOOKED AT THE EXPENSES THAT WERE IN THE BUDGET.
SOME OF THESE EXPENSES DID MAKES UP THE SHORTFALL, WHERE SIDEWALKS, AND $200,000, AND YOU BIND THOSE AGREEMENTS, FOR THE PDE, WE HAD $143,000 ON THEIR ECONOMIC DEVELOPMENT.
WE WERE GOING TO MOVE SOME PART OF OUR ECONOMIC DEVELOPMENT DIRECTORS SALARY TO THE GENERAL FUND.
UTILITIES ACROSS THE STREET AT THE CITY HALL LANEX OF 35,000, STREET OVERLAYS AT 50,000, FIRE DEPARTMENT AND BUILDING INSURANCE AT 29,000, AND ANNUAL SOFTWARE MAINTENANCE IN THE IT DEPARTMENT OF 26,000.
NOW, SINCE THEN, THOSE ITEMS WERE INCLUDED IN THAT BUDGET, BY PRESENTING TO YOU.
WE HAVE MOVED THE SIDEWALKS TO DECISION PACKAGE, THAT'LL BE UP TO YOU ALL TO MAKE THAT DECISION, SO THAT'S GOING TO SAVE AS $200,000 IN THE BUDGET.
WENT BACK AND THROUGH THE ANNUAL MAINTENANCE FOR THE PDE SOFTWARE,
[00:25:03]
AND WE WERE ABLE TO TRIM $23,000 OF DEBT.WE'RE NOT GOING TO MOVE THE ECONOMIC DEVELOPMENT SALARY TO THE GENERAL FUND THIS YEAR, WHICH SAVED US ABOUT $28,000.
WE REDUCED THE FUEL EXPENSE BY ABOUT $18,000 AND WE MADE SOME REVENUE ADJUSTMENTS TO TYING IN WITH TO BEING CONSISTENT WITH PRIOR YEARS.
$75,000 IS NEGATIVE ON THIS LIST, THAT'S BECAUSE THIS ACCOUNT IT'S INCORRECT, IT'S INK, REVENUE IS AT NEGATIVE NUMBER, SO THAT'S WHY IT'S ON HERE LIKE THAT.
WE WERE ALSO ABLE TO IDENTIFY SOME CHANGES IN A DEDUCTIBLES THAT CAN SAVE US $83,000.
THAT'S TAKEN OUR CURRENT DEDUCTIBLES, AND WHATEVER THEY ARE, AND GOING TO THE MAX DEDUCTIBLE.
WE DON'T HAVE TO GO TO THAT, BUT THAT'S JUST IF WE WANTED TO SAVE $83,000, THAT'S AN OPPORTUNITY THERE.
>> WELL, WE'RE GOING TO TALK ABOUT THAT ITEM RIGHT NOW.
THAT $83,000 IS WHAT THE REDUCTION IN THE CURRENT RATE OR WHAT WE WOULD BE GOING TO MINUS THE DEDUCTION? I WANT TO MAKE SURE WE'RE CLEAR ON THAT.
>> THAT THERE IS WHAT THE LEAST, THE LOWEST DEDUCTIBLE WOULD GIVE US FOR THE SAME COVERAGE.
[NOISE] BUT KEEPING IN MIND, THAT INCLUDES THINGS LIKE AUTO PHYSICAL DAMAGE AND AUTO LIABILITY, SO IF WE GO TO THAT, WE'RE GOING TO HAVE A 10,000 OR $25,000 DEDUCTIBLE.
ALMOST NOT WORTH HAVING THE COVERAGE, IF YOU TOTAL A VEHICLE, YOU'RE GOING TO PAY FOR HALF OF THAT VEHICLE.
[NOISE] IF YOU HAVE A LIABILITY CLAIM AND YOU'VE HIT SOMEONE ELSE, YOU DON'T REALLY KNOW WHAT THAT'S GOING TO ENCOMPASS.
THOSE ARE DECISIONS SUCH AS LIKE THE ERRORS AND EMISSIONS, IF WE GO TO THE MAX, WE'RE GOING TO HAVE A DEDUCTIBLE OF $100,000.
BUT THOSE ARE THE LOWEST DEDUCTIBLES AVAILABLE THAT WOULD GIVE US AN $83,000 SAVINGS.
>> BUT HOW MUCH WERE YOU INCREASING IT YEAR OVER YEAR WITHOUT CHANGING THE DEDUCTIBLE?
>> WELL, THE ONLY TIME IT INCREASED WAS LAST YEAR.
WE ACTUALLY SAVED MONEY, WE ACTUALLY HAD BETTER CLAIMS. THIS YEAR IS WHEN IT WENT UP BECAUSE IT WENT UP STATEWIDE FOR TML.
>> THIS IS A GUESS BECAUSE WE GET A MID-YEAR AND THEN EITHER IT GOES UP OR DOWN AND WE'RE JUST SWAGGERING IT WHAT IT COULD BE.
>> THAT 83,000 IS PROBABLY NOT LIKELY GOING TO BE REALIZED, YOU'RE PROBABLY GOING TO REALIZE MAYBE HALF OR LET'S SAY 75% OF IT WITH THE 25% INCREASE YEAR-OVER-YEAR IN INSURANCE.
THAT'S WHAT I'M SAYING, I'M JUST WANTED TO MAKE SURE WE UNDERSTAND THAT IT'S NOT A FULL $83,000, SO WE'RE PROBABLY GOING TO SEE AN INCREASE OF SOME SORT.
>> ONE OF OUR BIGGEST COSTS ON THE CLAIMS IS LAW ENFORCEMENT LIABILITY
>> IN THE UNKNOWN EXPENSES, WE'VE GOT MUNICIPAL JUDGES AND PROSECUTORS WHICH WILL NEGOTIATE THEIR CONTRACTS OVER THE NEXT YEAR.
WE JUST HAVE TO EITHER UNDERSTAND WE PUT SOME MONEY IN THERE FOR THAT OR WE DO A MIDYEAR BUDGET ADJUSTMENT TO ACCOUNT FOR THAT.
>> I MEAN, MY PERSONAL OPINION IS I DON'T THINK WE NEED 200,000 FOR SIDEWALKS.
I WOULD LOVE TO BUT I DON T THINK IT'S SOMETHING THAT WE CAN ACTUALLY DO THIS YEAR FOR THIS NEXT BUDGET, BUT I DON T THINK IT SHOULD BE COMPLETELY WIPED OUT BECAUSE WE DO NEED TO MAINTAIN AND IMPROVE SOME OF THE SIDEWALKS.
I WOULD LIKE TO SEE US REDUCE THAT TO 100,000 OR MAKE IT 75,000, GIVE US SOMETHING TO UTILIZE TO FIX THOSE.
>> AGAIN, WE'RE TRYING TO BE [OVERLAPPING] REDUCTIONIST AND TAKE OUT THE INCREASES TO GIVE YOU ALL THE OPTIONS FOR WHAT WE'VE TALKED ABOUT TRYING TO PUT PROJECTS BACK.
>> YEAH. WELL, WE'RE GOING TO TALK IT LATER?
>> YEAH. I MEAN, THERE WERE SOME THINGS IDENTIFIED THAT I LEFT OUT OF THE BUDGET, LIKE THE PUBLIC WORKS DEPARTMENTS' UTILITY BILLS FOR STREET LIGHTS.
I HAD TO ADD BACK $160,000, AND WORKERS COMP INSURANCE FOR THE ENTIRE GENERAL FUND IS $183,000 THAT I HAD TO ADD BACK.
[00:30:01]
OUR NET WITH THE THINGS I DEDUCTED, I JUST SHOWED YOU ON THE PREVIOUS SCREEN.AGAINST THIS, WE HAVE ABOUT $85,000 IF YOU WANT FOLLOW THAT.
NOW, IF YOU HAVE ANY QUESTIONS I'LL BE GLAD TO GO AT ANSWERING IF I CAN.
I WILL BE SENDING YOU THE SAME TYPE OF INFORMATION FROM THE WATER AND SEWER PLANT BY EMAIL TOMORROW.
I'LL BE GLAD TO ANSWER ANY QUESTIONS OR I CAN TURN IT OVER TO OTHERS.
>> HOW DO WE WANT TO DO THAT? IF COUNCIL HAS ANY QUESTIONS FROM SATURDAY'S THAT THEY DIDN'T GET ASKED OR THEY WANT TO ASK, I WOULD PREFER THAT WE DO THAT NOW BEFORE WE GO ONTO THE NEXT GROUP.
IF ANYBODY FROM COUNCIL HAS ANY QUESTIONS OVER THAT PRESENTATION PLUS ANYTHING THAT YOU JUST WANT TO TALK ABOUT ON SATURDAY'S PRESENTATIONS, NOW'S YOUR OPPORTUNITY.
>> JUST WHEN ARE WE GOING TO GET THE CORRECTIONS FOR THE UTILITY PUBLIC WORKS?
>> JOHN, DO YOU WANT TO TALK ABOUT 505?
>> YEAH, I HAVE A FEW THINGS THAT WE NEED A CLARIFICATION ON.
PHIL, I WANT TO MAKE SURE THAT WE'RE APPLES-TO-APPLES HERE.
I WENT THROUGH AND LOOKED AT THEM.
I DID SOME GRAPHICAL WORK ON MISCELLANEOUS EXPENSES.
I SEE THEY'RE INCREASING 500,000 JUST IN MISCELLANEOUS EXPENSES, THEN I'VE DOVE INTO THAT A LITTLE BIT MORE.
ONE, THE GUN PURCHASE PROGRAM, WE'VE INCREASED IT TO 45,000, AND AS I REMEMBERED IT IN THE PAST, IT WAS OFFSET FROM REVENUE.
BUT WHEN I LOOKED AT THE REVENUE LINE AND I LOOKED AT THE EXPENSE LINE, THEY DON'T TIE OFF.
WE MIGHT WANT TO GO BACK AND CHECK THE REVENUE LINE AGAIN.
I SHOW [NOISE] 15,000 IN REVENUE AS BASE FOR THE POLICE GUN DEDUCTION. IS THAT THE ACCOUNT?
>> THEN IN THE ACCOUNT FOR GUN PURCHASE PROGRAM, I HAVE 45,000 EXPENSE.
SO WE NEED TO LINE THOSE UP, AND THEN WHEN I LOOKED AT INSURANCE UNDER MISCELLANEOUS EXPENSES ACCOUNT 505, I SHOW AN INCREASE OF 68,000 IN THE MAINTENANCE DEPARTMENT, BUT I DON'T SEE AN OFFSETTING COST ANYWHERE BECAUSE THAT'S A BRAND NEW ACCOUNT, THE MAINTENANCE ACCOUNT.
I THOUGHT THAT WOULD BE MOVING FROM ONE LINE AND THE OTHER, AND I STILL SEE THAT WE'RE ACTUALLY INCREASING THE POLICE AND NON-DEPARTMENTAL ACCOUNTS MORE THAN LAST YEAR, AND ON TOP OF THAT WE HAD THIS NEW LINE OF MAINTENANCE FOR THAT.
>> THE MAINTENANCE LINE IS FOR THE BUILDING ACROSS THE STREET PLUS IN THIS CURRENT YEAR'S BUDGET, THE INSURANCE ON THIS BUILDING WAS PAID FOR OUT OF THE WATER COLLECTIONS ACCOUNT IN THE WATER FUND, AND IT'S MOVING THAT 30,000 AND OVER EXPENSE FROM THE WATER FUNDS TO THE GENERAL FUND, THAT'S MAKES UP THAT 65, $68,000.
>> [OVERLAPPING] YOU DON'T WANT TO CONTINUE DOING THAT?
>> WELL, WHEN WE MOVE ACROSS THE STREET, THE UTILITY COLLECTIONS DEPARTMENT WON'T BE IN THIS BUILDING.
>> SHOULDN'T I GET A REDUCTION OF THE WATER FUND SIDE?
>> I GUESS YOU'LL HAVE TO WALK ME THROUGH A LITTLE BIT BETTER BECAUSE YOU'RE SAYING THAT 35,000 IS WHAT'S GOING TO INCREASE NEXT YEAR IN INSURANCE ON THAT BUILDING ON THAT SIDE?
>> BUT THEN IT'S 68,000, SO A PORTION OF THAT IS ALSO GOING TO BE SOMETHING ELSE.
YOU HAVE 35,000 THAT MAKES UP THAT BUILDING, WHAT'S THE OTHER PORTION OF IT ON THE MAINTENANCE ACCOUNT?
>> THAT WE WERE PAYING OUT OF THE WATER FUND FOR THIS BUILDING HAS BEEN MOVED FROM THE WATER FUNDS TO GENERAL FUNDS.
>> WE MAY WELL LOOK AT THAT PHIL BECAUSE, [OVERLAPPING]
>> YEAH, WHEN YOU LOOK AT [OVERLAPPING]
>> WELL, BUT WHEN YOU LOOK AT OPERATIONS, SO PART OF MY SALARY IS FROM THE WATER FUND BECAUSE I DO WATER FUND STUFF.
WELL, SO PART OF MY OFFICE DOES WATER FUND STUFF, SAME WITH THE CITY SECRETARY, SAME WITH FINANCE, SAME WITH A COUPLE OF DEPARTMENTS.
[00:35:02]
WE MAY NEED ME TO LOOK AT THAT NOT JUST MOVE IT ALL OVER BUT TAKE A LOOK AT THAT NUMBER.>> I SAID CUT 50,000 OUT OF OVERLAYS AND I THINK THAT'S WHAT YOU PUT UP THERE.
>> YOU'VE GOT TO REALIZE, I THINK WE'VE TALKED ABOUT THIS DURING PUBLIC WORKS, THE COST USED TO BE $250,000 FOR 2 MILES, IT'S NOW $300,000.
IF WE DON'T INCREASE THAT OR FUND THAT SOMEHOW, WE'VE GOT OTHER OPTIONS TO SUPPLEMENT THAT, WE'RE GOING TO DO LESS THAN TWO MILES EACH YEAR.
>> WELL, WE DID INCREASE FROM '22 WAS $198,000 AND THEN WE INCREASED TO 250 THIS YEAR, AND NOW WE'RE SAYING WERE GOING TO GO UP TO 300, BUT WE WOULD KEEP CONSISTENT 250, 250.
>> BUT THAT'S WHAT THE CURRENT COUNTY CHARGES US.
>> EITHER WE TAKE 50,000 ADDITIONAL SOMEWHERE ELSE OR WE JUST DO LESS THAN TWO MILES.
>> THE OTHER THING YOU POINTED OUT, AND I LOOKED AT THE REVENUE SIDE, PHIL, IS THERE'S SOME THINGS IN THERE THAT I'M QUESTIONING AS TO THE BUILDING PERMITS ON THE REVENUE SIDE.
YOU HAVE $600,000 IN BASE, YOU HAD A BUDGET OF $700,000 THIS YEAR.
I SHOW SO FAR REALIZED 139,000, AND THAT'S IT, AND THE ESTIMATE, THERE'S ZERO.
IT'S ACCOUNT 500 ON THE REVENUE SIDE, SO WE MIGHT WANT TO TAKE THAT ONE OFF.
THEN WE HAVE THAT NEW TRAILER PARK COMING IN NEXT YEAR, I THINK, AND THERE'S TRAILER PARK PERMIT FEES, ACCOUNT 510.
WE HAVE 6,000 SET THERE, WE'VE ALREADY SURPASSED 6,000 THIS YEAR, SO THAT MIGHT BE A REVENUE SOURCE THAT WE CAN LOOK AT IN CASE. [OVERLAPPING]
>> YES, WE TALKED ABOUT PERMIT FEES, SOME OF THAT A LITTLE BIT.
>> YEAH, THE ZONING PLANNING FEES, 20,000.
WE'VE ALREADY RECOGNIZED 29,000 THIS YEAR.
>> THEY WOULD FIND A LITTLE REVENUE THERE YET.
WE'RE JUST TRYING TO BE CONSERVATIVE.
>> I WAS JUST TRYING TO FIND ANYWHERE WHERE WE COULD MAXIMIZE.
I THINK THAT'S ALL I'VE GOT AT THE MOMENT, I HAVE OTHER THINGS, BUT WE CAN TALK ABOUT THEM LATER.
COUNCIL, ANY OTHER QUESTIONS ON SATURDAY?
>> AS GUESTS, WE LET EVERYBODY PRESENT THEIR WANT LIST, THEN WE COME BACK TO THE WANT LIST LATER.
>> ONE OF THE THINGS WE'RE GIVING YOU ALL ARE SOME HOMEWORK TO DO, SO WE'RE SENDING YOU ALL THE DECISION PACKAGES.
MY RECOMMENDATION IS YOU ALL RANK THEM AND COME UP WITH WONDER WHATEVER LIST, WHETHER IT'S INCLUDED IN THE BUDGET WHERE WE FIND OTHER FUNDING ALTERNATIVES, THEN WE'VE GOT A LIST TO WORK OFF OF AND WE CAN MAKE RECOMMENDATIONS AND SELECT.
>> THAT E-MAIL WENT OUT JUST A FEW MINUTES AGO, SO YOU'LL HAVE IT.
>> IT'S NOT NECESSARILY FOR DECISION TONIGHT, IT'S JUST TO START THE PROCESS.
>> GOOD EVENING, MAYOR AND COUNCIL, THIS IS MY FIRST TIME.
I DIDN'T PREPARE A NARRATIVE, BUT WHILE PHILLIP IS PULLING UP THE ACCOUNTS FOR DEVELOPMENT SERVICES, I JUST WANTED TO JUST SPEAK BRIEFLY ABOUT THE DEPARTMENT IN TERMS OF WHAT WE'VE DONE IN TERMS OF ENHANCEMENTS SINCE THE LAST DIRECT IN MY [INAUDIBLE] WHAT WE'VE BEEN WORKING ON IS ENHANCING THE INDOOR FRONT DOOR PROCESS IN TERMS OF HOW WE BRING IN DEVELOPMENT.
THE DAWG MEETING PROCESS HAS BEEN ENHANCED.
WE'VE MADE THE MEETINGS MORE INFORMATIVE IN TERMS OF A COMPLETE INCLUSION OF THE VARIOUS DEPARTMENTS, WHO WILL BE TOUCHING THOSE PROJECTS, GETTING THE INFORMATION TO THE DEVELOPERS FROM A-Z IN TERMS OF HOW WE'LL PROCESS THE DEVELOPMENT. [OVERLAPPING]
>> EXCUSE ME. ONCE AGAIN, ATTORNEY, DO YOU UNDERSTAND DAWG?
>> YES. WE HAVE THE DEVELOPMENT, YES.
>> [BACKGROUND] THAT PRE-DEVELOPMENT MEETING, I THINK IS ESSENTIAL FOR SOME OF THE SUCCESSFUL PROJECTS.
ONE OTHER THING WE'RE WORKING ON AND COUNCIL HAD THE ABILITY TO LOOK
[00:40:04]
AT THE NEW SOFTWARE THAT WAS PRESENTED TO YOU THAT WE HAVE NOT GONE LIVE WITH, WHICH IS CALLED MYGOV ONLINE.IT'S A TOOL THAT WILL HELP US BETTER MANAGE I THINK THE DEVELOPMENT PROCESS FROM A FEE PERSPECTIVE.
WE CURRENTLY WORKING ON THE NEW FEE COMPREHENSIVE STUDY, WHICH WILL ALLOW US TO COMPARE OURSELVES TO THE MARKET IN TERMS OF WHAT OUR SURROUNDING COMMUNITIES ARE CHARGING FOR THESE DEVELOPMENT, REVIEW PROCESS.
NOW I WILL SAY COMPARED TO OTHER MUNICIPALITIES I'VE WORKED IN, THE FEES HERE ARE VERY LOW AND ALSO THE FEE STRUCTURE IS NOT VERY CLEAR.
SO WHAT'S HAPPENING IS, A LOT OF OUR PLANNING FEES ARE BASED ON A DEPOSIT AND THEN YOU'RE SUPPOSED TO GO IN THE BACKGROUND AND DO SOME POWER UP WORK IN TERMS OF THIRD PARTY REVIEWS.
THEN AGAINST THOSE DEPOSITS SHOULD BE ADDITIONAL INVOICES SENT TO THE DEVELOPERS.
SO WE'RE GOING IN AND LOOKING AT PREVIOUS PROJECTS TO SEE WHAT OUTSTANDING INVOICES ARE OUT THERE, SO WE WILL SEE, I THINK, AN INCREASE IN OUR REVENUES IN TERMS OF WHAT'S BEING COLLECTED AND WE'LL BE WORKING WITH FINANCE TO BETTER THAT.
THE NEW SOFTWARE WILL ALLOW US TO HAVE AN INSTRUMENT THAT WILL SPEAK WITH EN-CO, WHICH IS THE FINANCING SOFTWARE, AND THEN WE'LL BE ABLE TO GIVE YOU BETTER REPORTS ON THE REVENUE SIDE, THOSE ARE JUST SOME OF THE BACKGROUND THINGS.
THE HOLDUP ON THE SOFTWARE WAS THE MERE FACT THAT WE HAVE TO GO IN AND PULL OUT THE OLD DATA FROM WHAT'S CALLED BLUEPRINTS, OUR CURRENT SOFTWARE.
WE FINALLY GOT THE DATA AND THEN WE'RE WORKING WITH THE SOFTWARE DEVELOPER IN TERMS OF THE WORKFLOW.
WE FEEL CONFIDENT THAT WE CAN GET EVERYTHING TO THEM WITHIN THE NEXT 30 DAYS, AND HOPEFULLY, WE'RE STILL IN THE CONTRACT.
WE HOPE TO GO LIVE REAL SOON WITH THAT SOFTWARE, AND IT WILL BE A GOOD TOOL THAT WE CAN SPEAK TO THE DEVELOPMENT COMMUNITY FROM AN ONLINE BASIS, PAYMENTS, AND ALSO WHERE THEY CAN GO IN AND MANAGE THEIR REVIEWS.
I JUST SAID ALL OF THAT JUST TO GIVE YOU A LITTLE INTRODUCTION IN TERMS OF WHAT WE'RE PROPOSING AS A DEPARTMENT.
ON THE EXPENDITURE SIDE, I THINK A GOOD APPROACH WOULD BE TO START WITH THE LINE ITEMS, I THINK THAT SHOW ANY MODIFICATIONS OR CHANGE AND THEN GIVE YOU SOME EXPLANATION OF THOSE ACCOUNTS.
I'LL DO MY BEST WITH PHIL TO WORK THROUGH THAT.
IF YOU WANT TO START WITH THE 200 NUMBERS, PHIL? UNLESS IT'S SOME QUESTIONS ABOVE, I THINK THAT'S MORE OUT OF MY PAY GRADE, IT MAY BE MORE HR, BUT WE'RE RELYING HEAVY ON I THINK A LOT OF THE BENEFITS THAT WOULD BE ADJUSTED IN TERMS OF SALARIES AND WHAT HAVE YOU.
MOST OF OUR INSPECTORS AND SOME OF MANAGEMENT, WE DO GET A PHONE THAT ALLOWANCE AND WHAT HAVE YOU, SO YOU WILL SEE NO CHANGES, I THINK, IN THOSE ITEMS. IN TERMS OF APPAREL, THAT PARTICULAR ACCOUNT SHOWED A SLIGHT INCREASE DUE TO THE FACT THAT OUR INSPECTORS ON THE HEALTH SIDE ARE ALL NEW.
WE'VE BEEN TRYING TO EQUIP THEM WITH THE NECESSARY TOOLS TO DO THEIR JOBS, SO YOU'LL SEE NEEDS FOR, I THINK THEY GET MAYBE ONE PAIR OF PANTS AND BOOTS WITHIN THEIR GEAR, AND THAT WOULD COVER I THINK ALL OF THOSE ITEMS FROM AN APPAREL STANDPOINT.
UNDER 205 AND 210, OFFICE SUPPLIES, AND JUST STOP ME IF I GO TOO FAST.
WHAT WE'RE NOTICING UNDER OFFICE SUPPLIES, JUST A SLIGHT INCREASE TO COVER THOSE NECESSARY ITEMS FOR THE DEPARTMENT TO DO TYPICAL HEALTH INSPECTIONS.
WE HAVE A LOT OF THINGS SUCH AS PRINTING BOOK CERTIFICATES, TAGS, AND NOTICES, THOSE PARTICULAR ITEMS. SOME OF THE INCREASES LOOK MAJOR, SUCH AS VEHICLE SUPPLIES, BUT THAT'S ESSENTIALLY TO TAKE CARE OF THE OLDER VEHICLES THAT ARE AGED AND THEY REQUIRE SOME MAINTENANCE, SO THAT ACCOUNT ONLY INCREASE IT LIKE $2,000 FROM LAST YEAR.
>> WOULDN'T THAT BE REPAIRS AND MAINTENANCE VEHICLES?
>> I'M SORRY, WOULD YOU REPEAT THAT?
>> I SAID IF YOU HAVE AGING VEHICLES THAT YOU'RE TRYING TO FIX OR MAINTAIN, THAT WOULD BE REPAIRS AND MAINTENANCE, NOT SUPPLIES, TECHNICALLY.
>> HERE GOES SUPPLIES, IT'S JUST COVERED.
>> BECAUSE THE REASON WHY I SAID THAT IS BECAUSE UNDER REPAIRS AND MAINTENANCE VEHICLES, YOU HAD A BUDGET OF $3,000, YOU SPENT NEGATIVE $16.
YOUR ESTIMATE TO FINISH THIS YEAR IS ZERO AND YOUR ESTIMATE ANOTHER $3,000.
[00:45:04]
BUT THEN YOU'RE ALSO GOING UP ON YOUR VEHICLE SUPPLIES AS WELL.THAT'S WHY I'M ASKING THAT QUESTION.
>> RIGHT. SOME OF THE ITEMS LISTED MIGHT BE MORE MAINTENANCE RELATED, BUT IF THEY HAVE TO BUY UPGRADED EQUIPMENT SUCH AS STEPS ON SOME OF THE NEWER VEHICLES.
SOMETIMES WE RUN INTO THAT, BUT WE CAN LINK THAT OVER TO MAINTENANCE IF YOU SEE IT THERE.
THAT'S SOMETHING WE CAN CLARIFY, PHIL, MAKE NOTE OF.
WE CAN MERGE THOSE ON A MAINTENANCE.
ANY OTHER QUESTIONS ON VEHICLES? OFFICE SUPPLIES THAT CERTIFIED MAILINGS AND MATERIALS FOR CORRESPONDENCE THAT REMAINS THE SAME.
POSTAGE AND PUBLICATIONS, I THINK OUR STANDARD FOR THE DEPARTMENT IN TERMS OF WHAT WE'RE REQUIRED BY LAW IN TERMS OF PUBLICIZING IN WORKING WITH THE NEWSPAPER TO MAKE SURE THAT THE ADS ARE POSTED ACCORDINGLY, THOSE THINGS REMAIN THE SAME, WE DON'T SEE A NEED TO INCREASE THOSE ACCOUNTS.
SOFTWARE AND TECHNOLOGY COVERS WHAT I JUST DISCUSSED WOULD BE THE SOFTWARE THAT WAS APPROVE IN LAST YEAR'S BUDGET.
WE ARE HOPING THAT THIS WOULD COVER THE TRANSITION FROM BLUEPRINTS TO THE NEW SOFTWARE.
I'VE LISTED THAT DETAIL IN WHICH YOU MAY NOT SEE IN YOUR ATTACHMENTS, BUT I THINK IT'LL BE WITHIN THE NARRATIVE OF THE DOCUMENT.
MY GOVERNMENT WAS ON CONTRACT.
BASICALLY, WHAT IT DOES IS IT INTEGRATES CREDIT CARD PROCESSING AND MAINTENANCE A MONTHLY FEE OF $829, SO WE'RE LOOKING AT ABOUT $10,000 ANNUALLY FOR THE NEW SOFTWARE.
ALSO TO INTEGRATE THE NEW SOFTWARE, WE'RE HOPING THAT ALL OF THE INSPECTORS WILL BE GIVEN IPADS AND THE EQUIPMENT OUT IN THE FIELD.
THAT WOULD HELP THEM TO NOT ONLY GO OUT AND WORK ON EACH PERMIT, BUT TO PROCESS IT, RESULTING TO INSPECTIONS MIGRATING INTO THE SYSTEM WHERE THE CONTRACT THAT'S GOING TO LIVELY SEE WHAT THEIR RESULTS ARE, PASS OR FAIL.
THEN THIS WOULD BE UPGRADES OF COMPUTERS FOR THE DEPARTMENT, SO THAT TOTALED THE 20,000 ON THAT ACCOUNT.
THEN WE'LL PROBABLY MOVED TO IT.
I'M SURE IN THE LONG RUN IN TERMS OF SOFTWARE AND TECHNOLOGY, BUT I WANTED TO MAKE SURE WE COVERED THAT.
>> YOUR SOFTWARE WE HAVE RIGHT NOW, BUT WE DON'T SHOW ANY EXPENSE THAT WE BOUGHT IT THIS YEAR?
>> THE BLUEPRINTS IS UNDER CONTRACT ALSO WHEN IT IS PAID UP FOR THE CURRENT PERIOD.
>> BUT WE DON'T SHOW ANYTHING FOR THIS YEAR.
IT'S SHOWING A ZERO FOR THIS YEAR.
>> IN TERMS OF WHAT'S BEEN PAID?
>> I THINK THAT HAS TO DO WITH ENCODE.
WE CAN FIGURE OUT WHERE IT WAS CODED.
>> WE HAVE REFINING WITH ENCODE AND BLUEPRINTS, THEY DON'T SPEAK TO ONE ANOTHER THE WAY WE WOULD LOOK LIKE, BUT THE EXPENDITURE DID HAPPEN SINCE I'VE BEEN HERE.
>> DO YOU KNOW WHEN THAT EXPENDITURE HAPPENED?
>> I WOULD SAY WITHIN THE LAST 4-5 MONTHS TO BE EXACT.
I DO RECALL, BECAUSE WE HELD IT UP, BECAUSE WE WERE HOPING THEY HAVE MY GOVERNMENT BY THEN.
>> BECAUSE YOU SAID IT WAS APPROVED IN THIS BUDGET, BUT I DON'T SEE THE LINE THAT APPROVED IT IN THIS BUDGET [OVERLAPPING] SEE THAT TO.
>> THAT WOULD 2022. ARE YOU TALKING ABOUT MY [INAUDIBLE] [OVERLAPPING].
>> YEAH. YOU SAID IT WAS ALREADY APPROVED, BUT WE DON'T SEE A LINE ON THEM FOR IT.
>> YES, IT IS IN THE BUDGET, IT WAS A PART OF THEIR PRESENTATION, BUT I'LL HAVE TO TRACK THEIR ACCOUNTANT NUMBER.
BUT WE DO HAVE A CONTRACT THAT'S BEEN SIGNED AND EXECUTED.
WE HAVE A COPY OF IT. THOSE COSTS ARE WITHIN THE CONTRACT.
>> THIS IS FOR YOU, BUT IT'S ALSO FOR ALL DEPARTMENTS.
IT'S A SOFTWARE THAT NOW WE'RE GOING TO PAY A MAINTENANCE FEE FOR, YOU SAID IT'S $10,000.
>> WHAT THEY DO IS THEY PUT US IN THE BRACKET IN TERMS OF THE CONTRACT IS BASED ON THE NUMBER OF PERMIT IT'S A PROCESS.
SO WHEN I SAY MAINTENANCE, IT'S BASICALLY THE COSTS FOR HAVING THE SOFTWARE.
>> YEAH. YOU HAVE AN ANNUAL CONTRACT, SERVICE CONTRACT.
THE BIGGER QUESTION IS, HOW MUCH ARE WE SPENDING IN ANNUAL CONTRACTS NOW FOR SOFTWARE THAT WE'VE IMPLEMENTED? BECAUSE IT SEEMS THAT IT'S GROWING AND IT'S STARTING TO BECOME,
[00:50:06]
AS WE ADOPT MORE AND MORE TECHNOLOGY IS GETTING TO BE A HIGHER COST.IT'LL BE JUST BE NICE TO KNOW HOW MUCH THAT IS [NOISE].
>> YEAH. BECAUSE IT'S BURIED IN THESE NUMBERS, SO IT'S NOT EASY TO PULL OUT, SO I CAN'T REALLY SEE IT GOING THROUGH THESE NUMBERS.
>> THIS ISN'T PICKING AT MICHAEL, THIS IS JUST A GENERAL OVERVIEW?
>> RIGHT, WE ARE HAVING A GENERAL OVERVIEW.
>> I AGREE BECAUSE I MEAN, THAT'S SOMETHING THAT WE PAY WITH HUNDREDS OF THOUSANDS OF DOLLARS.
>> I THINK IT'S 26,000, ANYONE?
>> I ECHO WHAT YOU HAVE TO SAY MAYOR, AND TALK ABOUT WE'RE GOING TO IMPROVE OUR OPERATIONS WITH THOSE GREAT SOFTWARE, AND THEN WE GET A HAMMERED WITH LICENSING FEE, THE MAINTENANCE FEES, YADA, YADA, YADA FEES.
THIS IS SOME OF THE SOFTWARES USED FOR PERMITTING PEOPLE TO BUILD HOMES, MAKE CONSTRUCTION, WE'LL JUST ADD IT TO THEIR PERMIT FEE.
I MEAN, IT'S JUST A COST OF DOING BUSINESS.
>> AS PART OF THE PERMIT REVIEW PROCESS IS LOCATE WHAT OTHER ORGANIZATIONS FOR PAY, BECAUSE THAT'S WHAT PAYS THE PARAMETERS AND THEN WE GOT TO PAY FOR ALL THE SOFTWARE AND ALL THE ADMINS STAFF BEHIND THAT.
>> TECHNOLOGY IS GREAT, BUT IT SEEMS LIKE THE TECHNOLOGY PEOPLE REALIZE THEY LET YOU GATHER MORE AND YOU'RE GOING TO PAY THESE FEES OR YOU'RE GOING TO.
I THINK AS I WORK WITH FINANCE AND WE FIND TUNE OF THE DETAIL ON THE REVENUE VERSUS THE EXPENSE SIDE AND WE CAN GO THROUGH THE COMPREHENSIVE THESE STUDY YOU'LL GET TO SEE THE DELIVERY OF SERVICES, THE COST ON THE SEE SIDE IN THOSE REVIEWS, COMPARES TO THE SEES AND THEN YOU'LL BE ABLE TO SEE WHERE ARE WE MISSING OUT ON A LOT OF REVENUE THAT WOULD TAKE CARE OF THOSE TYPE OF EXPENSES WHERE IT'S JUSTIFIABLE.
ALSO IN THOSE ACCOUNTS, I'VE ALSO MENTIONED SOME DETAIL ON POSSIBILITY TO EXPEDITE THE REVIEWER, THE DEVELOPER PAYS FOR THAT AFTER CHOICE, IF THEY WANTED EXPEDITED REVIEWS, A LOT OF CITIES DO THAT.
THAT'S BASICALLY BUDGET NEUTRAL, BECAUSE IT PAYS FOR ITSELF, IT'S A PART OF THAT PERMIT FEE, AND IT'S IN THE FEE STRUCTURE.
YOU'LL SEE THAT ROLLOUT IN THE FEE STUDY.
>> NEXT ACCOUNT AS YOU TALKED ABOUT VEHICLES AND THOSE EXPENDITURES, WE WILL MAKE SURE THE MAINTENANCE IS IN THE PROPER CONSOLIDATED ACCOUNT TO DEAL [NOISE] WITH, BUT WE HAD NO OTHER INCREASES ON THAT SIDE.
>> WELL, I GUESS IT BEGS THE QUESTION, CAN YOU CONSOLIDATE? THE SUPPLIES AND THE EQUIPMENT TOGETHER FOR THE SAME COST OF THAT 3,000 BECAUSE YOU'RE NOT SPENDING IT NOW.
>> WE HAVE SOME CURRENT THINGS WE'RE DOING THIS YEAR AND WE'LL WORK WITH FINANCE TO SEE HOW WE CAN BALANCE OUT AND FINISH OUT THE YEAR IN THIS FISCAL YEAR AND MAYBE FOR NEXT YEAR AS WE ROLL IN THE NEW VEHICLES THAT REPLACE OLD VEHICLES, WE MAY NOT SEE A NEED FOR SOME OF THE REPAIRS.
>> WE HAVE TWO TRUCKS THAT ARE VERY OLD.
I MEAN, REPLACING AIR CONDITIONING AND TRYING TO DO A WHOLE HAULING IN OLD VEHICLE LIKE THAT, IT'S NOT FEASIBLE.
>> DON'T YOU HAVE NEW VEHICLES ORDERED?
>> YES. THEY ARE CURRENTLY BEING TURNED OVER, YES.
>> THIS SEEMS THAT THERE'S AN OPPORTUNITY FOR SAVINGS THERE.
>> ON SOME OF OUR ACCOUNTS YOU WILL SEE A NEGATIVE PERCENTAGE SUCH AS 310, WHEREAS KYLE GET A LOT OF THE MAINTENANCE OR LOT OF THOSE THINGS WERE ROLLED OVER INTO DEVELOPMENT SERVICES.
THE BRAND PROJECT AS WE MENTIONED [NOISE] EARLIER IS DESCRIBED HERE AND THOSE THINGS ARE BEING MOVED OVER TO FACILITIES.
>> YES, WE MOVED THAT ACCOUNT OVER TO JOHN [INAUDIBLE] SO HE'S GOT THAT RESPONSIBLY AND THE FUNDING FOR THE BUILDING.
>> IS IT THEIR MAINTENANCE DEPARTMENT?
>> THAT WOULD BE ANYTHING THAT WOULD BE RANDOM BUILDING AND MAINTENANCE.
BUT OTHER THAN THAT, [INAUDIBLE] FOUR OR FIVE REMAINS FLATS.
THERE'S AN ACCOUNT PROFESSIONAL FEES THAT YOU SEE THERE AND THAT IT COVERS OUR ENGINEERING SERVICES, THIRD-PARTY CONTRACTOR FEES FOR PLOTTING A PLAN REVIEW.
[00:55:12]
OTHER THAN THAT, THERE IS A COUNTY ENGINEERING FEE STRUCTURE.I'VE BEEN WORKING WITH FINANCE.
WHAT WE HAVE IS THE NEW COUNTY BUILDING UNDER CONSTRUCTION.
CONSTRUCTION WILL RESERVE DEPOSIT ESCROW ACCOUNTS IN WHICH SOME OF THOSE INSPECTIONS AND ENGINEERING REVIEW FEES COME OUT OF THAT FUND.
I THINK ONCE THE PROJECT COMPLETES, WE'LL CLOSE THAT ACCOUNT NOW.
MOVING SWIFTLY THROUGH ATTORNEY FEES, THERE'S NO CHANGES THERE IN TERMS OF WHAT DEVELOPMENT SERVICES PUTS OUT.
AS YOU KNOW, WE DO A NUMBER OF DEVELOPMENT AGREEMENTS NOW AND WORK WITH LEGAL THROUGH A LOT OF THOSE ITEMS. WE'RE TRYING TO MAKE SURE FOR THE LARGER PROJECTS SUCH AS [INAUDIBLE] WE DON'T MAKE THE MISTAKE OF NOT COLLECTING THE DEPOSITS AGAINST THE EXPENDITURE WHICH IT'S IN OUR FEE STRUCTURE IN WHICH THEY'RE SUPPOSED TO PAY FOR SOME OF THOSE LEGAL REVIEWS.
YOU'LL SEE A BETTER HANDLE OF THOSE PARTICULAR ACCOUNTS.
ANY QUESTIONS SO FAR? OTHER THAN THAT NEXT ACCOUNT DUES AND SUBSCRIPTIONS.
I THINK THE DESCRIPTION OF THAT ACCOUNT, BUT WITH THE BUILDING DEPARTMENT, WE HAVE A NUMBER OF CERTIFICATIONS THAT ARE COVERED.
MY CERTIFICATION, APA, AICP, AND OUR FOOD HANDLERS ARE ALL NOW CERTIFIED WITH THE STATE, SO WE HAVE A LOT OF THIS THAT, COME BACK UP FOR RE-CERTIFICATION, AND THEN THERE'S A LOT OF TRAINING.
I THINK THAT'S A PART OF THAT PARTICULAR ACCOUNT STAYS FLAT IN 36, 38.
AND THEN THERE'S TRAVEL TRAINING, WHICH WAS BUDGETED LAST YEAR.
I THINK AT 17,938, WE'RE DROPPING THAT TO 15,000.
IN THE NARRATIVE, YOU WILL SEE THE DETAILS IN TERMS OF WHAT THAT COVERS, THAT ALLOWS US TO HOLD THOSE CERTIFICATIONS, I MENTIONED.
THERE ARE CONFERENCES THAT WE ATTEND SUCH AS THE APA, AMERICAN PLANNING ASSOCIATION, THE TML CONFERENCE.
THERE'S TRAINING UNDER THE BUILDING DEPARTMENT WHICH COVERS A LOT OF THEIR TRAINING AND CLASSES TO MAINTAIN CERTIFICATIONS, WE'RE HOPING TO AT LEAST GET A COUPLE OF CFM, WHICH CERTIFIED FLOOD MANAGER WITHIN THE DEPARTMENT THAT HELPS US FROM A BUILDING DEPARTMENT BECAUSE THERE'S CERTAIN PARTS OF THE PERMIT PROCESS THAT WE HAVE TO MAKE SURE WE STAY COMPLIANCE WITH FEMA IT HELPS US ON OUR COMMUNITY RATING SYSTEM AS WELL.
WE'LL BE WORKING WITH HDR TO ENHANCE WHAT THEY HAVE ON THE CFM SIDE.
BUT I USED TO BE A CFM IN ARKANSAS.
I'LL MAKE SURE THAT I CARRY THAT OVER INTO TEXAS AS WELL.
THERE'S A DECREASE OF 16, I THINK WE'RE SEEING THE IN THAT ACCOUNT ON THE EXPENSE SIDE.
OTHER THAN THAT, LET'S SEE, FOOD HANDLING, THOSE THINGS THEY FLED IN TERMS OF WHAT'S REQUIRED.
WE'RE HOPING TO ENHANCE THE PROCESS FOR RESTAURANTS IN TERMS OF THE PROCESS, WE'RE CALLING THE OTHER CLEAN RESTAURANT AWARD, IN WHICH NOT ONLY DO THE SCORES OF A AND B GET RECOGNIZED, BUT THIS WOULD ALLOW THEM TO COME BEFORE COUNCIL WOULD RECOGNIZE THEM.
IT'S GOOD ADVERTISING FOR THEM, BUT IT ENCOURAGES THEM TO MAINTAIN A BETTER GRADE LEVEL.
NOWADAYS, WE HAVE THE HEALTH INSPECTORS ALL CERTIFIED.
THEY'RE WORKING DILIGENTLY TO GET THOSE SCORES ALL OF CURRENT.
WE'RE ALMOST THERE, BUT NOT QUITE 100%.
YOU'LL SEE AN IMPROVEMENT ON THAT LEVEL.
MAJOR DECREASE A LOT OF OUR PAPER SCANNING IS COMPLETE NOW.
WE DO STILL HAVE PAPER, SOME PAPER WE HAVE TO MAINTAIN.
THERE'LL BE SOME MINOR SCANNING.
I THINK WE'RE KEEPING $2,500 IN THAT ACCOUNT FOR EXPENDITURES.
>> HAVE WE SPENT MONEY THIS YEAR? WE HAD A BUDGET OF $10,000.
[01:00:01]
>> I DON'T KNOW EXACTLY [NOISE] IN THE SCANNING WAS DONE, BUT IT WAS DONE PRIOR TO MY GETTING HERE.
>> WE KNOW THAT THEY [OVERLAPPING]
>> IT'S JUST BEEN A WORK IN PROGRESS.
>> WE DON'T REALLY HAVE THE TIME SET.
WE JUST DON'T HAVE MUCH RIGHT NOW.
WE MIGHT DO JUST LIKE [INAUDIBLE] SAID, WE MIGHT HAVE A COUPLE OF THOUSAND DOLLARS OR JUST TO WRITE DOWN.
>> ANY EVENTUALLY WILL DO IT IN-HOUSE.
WE DO HAVE SOME EQUIPMENT IT'S NOT THE BEST, BUT WE CAN DO SOME SCANNING WITH THE NEW SOFTWARE IT'LL BE TOTALLY DIGITAL CAPABILITY, SO IT'LL DECREASE A LOT OF PAPER.
>> DO YOU HAVE A QUESTION? MOVING RIGHT ALONG, CONTRACT LABOR, COVERS, MOWING.
WE'RE MOVING SOME THINGS THAT WERE IN THAT ACCOUNT SUCH AS ANIMAL CONTROL FOR SOME REASON WHAT'S IN OUR BUDGET, THE CUSTODIAL SERVICES, WE'LL MOVE ON OVER TO FACILITIES AS WELL.
[NOISE] OTHER THAN THAT, IN THAT PARTICULAR ACCOUNT THAT WOULD COVER PLAN REVIEW, BUILDING INSPECTIONS IF WE HAD A NEED TO DO THIRD-PARTY INSPECTIONS AND THEN FOR PROPERTY ABATEMENT, AND JUST IN CASE WE HAVE TO ABATE SOME PROPERTIES FROM CODE, NUISANCE PERSPECTIVE.
ANY QUESTIONS ON THAT? THERE'S NO INCREASE IN THAT ACCOUNT.
>> CONTRACT LABOR, SPELLED THAT OUT AGAIN? IT'S CUSTODIAL STAFF HERE AND WHAT ELSE?
>> WELL, THAT GOT MOVED TO FACILITIES BUT IN TERMS OF THE DEPARTMENT, WHAT WILL REMAIN ON THE CONTRACT LABOR WOULD BE WHEN WE HIRE SOMEONE TO ABATE.
THAT WOULD BE MODELING WHAT HAVE YOU OR ANY CODE ENFORCEMENT, NUISANCE ABATEMENT.
>> THEORETICALLY THAT SHOULD BE OFFSET WITH REVENUE, RIGHT?
>> IT'S EVENTUALLY SOMETIMES A LIEN, SOMETIMES THEY OPT TO DO WITH IT, PAY FOR IT OF A HEAD OR WHAT HAVE YOU.
>> BUT IT SHOULD BE OFFSET IN THE LONG RUN.
>> MAYBE THE 20-YEAR LONG RUN.
>> [LAUGHTER] WELL, THE WAY PROPERTIES ARE GETTING BOUGHT UP NOWADAYS, DIDN'T HAVE A FEW YEARS.
BECAUSE THIS CONTRACT LABOR WHAT I WAS GOING AFTER IS THIS THE CONTRACT LABOR THAT WE USE FOR EXTRA PEOPLE TO PERMIT OR TO HELP US WITH SO MANY SUBDIVISIONS?
>> AS I SAID, [NOISE] IT WOULD COVER A THIRD PARTY INSPECTIONS OR REVIEWS AT THE TIME IF WE GET AN INFLUX OF LARGE DEVELOPMENTS.
>> BUT THAT GOES UNDER CONTRACT LABOR?
>> PHIL, I WOULD THINK IT SHOULD BE ON THE CONTRACT LABOR.
PROFESSIONAL SERVICES OR FEES USUALLY ARE PEOPLE LIKE HDR THAT WE RETAIN, I THINK A REGULAR BASIS WITH.
>> [INAUDIBLE] THE HDR OR [INAUDIBLE] CONTRACT LABOR
>> WHAT I'M AFTER IS MAKING SURE THAT THE REVENUE TIES BACK, THAT WE SHOULD BE GETTING PAID BACK FOR THAT FROM THE DEVELOPER BECAUSE THAT WAS SOMETHING WE AGREED TO BACK IN 2020, I BELIEVE IT WAS, THAT WE WOULD SUPPLEMENT OUR STAFF WITH SOMEBODY ELSE TO GET THAT DONE, BUT WE WOULD GET PAID BACK FROM THE DEVELOPER ON THAT.
>> [OVERLAPPING] START THE COMPREHENSIVE FEE STUDY.
>> I'D LIKE FOR US TO GO BACK UP LINE 415, PLEASE.
>> YOUR PROFESSIONAL FEES, ASSUMING THAT MOST OF THESE ARE ENGINEERING RELATED FEES, REVIEWING SUBDIVISION PLATS AND CONSTRUCTION DRAWINGS, IS THAT WHAT THIS IS?
>> THAT WOULD BE ANYTHING RELATED TO ENGINEERING PURPOSES.
SOMETIMES IT MAY BE SOMETHING ABOUT THE REQUEST OF COUNSEL OR THE CITY MANAGER AS IT RELATES TO GIS OR ANY KIND OF CONTRACTUAL TYPE SERVICES THAT WE UTILIZE THEM FOR, BUT IT DOES COVER THEIR DAY-TO-DAY REVIEWS ON ITEMS ABOUT THE CITY.
[01:05:01]
>> WELL, HERE'S WHERE I'M GOING, WHATEVER FEES ARE ASSOCIATED WITH REVIEWING THE NEXT SECTION OF THE XYZ SUBDIVISION, THAT DIDN'T COME OUT OF THE CITY'S POCKET.
THAT'S THE DEVELOPER GETS TO FUND THAT.
HE WANTS TO DEVELOP, FINE, BUT HE NEEDS TO KNOW WHAT HIS FEES ARE GOING TO BE, HIS, HER, THEIR FEES ARE GOING TO BE.
IF THEY CAN'T GET IT RIGHT AND CAN'T GET IT SUBMITTED CORRECTLY AND HAVE TO COME BACK TWO OR THREE TIMES, YOU PAY THE EXTRA.
BUT WE'RE WELCOMING THE DEVELOPMENTS IN THE TOWN, BUT I DON'T WANT TO PAY THE FEES FOR THE DEVELOPERS, THEIR ENGINEERING, THEIR SURVEYING, YADA YADA YADA, OTHER FEES ASSOCIATED WITH THEM DEVELOPING.
THOSE FEES SHOULD COME OUT OF THEM.
SO YOU'VE GOT $400,000 HERE, SOME OF THAT MAY BE BECAUSE JUST IN-HOUSE PROFESSIONAL FEES RELATED TO DEVELOPMENT AND ATTORNEY FEES ALSO.
>> THOSE FEES SHOULD BE RECOUPED ON DEVELOPER SIDE.
>> WELL, I MENTIONED IT EARLIER WITH THE OLD SOFTWARE, BLUEPRINTS, AND ENCODE, THEY'RE NOT SPEAKING TO ONE ANOTHER.
AS THEY WERE BRINGING IN FEES, NO ONE'S DOING THAT BACKGROUND INFORMATION, SO WE'RE WORKING ON RECOUPING THOSE INVOICES THROUGH WHAT YOU JUST SAID.
UNFORTUNATELY, A PERMIT FEE WHEN YOU READ THE APPLICATION CURRENTLY, IT'S $250 FOR THE ENGINEERING FEE DEPOSIT.
>> WHY THAT SIGN UP? I HAVE NO IDEA BECAUSE WE ALREADY KNOW IT'S GOING TO BE THOUSANDS OF DOLLARS PERSONALLY MENTIONED.
THOSE UPFRONT FEES ARE VERY VERY LOW AND PEOPLE NOT REALIZING YOU HAVE THE BACKTRACKS AND MORE INVOICES OUT AS WE'RE GETTING THE REVIEWS.
WE'RE TRYING TO IMPROVE THEIR PAPERWORK IN OUR CODING THINGS, AND YOU'LL SEE THOSE FEES RECOUPED.
THE CITY IS NOT PAYING THAT AMOUNT THAT YOU SEE HERE, BUT WE HAVE THE BUDGET IT ON THE EXPENSE SIDE TO MAKE SURE WE CONTINUE TO PAY THOSE PROFESSIONAL FEES, BUT RECOUP THEM AS WE GO THROUGH THE REVENUE SIDE.
>> THAT'S RIGHT AT LEAST, THAT'S THE PROBLEM THOUGH.
THE REVENUES AND THE EXPENSES, WE'RE NOT GETTING PAID BACK.
AT LEAST THAT'S WHAT I'M SEEING IN HERE.
>> BUT, SIR, JUST SO YOU UNDERSTAND, SOME OF THESE EXPENSES WHEN WE ASK HDR TO GO ON ENGINEER, SAN FELIPE OR CHEVY CHASE, THAT'S WHERE THEY'RE COMING FROM.
WE ONLY HAVE TWO PROFESSIONAL FEE ACCOUNTS; ONE'S IN MINE AND THE OTHER'S IN DEVELOPMENT SERVICES.
WE DON'T HAVE PROFESSIONAL FEES IN PUBLIC WORKS.
ALL THESE OTHER PROJECTS THAT WE'RE DOING THAT REQUIRE ENGINEERING, SOMETIMES I DIRECT THEM TO COME OUT ODYSSEUS ACCOUNT BECAUSE WE'RE JUST TRYING TO [OVERLAPPING].
>> WELL, THAT'S LEGITIMATE COST.
>> BUT THOSE DON'T RECOUP, WE DON'T GET REVENUE FOR THAT. WE PAY FOR THAT.
AGAIN, EVERY TIME WE ASK HDR TO DO SOMETHING, IT'S COME OUT OF ONE OF THOSE TWO AND SOME GENERATE FROM OUR REVENUE.
>> ANOTHER ACCOUNT THAT I MENTIONED EARLIER IS THE DEPOSIT AGAINST THE EXPENDITURES.
EVEN THAT ACCOUNT, IT STARTS AT 25,000, BUT AS WE INCREASE WITH THE ASHLAND HOURS THAT ARE BEING BUILT LEGALLY OR BY HDR, WE HAVE TO GO BACK TO THEM AND ENFORCE THEM TO INCREASE THEIR DEPOSIT AMOUNT.
HOPEFULLY, WE'LL SEE SOME INCREASE IN REVENUES THAT WORK WITH FIELD AND FINANCE.
>> ARE WE CAUGHT UP ON ALL THE FEES THAT THE EXISTING OR ONGOING SUBDIVISIONS, ARE THEY ALL CLEAR?
>> NO, SIR, AND WE'RE BEEN WORKING ON IT.
>> [OVERLAPPING] WELL, LET'S JUST STOP ISSUING PERMITS AND ALSO DIVISIONS AND THEN DECIDE WE PAY THE BUILDING OF THE HOUSE, THEY CAN PAY THE FEES.
>> WELL, I THINK THE PROBLEM IS SOMETIMES THERE'S A 30 DAYS LAG.
>> YOU'LL NEED MORE THAN 30 DAYS.
>> HDR DOES THEIR REVIEWS AND THEN THEY SEND US AN INVOICE.
>> [OVERLAPPING] WHAT I'M TALKING ABOUT, THAT'S WAY ON DOWN THE ROAD.
>> EXACTLY. EVEN THOSE, WE'RE WORKING ON, SEEING WHAT WAS DONE BY MY PREDECESSORS TO MAKE SURE THEY'RE OUTSTANDING INVOICES, WE'LL MAKE SURE THOSE GO OUT.
>> WELL, AS I STATED, WE'RE DOING THE BACKGROUND SEARCHES TO MAKE SURE WE LINE UP THE EXPENDITURES VERSUS THE REVIEWS.
UNFORTUNATELY, BECAUSE OF THE EXISTING SOFTWARE, THE CODES, IT'S LIKE DOING RESEARCH, WE LITERALLY HAVE A SPREADSHEET OPEN AT A DESKTOP, WE'RE COMPARING THE INFANT BOOK ALL THE WAY THROUGH THE WHOLE PROCESS,
[01:10:02]
AND TRYING TO MATCH THOSE UP WITH THE FINANCE RECORDS.STAFF IS MEETING WITH FINANCE ON A REGULAR BASIS, THEY'LL AGREE, AND THEN WE'RE MAKING SURE THOSE ACCOUNTS MATCH UP.
>> WE HAVE ACCOUNTS FOR EVERY ONE OF THESE SUBDIVISIONS.
WHY ARE WE NOT CODING IT THERE?
MANAGEMENT OF THE BUDGET THAT WAS DONE PREVIOUSLY.
>> [OVERLAPPING] IT WORKS. YOU CAN CLEARLY SEE THE COSTS FOR EACH ONE OF THOSE SUBDIVISIONS AT A TIME.
>> I DON'T KNOW WHY WE DON'T GO BACK TO THAT.
THAT WAY IT'S CLEAR, YOU KNOW HOW MUCH IS IN EACH SUBDIVISION.
>> THAT'S WHY WE BROKE IT UP THAT WAY, IS TO ACCOUNT FOR THOSE COSTS.
>> INSTEAD OF LUMPING IN PROFESSIONAL FEES THEN TRYING TO FIGURE IT OUT LATER.
BECAUSE I AGREE, AS AN ACCOUNTANT, IT'S TOUGH WHEN THE DEPARTMENT WANTS THEIR LINE ITEM.
YOU HAVE TO GO INTO THEIR ACCOUNT AND FIGURE OUT WHAT GOES TO WHAT.
>> WHEREAS PUTTING AN ACCOUNT TOGETHER, YOU CLEAR.
>> YEAH, THE VERY LAST ONE UNDER SERVICES.
>> IS THAT DILAPIDATED STRUCTURES, THAT AMOUNT?
>> YES. THAT WOULD BE IN CASE THERE'S A HOUSE THAT'S DECLARED THAT NEEDS TO BE TORN DOWN.
THOSE ARE FEES THAT WE HOPE TO RECOUP IN THE LONG RUN, AS WELL THROUGH THE LIEN PROCESS.
>> WE HAVE ONE THAT I THINK THAT WAS, THEY WENT THROUGH THE PROCESS IT'S CURRENTLY ON THE BOOKS TO BE REMOVED.
>> WE'RE WORKING WITH LEGAL TO THE FINISHING PROCESS TO GET THAT THING TORN DOWN.
[OVERLAPPING] WE HAD TWO THAT THEY ACTUALLY ARE DOING THE REPAIRS.
WE'VE BEEN UPDATING YOU ON THOSE AND WE'LL KEEP [OVERLAPPING].
>> ONE WAS THEY MOVE BY THEMSELVES.
BUT THE QUESTION IS, YOU PUT IN $20,000 ON THERE AND I KNOW $20,000 IS ONLY GOING TO NEED YOU ONE HOUSE SOMETIMES.
>> THOSE ARE KIND OF ANTICIPATED NEXT YEAR.
>> DO YOU HAVE ANYTHING ON THE HORIZON THAT NECESSITATES THIS RIGHT NOW THOUGH?
>> FOR THIS CURRENT BUDGET? [OVERLAPPING]
>> BECAUSE THE TIME THAT IT TAKES TO GET ONE OF THESE DECLARED NUISANCE AND THEY GET TORN DOWN.
IT'S GOING TO TAKE PROBABLY 9-12 MONTHS TO GET TAKEN DOWN.
SO IF YOU DON'T HAVE ANYTHING ON THE HORIZON NOW, MOST LIKELY YOU'RE NOT GOING TO SPEND THIS EITHER?
>> YEAH, I DON'T THINK SO THIS YEAR.
>> IF IT'S A FIRE OR SOMETHING, IT'S PROBABLY GOING TO BE AN INSURANCE CLAIM AND SOMEBODY'S GOING TO TAKE CARE OF THAT.
WE'RE TALKING ABOUT SOMETHING THAT'S FORCED ON OUR HAND TO DEMO.
I DON'T KNOW, I WOULD JUST LOOK AT IT CLOSELY.
IF YOU'RE NOT GOING TO SPEND IT AND $20,000 CAN GO SOMEWHERE ELSE.
>> THAT'S ONE OF THOSE ACCOUNTS WHERE, YOU DON'T KNOW IF SOMETHING IS GOING TO BE DECLARED A NUISANCE, IF YOU WANT TO DO ONE A YEAR, PLAN FOR IT.
WE CAN ZERO OUT THAT EXPENDITURE, BUT IF THE NEED ARISES, JUST WE WOULD HAVE TO COME BACK TO COUNCIL.
>> RIGHT. WE CAN DO THAT AND DO A BUDGET MEMO.
>> RIGHT. WE WOULD HAVE TO AMEND THE BUDGET.
>> YEAH. THAT WOULD BE SOME PROBABLY FUN BALANCE OR SOMETHING IF YOU HAVE ONE, MOST LIKELY YOU WON'T.
>> THAT'S ONE EXPENDITURES WE CAN ZERO OUT AT THIS TIME.
THAT'S THE ONLY THING WE JUST TAKE A RISK, IT'S JUST AN INSURANCE OF YOU HAVING THE MONEY AVAILABLE.
>> THAT BEING [INAUDIBLE] LAST ITEM.
THERE IS ONE ACCOUNT THAT THE INCREASE OF 300,000, YOU MIGHT SEE THAT IN OUR DEVELOPMENT PACKAGE.
[NOISE] THAT WOULD BE TO UPDATE THE COMPREHENSIVE PLAN AND ALSO TO LOOK AT OUR BUILDING CODES.
TO STUDY THOSE THINGS, TO SEE IF THERE IS A NUMBER ONE I NEED TO INCREASE THE CODE YEAR, BECAUSE WE HAD 2015 ON MOST OF OUR BUILDING CODES AND VARIOUS CODES.
THIS PARTICULAR GRANT THAT WE'RE APPLYING FOR WOULD BE A BUDGET NEUTRAL ITEM.
WE'RE JUST PUTTING IN THE 300,000 THAT WOULD TAKE CARE OF BOTH THE COMPREHENSIVE PLAN, LAND USE PLAN UPDATE, HOUSING STUDY, AND ALSO A LOOK AT OUR BUILDING CODE.
IS BASED ON DISASTER RECOVERY.
IT MAY BE SOME TRIGGERING ON SOME OF THE THINGS THAT WE CAN DO TO MAKE US SAFE FROM DISASTERS, SUCH AS HURRICANES, OR WIND OR ODOR, [NOISE] FLOODING AND WHAT HAVE WE. [OVERLAPPING] I'M SORRY.
>> DO YOU FEEL PRETTY CONFIDENT THAT YOU CAN GET THIS?
>> WE FEEL CONFIDENT WE CAN GET THE GRANT.
IT'S MONEY SITTING THERE THAT'S BEEN ON THE BOOKS FOR ABOUT TWO YEARS IN WHICH THEY HAVE NOT GOTTEN A LOT OF ATTRACTION FROM THE VARIOUS CITIES SO WE'VE BEEN URGED TO APPLY.
[01:15:03]
I'VE GOING INTO BOARD [OVERLAPPING]>> THE FOLKS FROM GLO TELL US THAT THEY'RE NOT GETTING APPLICATIONS FOR THIS MONEY.
>> [OVERLAPPING] YOU NEED A POSTAGE STAMP? [LAUGHTER] [OVERLAPPING] [INAUDIBLE] AT THE HOUSE IF YOU NEED THE POSTAGE, YOU KNOW A POSTAGE STAMP RIGHT? [LAUGHTER]
>> WE HAVE SOMEONE AT THE GLO WHO WILL HOLD OUR HANDS THROUGH THE PROCESS AND WE'RE GOING TO GUN THE FREE OF SERVICE TO GET THE APPLICATION.
WE WILL COME BEFORE YOU AND REQUEST PERMISSION TO APPLY [OVERLAPPING].
>> YOU GOT PERMISSION, GO AHEAD AND DO IT. [LAUGHTER].
>> IT WILL TAKE CARE OF US GETTING [OVERLAPPING].
>> IT DON'T COST ANYTHING, GO TO TOWN.
>> I THINK [INAUDIBLE] SAID HE DRIVE THE APPLICATION.
>> I THINK I'VE RUN THROUGH MOST OF THE ACCOUNTS THAT HAD CHANGES BEFORE YOU.
>> AND THERE'S SOMETHINGS THAT I DIDN'T REALIZE WOULD NEED TO GO BACK AND [NOISE] GET SOME CLARITY AND MOVE SOME ACCOUNTS AROUND.
>> OTIS, I'M NOT PICKING ON YOU, BUT I WANT TO FIRST TELL YOU, GREAT JOB ON THE BUDGET THIS YEAR.
>> YOUR BUDGET THIS YEAR JUST BEEN A LITTLE UNDER $1.2 MILLION AND YOUR ESTIMATED SPEND IS $836,000.
YOU'LL BE CONTRIBUTING TO THE BUDGET SURPLUS FOR THIS YEAR TO GO TO FUND BALANCE THAT MAY BE ABLE TO HELP US THROUGH THIS YEAR.
>> HOPEFULLY SUMMARIZED AND SO WE CAN TAKE CARE OF THIS FISCAL YEAR WE MIGHT GIVE YOU BETTER NUMBERS BY THE BEGINNING OF THIS PROCESS.
>> WELL, YOU DO HAVE A BUDGET NEXT YEAR, LITTLE OVER ONE MILLION, AND IF WE CARVE OUT THAT $23,000 THAT I WAS THINKING, IT PUTS YOU AT $980,000.
RIGHT NOW YOU'RE AT 12% YEAR OVER YEAR.
SO THAT'LL PROBABLY PUT YOU WHAT 9,10 SOMEWHERE THERE.
THANK YOU FOR COMING ON THE BUDGET THIS YEAR.
>> THANK YOU, AND WE HOPE TO GIVE YOU BETTER NUMBERS ON THE REVENUE, EXACT NUMBERS FOR THIS YEAR.
>> NO, I'LL JUST SAY A THANK YOU AS WELL.
I KNOW WE WERE PROUD OF YOU THERE, BUT FROM MY PERSPECTIVE, YOU KNOW THE BUDGET'S TIGHT AND WE'RE TALKING FINANCES.
I KNOW IT'S A SMALL TOWN AND YOU'RE DOING THE BEST YOU CAN, SO I APPRECIATE IT.
IT'S NOT OVERLOOKED JUST BECAUSE WE'RE ASKING, PROBABLY QUESTIONS.
>> THANK YOU. WE TRIED TO DO A LOT WITH LESS. THANK YOU.
TONIGHT, I'M GOING TO GO OVER THREE THINGS.
[NOISE] ECONOMIC DEVELOPMENTS, FUND FOR WHICH IS HOTEL, MOTEL, AND BEND 11, WHICH IS COMMUNITY EVENTS.
WE'LL START WITH ECONOMIC DEVELOPMENT.
I HAVE IT AS PAGE 25, I DON'T KNOW IF THAT'S YOUR SAME PAGE NUMBER.
[NOISE] THERE ARE NO CHANGES IN THIS FUND.
I BELIEVE PHIL PREFACED EVERYTHING WITH SETTING THE CHANGE THAT WE WERE GOING TO MAKE HAS BEEN ALTERED, SO THIS IS FLAT.
JOHN, DID YOU HAVE A QUESTION?
>> YES. Q IS BACK IN FILL ON WHAT CHANGE YOU MADE HERE BECAUSE I STILL SHOW YOU UP $33,000 THIS YEAR OR IN THE NEXT BUDGET.
>> TO EXPLAIN, WHEN I TOOK ON THE ROLE OF [OVERLAPPING] ECONOMIC DEVELOPMENT IN 2016, WE FUNDED MY SALARY 25% OUT OF ECONOMIC DEVELOPMENT, 75% OUT OF FUND 4.
WE WERE GOING TO TRY TO NAVIGATE TOWARDS A 50, 50 SPLIT THIS YEAR AND IT'S JUST NOT GOING TO WORK OUT THIS YEAR.
THAT'S WHY WE MOVED THAT BACK OUT.
>> THAT'S THE ONE. I REMEMBER WHAT YOU'RE TALKING ABOUT.
THE REASON WHY I WAS LOOKING, I WAS REMEMBERING WAS IT 26 YOU SHOWED UP THERE EARLIER? IT WAS 26,000, 27,000 AND THIS HAD 33, BUT I'M GUESSING INSURANCE AND OTHER THINGS INCREASE, SO IT MAKES SENSE. THAT HAS PUT YOU FLAT.
[01:20:01]
>> WELL, MARTHA, BEFORE YOU MOVE ON.
IT SHOWS YOU FLAT TO THE BUDGET THIS YEAR.
BUT YOU'RE ALSO, JUST LIKE OTIS, GOING TO BE DOWN $50,000 ALMOST YEAR OVER YEAR OR ACTUAL VERSUS ESTIMATE FOR THIS YEAR BUT YOU'RE GOING RIGHT BACK UP TO THE SAME NUMBER THAT YOU DID THIS YEAR. BUT YOU GOING TO NEED ALL THAT?
>> LET'S TALK ABOUT THAT. THE MAIN DIFFERENCE IS GOING TO BE IN LEGAL AND PROFESSIONAL SERVICES.
IF YOU REMEMBER, WE HAD THE CONVERSATION LAST YEAR AT THIS TIME ABOUT ANY ECONOMIC DEVELOPMENT INITIATIVES.
IF WE HAD TO HIRE SOMEBODY TO BRING INDUSTRIAL DOWN OR TO HELP US WITH RECRUITMENT, AND WE HAD TALKED ABOUT MIKE BARNES, YOU REMEMBER THAT CONVERSATION ABOUT MIKE BARNES? WE HAVE HIM ON RETAINER, BUT HE HAS ALSO TAKEN A POSITION AS EITHER A CITY MANAGER OR AN ECONOMIC DEVELOPMENT PERSON IN ANOTHER TOWN SO WE'RE NOT PAYING HIM. [OVERLAPPING]
>> THAT'S WHY WE'RE NOT SEEING THAT.
IT DOESN'T MEAN THAT'S NOT SOMETHING THAT'S STILL ON THE RADAR AND THAT WE'RE NOT TALKING ABOUT AND THINKING ABOUT, IT'S JUST THAT'S WHY YOU SEE THE EXTRA INCOME THIS YEAR.
>> MISS, DO YOU HAVE ANOTHER STRATEGY FOR?
>> WHEN I WAS VICE CSC, I TALKED WITH A CONSULTANT THAT HAD A LONG CONVERSATION ABOUT A TOWN THAT HE HELPED.
I WANT TO USE WORDS. IF YOU WANT ME TO GO INTO MORE DETAIL, I WILL.
BUT IT'S BASICALLY TAKING A PLOT OF LAND AND INSTEAD OF IT JUST BEING A ONESIE, TWOSIE, SOMEBODY COMING IN WITH THE CHICK-FIL-A OR THIS OR THAT, THEY HELP THIS SMALL TOWN THAT WAS PROBABLY NOT SOMEBODY THAT EVERYBODY WAS FLOCKING TO, PUT TOGETHER A PACKAGE FOR AN ANCHOR SHOPPING CENTER WITH A TARGET, AND RESTAURANTS, AND A GROCERY STORE, AND ALL OF THAT.
CHRIS AND I HAVE TALKED ABOUT THAT FROM THE PERSPECTIVE OF THIS WOULD BE A GREAT OPPORTUNITY FOR THIS LITTLE POT OF MONEY TO LOOK AT THE POSSIBILITY OF GETTING IN FRONT OF THOSE PEOPLE TO TRY TO PUT TOGETHER AN ANCHOR PROJECT ON THE CORRIDOR AND REALLY WORK ON CREATING SOMETHING, IF YOU WILL, INSTEAD OF JUST SAYING, HEY, WOULD YOU CONSIDER ANGLETON? REALLY TRYING TO PUT TOGETHER A PLAN FOR SOME OF THESE BIGGER PARCELS OF LAND.
>> WHAT DO YOU CONSIDER THE CORRIDOR, MAKE SURE WE'RE ON THE SAME PAGE?
>> THE 288 CORRIDOR, 2523, ALL OF THE LAND THERE ARE BIG PARCELS, 69 ACRES, BOTH SIDES OF THE ROAD THERE.
YOU STILL HAVE ALL OF THAT LAND FOR DEVELOPMENT NORTH OF LA CASONA.
THAT'S WHY WE WOULD ADVOCATE LEAVING IT FLAT AND KEEPING THAT IN THERE.
IT'S NOT MUCH MONEY, BUT IT WOULD BE ENOUGH TO HELP US GET SOMEBODY TO THE TABLE.
>> SAME THING AS MIKE BARNES GO OUT FOR A CONTRACTOR?
>> HE WOULD GO ADVOCATE TOGETHER, [OVERLAPPING] I GUESS A PLAN AND ADVOCATE TO PRESENT TO A GROUP?
>> THAT WOULD BE A SUFFICIENT FEE?
>> WHEN I TALKED TO THIS PERSON IT WAS PROBABLY IN THE NEIGHBORHOOD OF 45,000.
IT WAS ABOUT THE EXACTLY THE SAME AS WHAT WE WERE TALKING ABOUT WITH MIKE BARNES.
40,000, 50,000 DEPENDING ON HOW LONG YOU CONTRACTED AND WHAT YOU NEEDED HIM FOR.
THEY DIDN'T COME IN AND DO COMMUNITY [INAUDIBLE] AND THINGS LIKE THAT TO FIND OUT, WHAT IS IT THAT YOU WANT.
CHRIS AND I ARE TALKING MORE SPECIFIC, HEY, NOW WE WANT TO LOOK AT THIS CORRIDOR.
WE WANT TO FIGURE OUT HOW WE CAN PUT SOMETHING TOGETHER FOR THIS 69 ACRES AND REALLY WORK ON A PROJECT FOR A SPECIFIC PIECE OF LAND.
>> ARE YOU PRIVY TO TELL US WHAT 69 ACRES YOU'RE TALKING ABOUT?
>> FOR EXAMPLE, THEY'RE ON BOTH SIDES OF THE ROAD,
BUT THE SAME LAND OWNER OWNS BOTH OF THE CORNERS THERE 523 AND 38.\>> SOUTH?
>> THEY COME IN TWO IN THE COUNTY?
>> YEAH. IT'S LARGE ENOUGH FOR HOTEL, GROCERY, RESTAURANTS, TARGET, THERE'S A LOT OF PROPERTY. [OVERLAPPING]
>> WAFFLE HOUSE. YOU CAN PUT TOGETHER A DEAL IF YOU GOT IT TOGETHER.
IT'S SOMETHING WE'VE BEEN TALKING ABOUT.
[01:25:04]
THAT'S WHY I WOULD ADVOCATE FOR THAT TO STAY THERE AS A POTENTIAL.>> BUT IT DIDN'T COME AS A DECISION PACKAGE.
IT CAME IN AS KEEPING IT IN THERE?
>> WELL, WE WERE TOLD TO ONLY DO A DECISION PACKAGE IF WE WERE CHANGING, IF WE WERE NOT KEEPING IT FLAT.
>> THE PHILOSOPHY OF MARTHA CUPBOARD IS MIKE BARNES IS STILL OUT THERE IF HE CHUCKS SOMETHING OUR WAY, YOU GOT TO HAVE SOME FUNDING TO PAY FOR THAT?
>> I THOUGHT YOU WERE SAYING MIKE BARNES IS IN THE WIND, LIKE HE'S GONE.
[OVERLAPPING] WE JUST DON'T HAVE HIM ON RETAINER TO PAY HIM FOR US.
>> BECAUSE IT CONFUSES ME BECAUSE I THOUGHT YOU WERE SAYING BY HIM TAKING A JOB IN OTHER ECONOMIC DEVELOPMENT, THAT CREATES SOME CONFLICT OF INTERESTS [OVERLAPPING] FOR HIM TO JUST SEND SOMETHING OUR WAY.
>> NO, THAT'S JUST THE REASON I TOLD YOU THAT STORY WAS JUST SO YOU WOULD KNOW WHY THERE WAS MONEY THIS YEAR.
WE TALKED ABOUT THAT AND HE WOULD BE ON RETAINER, BUT WE'RE NOT HAVING TO PAY HIM.
>> WE'RE NOT PAYING FOR SERVICES HE'S NOT PROVIDED, AND HE SAID, "HEY, NORMALLY I WOULD HAVE CHARGE YOU TO HAVE THE SERVICE AND GO DO THIS." HE SAID, "BUT I'M NOT ABLE TO DO THAT FOR YOU ALL, SO I'M NOT GOING TO CHARGE YOU ALL, BUT I'M WILLING TO, IF OPPORTUNITIES ARISE AND SOMEONE WANTS TO GO SOUTH, I'M GOING TO PUSH ANGLETON." THEN WE PAY HIM NOT 40,000 BUT SOME FEE.
>> WAS THERE ANYTHING ELSE, JOHN? NO. [INAUDIBLE] .
[NOISE] THE REVENUES YOU'VE SEEN IN MY REPORTS, WE'RE WORKING WITH SOME OF THE DELINQUENT HOTELS.
WE ACTUALLY HAVE LEGAL WORKING ON A LETTER FOR ONE OF OUR HOTELS THAT'S IN ARREARS TO TAKE ACTION AND TRY TO MOVE THAT FORWARD.
COUNCIL TOOK ACTION IN POST-COVID OR DURING COVID TO DO A DEFERMENT OF PAYMENTS.
WE DO HAVE A HOTEL THAT HAS NOT PAID SINCE 2020.
>> THE SAME ONE THAT WENT UP FOR SALE?
MR. ROBERTS, WHEN YOU HEAR THE TERM HOT FUNDS, THAT'S HOTEL OCCUPANCY TAX FUNDS, THAT'S THE 7% THAT THE PATRONS PAY TO THE HOTEL WHEN THEY STAY AT THE HOTEL.
THAT'S THE REVENUES THAT YOU SEE THAT WOULD COME IN QUARTERLY FROM THOSE SEVEN HOTELS THAT WE HAVE IN ANGLETON, HOTEL-MOTELS.
AS FAR AS THEY DO AUDITS ON THE HOTEL EVERY COUPLE OF YEARS, WE GET TO KNOW WHETHER THEY'RE PAYING, NOT PAYING, PAYING THE RIGHT AMOUNT, ALL THOSE KIND OF THINGS.
I THINK IT'S PAID OFF FOR US THAT WE HAVE GOOD ACCOUNTING.
OBVIOUSLY, THIS ONE HOTEL IS NOT PAYING ANYTHING, BUT THAT THE REST OF THEM ARE.
ONE OF THEM WAS BEHIND 10,000.
THEY GOT IDENTIFIED AND THEY'VE SINCE PAID.
>> [INAUDIBLE] JUST SOLD. YOU SEE THAT THEY'RE MAKING IMPROVEMENTS NOW, IT LOOKS FANTASTIC.
WHEN THE NEW OWNER PURCHASES, THEY HAVE TO PAY THE DELINQUENT TAXES.
>> THAT'S WHAT I WAS GOING TO ASK.
>> ALL OF THAT IS TAKEN CARE OF, THEY ARE NOT IN ARREARS.
>> IT'S NOT MUCH OF A CHOICE NOW HERE.
>> FIRE TRUCK IN THE DRIVEWAY.
>> PUT COP CARS [OVERLAPPING].
TALKING ABOUT THE HOTEL-MOTEL FUND, WE'RE SUPPLEMENTING THE FUND RESERVE FOR THIS ACCOUNT.
WE'RE TRANSFERRING FROM FUND BALANCE IN THE REVENUES TO MAKE UP THE ADDITIONAL REVENUE, CORRECT?
>> THE RESERVES FROM FUND 4, FOR THE HOTEL OCCUPANCY TAX FUNDS?
>> FOR THE EXPENSES OF FUND 4, IS THAT WHAT YOUR QUESTION IS, I'M SORRY?
>> YES. BECAUSE IF YOU LOOK AT ACTUAL REVENUE, JUST STRAIGHT REVENUE FROM HOTEL MOTEL, IT'S LINE 205, AND WE'RE SEEING 200,000, WHICH IS ACTUALLY LOWER THAN THIS YEAR'S 273 BUDGET BECAUSE WE'RE ESTIMATING 176,
[01:30:06]
I GET THAT, THAT WE'RE MAKING UP THE DIFFERENCE TO TIE WITH THE EXPENSES PULLING FROM FUND BALANCE THIS YEAR AND NEXT YEAR.>> CORRECT. THAT WAS ONE OF THE REASONS THAT WE HAD TALKED ABOUT MOVING 25% OF MY SALARY OVER TO ECONOMIC DEVELOPMENT SO THAT IT WAS A 50/50 SPLIT SO FUND 4 WASN'T TAKING THE BURDEN OF THAT EXTRA 25%.
[NOISE] I JUST DON'T KNOW IF GENERAL FUND NEEDS TO BEAR THE WEIGHT RIGHT NOW THIS YEAR.
BUT YOU'RE CORRECT, THE FUND BALANCE IS WHAT IS FUNDING ALL THE THINGS THAT WE'RE DOING IN FUND 4 IN HOTEL-MOTEL.
>> IT JUST SEEMS LIKE WE'RE OVERSPENDING, $20,000 ON MURALS AND WE'RE DOING ALL THIS TO SUPPLEMENT WITH THE FUND BALANCE.
WHAT IS THE BALANCE IN THAT ACCOUNT OR THE FUND BALANCE?
>> BECAUSE I THOUGHT ONE TIME WE WERE TRYING TO GROW THAT FUND BALANCE SO WE COULD EVENTUALLY GET OURSELVES A NEW REC OR CONVENTION CENTER OR CIVIC CENTER.
>> IF WE DON'T HAVE ANY MONEY IN THERE, THEN WE CAN'T DO IT.
>> THAT'S CORRECT. BECAUSE WE'RE NOT ADDING TO FUND BALANCE RIGHT NOW AND HOTELS ARE NOT GENERATING THE INCOME THAT THEY ONCE WERE.
SO THERE'S TWO SALARIES THAT ARE COMING OUT OF FUND 4 OR 75% OF MINE AND HER SALARY.
WELL, IT'S NOT HITTING GENERAL FUND.
YOU'RE CORRECT IN WHAT YOU'RE SAYING.
>> CAN YOU WALK ME THROUGH THE SPECIAL EVENTS AND ADVERTISING 464 AND 466?
>> YES. BY STATE MANDATE, 1/7 OF THE [NOISE] INCOME THAT COMES IN TO HOTEL-MOTEL FROM REVENUES HAS TO BE SPENT ON ADVERTISING.
WHAT THAT IS, IS ANYTHING THAT WE WOULD DO IN A PUBLICATION, ANYTHING THAT WE'RE DOING TO ADVERTISE THE CITY WOULD COME FROM THAT ACCOUNT.
ESPECIALLY, VINCE SIDE, MARKET DAYS WOULD COME OUT OF THAT BECAUSE IT'S OUR ONLY OF THE EVENTS THAT WE DO FROM MY DEPARTMENT.
MARKET DAYS IS THE ONLY EVENT THAT IS A HOTEL OCCUPANCY TAX FUNDING EVENT BECAUSE IT ACTUALLY PUTS HEADS IN BEDS.
WHILE YOU MIGHT HAVE SUBSEQUENT PEOPLE THAT ARE IN HOTELS THAT COME TO OUR EVENTS, WE KNOW THAT THIS IS AN EVENT THAT WE HAVE MANY VENDORS THAT COME IN FROM OUT OF TOWN AND THAT ARE STAYING IN HOTELS.
WE FEEL LIKE IT'S KIND OF A PURE EVENT TOO.
>> WELL GET MARKET DAYS BECOMES THE FUN GENERATOR FOR ALL THE OTHER FREE EVENTS THAT WE DO.
>> THAT MONEY IS GOING INTO THE GENERAL FUND, CORRECT?
>> NO. THAT'S FUND 11 AND WE'LL TALK ABOUT THAT ONE.
>> IN THE SPECIAL EVENTS, YOU HAVE MARKET DAYS WHICH IS PAID FOR IT OUT OF SPECIAL EVENTS IN FUND 4, AND ANYTHING THAT WE WOULD FUND, ANY INITIATIVE THAT WAS LIKE AN APPLICATION THAT CAME IN, A HOTEL OCCUPANCY TAX APPLICATION FOR SOUTH TEXAS GUNSLINGERS, STATE TOURNAMENTS.
WE'VE DONE TRIATHLONS, WE'VE DONE SOCCER SHOOTOUTS, ALL KINDS OF THINGS LIKE THAT WHERE THEY WOULD SUBMIT AN APPLICATION.
THEY HAVE CRITERIA THAT THEY HAVE TO FOLLOW, AND THEN WE WOULD FUND THEM UP TO $10,000.
IT'S NOT TYPICALLY $10,000, BUT SOME HAVE BEEN LIKE THE STATE TOURNAMENTS THAT WE KNOW ARE FILLING THE HOTELS AND ALL OF THAT.
USUALLY, THE LEAGUE WILL ASK FOR HELP WITH FIELD CONDITIONING, THINGS LIKE THAT.
>> THE ONLY TWO DECISION PACKETS THAT WE PUT IN FUND 4.
[01:35:05]
EVERYTHING ELSE STAYED THE SAME WAS, WHEN [NOISE] WE BROUGHT ON AN ASSISTANT IN THIS DEPARTMENT.WE DID NOT HAVE AN APPAREL LINE ITEM FOR HER.
BECAUSE WE DO EVENTS WE ARE PAYING HER COMP TIME NOW.
BUT WE HAVE A POLICY THAT SHE CAN ACCRUE MORE THAN 36 HOURS OF COMP TIMES, IS THAT CORRECT? SOME OF OUR EVENTS LIKE MARKET DAYS WHERE YOU COULD WORK THREE DAYS SOLID UNTIL 7,8, 9 O'CLOCK AT NIGHT, SHE WOULD ACCRUE TOO MUCH COMP TIME.
WE WANTED TO HAVE SOME OVERTIME BUDGET IN THERE.
>> ARMY WOULD TAKE THE ART WORKOUT, THE $20,000, BUT [NOISE] THAT'S JUST MY OPINION.
IT'S NICE TO HAVE, BUT YOU'RE BALANCING OFF FUND BALANCE.
[NOISE] IF YOU TOOK THE $20,000 OUTLET IT GETS YOU 272 [NOISE] BECAUSE ALMOST $100,000 [NOISE] IMPROVEMENT YEAR OVER YEAR.
>> DOES THE HARD WORK INCLUDE THE ROAD BOXES, YOU KNOW WHAT I'M TALKING ABOUT?
>> NO, THAT'S KEEPING INTERVIEW FOR PROJECT.
>> [NOISE] SELL US ON WHAT WE DO WITH THAT 20 GRAND THAT WE SHOULD KEEP IT.
>> WHAT I WOULD SAY IS THERE'S CRITERIA IN HOTEL OCCUPANCY TAX FUNDING.
THESE ARE NOT THINGS THAT WE GET TO SAY, OH, THIS IS OUR SLASH FUND, WE WANT TO SPEND IT ON ALL THESE THINGS.
AS YOU KNOW OVER THE YEARS, [NOISE] WE GET A FUND BALANCE.
EVERYBODY WANTS TO GO TO THAT FUND, IT DOESN'T WORK THAT WAY.
YOU HAVE HISTORICAL PRESERVATION.
ART IS ONE OF THOSE, [NOISE] WHICH WE KNOW ART DRIVES TOURISM.
THERE'S A REASON WHY YOU PUT ART IN YOUR TOWN FOR PLACEMAKING.
TO GET PEOPLE TO ACTUALLY COME. TAKE THEIR PICTURE.
GET GASOLINE AND THINGS LIKE THAT.
>>GIVE US A PROJECT, WE USED THAT FOR RECENTLY.
>> THE CATTLE WOOLEN ON DERRICK DEES [NOISE] BUILDING THAT WAS FUNDED HERE FROM US.
THE FIRE DEPARTMENT WAS FUNDED BY US.
THE MURAL THAT WE'RE ABOUT TO DO ON THE FREEDOM BACKSTOP, THAT'S THE NOSTALGIC [OVERLAPPING]
>> BASEBALL SCENE, IT IS FUNDED BY THIS.
>> I'M JUST CURIOUS. [OVERLAPPING]
>> YEAH. I THINK THAT IT'S MADE A BIG DIFFERENCE IN DOWNTOWN.
>> I AGREE. YOU SAID YOUR FUND BALANCE IS ABOUT 130, [NOISE] OR SO?
>> YEAH, I THINK THAT AT THE END OF THE YEAR PHIL AND I ESTIMATED THAT IT WOULD PROBABLY BE ABOUT 160 BY THE TIME WE GET THE NEXT INFLUX OF PAYMENTS FROM THE NEXT QUARTERLY PAYMENT.
>> BUT YOU'RE ABOUT TO TAKE $90,000 OUT IN THE NEXT BUDGET.
YOU CAN ONLY DO THIS ONE MORE YEAR.
THEN YOU DEPLETED THOSE FUNDS COMPLETELY.
I'M JUST SAYING THAT WE MIGHT NEED TO TAKE ACTION NOW BEFORE WE HAVE A SERIOUS PROBLEM NEXT YEAR.
>> WHICH WAY DO YOU THINK WOULD BE THE BEST WAY TO DO THAT?
>> WELL, YOU CAN'T GROW REVENUE, SO THERE'S ONLY ONE WAY TO GO.
GOING [NOISE] INTO A HOTEL FOR THAT MOST LIKELY.
WE'RE VERY LIMITED ON THE HOTELS.
THE ONLY THING [NOISE] YOU CAN DO IS CUT COST.
>> LET ME SAY SOMETHING ON THE GROWING THE REVENUE.
IF YOU LOOK BACK, HISTORICALLY, THERE WERE TIMES WHEN WE HAD $250,000 PLUS IN HOTEL REVENUE WHEN THEY FULL.
THE AUDITOR IS GOING TO DETERMINE WHETHER THAT'S THE CASE OR NOT.
WE HAVE ESTABLISHED THAT WE'RE NOW DOING THE SECOND AUDIT.
IT'S NOT GOING TO BE, ONE AND DONE, I GOT THROUGH THAT.
THEY KNOW THAT THIS IS SOMETHING THAT WE'RE GOING TO BE LOOKING AT EVERY YEAR FOR TWO YEARS, I THINK IT'S WHAT IT IS.
[01:40:02]
WE'RE GOING TO KNOW IF THEY HAVE FULL OCCUPANCY.[NOISE] WE CAN TELL WHEN WE DRIVE BY THE HOTELS THEY'VE GOT CARS THERE.
IT'S NOT LIKE DURING COVID WHERE THEY WERE DECIMATED.
WE KNOW THAT ONE OF OUR MOTELS, THAT Y'ALL HAVE JUST RECENTLY HEARD ABOUT, IS GOING TO DO SUCH A FANTASTIC.
THEY'RE GOING TO MAKE IT INTO SOMETHING COOL AND CATCHY THAT PEOPLE WANT TO COME TO.
ALL THOSE ARE GOOD SIGNS FOR REVENUE.
I WOULD SAY THAT'S SOMETHING TO LOOK FORWARD TO.
>> HOW MANY MURALS YOU GET FOR $20,000?
>> A MURAL IS TYPICALLY ABOUT $10-12,000.
>> HOW MANY [NOISE] MORE DO WE SEE COMING ONLINE BESIDES THE ONE AT THE BALLPARK?
>> THE BALLPARK, AND WE'VE GOT THE ALLEY PROJECT THAT WE HAVE BY IN-BETWEEN DIRTY SOUTH THAT WE WOULD LIKE TO DO.
WE WOULD LIKE TO DO THAT PROJECT.
>> DO WE HAVE A COST AND ALL THAT? REALLY, THE MURAL ON THE BACKSTOP IS THE ONLY PROJECT THAT I KNOW [OVERLAPPING]
>> I WAS JUST CURIOUS. [OVERLAPPING]
>> WERE YOU INTERESTED IN DOING IT? [LAUGHTER]
>> I MIGHT. YOU MAY NOT LIKE IT, BUT I'LL HAVE FUN DOING IT. [OVERLAPPING].
>> IT THIS A LOCAL ART? [LAUGHTER]
>> I REMEMBER THE PERSON, BUT IS THAT PERSON LOCAL?
>> SHE IS NOT LOCAL. SAM WELTY THAT'S DOING THE BACKSTOP, NO, HE HAS DONE A LOT OF WORK IN TEXAS, BUT HE IS ACTUALLY OUT OF STATE.
I DON'T KNOW IF IT'S PERCEIVED AS NEGATIVE.
JUST DOWN TO 88, THEY BUILT A BRAND NEW HOTEL RIGHT BY THE MALL THERE.
HAS THAT HAVE A DRAGGING OR NEGATIVE EFFECT ON OURS HERE? [OVERLAPPING]
>> I'M SAYING YOU'RE JUST TALKING ABOUT $250,000, BUT THERE WERE FEWER OPTIONS, ESPECIALLY ONE THAT'S ON THE VERY NORTH SIDE OF OUR SOUTH NEIGHBOR.
>> YOU'RE TALKING ABOUT THE COURTYARD MARRIOTT?
>> THE COURTYARD MARRIOTT IS A LITTLE BIT OF AN ANOMALY IN THAT FOR LAKE JACKSON.
THAT IS A PLACE THAT THEY ALL CAN USE FOR MEETINGS.
IT HAS AN IN-HOUSE RESTAURANT.
IT'S REALLY WHAT YOU WOULD WANT TO SEE AS FAR AS FULL-SERVICE.
>> I'M JUST SAYING IT MAY HURT SOME OF OUR NUMBERS HERE. [OVERLAPPING]
>> IT MAY DRAG ON [NOISE] GETTING BACK TO THAT LEVEL YOU SPOKE OF.
I THINK YOU'VE GOT TO FACTOR THAT IN.
I APPRECIATE YOU BEING OPTIMISTIC, BUT I THINK I WAS GOING TO BE REALISTIC.
UNLESS WE GET SOMETHING COMPARABLE, THEN WE'RE GOING TO LOSE A LOT OF TIMES.
ESPECIALLY BECAUSE IF ANYBODY IS FAMILIAR WITH CENTRAL SOUTHERN GEORGIA COUNTY.
IF YOU'RE ON WHAT, THE FAR WEST END OF ANGLETON OR THE NORTH SIDE OF LAKE JACKSON, IT'S ONLY ABOUT EIGHT MORE MINUTES.
IT'S NOT VERY FAR TO JUMP OFF TO A RESETTLEMENT.
JUST WANT TO BE REALISTIC WHEN WE'RE HAVING THIS CONVERSATION.
>> THE ONE AVENUE THAT MORE [NOISE] ATTENTION WERE APPROACHING WITH THAT ONE HOTEL IS WITH LEGAL ACTION.
TO GET THAT MONEY THAT WE'RE OWED.
IT'S NOT THEIR MONEY, IT'S THE CITY OF ANGLETON'S.
THE SECOND IS THAT'S A DRIVER.
THEY CAN'T PAY [NOISE] AND THEY GO OUT OF BUSINESS.
THAT'S AN OPPORTUNITY FOR SOMEONE ELSE TO COME IN AND HOPEFULLY OPERATE A SUCCESSFUL PLACE.
>> WHAT ARE WE OWED FROM THAT HOTEL?
>> WE DON'T HAVE THE SECOND AUDIT NUMBERS BACK, BUT I THINK THE FIRST AUDIT WAS PROBABLY ABOUT $30,000.
>> WOULD THERE, BY A CHANCE, IN ARREARS TO THE STATE?
>> I DON'T KNOW THAT ANSWER, BUT [NOISE] WE COULD PROBABLY FIND OUT.
>> WE'VE TALKED ABOUT TAKING LEGAL ACTION.
TO THIS TIME AND DATE, NOBODY HAS EVER SENT IT TO MAIN LETTER OR CURIOSITY LETTER?
>> THEY HAVE WHEN THE AUDITORS CAME IN '21.
I KNOW THERE'S BEEN CONVERSATIONS WITH [OVERLAPPING]
>> NOBODY'S KNOCKED ON THE DOOR. [OVERLAPPING]
>> THE AUDITORS TOLD THEM THAT THEY HADN'T PAID FOR THOSE TWO YEARS THAT THEY WERE AUDITED FOR.
NOW WE'RE GETTING READY TO SEND THEM A LETTER.
IN THE MEANTIME, WE'RE GETTING AUDITED FOR THE SECOND TIME, TO GET TOLD THAT THEY HAVEN'T.
WE'RE BUILDING THAT LEGAL PATH FOR US TO TAKE ACTION ON THAT.
[01:45:06]
>> YEAH. IN A CONVERSATION THAT IT WOULD PROBABLY BE BETTER SERVED OFFSITE.
I THINK THAT THERE HAVE BEEN SEVERAL THINGS THAT HAVE TRANSPIRED WITH THE OWNERS.
THAT I THINK MAKE IT A LITTLE MORE DIFFICULT.
THEY'VE BEEN APPROACHED MANY TIMES.
>> WELL, THAT'S WHAT I WANT TO KNOW IF THEY'VE BEEN APPROACHED BY PEOPLE FROM THE CITY OF ANGLETON.
>> WHO WERE DOING THE LEGAL DOCUMENTATION NOW, [BACKGROUND] WE'VE GOTTEN PAST THE, HEY, YOU OWE US THOSE FEES.
>> DOES ANYBODY ELSE HAVE ANY QUESTIONS OVER THE HOTEL MOTEL?
>> SOME OF THE OTHER THINGS THAT CHRIS AND I HAVE TALKED ABOUT, JUST GETTING FULL TRANSPARENCY.
AS LONG AS SPECIAL EVENTS ONE IN PARTICULAR, OBVIOUSLY, WE WOULD CONTINUE WITH MARKET DAYS BECAUSE IT'S A GREAT INCOME GENERATOR FOR US AND IT'S A GREAT THING FOR THE CITY.
BUT IF WE EVER GOT TO THE POINT WHERE WE'RE SAYING LIKE YOU ARE WITH EVERY DEPARTMENT AND ALL OF US ARE LOOKING AT, THAT WE NEEDED TO LOOK AT OUR EXPENSES IN HOTEL MOTEL FOR SPECIAL EVENTS AND WE'VE GOT A SPECIAL REQUEST AND WE MAY HAVE TO THINK ABOUT THAT.
>> IF YOU DON'T HAVE IT, YOU DON'T HAVE IT.
>> BESIDES THE MANDATE FOR THE 7% FOR ADVERTISING, WHICH IS A BENEFIT TO THE CITY.
AGAIN, THAT'S WHY THEY SET IT UP THAT WAY SO THAT YOU'RE NOT STOCKPILING THE MONEY, YOU'RE UTILIZING IT TO GET PEOPLE TO COME AND PUT HANDS EMBEDS.
WE WANT TO DO THAT ANYWAY, BUT BESIDES THAT, WE PROBABLY HAVE SOME ABILITY TO YOU AND SAY, LET'S SLOW DOWN IF WE NEED TO IF WE WERE WORRIED ABOUT THAT.
ANY OTHER QUESTIONS IN FLAT 4?
>> LIKE I SAID, THERE ARE 2,500 FOR OVERTIME AND THERE ARE 200 FOR APPAREL WITH THE TWO CHANGES.
[NOISE] THE LAST ONE IS FUND 11 AND FUND 11 WAS CREATED WHEN WE WERE LOOKING AT A WAY TO HAVE COMMUNITY EVENTS, AND HOW CAN WE FUND THESE COMMUNITY EVENTS? WHEN WE REALIZED THAT MARKET DAYS WAS GOING TO BE A SUCCESS, AND WE HAD THE REVENUE FOR MARKET DAYS, WHICH IS ABOUT $135,000 A YEAR WITH TWO EVENTS, ONE IN MARCH AND ONE IN NOVEMBER.
WE TAKE THAT REVENUE EACH YEAR AND WE DO THE OTHER COMMUNITY EVENTS THAT YOU SEE HERE.
THAT'S TWO SEASONS OF CONCERT IN THE PARK.
THE MAYOR'S APPRECIATION DINNER FOR BOARDS AND COMMISSIONS.
THE PROFESSIONAL PRINTING THAT YOU SEE THERE IS FOR A PORTION OF INSIDE ANGLETON.
WE DIVVY THAT UP BETWEEN OUR DEPARTMENTS HERE THAT WE ADMINISTER FOR ECONOMIC DEVELOPMENT AND ALL THE DIFFERENT WAYS THAT WE USE INSIDE ANGLETON MAGAZINE FOR ALL THE DIFFERENT WAYS WE USE IT.
THAT'S HOW WE USE THAT MONEY EACH YEAR TO FUND THOSE COMMUNITY EVENTS SO THAT THEY DON'T GET GENERAL FUND.
WE HAD A FEW INCREASES FOR THIS FUND BASED ON WHAT WE'RE SEEING FOR CONCERTS IN THE PARK.
SOME OF THE MONTHS THAT WE HAVE CONCERTS IN THE PARK ACTUALLY HAVE FIVE WEEKS OFF, FOUR WEEKS, SO THE FEES HAVE INCREASED BECAUSE WE HAVE ANOTHER BAND THAT WE HAVE TO HIRE A WEEK LONGER FOR THE STAGE, A WEEK LONGER FOR THE SOUND TECH THAT WE GET.
WE ACTUALLY INCREASED FROM 40,000-47,000, BUT WE DECREASE ONE OF OUR LINE ITEMS TO MAKE A NET INCREASE IN THIS FUND OF $3,000.
[01:50:02]
>> IF YOU LOOK AT CONCERTS IN THE PARK IT WENT FROM 40-47.
THE [OVERLAPPING] MARKET DAYS EXPENSE, THAT SHOULD BE CHANGED AND ANGLETON SHOULD SAY COMMUNITY EXPENSE OR SO WE KEEP THAT LINE ITEM FOR ANYTHING THAT WE WOULD NEED.
I WOULDN'T TAKE MARKET DAYS EXPENSE OUT OF THAT LINE ITEM.
THAT WOULD BE FOR IF WE DID ANOTHER SPECIAL EVENT OR WE HAD A COMMUNITY EVENT THAT WE NEEDED TO FUND.
THAT'S A PLACEHOLDER FOR THAT AND WE TOOK THAT DOWN TO $5,000, WHICH GAVE US AN INCREASE IN THIS ACCOUNT OF $3,000.
>> WHAT'S THE COST ON HEART OF CHRISTMAS?
>> LAST YEAR WHAT YOU SAW WAS ABOUT $20,000.
>> BUT WHAT IS THAT PAYING FOR? THAT'S WHAT I'M TRYING TO SAY.
>> THAT'S PORTABLE RESTROOMS, [NOISE] THAT'S HOW WE RIDE, THAT'S THE GIVEAWAY FOR THE CITY BOOTH.
WE DO THE COLORING BOOTHS OR WHATEVER WE CAN.
THERE'S ALWAYS SOME GIFT FOR THE COMMUNITY.
AS YOU KNOW, ALL OF THOSE THINGS ARE FREE.
YOU SAW HOW WE CHANGED IT LAST YEAR.
IT SEEMED TO BE REALLY SUCCESSFUL THAT WAY AND SO WE'RE LOOKING AT DOING THAT AGAIN.
>> TEMPORARILY, AND WE GOT SOME LIGHTS THERE.
>> WHAT WE DID FOR SOME UP ON MAGNOLIA, BUT THE COUNTY PARKING LOT IS STARK.
>> WELL, WE TRIED TO PUT SOME UP IN SPORT THE COUNTY PARKING LOT.
WE DIDN'T GET A LOT OF GOOD FEEDBACK ON THAT SO WE PUT LIGHTS UP ON MAGNOLIA BETWEEN THE PARKING LOT AND THE METHODIST CHURCH THERE, AND VETERANS PARK, EVENTUALLY NEEDS SOME LIGHTING.
>> IT'S GOT A BIG TREE IN IT DURING THE FESTIVALS.
>> IT'S GOT A BIG TREE IN IT DURING THE FESTIVAL.
>> IT'S NATURAL LIGHTING, LIGHT THE TREE.
>> I WANT TO COMPLEMENT THE CHART THE HEART OF CHRISTMAS IS FANTASTIC THIS PAST YEAR AND SEEMS TO HAVE IMPROVED ANNUALLY AND YOUR LAYOUT, IT SEEMS TO WORK BETTER.
WE KNOW IF THAT PARKING LOT THAT THEY'RE BUILDING OUT THE ADMIN BUILDING WILL HAVE SOME LIGHTING.
>> I'D BE SHOCKED IF IT DIDN'T HAVE SOME LIGHTING.
NOT BE SOMETHING TO FEED OFF, I CAN'T IMAGINE THEY BUILD ONE WHERE ALL THE JUDGES AND COMMISSIONERS WOULD PARK AND NOT PROVIDE SOME LIGHTING TO SOME EXTENT MAYBE LIMITED.
THAT WAS THE BORDER THERE OF THE ARRANGEMENT TO SHARE I'M JUST SAYING IT MAY HELP.
>> DOES ANYBODY HAVE ANY OTHER QUESTIONS ABOUT FUND 11? WE DID HAVE A DEMO TODAY AND FOUND OUT THAT WE HAD ALMOST 15,000 SHOPPERS AT MARKET DAYS AT THIS LAST EVENT, SO IT'S A GREAT STUFF.
>> THAT WE'LL BENEFIT FROM THE SALES TAX.
>> WE TALKED ABOUT THAT AT A GREAT LENGTH, THE VERY FIRST TIME WE START THE MARKET DAYS WAS WE WERE TALKING ABOUT MAYBE HAVING THEM COLLECT SALES TAX.
I REMEMBER THAT WHOLE DISCUSSION AT THE VERY BEGINNING.
>> I GUESS GOING BACK TO THE MIKE BARNES THING AND THE 55,000 THAT'S SITTING THERE.
IF YOU DON'T DO THAT AND YOU MAKE THE TRANSFER FROM THE HOTEL OR MOTEL, INSTEAD OF NOT DOING IT, THAT WOULD HELP THE HOTEL OR MOTEL TO AN EXTENT, SO I JUST DON'T KNOW WHAT IT GETS US.
[01:55:05]
BECAUSE I DON'T THINK MY BOND IS GOING TO BE INVOLVED, I REALLY DON'T.I THINK THAT MONEY IS GOING TO BE BETTER SPENT SOMEWHERE ELSE, WE CAN'T WAIT ON SOMEBODY TO HELP US WITH OUR ECONOMIC DEVELOPMENT.
WE'RE GOING TO HAVE TO GO OUT AND TAKE THE RANKS AND GO DO IT OURSELVES.
>> WE DON'T HAVE TIME TO DO THAT.
>> WE JUST ADD ANOTHER PERSON IN ECONOMIC DEVELOPMENT OR IN HOTEL OR MOTEL, RIGHT?
>> BUT SO PART OF WHAT SHE'S DOING IS HELPING COVER ON A BET.
[NOISE] YOU'VE SEEN HER OUT THERE CONCERTS IN FOR HER WORK AND SHE'S OUT THERE AT MARKET DAYS.
[NOISE] I'D LET MARTHA TALK FOR HERSELF, BUT WE'RE IN POINTS END OF THINGS TO DO AND WHATEVER, TO ADD SOMETHING ELSE ONTO THAT AND DO IT WELL.
WE DON'T HAVE THE TIME AND MANPOWER TO DO THAT.
>> ANYBODY THAT CALLS THE CITY OF ANGLETON, JUST AS A POINT OF CLARIFICATION.
WE WANT THE INFORMATION ABOUT A PIECE OF PROPERTY OR PHOTOS OR DEMOGRAPHIC INFORMATION OR TRAFFIC COUNTS, I'LL TAKE CARE OF THAT.
IT'S NOT LIKE IT'S NOT HAPPENING.
I SUBMITTED A SITE VISIT TO CHICK-FIL-A TWO WEEKS AGO TO SAY, YOU NEED TO BE LOOKING AT ANGLETON, IF YOU'RE NOT LOOKING AT ANGLETON, WE ARE WRITING HOTELS AND TALKING TO PEOPLE, THAT'S HAPPENING.
IT'S ONLY JUST A SMALL PART OF MY JOB, BECAUSE I HAVE DAY-TO-DAY COMMUNICATIONS, AND PIO, AND EVENTS, AND MARKETING, AND ALL OF THAT STUFF THAT HAPPENS WHICH HAPPENS IN A SMALL CITY.
I'M NO DIFFERENT THAN ANY OTHER DEPARTMENT HERE, BUT I WOULD STRONGLY ADVOCATE FOR KEEPING THAT MONEY THERE SO THAT WE CAN TRY TO PUT SOMETHING TOGETHER, SOMETHING FANTASTIC THAT'LL HELP OUR CITY MOVE FORWARD.
LIKE I SAID, THAT IT'S NOT SOMEBODY COMING AND SAYING, YEAH, I'D LIKE TO PUT A RESTAURANT IN ANGLETON.
WELL, LET'S DO MORE THAN THAT, LET'S TRY TO GET AN ANCHOR STORE, THAT WANTS TO HAVE A RESTAURANT AND A GYM AND A THIS AND A THAT, WHERE WE PUT SOMETHING BIGGER TOGETHER.
THINK BIGGER, JUST LIKE Y'ALL HAVE JUST DONE ACROSS THE STREET.
YOU HAD TO REALLY THINK ABOUT WHAT WE WANT TO LOOK LIKE IN SEVERAL YEARS.
IT MAY NOT HAPPEN OVERNIGHT, BUT WE WANT TO TRY TO PUT SOMETHING TOGETHER.
THIS IS A LITTLE POCKET OF MONEY TO GIVE US SO WE'LL GET TO BE ABLE TO DO THAT.
>> ALSO REMEMBER THAT SOME OF MARTHA'S TIME, LOOK AT THE THINGS WE'VE DONE, AN ABIGAIL PARK, CITY HALL ANNEX/PROSPERITY BANK, OTHER PROJECTS LIKE THAT MARTHA HAS DONE THOSE PROJECTS.
SHE'S INVESTING THE 100% OF WHAT SHE HAS IN DOING THOSE THINGS.
AGAIN, TO ECONOMIC DEVELOPMENT CREDIT WHERE WE HAVE SOMEONE COME IN AND LOOK, SHE'S THE ONE THAT'S FLICK THEM OFF ON A PROPERTY OWNER OR A STORE, OR SITES, SHE'S DOING THAT.
I WOULD SUGGEST THAT WE GO BACK TO SUBSIDIZING FOR SALARY FROM THAT FUND MONEY, SO THAT WE'RE SPENDING LESS IN HOTEL OR MOTEL TAX TO FUND EITHER HERS OR COURTNEY'S SALARY, EITHER WAY.
TO ME THAT'D BE A GOOD USE [NOISE] OF MONEY AND MAYBE REDUCE IT 25,000, SO WE HAVE SOME MONEY TO DO THOSE THINGS AND THEN FUND ONE OF THOSE SALARIES, WITH THAT MONEY.
>> I JUST THINK WE DIDN'T SPEND HARDLY ANYTHING THIS YEAR.
ALL I'M SAYING IS, IF WE'RE GOING TO BUDGET, LET'S DO IT.
IF WE SAY WE'RE GOING TO DO IT, LET US DO IT.
BECAUSE THE BIGGEST COMPLAINT I HEAR FROM CITIZENS ALL THE TIME IS COMMERCIAL AND PLACES.
THEN WE HAVE A LINE ITEM FOR THAT AND WE DIDN'T SPEND ANY OF IT.
>> BUT REMEMBER BEFORE MIKE BARNES WE HAVE WHAT, RETAIL COACH OR A RETAIL SOLUTIONS, THAT WAS SUPPOSED TO DO THAT FOR US, THEY DIDN'T DO ANYTHING FOR US.
>> [OVERLAPPING] BACKS IN WITH THE MATCHES.
>> WE MADE THE PRUDENT THING TO CHANGE, AGAIN, TO FOCUS ON COMMERCIAL AND [OVERLAPPING]
>> IS IT POSSIBLE TO HAVE A AGENDA ITEM? YOU ALL HAVE IDEAS? YOU KNOW SOMEBODY.
CAN WE NOT GET SOMEBODY BEFORE US AND SAY,
[02:00:01]
I'M HERE, THESE ARE OUR IDEAS COLLECTIVELY, PONDER ENOUGH ON IT.>> PART OF THE PROBLEM IN ECONOMIC DEVELOPMENT, A CONVERSATION I HAD JUST THIS LAST WEEK I'M USING IT AS AN EXAMPLE, IS THAT THEY'RE VERY HESITANT TO COME TO THE CITY BECAUSE THEY DON'T WANT PEOPLE TO KNOW WHAT THEY'RE DOING.
EVERYTHING IS, WE WANT TO PUT THIS DEAL TOGETHER, BUT WE DON'T WANT PEOPLE TO KNOW THAT WE'RE LOOKING FOR LAND, BECAUSE THE LAND COST IS GOING TO GO UP AS SOON AS THEY HEAR IT SAY BLANK, RESTAURANT.
IT'S ALL DONE, JOHN WILL REMEMBER THE DAYS WHERE THE REPORTS YOU GOT ABOUT ECONOMIC DEVELOPMENT WERE, WE TALKED TO X, THINGS ARE STILL HAPPENING.
YOU NEVER HEARD ANYTHING, YOU DIDN'T KNOW WHAT WAS GOING ON, YOU DIDN'T HAVE CONVERSATIONS, WE'RE REALLY TRYING TO BE AS TRANSPARENT AS WE POSSIBLY CAN.
I WOULD JUST SAY THERE HAS TO BE SOME TRUST THERE IN THAT IF WE DO PROFESSIONAL SERVICES AND WE SAY, OKAY, WE WANT TO ENGAGE THIS COMPANY TO PUT TOGETHER THIS DEAL AND WE HAVE THESE PARAMETERS, THEN OBVIOUSLY, CHRIS IS GOING TO SEND THAT OUT TO ALL OF Y'ALL, BUT IT MAY NOT BE IN A CITY COUNCIL MEETING FORUM.
>> BUT AGAIN, LIKE THE NINERS RESTAURANT THAT'S COMING UP THERE BY LA CASONA, SOMEONE BROUGHT IT TO US, MARTHA TOOK CHARGE OF IT, WORKED THEM IN THEIR.
>> DIDN'T MIKE BARNES BRING THAT TO US?
>> THOUGHT THEY CAME TO [INAUDIBLE]
>> MEXICAN RESTAURANT THAT IN IN THE OLD LA CASONA.
WE WORKED WITH THE OWNERS TO GET THEM IN THAT, THEIR CRUST PIZZA, AND WE MET WITH THEM, THEY WANTED TO.
MAYOR ALWAYS SAID NO, BUT AGAIN, WE'VE ENGAGED THEM, AND SO THOSE ARE THE THINGS THAT SHE IS DOING IN THE ECONOMIC DEVELOPMENT WORLD.
BUT SALARY FOR AN ECONOMIC DEVELOPER IS GOING TO BE $120,000 PLUS, ALL THE OTHER THINGS.
>> I'M WITH JOHN, IF WE'RE GOING TO FUND IT, WHICH I THINK IT'S A LEGITIMATE FUND.
>> I HAVE NO PROBLEM WITH THAT.
>> I DON'T KNOW WHAT THE NEXT STEP IS.
OBVIOUSLY, YOU SAY THERE'S TRUST IN YOU, SO THAT'S FINE.
BUT IS THAT TO GO FIND SOMEBODY TO REPLACE THEM LIKE BARNES.
BECAUSE I DON'T REALLY SEE MIKE DOING THE SAME THING.
IT IS NOT DISRESPECTFUL TO HIM, BUT IF HE'S TAKEN A NEW POSITION WITH SOMEWHERE ELSE.
IT'S BEEN A COUPLE OF YEARS SINCE I'VE BEEN HERE, WE'VE ASKED THEM, I DON'T KNOW A WHOLE LOT THAT'S HE'S PRODUCED.
NOW WE'RE ASKING HIM TO COMPETE, IN THEORY.
SURE, IF HE SOMETHING AWAY, OBVIOUSLY, WE CAN COMPENSATE HIM FOR HIS TIME, BUT IT JUST SEEMS MORE UNLIKELY THAN LIKELY.
>> THIS COMPANY THAT I WAS TELLING YOU ABOUT THAT I WOULD SIT DOWN WITH IT [INAUDIBLE], WE ACTUALLY HAVE REACHED OUT TO THEM TO FIND OUT, IF WE WANTED TO NOT HAVE A COMMUNITY ASSESSMENT PROFILE AND CHARADES AND ALL OF THAT WHERE WE DID ALL THE STEPS AND HIRE A CONSULTANT, AND WE SAID THAT WE SPECIFICALLY WANT TO TALK ABOUT THESE PARCELS OF LAND AND PUTTING TOGETHER A TOTAL DEAL, WHAT DOES THAT LOOK LIKE? WE [NOISE] GAUGE THEM FOR THAT CONVERSATION TO, HEY PITCH US A NUMBER.
THAT'S WHAT WE'RE WAITING ON RIGHT NOW.
TO YOUR POINT, JOHN, IS THERE A POTENTIAL THAT WE MAYBE WE GET SOMETHING MOVING QUICKER? MAYBE IN THIS FISCAL YEAR.
>> I WOULD LIKE TO SEE JUST BECAUSE AGAIN, WE'RE DISCUSSING THIS, BUT AGAIN, MOVING SOME OF THOSE FUNDS TO MARTHA'S SALARY TO REDUCE THE HOCK FUNDS THAT WE'RE SPENDING ON THAT.
BECAUSE POTENTIALLY IT CAN BE TEMPORARY OR PERMANENT ISSUE AND WE CAN STOP THAT OR REDUCE THAT.
I THINK THAT'S THE MOST PRUDENT USE OF FUNDS IF WE DON'T HAVE THE MIKE BARNES ACTIVELY, WHATEVER.
IF WE DO, WE CAN COME BACK AND ASK OR WE FIND ANOTHER COMPANY, WE CAN COME BACK AND ASK.
BUT LET'S WORK TOWARD FIXING THAT IN THE SHORT TERM,
[02:05:01]
AND WORK IN THE HOTEL LEGAL ACTION AND THAT MAY DRIVE SOME OTHER COURSE OF ACTION.>> WELL, I WOULD SUGGEST THAT YOU USE THE 55,000 YOU HAVE BUDGETED HERE.
USE IT IN THIS BUDGET CYCLE SINCE YOU STILL HAVE IT BUDGETED THIS YEAR.
THEN AS YOU SAID, REDUCE THAT 20, 30,000 TO MAKE THAT TRANSFER.
>> THAT'S A NEW ONE, BECAUSE YOU STILL HAVE A COUPLE OF MONTHS LEFT HERE AND YOU'VE ALREADY GOT A BUDGET THIS YEAR, SO I WOULD SAY USE IT NOW.
>> WELL, YOU HAVE A POTENTIAL FOR 110.
I'VE HAD TOLD THE PARTY GETS YOU A BETTER BUYING FOR JUST THE 55.
>> ANY OTHER QUESTIONS OR COMMENTS?
>> [NOISE] I APPRECIATE THE FEEDBACK, I REALLY DO. THANK YOU.
>> THANK YOU, MARTHA [OVERLAPPING]
COUNCIL, I'M GOING OVER THREE BUDGETS WHICH WOULD BE THE SECRETARY HOUSING BUDGET AND FORTH.
>> ARE THESE THE CORRECT PAGE NUMBERS THAT ARE AT THE BOTTOM.
BECAUSE I DON'T HAVE THE. [INAUDIBLE]
>> IT'S AT THE BEGINNING SO WE WILL PUT THAT ONE.
>> I HAVE TWO INCREASES FOR COUNCIL.
I'M STARTING WITH GENERAL'S ADVICE AND I THINK IN YOUR BOOK IT SAYS 9,000 AS THE BASE AND THAT HAS COME DOWN TO 8,000.
>> THAT BUDGET IS YOUR MEALS, DRINKS, AND OFFICE SUPPLIES, THE CANVASSING RECEPTION, PORTRAITS FRAMES, NAME TAGS, COMPUTER AND COMPUTER SUPPLIES.
THAT IS WHAT COMES OUT OF THAT BUDGET LINE ITEM.
THE PRICE OF MEALS HAS INCREASED.
>> BUT WE'RE GOING TO 8,000 FROM 9,000?
>> YES. I MADE SOME ADJUSTMENTS.
WITH THE MEALS IF WE HAVE ONE BIG MEAL, I TRIED TO OFFSET LIKE GETTING MAYBE A SMALLER MEAL THE NEXT MEETING.
>> LET US KNOW WHEN YOU GO TO A POTLUCK.
>> THAT'S WHY WE'RE DOWN TO PIZZA TONIGHT.
>> TOWARDS THE END OF THE BUDGET. [LAUGHTER]
>> WE DIDN'T GET THE BIG PIZZA WE GOT JUST THE PEPPERONI.
>> YOU GET SANDWICHES NEXT WEEK.
>> WE'VE GOT OUR NAPKINS FROM [INAUDIBLE]
>> GIVE ME SOME DELI HAM WE'LL BE IN GOOD TERMS.
[LAUGHTER] THAT'S ALL WE CAN DO WITH THEM.
>> THAT IS WHAT WE CAN DO WITH THEM.
>> YOU GOT SOME EXPIRING SO WE CAN.
>> IT ISN'T THERE A CONTAINER FULL SOMEWHERE?
>> I'LL BE ON A DIET THAT DAY.
>> KNOW IT'S GOING TO BE ABOUT THE SIX MONTHS BECAUSE THAT'S HOW MANY WE CAN GET.
>> USE IT, NOT LOSE IT. THAT'S EASY.
>> THE NEXT INCREASE IS OTHER SERVICES.
THAT IS OUR BCCA MEALS AND OF COURSE, FOR THAT I ACCOUNT FOR ALL COUNCIL MEMBERS ATTENDING EVERY MONTH.
OF COURSE THAT DOESN'T HAPPEN, BUT I DO ACCOUNT FOR THAT.
IT ALSO INCLUDES THE TABLE SPONSORSHIPS, ANGLETON CHAMBER LUNCHEON, STATE OF THE COUNTIES, STATE OF THE COMMUNITY, STATE OF THE LOCAL ECONOMY, HISPANIC CHAMBER COMMERCE LUNCHEONS.
THOSE ARE OUR TABLE SPONSORSHIPS THAT WE DO FOR COUNCIL.
THAT'S WHERE OUR INCREASE IS COMING FROM.
[02:10:06]
THESE ARE ONES THAT WE HAVE ATTENDED THE PAST YEAR.>> JUST YOU ALL KNOW, IT DOESN'T END UP BEING AN EMPTY TABLE.
WE ASK YOU ALL IF YOU'RE COMING OR NOT AND THEN IF WHOEVER IS NOT, WHATEVER SPACE THAT WE HAVE, WE ALLOW STAFF TO ATTEND SO WE'RE NOT BUYING AN EMPTY TABLE.
>> DOES IT REALLY NEED TO GO UP $1,000?
>> YOUR SPONSORSHIP TABLES ARE NORMALLY BETWEEN 350-550 A TABLE.
I DID 350*6 TABLES SPONSORSHIPS THAT CAME OUT TO 2,100 AND THEN YOUR BCCA MEALS CAME OUT TO 1440.
LIKE I SAID, NOT EVERY COUNCIL MEMBER ATTENDS THAT I DO ACCOUNT FOR.
>> TWO MONTHS WE HOST. RIGHT JOHN?
>> I GUESS WE'RE HOSTING ON AUGUST.
>> THE TRANSPORT COLLEGE PRESIDENTS, THE SPEAKER.
>> EVERYTHING ELSE STAYS THE SAME FOR OUR COUNCIL.
THIS IS THE BIG INCREASE IN ESTIMATED FOR THIS YEAR ON OUR HOSTING OF THE BCCA.
>> NO, THAT'S A SEPARATE LINE ITEM IN THE CITY SECRETARY'S BUDGET.
>> DO WE HOST AGAIN IN 24 BUDGET CYCLE? SINCE WE'RE HOSTING IN AUGUST? IT'S A LONG LIST RIGHT.
>> NO, I THINK IT'S LIKE YEAR-AND-A-HALF IN-BETWEEN.
WE HOSTED AT THE SPRINGS TWO YEARS AGO?
>> I THINK IT WAS TWO YEARS. EVERY TWO YEARS.
>> WE WROTE A COUPLE OF MORE CITIES KICK IN THAT HELPS.
>> BECAUSE IT'S BUDGET DOESN'T MEAN YOU HAVE TO SPEND IT.
>> I ANTICIPATE THAT THERE WILL BE MONEY LEFT OVER BY THE END OF THE BUDGET.
>> BECAUSE WE WANT SPENT 18 OF THE 29 THIS YEAR.
SAYS 30 ESTIMATED BY THE END OF THE YEAR, BUT I DON'T REALLY SEE WHAT WE HAVE COMING UP FOR THE COUNCIL, IN THEN NEXT COUPLE OF MONTHS [INAUDIBLE]
>> WE HAVE ANOTHER SPONSORSHIP TABLE COMING UP MEALS.
BUT IT'S NOT GOING TO MAKE UP FOR THAT.
>> SEE SECRETARIES ON PAGE 10.
>> CITY SECRETARY, YOU WILL SEE THE INCREASE IN OUR GENERAL SUPPLIES INCLUDES: POSTAGE, COMPUTER SUPPLIES, FURNITURE SUPPLIES, OFFICE SUPPLIES, AND RECORDS MANAGEMENT SUPPLIES.
THAT INCREASE IS MOSTLY BECAUSE OF OUR RECORDS MANAGEMENT SUPPLIES.
WE'RE GOING THROUGH RECORDS RIGHT NOW, WHICH MEANS AN INCREASE IN BOXES WERE BOXING UP OUR RECORDS.
WE ARE IN THE PROCESS OF SHREDDING SOME BOXES WE HAVE TO REPLACE BECAUSE OUR RECORDS ARE TOO HEAVY, THE BOXES ARE COLLAPSING.
THEN ALSO WE ARE HAVING TO REPLACE OUR MINUTE BOOKS.
OUR MINUTE BOOKS ARE SO OLD, THEY'RE RUSTED.
I WAS SCARED TO EVEN TOUCH SOME OF THEM.
THAT'S WHAT'S INCLUDED IN THAT INCREASE.
NEXT INCREASE IS DUES AND SUBSCRIPTIONS.
[02:15:05]
THIS IS TIMES TWO, SO THIS IS FOR ME AND DESIREE.THAT INCLUDES TEXAS MISSISSIPPI CLERKS ASSOCIATION, IIMC, AND OUR SALT GRASS CHAPTER, WHICH IS A REGIONAL TEXAS MUNICIPAL CLERK ASSOCIATION, TEXAS WOMEN LEADING GOVERNMENT, NATIONAL ASSOCIATION OF GOVERNMENT ARCHIVES AND RECORDS ADMINISTRATION.
>> CAN YOU GO BACK TO MANUALS? WHAT WAS THAT AGAIN?
>> YES, SO THAT IS OUR TEXAS LOCAL GOVERNMENT CODE BOOK.
THOSE GET RENEWED AND WE HAVE TO PURCHASE THOSE MANUALS CODIFICATION SERVICES.
>> BECAUSE I WAS SEEING YOU'VE ONLY SPENT $368 THIS YEAR.
>> AND NOW YOU'RE DOING 192 AGAIN.
IT'S JUST YOU HAVEN'T BOUGHT THE BOOK YET, IS THAT IT?
>> WE HAVE BOUGHT TWO BOOKS AND THAT COULD BE BECAUSE WE HAVE NOT DONE ANY CODIFICATION SERVICES.
>> IS IT WAITING FOR LEGISLATIVE UPDATES OR SOMETHING?
>> OR LEGISLATIVE SESSION RIGHT NOW.
>> THEY RENEW IT EVERY TWO YEARS.
THE NEXT INCREASE IS TRAVEL AND TRAINING.
OUR ASSISTANT CITY SECRETARY IS PURSUING HER TEXAS MUNICIPAL CLERK CERTIFICATION.
SHE IS ATTENDING SEMINARS AND THEN ALSO, I AM IN THE PROCESS OF DOING MY SECOND RENEWAL FOR MY TEXAS MUNICIPAL CLERK CERTIFICATION, AND THAT ALSO REQUIRES SEMINARS.
>> I'M NOT TRYING TO POINT YOU OUT, MICHELLE, BUT THAT'S AN INCREASE OF OVER $5,000 AND IT JUST SEEMS A LOT.
>> RIGHT. I'VE ALSO INCLUDED THE DUES AND SUBSCRIPTIONS, EACH OF THOSE GROUPS, THEY HAVE SEMINARS.
NOW, I WON'T BE ATTENDING ALL OF THEM BECAUSE IT'S IMPOSSIBLE, AND TIME THERE, SO MUCH TO DO HERE.
BUT AGAIN, I'M BUDGETING FOR THEM.
IF I HAVE THE OPPORTUNITY TO ATTEND, I CAN.
BUT MORE THAN LIKELY, THERE WILL BE MONEY LEFT OVER IN THIS BUDGET, BECAUSE I WOULDN'T BE ABLE TO ATTEND TO EVERY TRAINING OR CONFERENCE THAT I HAVE DOWN.
THERE'S AN ANNUAL OR LESS OF EACH CONFERENCE.
THERE IS AN ANNUAL CONFERENCE FOR THE NATIONAL ASSOCIATION OF GOVERNMENT ARCHIVES AND RECORDS ADMINISTRATORS, THERE'S OUR SALT GRASS CHAPTER.
WE HAVE A MONTHLY MEETING EVERY MONTH THAT WE TRAVEL TO THE SOUTHEAST REGION.
WE ALSO HAVE A SALT GRASS CHAPTER PUBLIC INFORMATION ACT SEMINAR EVERY YEAR.
AGAIN, THESE ARE ALL TIMES TWO, INCLUDING ME AND DESIREE.
TO SOME OF THESE MONTHLY MEETINGS, I DRIVE BECAUSE, OF COURSE, I HAVE THE STIPEND, SO I DRIVE TO SAVE ON THE MILEAGE.
BUT OUR MILEAGE HAS GONE UP FOR TRAVELING TO THESE CONFERENCES, I THINK, IT'S [NOISE] 60% A MILE.
I WANTED TO BE ABLE TO ATTEND ALL THESE, MY PRIORITIES FOR DESIREE, FOR HER CONTINUING IN EDUCATION.
I DON'T MIND ROTATING CONFERENCES EVERY OTHER YEAR.
I DON'T MIND DOING THAT, SO I CAN ADJUST THAT.
>> SEEMS A LOT, BUT I UNDERSTAND YOU HAVE A NEW PERSON TRYING TO GET THEIR CERTIFICATION.
BECAUSE YOU ONLY SPENT FOUR FOR THE YEAR.
IT WAS FOUR DEPARTMENTS SAY INCREASE THEIR TRAVEL AND TRAINING, AND YOURS WAS THE BIGGEST.
>> RIGHT. FOR THE TEXAS MUNICIPAL CLERKS ASSOCIATION, JUST THAT ALONE,
[02:20:02]
THERE IS FOUR SEMINARS TO ATTEND.JUST FOR TEXAS MUNICIPAL CLERKS ASSOCIATION.
>> THAT GOT TO BE SOME KIND OF ROCKET, I THINK.
>> I'M GOING TO START HOSTING TO SEE SECRETARY [LAUGHTER] SEMINARS AND GIVING THEM CREDIT FOR THEIR HOURS.
>> WE CAN DO THAT IN OUR CONVENTION CENTER. WE DON'T KNOW.
>> THE NEXT INCREASE IS THE BCCA DINNER.
>> IT'S A ROCKET TOO [LAUGHTER]
>> [INAUDIBLE] [OVERLAPPING] A LOT OF PROBLEM WITH TRAVIS AND CECIL. [LAUGHTER].
>> IT'S JUST BECAUSE YOU KNOW ME.
>> [OVERLAPPING] ALWAYS SELL THE CITY JOHN.
>> THIRTY-FIVE DOLLARS [INAUDIBLE]
>> [LAUGHTER] FOR THE VENUE, SECURITY, THE LINENS, AND THEN DOOR PRIZES, THE FOOD, OF COURSE, EACH MEMBER PAYS OF ALSO THE FOOD.
ONCE WE PAY, IN OTHER WORDS, THEIR PAY GETS BACK, IT'S FUNDED BACK TO US.
BUT OUR HIGHEST COST IS GOING TO BE THE VENUE.
>> WE WERE ALSO INCLUDING DOOR PRIZES.
>> CAN I GO BACK AND ASKED YOU ABOUT THE CONTRACT LABOR?
>> YOU HAVE BUDGET BUT WE HAVEN'T SPENT ANYTHING.
YOU GOT THAT REQUEST FOR NEXT YEAR TOO?
>> WE HAVE SPENT OUT OF THERE.
I'M NOT EXACTLY SURE WHY IT'S NOT SHOWING.
THE CONTRACT LABOR IS FOR OUR PART-TIME AND PERSON THAT WE HAVE SCANNING OUR RECORDS.
SHE IS GAINING THOSE INTO NOISE EFFECT
>> IS THAT WHERE WE'RE HELPING PUBLIC WORKS NEXT YEAR?
>> PUBLIC WORKS WILL BE THIS YEAR.
>> THAT'S OKAY. THIS BUDGET YEAR.
>> BUT WE HAVEN'T SPENT ANYTHING THIS YEAR.
>> WE'RE GOING TO MOVE IT FROM, WHAT ACCOUNT? DID WE SAY WHERE WE'RE GOING TO MOVE? WE HAVE RCI COMING IN, WHICH IS A CONSULTING COMPANY, AND IT'S GOOD TO [NOISE] US WITH OUR MUNICIPAL COURT RECORDS AND SCAN ALL THOSE IN, THAT WAY WE CAN SHRED THOSE BOXES, BECAUSE WE HAVE TO HOLD ONTO THOSE RECORDS FOR FIVE YEARS.
THEY'RE JUST PILLING UP AND TO MAKE ROOM.
WE'RE GOING TO JUST SCAN ALL THOSE IN, BUT ONCE THEY'RE SCANNED IN, WE'RE GOING TO TRANSFER THEM INTO ENCODE.
THEN WE SHOULD BE PAPERLESS FOR MUNICIPAL COURT.
FOR PUBLIC WORKS WERE ALSO SCANNING IN ALL THEIR MAPS THAT THEY HAVE THAT ARE CURRENTLY STORED IN A STORAGE.
>> FORGOT 50 YEARS OF PAPER MAPS AND NO ELECTRONIC DEVICE.
>> YES. THEY ARE IN TAGS, AND THOSE DATA BE SCANNED ELECTRONICALLY.
THAT'S WHAT WE WILL BE DEALING WITH SOME OF OUR LEFTOVER FUNDS.
>> THAT'S IT FOR OUR CITY SECRETARY AS FAR AS INCREASES.
AGAIN, OUR INCREASES IN GENERAL SUPPLIES THAT CONSIST OF YOUR CUSTOM PRINTED, CASE FILE ENVELOPES, LETTERHEAD ENVELOPES, JURY ENVELOPES, COPY PAPER TONER CARTRIDGES, CUSTOM, MASS STRAIGHT FORUMS AND JUDGMENTS, GENERAL OFFICE SUPPLIES, AND THEN ALSO BOXES FOR THE RECORDS, AND OUR LANGUAGE ONLINE SERVICES.
THAT'S OUR TRANSLATION SERVICES.
[02:25:04]
GOING TO BE OUR EMPLOYEE APPRECIATION LINE ITEM.I WANT TO BE ABLE TO SHOW THE EMPLOYEES AN APPRECIATION WITH A DEPARTMENT LUNCH IN OR WHEN THEY ACCOMPLISH THEIR CERTIFICATIONS.
WE JUST RECENTLY HAD A OUR COURT CLERK ACHIEVE HER COURT CLERK 1 CERTIFICATION.
I WANT TO BE ABLE TO CONGRATULATE HER AND PURCHASE HER SOMETHING OR TAKE HER OUT TO LUNCH.
WE ALSO HAVE TWO OTHER COURT CLERKS WORKING ON THEIR CERTIFICATIONS.
THEY'VE COMPLETED THEIR SEMINAR HOURS AND NOW THEY ALL THEY NEED TO DO IS JUST TAKE THEIR EXAMS. THAT'S ALL I HAVE FOR CORE AS FAR AS INCREASES.
DO YOU HAVE ANY QUESTIONS ON ANY OTHER LINE ITEMS?
>> THE QUESTION ON THE DECREASE OF 310.
>> THANK YOU. I'LL COME TO MIND.
>> I'M JUST CURIOUS WHAT THAT WAS.
>> THAT WAS ASKED BUDGET YEAR, WHICH WE INCLUDED IPADS FOR OUR LANGUAGE ONLINE SERVICES SO WE'VE ALREADY RECEIVED THOSE.
I WAS ABLE TO TAKE THAT OUT OF THE BUDGET.
>> WE DIDN'T SPEND EVEN A FRACTION OF THAT THIS YEAR?
>> YOU GOT EVERYTHING YOU NEEDED AT MUCH CHEAPER RATE?
>> WE WERE ABLE TO PURCHASE ALL THOSE IPADS.
> CAN YOU TALK TO ME ABOUT PERSONNEL SERVICES, SORRY.
WE'RE GOING DOWN, DO WE DECREASE THAT CALIBER?
>> CURRENTLY HAVE FOUR COURT CLERK EMPLOYEES AND THEN WE HAVE JUDGE GILBERT AND JUDGE JONES.
>> THAT'S ALL UNDER HERE UNDER THE SALARIES?
>> THAT'S ALL UNDER THIS ONE LINE?
>> YES. THE DECREASE IS GOING TO BE WAS THAT WHERE 50% OF MY SALARY WAS IN COURT AND SO THEY TOOK THAT OUT AND JUST CITY SECRETARY.
>> WE ALSO HAVE NEWER EMPLOYEES SO THE OVERALL SALARY IS GOING TO DRAW.
>> WE HAD NO POSTAGE ON ITEM 211?
>> I'M NOT EXACTLY SURE WHAT THAT POSTAGE IS USED FOR.
I'M NOT SURE IS THAT SOMETHING THAT CHLOE TAKES OUT IS THAT THE THE MAIN POSTAGE?
>> YES. THAT'S THE MAIN POSTAGE.
IT GETTING A CHARGE BEHIND OR IT WAS JUST A TRANSFER FROM OFFICE TO THE BOARD AND FROM BEHIND ME THAT TRANSFER MADE SO THAT'S FINE SHOWING ZERO RIGHT HERE.
>> ARE YOU SURE YOU ADDED THE 50% OF YOUR SALARY BACK TO THE CITY SECRETARY? [OVERLAPPING] BECAUSE THAT CITY SECRETARY IS EVEN FLAT.
>> YOU TAKE CREDIT TIME. [LAUGHTER]
>> WHILE HE'S LOOKING AT THAT, MICHELLE, OVERALL I SEE A COMMON TREND AMONGST EVERY DEPARTMENT.
YOUR BUDGET WAS 617 THIS YEAR.
YOU ONLY SPENT 327 THROUGH MAY AND THEN YOUR ESTIMATE AT 537 YET.
BUT NOW YOU'RE ACTUALLY DECREASING TO 501, BUT IT'S JUST A COMMON TREND THAT WE BUDGETED A LOT AND WE DIDN'T SPEND IT ALL THIS YEAR.
I THINK THE COMMON TREND TO ME STILL SAYS PULL FROM FUND BALANCE AT THE END OF THIS YEAR BECAUSE I THINK WE'RE GOING TO BE UNDER WHAT WE'VE BUDGETED.
THAT'S JUST WHAT I'M SEEING FROM ALL THE DEPARTMENTS.
>> I THINK A LOT OF IT IS WE'RE URGING EVEN FOR THE ANTICIPATION AND THEY'RE JUST IN CASES AND IF WE HAVE THE OPPORTUNITY.
>> YEAH, THAT'S A 500,000 INCREASE TO THE RESIDENT.
NOT EACH INDIVIDUAL BUT IT JUST SEEMS THE BUDGETS
[02:30:07]
ARE HIGHER THAN WHAT WE'RE ACTUALLY SPENDING ACROSS MANY LINES.>> I DON'T WANT TO BE A BULLY EITHER BUT DIFFERENT DEPARTMENTS, OVER-BUDGET.
NOW WE'VE GOT SOME REALLY ESSENTIAL STUFF.
WE GOT SEWER BACKUP, [LAUGHTER] WE GOT PROBLEMS, HEALTH ISSUES.
HOW ARE WE GOING TO PERFORM THIS? WELL, CAN I GET THESE OTHER DEPARTMENTS REAL FOOD-BORNE, CLOSER IN LINE THEN WE CAN FREE UP FUNDS TO DO SOME STUFF.
>> PHIL, DID YOU FIND IT? DID WE ACTUALLY MAKE THAT CHANGE?
>> ON THE CURRENT SALARY AND RAISE IS IN THE CITY SECRETARY SO I DON'T KNOW, I'M GOING TO HAVE TO DO SOME DIGGING.
>> BECAUSE WE BUDGETED 164 ON CITY SECRETARY.
WE'RE ONLY GOING TO SPEND 106 THIS YEAR.
WE'RE SAYING 166 NEXT YEAR SO IF SHE WAS 50% THIS YEAR THEN WE DIDN'T CHANGE ANYTHING.
UNLESS WE JUST SAID 106 PLUS 50, ADD IT BACK IN.
BUT THEN THAT MEANS THIS YEAR'S BUDGET WAS WRONG.
OVERALL, YOU PUT TOGETHER A PRETTY BARE-BONES BUDGET.
OVERALL, I THINK YOU WERE A DECREASE OF THINGS.
>> IF SHE'S NOT COMPENSATED FOR PAIN AND SUFFERING WORKING FOR CITY MANAGER.
>> NOT AT ALL. I THINK I NEED A NEW EMPLOYEE.
[LAUGHTER] IS IT TOO LATE ASK?
>> YOU'RE DECREASING BETWEEN THE MUNICIPAL COURT, CITY SECRETARY, AND CITY COUNCIL BUDGETS, $83,000 DECREASE GRANTS FROM PRIOR YEAR BUDGET.
>> ARE THERE ANY CHANGES YOU WOULD LIKE ME TO MAKE WITH ANY OF THESE BUDGETS?
>> I STILL THINK TREAD CAREFULLY ON THE TRAVELING TRAIN OVER $5,000 INCREASE.
JUST LOOK AT IT AND SEE DO WE HAVE TO GO TO EVERYTHING.
>> LIKE YOU SAID, YOU KNOW THAT YOU'RE NOT GOING TO BE ABLE TO MAKE EVERYTHING.
I DON'T KNOW, BUDGET MORE REALISTICALLY.
GIVE YOURSELF A LITTLE BIT OF A BUFFER, BUT DON'T BUDGET FOR EVERYTHING.
OTHER THAN THAT I THINK WE'RE GOOD.
>> BUT THANK YOU, MICHELLE. I APPRECIATE IT.
>> THANK YOU, MICHELLE. YOU'RE ALWAYS EASY TO WORK WITH.
THANK YOU FOR ALL YOUR HELP YOU ALWAYS KEEP US INFORMED AND IN THE LOOP. I REALLY APPRECIATE IT.
>> EMERGENCY MANAGEMENT SPACE TO PLAY.
[LAUGHTER] NOT SURE THAT'S THE REASON WHY IT HAPPENED.
>> BY THE WAY, YOU'RE COMPLETELY RESPONSIBLE FOR LAST YEAR'S BUDGET AND THIS YEAR'S BUDGET.
>> I'VE SPENT A FEW HOURS TRYING TO FIGURE THAT OUT.
>> WE KNOW WHERE TO FIND GLEN.
>> YOU WANT TO TRY WITH MAINTENANCE?
>> HAVE WE DONE MAINTENANCE FIRST?
>> MAINTENANCE FIRST. MAINTENANCE, I BELIEVE PHIL ALREADY BROUGHT THIS UP, BUT THERE WAS A COUPLE OF CHANGES THAT WE'VE MADE IN THE HEALTH INSURANCE.
JOHN IS RETIRED MILITARY, SO WE DO NOT PAY FOR HIS HEALTH INSURANCE SO THAT WAS REMOVED.
THEN ALSO ON RETIREMENT SOMEHOW IT GOT DOUBLED SO THAT WAS DECREASED TO ABOUT 7,200.
I DON'T HAVE THE EXACT NUMBER BUT THAT'S THE [INAUDIBLE].
>> THE RETIREMENT IT SAID 14497 AND IT'S ACTUALLY 7,200 ISH.
[02:35:07]
I DON'T HAVE THE EXACT NUMBER.THAT WAS ALSO AN ADJUSTMENT THERE.
GOING ON WITH THE MAINTENANCE, AS YOU GUYS KNOW IS A NEW DEPARTMENT AND SO TRYING TO FIGURE IT OUT [NOISE], BUT IT REVEALS.
GENERAL SUPPLIES $500 AND IN THE NOTES OF SUPPLIES AND RELATED FOR JOHN, I KNOW A LOT OF THAT, WE HAVE BEEN SPLITTING IN HIM WITH A MULTI MANAGEMENT FOR THE 500, BUT HE DOES HAVE A LOT WITH THE ANNEX AT SOME OF THE PROJECTS THAT HE WORKS WITH, SO THAT'S A PRETTY GOOD NUMBER FOR HIM.
THEN RANDOM BUILDING WAS 45,000 IN THE NOTES FOR THAT, IS THAT THE REPAIR AND MAINTENANCE OF CITY HALL, IS THE NOTES ON THAT, I'M NOT FOR SURE WHAT ALL THAT INCLUDES, BUT I KNOW THAT HE IS WORKING ON GETTING GENERAL PM MAINTENANCE IN A ROTATION.
AS CURRENTLY, THERE IS NOT ANYTHING LIKE THAT, SO WE'RE TRYING TO GET EVERYTHING LIKE HVAC, FIRE HYDRANTS, NOT ONLY JUST THE CITY HALL, BUT THE WHOLE CITY INTO A ROTATION AND A PERMANENT MAINTENANCE PLAN.
I KNOW THAT THERE'S SOME OF THAT BUILT INTO THAT.
NOW I DON'T KNOW ALL THE COSTS, BECAUSE WE HAVE NOT GOT, JOHN AND I BOTH ARE VERY NEW.
WE HAVEN'T GOT ALL THE QUOTES YET, BUT I EXPECT THAT'S PROBABLY PRETTY CLOSE TO GETTING SOME OF THE THINGS CAUGHT UP, THAT HAVE FALLEN BEHIND BEFORE THE TIME.
I DON'T KNOW WHERE THAT LINE ITEM COME FROM TO KNOW WHAT IT WAS PREVIOUS.
>> THAT CAME FROM THE DEVELOPMENT SERVICES AND IT WAS BUDGETED THIS YEAR AT 45,000.
AS A STARTING POINT FOR JOHN, 45,000.
>> WHAT DID THEY USE THIS YEAR, IN THAT?
>> OR WHAT WAS THAT LINE ITEM LAST YEAR, I GUESS THIS YEAR.
>> FOR THE RANDOM BUILDING REPAIR AND MAINTENANCE.
>> R&M, REPAIRS AND MAINTENANCE, R&M.
>> THEY HAD 68,000 BUDGET FOR THIS YEAR ON DEVELOPMENT SERVICES, BUT I DON'T KNOW IF THAT WAS JUST BY ITSELF FOR THAT ITEM.
I HAVEN'T BROKEN OUT MY DEVELOPMENTS OR MY REPAIRS AND MAINTENANCE BY ACCOUNT YET [NOISE].
>> OKAY. SEEING HOW WE'RE GOING OFF, NOT MOST OF HISTORICAL DATA, BUT KNOWING WHAT WE'RE TRYING TO DO, THAT'S PROBABLY A FAIR ESTIMATE IN THAT DEPARTMENT.
NEXT LINE ITEM IS GOING TO BE PHONE AS $500 OF UC ACROSS ALL THE DEPARTMENTS THAT'S STANDARD FOR JOHN TO HAVE A CITY [INAUDIBLE].
UTILITIES IS 70,000 AND THAT'S FOR UTILITIES FOR THE CITY HALL ANNEX AND FOR THE CITY HALL.
I KNOW THAT YOU GUYS ARE ALREADY TOUCHED BASE ON THAT, EARLIER TALKING ABOUT THE 35,000 VERSUS 30,000 IN EARLIER DISCUSSION.
NOW I'M GOING TO PASS THE MIC TO THE COUNTY MAYOR.
>> I'M STILL HUNG UP ON THE 45,000 ON THE REPAIRS AND MAINTENANCE BUILDING.
>> ON BECAUSE I'M WANTING TO SEE THE OFFSET SOMEWHERE ELSE, BUT I KNOW THAT DEVELOPMENT SERVICES HAS A SLIGHT DECREASE THERE.
[NOISE] THEY TOOK THEIRS DOWN 64,000 AND YOU ADDED THAT 45.
>> CAN WE JUST TRANSFER IT FROM DEVELOPMENT SERVICES.
>> I DO THOUGH THAT, LIKE I SAID, THERE'S SOME ITEMS AND PROJECTS THAT HAVE NOT BEEN DONE IN THE PAST THAT WE ARE TRYING TO ENCOMPASS AND GET THOSE PRODUCT TO STANDARD.
>> THIS YEAR'S BUDGET FOR DEVELOPMENT SERVICES TO R&M BUILDINGS WAS 45,000.
[02:40:03]
>> CAN I GO SERVICES? SERVICES IN THE NOTES, IT HAS UTILITIES FOR CITY HALL AND CITY HALL ANNEX AND IT HAS 35,000 EACH.
>> IS THERE AN OFFSET SOMEWHERE?
>> CITY HALL ANNEX NO, BECAUSE THAT'S NEW.
>> WHAT ACCOUNTS? OR WHAT DEPARTMENT? THE ADMINISTRATION.
[NOISE] I KNEW MOST OF THE QUESTIONS WE'RE GOING TO COME ON THIS DEPARTMENT, BECAUSE THIS DEPARTMENT WAS CREATED AND IT'S PULLING FROM OTHER AREAS [OVERLAPPING] AND MAKING SURE THAT THERE'S OFFSETS ON BOTH SIDES.
>> DIFFICULT TO SOMETIMES TRAFFIC.
>> WE'RE STILL LUCKED IN THE SAME UTILITY RATE, CORRECT?
>> YES. FOR ANOTHER SIX YEARS.
>> GOOD CALL. I'M GOING TO ASSUME MOST OF THIS PART COMES FROM DEVELOPMENT SERVICES.
THERE IS 35,000 DECREASE FROM DEVELOPMENT SERVICES. GOT IT.
>> OKAY. NEXT IS GOING TO BE TRAINING AND TRAVELING, WHICH IS 2,000.
WERE UTILIZING, SO THAT TO GET ON A JOHN'S CERTIFICATIONS FOR SAFETY.
>> OKAY. NEXT UP IS GOING TO BE INSURANCE.
>> IN THE NOTES [INAUDIBLE] WE HAVE CITY HALL ANNEX.
WHEN INSURANCE WAS 35,000 AND WHEN INSURANCE WAS 3,000.
THEN THE COST OF INSURANCE FOR CITY HALL WAS 30,000.
>> WE DO NEED TO LOOK AT THAT.
>> THERE WERE A LOT OF COUNTS IN DIFFERENT PLACES FOR WHATEVER REASONS AT THE TIME, AND WE'RE JUST TRYING TO.
>> GET THEM ALL STRAIGHT INTO WHERE IT'S HARD TO TELL SOMEONE TO ACCOUNT FOR SOMETHING THAT THEY HAVE NO RESPONSIBILITY FOR, IT JUST DON'T MAKE SENSE.
>> AT LEAST YOU'RE DOING IT THIS WAY BECAUSE STARTING IT FROM THIS ACCOUNT, IT'S EASY TO FOLLOW THE MINUSES IN THE OTHER AREAS.
IF YOU DON'T SEE THE MINUS THE YOU KNOW THAT THERE'S AN ISSUE, BUT THAT'S WHY IT'S GREAT TO JUST START IT FRESH IN THE BUDGET LIKE THIS.
YOU MAY START TRACKING THOUGH.
>> YOU GUYS ALSO HAD A DECISION PACK THAT WE'RE REMOVING.
>> THAT MIGHT BE THE HARD ONE.
>> OF ALL ONES I WOULD APPROVE.
>> THEY SAY IN CITY GOVERNMENT CAN APPROVE A MILLION DOLLAR WITH THE SIX ABOVE, BUT WE'RE GOING TO HAGGLE OVER $70.
>> ANY OTHER STATE MAINTENANCE?
>> SOME DIRECTION FOR THE FUTURE FOR HER BUDGET TO IS WE HAVE
[02:45:03]
THINGS LIKE WE'VE GOTTEN RADIOS OVER THE YEARS AND WE WANT TO TAKE A LOOK AT WHO'S GOT RADIOS FOR EMERGENCY PURPOSES.WE BUY WATER AND MRES EVERY YEAR.
WE HAVE IT ON HAND FOR STAFF AND A LITTLE BIT OF CONSISTENCY FOR THE PUBLIC.
IT'S OUR FIRST TIME AND NEXT YEAR WE'LL HAVE SOME THINGS THAT ARE REQUIREMENTS FOR THE CITY TO HELP US FEEL MORE PREPARED.
>> IF YOU WANT TO GO AHEAD AND LOOK AT OURS, YOU'LL SEE THAT I DID ADD A LINE ITEM OF 500 FOR APPAREL, BUT IT WAS TAKEN OUT OF GENERAL SUPPLIES, WHICH WAS INITIALLY BUDGETED 4,000.
THE REASON FOR APPAREL IS JUST A GREAT BRANDING FOR EMERGENCY MANAGEMENT.
WE ALL LOOK ALIKE PLUS, WE TEND TO GO ON THINGS THAT WE WERE ENCLOSED, SO JUST KIND OF HELP WITH THAT.
GENERAL SUPPLIES, WHAT I JUST EXPLAINED.
THEN YOU CAN GO PHONES WHICH IS 500 THE SAME AND THEN TRAVELING AND TRAINING DID INCREASE $2,000 FROM 3,000-5,000, BUT THERE'S TWO OF US NOW.
THAT IS MOSTLY WE'RE GOING TO TEAR DOWN, WHICH IS THE TEXAS DIVISION WHERE SHE MANAGEMENT CONFERENCE.
IT'S THE ONLY CONFERENCE THAT THEY HAVE FOR EMERGENCY MANAGERS IN THE STATE OF TEXAS.
IT WILL NOT TAKE THAT FULL BUDGET, BUT IT WILL TAKE A BIT FROM OUR BUDGET FOR JOHN AND I BUILT TOGETHER AND IT IS A GREAT RESOURCE-LESS, NOT ONLY NETWORKING, BUT THE PERMISSION.
>> EMERGENCY MANAGEMENT IT MEANS A LARGE TOPIC FROM THE CITY SECRETARIES.
WHAT ARE THE TRAINING THAT WE CAN GO TO IS PROVIDED BY FREE.
EXCEPT FOR LIKE THE EMI INSTITUTE WHICH IS IN MARYLAND.
WE CAN GO FREE, IT'S GRANT BUDGET AND WE JUST HAVE TO PAY FOR OUR MEAL TICKET, WHICH IS LIKE $250.
A LOT OF THAT I'M HOPING THAT JOHN AND I, WE CAN START GOING THROUGH THAT TO GET OUR ADVANCED NOTIFICATION.
A LOT OF IT, THE ANOTHER WE WANT GO TO IS TNTX.
IT'S ALSO GRANT FUNDED AND FREE SO THAT HELPS OUT A LOT I DON'T WANT TO LIE.
>> THEN THE NEXT IS THE EMERGENCY MANAGEMENT, IT'S 29,500 IT IS A DECREASE.
ONE THING I WANTED TO POINT IT OUT IS THAT YOU'LL SEE THAT THE ACTUALS IS SAYING THAT WE ONLY SPENT 9,488.
[NOISE] BUT THAT IS ACTUALLY NOT RIGHT.
I TOOK THE ADVANTAGE OF THAT AND I WAS ABLE TO BUY THREE PILOTS OF WATER AND SIX MONTHS OF MRES BECAUSE OF THE BUDGET CUT NEXT YEAR AND THE BUDGET WAS HERE THIS YEAR, SO I TOOK THAT IN PREPARATION FOR THIS BUDGET.
THAT WATER WILL LAST US, IF WE DON'T HAVE AN EVENT, JUST SAY SUSTAINING THEIR LAST OF TWO YEARS AND HOPEFULLY I CAN WORK WITH FIRE DEPARTMENT TO CREATE A WATER ROTATION SYSTEM, BECAUSE THEY USE IT A LOT FASTER OFF LATE THAN WE DO.
SAME WAY THERE ARE MRES WILL LAST US FIVE YEARS.
IS THE REASON WE DON'T USE THEM, SO THAT WAY, THAT WAS IN PREPARATION.
THE BIGGEST COST I WILL HAVE THIS YEAR BEING NEW IS GOING TO BE $8,000 FOR CODERED, WHICH IS MANDATORY THAT WE HAVE THE ALERT NOTIFICATION SYSTEM.
IT DID GO UP THIS YEAR BECAUSE WE ADDED A LANGUAGE SYSTEM WHERE WHATEVER LANGUAGE THEY CHOOSE WHEN THEY SIGN UP, IT WILL TRANSLATE THE MESSAGE TO THEIR LANGUAGE, WHICH IS A BIG ASSET AND RECESS WAY.
THAT'S THE BIGGEST EXPENSE THAT I HAVE.
WE HAVE THE GAS LINE LEAK COUPLE OF WEEKS AGO.
SHE WAS ABLE TO COORDINATE RACHAEL AND SEND A NOTIFICATION TO ONLY THOSE RESIDENTS FOR REMAINING PLACE.
IT'S WORKED THROUGH THE WINTER STORMS AND ALL THE OTHER THINGS THAT WE'VE HAD AND WE ACTUALLY GET PRETTY [NOISE] HIGH RESPONSE RATES OF THE CALLS.
>> WE CAN SEE THE PERCENTAGE WHEN WE DO SEND OUT A CODERED CALL WE CAN SEE WHO PICKED UP WHO DIDN'T, WHAT WENT TO VOICEMAIL, WHAT WENT BY TEXTS.
WE CAN SEE ALL THAT AND WE ACTUALLY HAVE A PRETTY OF HIGH PERCENTAGE.
THAT'S ONE THING I REALLY WANT TO WORK WITH THE NEXT YEAR IS OUR PREPAREDNESS WITHIN THE COMMUNITY BRANDING OF EMERGENCY MANAGEMENT, GETTING US OUT THERE, HITTING POPULATIONS THAT ARE UNDERUTILIZED IN OUR CITY, MAKING SURE THINGS ARE TRANSLATED INTO SPANISH AND OTHER LANGUAGES AS NEEDED, SO THAT'S OUR GOAL FOR THE NEXT YEAR.
>> CAN I ASK YOU A QUESTION ON EMERGENCY MANAGEMENT 550?
>> IS IT A CATCH-ALL FOR EVERYTHING THAT'S RELATING TO EMERGENCY MANAGEMENT YOU JUST PUT IT THERE?
>> THE THING WITH EMERGENCY MANAGEMENT IS YOU COULD BREAK IT OUT, BUT I'M NOT GOING TO HAVE MUCH BREAKOUT.
I BROKE UP THE APPAREL BECAUSE WE TALKED ABOUT THIS AND ASKED HOW THEY LIKE OUR LINE ITEMS. WITH THE EMERGENCY MANAGEMENT, WE COULD MAKE IT OUT TO SUBSCRIPTION OR LIKE THE IT WHICH WOULD BE MY CODERED BECAUSE
[02:50:04]
EVERY YEAR IT'S 8,000, IT'S VERY CONSISTENT.BUT WHEN IT COMES TO EMERGENCY MANAGEMENT, IT'S HARD AND WE COULD BREAK IT OUT TO WHERE WE HAVE A EOC BECAUSE THAT'S ONE THING I'M ALSO WORKING ON, AND SO WHEN WE HAVE A DISASTER OR WE NEED THE EOC, WHICH IS THE EMERGENCY OPERATIONS CENTER.
I JUST RECENTLY IT WAS IN THE BUDGET, SO I BOUGHT SOME SUPPLIES FOR IF WE HAVE TO STAND UP THE EOC.
I'LL HAVE PAPER, I'LL HAVE PINNED, I HAVE HIGHLIGHTER, SO LITERALLY EVEN IF IT'S 3:00 O'CLOCK IN THE MORNING, I CAN SET OUT EVERYTHING THAT EVERYBODY NEEDS AND WE'RE GOOD TO GO. WE CAN ROLL.
YOU COULD BREAK IT OUT IN THE LINE ITEMS. BUT YOU'RE NOT NECESSARILY GOING TO KNOW WHAT I NEED.
SO IT DOES TURN TEND TO BE A CATCH-ALL, BECAUSE IF WE DO HAVE A DISASTER, I MIGHT NOT NEED ANYTHING FOR EOC.
BUT I NOW HAVE FIVE PEOPLE THAT ARE SPINNING 24 HOURS HERE THAT I CAN BUY, SNACKS, FOOD, THINGS LIKE THAT.
WE CAN BREAK IT DOWN, BUT IT'S JUST DIFFICULT TO DO THAT BECAUSE MY FIELD IS SO DEPENDENT UPON IF SOMETHING HAPPENS.
JUST SO YOU KNOW, I SAVED YOU $4,169 THIS YEAR.
>> DID YOU NOTICE WHAT I WAS JUST LOOKING AT? [LAUGHTER] THAT'S EXACTLY WHERE MY EYES WERE RIGHT THERE.
>> I HAVE A QUESTION, THIS IS JUST A GENERAL QUESTION.
>> I SEE THAT THE DECISION PACKET FOR THE $70, ARE WE GOING TO GET THE FIRE EXTINGUISHER? [LAUGHTER]
>> ACTUALLY, TO DO CITY HALL WAS BROUGHT $2,000.
>> IT WAS A FIRE EXTINGUISHER.
[LAUGHTER] WHEN WAS THAT, THE FIRE EXTINGUISHER FELL OFF?
>> I DON'T KNOW. IT WAS LIKE A YEAR AND A HALF AGO.
>> THE FIRE EXTINGUISHER FELL OFF A REFRIGERATOR IN THE BREAK ROOM AND I MEAN, IT WAS THAT KIND OF THING.
BUT REALLY TO DO FIRE EXTINGUISHERS, IT'S ABOUT $2,000 A YEAR FOR THE CITY HALL.
>> YEAH. IN FACT, I THINK WE JUST GOT THAT ONE.
>> IS THAT IN THE EMERGENCY MANAGEMENT LINE?
>> AGAIN, BEFORE WE ADJOURN, GLENN WAS [INAUDIBLE] THE CATCH-ALLS FOR EVERYTHING WE NEED TO GET DONE HERE.
>> I'M SURE IN THE SAVINGS YOU HAVE THIS YEAR ON YOUR BUDGET, HUGE ON FIRE EXTINGUISHERS.
>> I MEAN BETWEEN THE MRES AND NOT TO MAKE YOU BUT IT'S LIKE I'VE SPENT 36,000, NOT THE TOTAL.
I WAS ABLE TO BUY TWO RADIOS FOR THE POLICE DEPARTMENT BECAUSE THEY ARE MOVING TO BLUETOOTH.
THEY HAD SOLD SOME ITEMS. WITH MY BUDGET, BECAUSE WE NEED THEM FOR EMERGENCY MANAGEMENT, I WAS ABLE TO BUY PD TWO ADDITIONAL RADIOS AND THEN PARKS AND REC HAD 10 RADIOS THAT WERE ACTUALLY BLUETOOTH CAPABLE.
PD HAD 14 THAT WERE UNABLE TO DO BLUETOOTH.
WE DID A SWITCH. SO I TOOK PARK AND RECS THAT ARE NEWER, GAVE THEM TO PD.
I TOOK THE OLD ONES FROM PD, GAVE THEM TO PARKS AND REC.
AND WITH THE LITTLE BIT OF MONEY, I WAS ABLE TO BUY THE POLICE DEPARTMENT THE BLUETOOTH MICS, THAT THEY'RE GOING.
WE SAVED A LOT OF MONEY BY PD NOT HAVING TO BUY 10 NEW RADIOS VERSUS JUST SOME MANY MANAGEMENT.
>> IF YOU LOOK AT LOOPY, HE DOESN'T HAVE A CORD TO HIS RADIO.
HE'S JUST GOT THE MIC, I KNOW HE'S NOT HERE.
>> I THOUGHT THAT WAS A PAGER.
>> IT DOES LOOK LIKE A PAGER. [OVERLAPPING]
>> BUT IT'S BLUETOOTH. [LAUGHTER] IT'S A GREAT SYSTEM.
>> WE'LL SEE A DROP IN HIS BUDGET.
IS THAT WHAT I'M HEARING? [LAUGHTER].
>> THERE, YOU SEE HIM SMILING.
>> YOU'RE WELCOME [OVERLAPPING].
>> I'M GOING TO HIGHLIGHT WHAT EVERYONE ELSE HAS SO IT INCREASES.
YOU'LL SEE WE HAVE POSTAGE THAT HAS GONE UP.
WHENEVER WE HAVE SOME OF THAT GOES ON FMLA.
NOT ONLY DO WE SEND THEM IN FORMS, BUT WE SEND THEM PAMPHLETS SO THAT THEY UNDERSTAND THEIR RIGHTS, THEIR RESPONSIBILITIES, AND SO FORTH THAT WE HAD NOT BEEN DOING BEFORE.
DUES AND SUBSCRIPTIONS WENT UP SLIGHTLY.
I HAVE AN EMPLOYEE WHO IS ACTIVELY PURSUING CERTIFICATION, WHICH IS WHY THE TRAVEL AND TRAINING IS GOING UP A LITTLE BIT.
[02:55:03]
SHE PLANS TO PURSUE HER APHR AND ALSO I HAVE HER GOING TO BE ACTIVELY INVOLVED IN TEXAS PRIMA, WHICH IS A PUBLIC RISK MANAGEMENT ORGANIZATION.>> THESIS SUBSCRIPTION DIDN'T GO UP.
>> I NEED TO USE OUR VISUAL PLAN.
>> TOTAL SERVICES DIDN'T EVEN GO UP FROM THE CURRENT YEAR BUDGET.
>> I'M SHARING [OVERLAPPING] SUBSCRIPTIONS WENT UP BY.
>> ON HUMAN RESOURCES? [OVERLAPPING] ACCOUNTS, I DON'T KNOW, IT WAS A WHOLE PUNCH THROUGH IT.
>> I HAVE ADDED A PHONE FOR THE HR COORDINATOR AND THAT IS A PACKET IN THE TRAVELING TRAINING THAT WENT UP FOR BOTH OF US TO ATTEND THE TEXAS MUNICIPAL HR CONFERENCE, ATTENDANCE AT PRIMA AND SHERM, AND POSSIBLY SPHRA BUT I DON'T SEE THAT HAPPENING.
>> I DON'T SEE THAT GOING DOWN.
>> ARE YOU TALKING ABOUT PACKAGES? BECAUSE THERE'S A LOT IN PACKAGES.
>> YES. I'M TALKING ABOUT THE TRAVEL AND TRAINING IN THE PACKET FORM.
>> TALK TO YOUR BUDGET FIRST THOUGH.
>> YES, THAT'S WHAT I WAS DOING.
>> THAT'S WHAT I WAS DOING. NOW I'M GOING BACK TO THE PACKET FORMS. EMPLOYEE APPRECIATION WENT UP.
AS YOU KNOW, WE DO ANNUAL, QUARTERLY THINGS OR SEMI ANNUALLY EVENTS FOR EMPLOYEES.
AS YOU KNOW, EVERYTHING IN THE MARKETPLACE IS GOING UP, SO THAT, I PUT UP A LITTLE BIT.
IF YOU WANT TO GO TO THE PACKET FORMS. THE EMPLOYEE APPRECIATION I DISCUSSED.
>> WE'RE GOING UP $10,000 IN EMPLOYEE APPRECIATION IN TOTAL ACROSS ALL DEPARTMENTS.
>> YES, IT'S ACROSS ALL DEPARTMENTS. I DON'T KNOW ABOUT THAT.
>> I HAVE IT RIGHT HERE. IT'S RIGHT HERE.
>> AND THEN WE STILL HAVE INDIVIDUAL DEPARTMENTS WANTING TO DO EMPLOYEE APPRECIATION.
I'M NOT SURE WHAT EXACTLY THEY DO, THEY USUALLY DO DIFFERENT THINGS.
FOR US, WE'VE DONE LIKE IC TRUCKS.
WE DID A HOTDOG EVENT OUT AT THE PARK WHERE WE HAD A CORNHOLE COMPETITION.
WE DID THINGS LIKE THAT IN THE ENTIRE CITY. [BACKGROUND]
>> SOFTWARE HAS NOT ACTUALLY GONE UP.
[NOISE] THAT ACTUALLY WAS PART OF MY PROFESSIONAL SERVICES FEE AND WE NOW HAVE A LINE FOR ANNUAL SOFTWARE FEE, SO THAT WAS MOVED TO THAT LINE.
>> IT WENT TO THE ANNUAL SOFTWARE B, WHICH IS 460.
>> NOW THAT'S ZERO AND THE CURRENT IN THE BASE BUDGET.
>> RIGHT. THAT IS WHERE FELL HAS ASKED US TO PUT OUR SOFTWARE B RENEWALS.
IT CAME FROM PROFESSIONAL SERVICES.
[NOISE] YOU'LL SEE PROFESSIONAL SERVICES IS -36.10.
>> -32 IN THE PACKAGES, IN THE DECISION PACKAGES.
AN INCREASE OF 45 ON SOFTWARE, IT'S A DIFFERENCE OF 13.
>> WHY SHOULD WE BE LOOKING THE BUDGET TO BUDGET, I GUESS SEVEN AND PROFESSIONAL SERVICES THIS YEAR, SEVEN NEXT YEAR.
NO DECREASE IN THE BUDGET THERE.
NO CHANGES IN ANNUAL SOFTWARE FEE BETWEEN BUDGET TO BUDGET, BUT IT'S ON THE DECISION PACKAGE.
THAT'S $13,000 DIFFERENCE. WHAT'S THAT?
>> I'M ACTUALLY JUST GOING TO COME OVER TO YOU JUST TO MAKE SURE THAT WE'RE SEEING THE SAME THING.
BECAUSE I THINK WE'RE ALL LITTLE CONFUSED.
TALKING IS NOT TURNING THE FRONT OF THE LINE ITEMS FROM THE BASE.
THAT -13 IS IN THE PACKAGE LINE.
THAT 45,000 IS IN THE PACKAGE LINE AS GOODS AS 13,000.
[03:00:03]
LOOKING BUDGET TO BUDGET IS THE SAME, 00, 887, 887.>> WHICH SHE LIVES IN MANY PER YEAR TO YEAR.
>> THAT SHOULD BE IN THE BASE, RIGHT?
>> YES, IT SHOULD HAVE BE IN THE BASE.
>> THE ANNUAL SOFTWARE FEE, THIS LINE FUNDS ARE FLORES COBRA FEES, APPLICANT STACK, WHICH IS OUR EMPLOYMENT APPLICANT TRACKING SYSTEM, ADP, OR PERFORMANCE MANAGEMENT SYSTEM.
BOTH AT THE LAST TWO HAVE INCREASED THIS YEAR.
>> A TRACK STAR, WHICH IS OUR PERFORMANCE REVIEW SYSTEM.
THEY JUST SENT ME A QUOTE AND IT'S GONE UP.
I AM LOOKING AT ANOTHER SOFTWARE AND THEN ANOTHER COUPLE OF WEEKS, I HAVE A COMMITTEE LOOKING AT IT TO POSSIBLY MOVE.
>> IS THAT THE 13,000 DIFFERENCE?
>> YES. TRACKING STAR IS QUITE EXPENSIVE.
>> I DON'T KNOW THAT OFF THE TOP MY HEAD, BUT I CAN LET YOU KNOW.
>> ADB DOESN'T REPEL. IT'S A RISKY MOVE.
>> I HEAR YOU, BUT WE'VE ALSO HAD A LOT OF PROBLEMS THAT.
>> WE HAVE. IN FACT, INITIALLY I HAD BUDGETED FOR A CHANGE IN THAT, BUT I TOOK IT OUT FOR THIS YEAR.
THE HUMAN RESOURCES PROFESSIONAL SERVICES FEE, JUST SO YOU'RE AWARE, IT DOES COVER ACCESS TO ME TO GET INTO THE FMCSA, WHICH IS THE BETTER MORNING CARRIER STANDARD AT CLEARINGHOUSE, WHICH IS REQUIRED FOR ANYONE WHO EMPLOYS CDL DRIVERS.
I HAVE TO PURCHASE DPS CREDITS TO RUN BACKGROUND CHECKS AND CDL CHECKS THAT PAYS FOR HEALTH PLAN CONSULTANT.
IT PAYS FOR THE 1095C FORMS WHICH ARE DONE ANNUALLY.
WE KNOW THAT SWITCH TO IN-OFFICE DRUG TESTING KITS TO SAVE SOME MONEY.
A PERSON CAN COME IN IF THEY NEED A POST ACCIDENT DRUG TEST.
IF THE TEST COMES POSITIVE, THEN I CAN SEND THEM TO A CLINIC THAT WOULD COST MONEY.
BUT UPFRONT UNLESS THEY'RE A CDL DRIVER THAT'S WHAT I CAN DO.
WE HAVE DONE THAT AND WE'VE BEEN SUCCESSFUL AT.
I ALSO HAVE ENROLLED IN A FEW SPECIFIC SITES IN HARD TO FILL JOBS LIKE I JOINED THE POLICE SITE TO TRY TO RECRUIT PEOPLE.
I'VE JOINED PUBLIC WORKS TYPE SITE TO TRY TO FIND SOME PEOPLE THERE.
SOMETIMES THOSE SITES ARE A FEW HUNDRED DOLLARS JUST TO JOIN THEM, JUST TO POST A JOB.
>> THESE ARE THE DECISION PACKAGES IN THIS CASE.
WHAT DOES THAT DO TO AFFECT OUR BUDGET IF WE PUT THEM IN? THAT'S $13,000 INCREASE.
>> WE WERE ASKED TO GIVE A DECISION PACKET IN FOR ANYTHING THAT CHANGED FROM THE BASE, THAT'S WHY YOU HAVE THOSE.
>> FROM WHAT YOU JUST PRESENTED, IT DOESN'T SOUND LIKE WE HAVE MUCH OF A CHOICE.
>> WELL, THAT WAS BROUGHT FORWARD.
IF YOU GOT STUFF THAT YOU GOT TO DO JUST BECAUSE OF COURSE OF BUSINESS.
DECISION PACKAGE, THAT'S JUST WHAT UP GASOLINE WENT UP [INAUDIBLE].
YOU GOT TO PLAY IT. FOR 45,000 DECISION PACKAGE [NOISE] THAT'S GONE INTO THE BUDGET, IS THAT CORRECT? OR THE PROPOSED BUDGET?
>> I GUESS THE ONLY OTHER THING THAT I WAS GOING TO TALK ABOUT WAS EMPLOYEE APPRECIATION.
AGAIN, I DEFINITELY WANT TO MAKE SURE THE EMPLOYEES GET THEIR APPRECIATION AND TO DO THINGS FOR THEM.
[03:05:02]
YOU'RE GOING TO SPEND 2055 THIS YEAR.BUT EVERYONE ELSE IS DOING THINGS AS WELL FOR THEIR GROUPS.
[OVERLAPPING] FOR EVERYONE TO GO UP.
>> ONE OF THE REASONS THE EMPLOYEE APPRECIATION ALSO WENT UP IS THAT THIS YEAR I'M STARTING A QUARTERLY WELLNESS PROGRAM AT LUNCH AND LEARN.
THAT BRING SOMEONE IN TO SPEAK WHETHER IT BE ABOUT HEART HEALTH OR DIABETES FOR AN HOUR.
I PROVIDE A LUNCH TO WHOEVER'S RSVP.
THEY GET A LUNCH AND LEARN WELLNESS AND HOPES TO DRIVE DOWN SOME OF OUR HEALTHCARE CLAIMS COSTS.
SOMETIMES THAT'LL DRIVE DOWN YOUR COST, THE OVERALL PLAN.
WHAT'S INTERESTING TO SEE IS UNEMPLOYED APPRECIATION FISCAL YEAR '21, WE SPENT LESS THAN 5,000.
IN '22 WE SPENT 22,000, AND THEN THIS YEAR WE'RE BUDGETING 31, AND NEXT YEAR, 33, I'M SORRY.
>> I THINK 22 WAS THE CHRISTMAS EVENT WE HAD IF WE HADN'T DONE BEFORE.
THEN THIS YEAR WE DID THE CASINO APPRECIATION THEME.
SO THOSE ARE THINGS THAT EMPLOYEES HAVE ASKED FOR TO DO AS A GROUP IN A PURELY SOCIAL EVENT OUTSIDE OF WORK BECAUSE THE REST OF THEM ARE ALL WORK-RELATED.
WE BRING IN THE SNOW CONE TRUCK OR DO THE ICE CREAM SOCIAL, WHATEVER.
>>HOW MANY EMPLOYEES DOES THE CITY HAVE?
>> WE HAVE ABOUT 138 FULL-TIME EMPLOYEES, AND ANOTHER 37 OR SO GIVE OR TAKE PART-TIME.
>> [NOISE] WE EXPECT THAT TO BE A ONE EVENT.
>> WE DO ONE LARGE EVENT AND THEN WE USUALLY DO SOME SMALLER EVENTS.
>> THIRTY-FIVE IS THAT THE ONE EVENT THOUGH?
>> THAT'S ALL OF THE EVENTS THAT HR WOULD PUT ON FOR ALL EMPLOYEES, INCLUDING THE LUNCH AND [INAUDIBLE] THAT I WOULD LIKE TO ROLL OUT THIS YEAR.
>> YOU SAID THAT'D BE MONTHLY.
>> I WOULD LIKE TO SEE HOW IT GOES AND THEN MAYBE MOVE TO MORE OFTEN.
>>> NOW IT'S MY TIME I WAS GOING ON [INAUDIBLE] COUNCIL.
>> POINT THREE IS OFF THE [NOISE].
>> I HAVE TO GO HALFWAY THROUGH HIS BOOK TO GET.
>> VOTER APPROVED BOND PACKAGE.
WHERE WOULD YOU LIKE ME TO START? I LIKE TO START AT APPAREL AND NEW LAWN DOWN.
>> OUR BUDGET I JUST INCREASED $100.
[03:10:02]
I AM WANTING TO PURCHASE SOME MORE SHIRTS AND STUFF TO GET US LOOKING A LITTLE BIT MORE PROFESSIONAL.ALSO DURING THE SUMMER, I WANTED OUR GUYS TO HAVE A UNIFORM SHORT THAT WE COULD WEAR FOR WORKING OUTSIDE SO THAT WE DON'T LOOK SLOPPY AND JUST WEAR SHORTS WE HAVE, AND SO I INCREASE THAT BY A LITTLE BIT.
OFFICE SUPPLIES IS JUST GOING UP.
MY DEPARTMENT SIZE HAS INCREASED AND SO THAT'S THE DIFFERENCE THERE OF $150.
[NOISE] SMALL EQUIPMENT PREVIOUSLY WE HADN'T HAD ANYTHING BUDGETED OUT THERE.
MOST OF THAT SMALL INCREMENT PREVIOUSLY, I PULLED FROM 610 OR 625.
THAT IS JUST TO BETTER CATEGORIZE WHERE THOSE ITEMS ARE COMING FROM.
THAT SMALL EQUIPMENT IS ITEMS LIKE GENERAL SUPPLIES, TOOLS, FIBER OPTICS SUPPLIES.
IF WE NEED OFFICE FURNITURE OR A CHAIR OR SOMETHING LIKE THAT, NEEDS TO BE REPLACED, THAT'S WHAT THOSE ITEMS HAVE BEEN.
MOVING ON DOWN TO TRAVEL AND TRAINING, THAT INCREASED $1,000.
I'D LIKE TO ADD SOME ADDITIONAL FUNDS THERE.
I WOULD LIKE TO TAKE MY TEAM TO THE TEXAS IT'S CALLED TAG IT ON TEXAS ASSOCIATION OF GOVERNMENT INFORMATION TECHNOLOGY MANAGERS.
IT'S A GOOD WAY TO NETWORK WITH OTHER CITIES AND FIND OUT WHAT THEY'RE DOING, LEARN NEW TECHNOLOGIES THAT ARE COMING DOWN THE PIKE AND SEE HOW WE CAN DO THINGS BETTER.
I THINK IT'D BE A GREAT TEAM-BUILDING EXPERIENCE AS A TEAM FOR THE IT DEPARTMENT TO TRAVEL THERE AND HAVE THAT EXPERIENCE TOGETHER.
>> YOU'VE ALREADY OVERSPENT THIS YEAR.
YOU WERE 6,000, AND YOU SPEND 8,000, AND NOW YOU'RE SPENDING 10,000.
>> WHAT HAPPENED THERE WAS LAST YEAR THERE WAS AN OUTSTANDING PO AND AT SOME POINT ALL THE OUTSTANDING POS GOT VOIDED INSTEAD OF TRACK DOWN TO BE PAID.
I HAD TO PAY A BILL FROM LAST YEAR, $7,000 IN THIS CURRENT YEAR.
IT PROBABLY WON'T BE 10,000 BECAUSE I PROBABLY WON'T GO TO MY GOVERNMENT MANAGEMENT INFORMATION SYSTEMS CONFERENCE. THAT'S WHAT HAPPENED THERE.
>> WHAT YOU'RE SAYING IS YOU WOULD GO TO THIS NEW CONFERENCE.
>> NEXT YEAR, I WOULD LIKE TO TAKE MY TEAMS TO GO TO TEXAS.
>> I SUPPOSED THAT YOU GO ON INDIVIDUALLY.
>> IT'S A LOCAL TEXAS CONFERENCE. ANY OTHER QUESTIONS THERE?
>> YOUR SAYING THAT YOU ACTUALLY DON'T EXPECT $1,000 ON TRAINING AND TRAVEL FOR THIS YEAR?
>> BECAUSE YOU SAID A BILL FOR 7,000 CAME THAT WAS FROM LAST YEAR?
>> YES. THE ACTUAL YEAR TO DATE IS $8,013.
THIS IS ONE I'M SURE YOU PROBABLY HAVE SOME QUESTIONS ON.
I HAVE A LIST OF THINGS THAT THAT LINE ITEM FUNDS, THINGS LIKE OUR ADOBE CREATIVE SUITE, OUR BACKUP SOFTWARE, CITY BOSS SOFTWARE ON OUR WEBSITE, OUR EMAIL, SPAM AND PHISHING FEED, FILTER MAINTENANCE, OUR ANTIVIRUS AND PORN PROTECTION, FIREWALL MAINTENANCE, OUR GIS MAPPING SOFTWARE, BADGE MAKING SOFTWARE, OUR MULTI-FACTOR AUTHENTICATION FOR THE PV AND OTHER DEPARTMENTS.
OUR NETWORK SWITCH MONITORING SOFTWARE OR PDF SOFTWARE, REMOTE ACCESS, OUR SELF-SERVICE PASSWORD RESET SOFTWARE,
[03:15:01]
SERVER MAINTENANCE, SMALL FIREWALL MAINTENANCE, OUR TALENT TECHNOLOGY MAINTENANCE FOR ENCODE, OUR VIRTUAL SERVER SOFTWARE MAINTENANCE, OUR EFFECTS SOFTWARE, AND OUR WEBSITE MAINTENANCE.>> WE HAVEN'T SPENT VERY MUCH THIS YEAR.
>> WE HAVE, IT SHOWS THERE ALONE NUMBER, I HAVE PAID A FEW OF THOSE BILLS IN THE LAST COUPLE OF MONTHS THAT AREN'T REFLECTED ON THAT NUMBER.
IT WILL BE CLOSER TO THAT BUDGETED NUMBER THERE.
>> WHAT HAPPENED? BECAUSE WE HAVE BUDGETED 464 AT THE BEGINNING OF THE YEAR, WE END UP WITH 68.
IS THAT JUST INCREASES IN THE SOFTWARE MAINTENANCE?
>> INCREASES ON SOFTWARE MAINTENANCE AND THEN ALSO THE CITY BOAT, I BELIEVE WAS A NEW PACK IS FROM LAST YEAR, SO THAT'S AN ADDITIONAL 15.
NEW SOFTWARE FROM THIS YEAR THERE WAS ADDITIONAL 15.
>> IS THAT THE TEXT MAYOR GAVE?
>> NO. THAT'S THE LITTLE CHATBOX ON THE CITY WEBSITE WHERE YOU CAN GO IN AND TYPE OF QUESTION, SEARCH ENGINE, OR YOU CAN ACTUALLY CONTACT A CITY EMPLOYEE THROUGH THAT.
>> IT AGGREGATES ALL INFORMATION OFF OF OUR WEBSITE AND THEN ALSO HAS A FEATURE THAT ALLOWS US TO COMMUNICATE WITH PEOPLE WHO SELECT TO USE THAT COMMUNICATION.
>> CAN I JUST PLAY DEVIL'S ADVOCATE FOR A SECOND? WE CALLED CITY HALL YESTERDAY, COULDN'T GET ANYBODY TO ANSWER THE PHONE AND THE FRONT DESK WAS UNAVAILABLE.
THAT'S FREE AND NOBODY CAN ANSWER THE PHONE.
I SHOULD TELL YOU THAT THE RECEPTIONIST IS NOT AVAILABLE OR THE OFFER IS NOT AVAILABLE.
THANK YOU. HAVE A GOOD DAY BASICALLY.
THEY I HANG UP ON ME. COULDN'T GET THROUGH.
>> BUT WE SPENT A LOT OF MONEY TRYING TO HELP CONNECT THE PEOPLE.
WELL WE CAN'T ANSWER THE PHONE.
>> WHAT'S SUPPOSED TO HAPPEN, WE'RE SUPPOSED TO PUT YOU ON A CALL QUEUE AND IT'S NOT SUPPOSED TO HANG UP, SO IF IT HUNG UP, THEN THERE'S SOMETHING WRONG AND I'LL NEED TO LOOK INTO THAT.
I DID INCREASE THAT. IT COULD STAY THE SAME.
I DON'T FORESEE SPENDING $500 AND I BUDGETED THIS YEAR.
BUT MY THOUGHT THERE ON THAT INCREASE WAS WE ARE IN THE PUBLIC WORKS BUILDING OR WITH PARKS AND PUBLIC WORKS.
THEY OFTENTIMES HAVE HOLIDAY PARTIES AND I FEEL LIKE WE JUST TAG ALONG AND DO OUR PART AND SO I'D LIKE TO DO OUR PART.
AGAIN, I THINK WE COULD PROBABLY DO THAT FOR $500, SO WE NEED TO SAVE A FEW BUCKS THERE.
>> TELLING YOU DON'T PARDON ME, AND WE'LL TURN YOUR PHONE OFF.
>> IT MIGHT MAKE YOU CHANGE YOUR PASSWORD.
>> THAT'S TOO MUCH WORK FOR ME.
>> WE'LL TAKE OUR $500 AND PLACE THEM SOMEWHERE ELSE.
>> YOU MY SERVICES, YOU WILL SEE AN INCREASE THERE.
THAT THERE'S BEEN A SLIGHT BUMP IN THE SERVICE COST, BUT THE BIGGEST INCREASE THERE HAS BEEN INCREASING THE NUMBER OF COUNTS WE HAVE DEPLOYED A NUMBER OF IPADS THROUGHOUT THE CITY AND AS WE ISSUE ALL THOSE IPADS PEOPLE WE ISSUED THEM TO NEED AN EMAIL ADDRESS SO THAT WE CAN MANAGE THOSE DEVICES AND SO WE'VE ADDED EMAIL ACCOUNTS THERE.
>> CAN WE MANAGE THAT THROUGH A GENERAL EMAIL WHEN THEY'RE ON THE FIELD FOR THE IPAD, I TAKE AN ACCESS AND THEY CAN DO THEIR PERSONAL STUFF.
SOME OF THESE GUYS HAVE PHONES, SO THEY HAVE IT ON THEIR PHONE.
>> ALL OF THE OFFICERS HAVE IT ON THEIR PHONES.
I KNOW WE ADD THIS IPADS AND PUBLIC WORKS, SEVERAL THERE.
THERE'S BEEN A FEW OTHER REQUESTS.
OR SOMETIMES THE NEW SOFTWARE THAT WE PURCHASED AND WE NEED PEOPLE TO HAVE ACCESS TO THAT SOFTWARE, BUT THEY DON'T HAVE AN EMAIL ADDRESS AND IT'S A CLOUD-BASED SOFTWARE, THEN THEY'LL HAVE TO HAVE AN EMAIL ADDRESS TO SIGN UP FOR THAT SOFTWARE.
THAT'S BEEN SOME OF THE INCREASES THERE.
THERE IS POTENTIAL SAVINGS THERE.
MIGRATING OUR ACCOUNT FROM A MONTH-TO-MONTH ACCOUNT BECAUSE THEY PAY THAT BILL MONTHLY INTO AN ANNUAL ONETIME PAYMENT.
THERE CAN BE SOME SMALL SAVINGS THERE AND
[03:20:02]
I CAN LOOK INTO THAT AND SEE WHAT THE DIFFERENCE IS.I'D LIKE TO DO THAT BECAUSE IT'S A NUISANCE TO PAY THAT BILL.
>> ONE LAST CHECK FOR US TO ASSIGN EVERY MONTH.
>> I'LL DEFINITELY LOOK INTO MOVING THAT OVER OCTOBER 1ST.
>> YEAH. I SAW THAT AND ACTUALLY I SENT SOME TO CHRIS'S PHONE THIS EVENING ABOUT EMAIL SERVICES AND COST OF THAT, SEEMS HIGH.
>> IT'S MORE THAN EMAIL SERVICES.
FOR SOME ACCOUNTS WE HAVE DIFFERENT TIERS OF MICROSOFT 365 ACCOUNTS AND SOME ARE EMAIL ONLY.
BUT MANY OF THEM INCLUDE THE MICROSOFT OFFICE PACKAGE THAT INCLUDES WORD EXCEL, POWERPOINT, POWER BI, AND OTHER SOFTWARES, SO YOU'RE PAYING FOR THAT ANNUAL LICENSE.
USED TO BE YOU BOUGHT THE SOFTWARE ONCE A COUPLE OF HUNDRED DOLLARS AND IT LASTED FOR THE LIFE THE COMPUTER.
ALL OF THESE COMPANIES HAVE GONE TO THE ANNUAL SUBSCRIPTION.
WE ALL KNOW IT'S ALL HIDDEN OUR OWN POCKETS WITH ALL THOSE NETFLIX AND OTHER STREAMING SERVICES AT HOME BECAUSE THE SAME, WHEN THEY STARTED GOING INTO THAT, I ALWAYS THOUGHT INDIVIDUALLY IS GOING TO GET TOUGH ON PEOPLE, AND I THINK THAT'S WHERE WE'RE AT. WE'RE SEEING THAT.
>> COMPUTER AND SOFTWARE, WHICH IS REALLY A MISNOMER, JASON, BECAUSE COMPUTER AND SOFTWARE IS EVERYWHERE ELSE ON THIS BUDGET AND YOU HAVE IT AS A [INAUDIBLE] BUT.
>> FOR 12 YEARS I USED 16 FOR EVERYTHING, FOR ALL MY HARDWARE.
AND THEN RANDOMLY ONE YEAR I GOT MY BUDGET BACK AND I HAD NOTHING IN 610 AND I WAS LIKE, WHAT HAPPENED? YES. NOW SOME THINGS HAVE MOVED DIFFERENT PLACES.
ACTUALLY, MOST OF IT MOVED TO 65.
>> THAT'S WHY THAT ONE WAS ESTIMATED $1,200 SPENT OUT OF THAT ONE VERSUS THE MONEY SPENT IN PREVIOUS YEARS, AND THEN CAPITAL IMPROVEMENT EQUIPMENT.
THAT ONE, MOST OF THAT IS IN A DECISION PACKAGE.
WE'LL TALK ABOUT THOSE NOW. ARE THERE ANY OTHER QUESTIONS? SOMETHING THAT IS BECOMING MORE AND MORE IN EVIDENCE AS TIME GOES BY HAVE BEEN OPEN RECORDS REQUEST AND IT'S ONE OF THE MOST TIME-CONSUMING THINGS FOR US TO DO IN IT DEPARTMENT IS PULL THAT DATA.
I WENT OUT AND DID SOME RESEARCH AND FOUND SOME SOFTWARE THAT WOULD HELP US BETTER FACILITATE PULLING THAT INFORMATION, PARTICULARLY FROM EMAIL.
EMAIL SEARCHES ARE VERY CUMBERSOME THE WAY WE'RE DOING THEM CURRENTLY WITH THE TOOLS THAT MICROSOFT PROVIDES AND THIS TOOL MAKES IT VERY SIMPLE.
WE CAN ACTUALLY GIVE LEGAL TEAM DO THE SEARCH AND THEN GIVE A LEGAL TEAM ACCESS TO THAT SERGEANT, THEY CAN FLAG IT FOR THE ARCHIVES THAT WAY IT'S NEVER DELETED.
THAT WAY WE HAVE THAT INFORMATION MOVING FORWARD AS A CASE PROCEEDS OR DOES NOT AND SO THAT'S SOMETHING I FEEL VERY STRONGLY ABOUT IS SPINNING AND THAT'S NOT $1,000 FOR THE EMAIL PORTION OF THAT SOCIAL MEDIA ARCHIVING.
SORRY. THERE IS ANOTHER ONE IN THE PACK.
SOCIAL MEDIA ARCHIVING. VERY SIMILAR.
THIS WOULD ARCHIVE ALL OF OUR SOCIAL MEDIA PAGES, FACEBOOK, TWITTER, INSTAGRAM IN THE EVENT THAT SOMEONE SAID SOMETHING ON SOCIAL MEDIA PAGE, AND THERE'S A REQUEST FOR THAT INFORMATION, THIS WOULD MAKE IT A LOT EASIER FOR US TO PULL THAT DATA ARE CURRENTLY, IF SOMEONE DELETES A COMMENT OR WHATEVER, IT JUST APPEARS, THE ONLY WAY WE WOULD BE ABLE TO HAVE A COPY OF THAT IS IF SOMEONE MAYBE TOOK A SCREENSHOT OF IT.
>> SOMEONE, ARE WE TALKING ABOUT SOMEONE RELATED TO THE CITY?
>> RELATED TO THE CITY OR EVEN A CITIZEN MAKING A COMMENT, THAT STARTUP OR SOMETHING.
>> I WAS JUST CURIOUS BECAUSE I COULD SEE HOW IT CAN BE USED. I'M JUST TRYING TO THINK.
[03:25:05]
>> YEAH, IT'S NICE TO HAVE, BUT HONESTLY I DON'T SEE IT RANKING VERY HIGH ON MY LIST RIGHT NOW.
I RATHER FIX THE STREET AND DO SOMETHING THAT NEEDS TO BE DONE TO CITIZENS THAN CATCH SOMEBODY ON FACEBOOK.
IT'S NOT SO MUCH THAT WE'RE TRYING TO GET SOMEONE WHO IS JUST IN THE EVENT THAT SOMEONE MADE A COMMENT, WHETHER IT WAS ONE OF YOU-ALL OR AN EMPLOYEE MADE A COMMENT ON SOCIAL MEDIA PAGE THAT STARTED UP SOMETHING AND THEN WENT BACK AND THOUGHT, OH, THAT WAS A BAD IDEA AND DELETED IT.
NOW, WHERE'S THE PROVE? BECAUSE IT'S GONE AND THEN WE DON'T HAVE A WAY TO ARCHIVE IT.
>> THAT'S CONSIDERED OPEN RECORDS.
>> THAT'S CONSIDERED OPEN RECORDS.
>> WELL, BUT YOU'RE NOT REQUIRED TO DO THIS.
YOU ARE REQUIRED TO COVER ALL.
>> TO BACK UP ALL YOUR SOCIAL MEDIA?
>> WE CAN'T GO ON THE CITY WEBPAGE IF SOMEONE POSTS A COMMENT.
>> WHEN YOU HAVE THE POWER TO SUBPOENA THE RECORDS SO.
>> I'M NOT SURE THAT FACEBOOK WOULD COOPERATE.
>> I MEAN I HAVE USED [INAUDIBLE] FACEBOOK RECORDS BEFORE AND YOU'VE GOT THEM.
>> I WAS JUST GOING TO SAY ALL OF THE CLASSES THAT I TAKE AND COMMUNICATIONS CLASSES, THEY TELL YOU, DO NOT UNDER ANY CIRCUMSTANCES DELETE A COMMENT, EVEN IF YOU HATE IT.
I MEAN, WE ON OCCASION HAVE A HIDDEN A COMMENT.
IF IT'S OFFENSIVE, IF THEY'RE USING CURSE WORDS, IF THEY ARE SLANDERING SOMEONE AND WE KNOW THAT IT'S A FALSE STATEMENT, BUT WE'RE NOT GETTING RID OF IT.
I COULD STILL GO BACK TO OUR FEED AND MAKE IT APPEAR SO THAT.
>> BUT IF THE INDIVIDUAL THEMSELVES WHO MADE A COMMENT ONCE THEY GO BACK AND DELETE THEIR COMMENTS.
UNLESS SOMEONE HAD MADE A SCREENSHOT, WE DON'T HAVE A REST.
>> I JUST WOULD BE CAREFUL ABOUT HIDING STATEMENTS, ESPECIALLY IF IT'S ABOUT ANYBODY WHO'S ELECTED OFFICIAL.
>> WORD ELECTED OFFICIALS, I WOULD TAKE GREW UP IN SEASON.
>> IF SOMEBODY, EVEN IF YOU KNEW IT TO BE FALSE IN PUBLIC FALL UNDER THE ARENA POLITICS, AND I WOULD BE VERY CAREFUL.
OTHER THAN THAT, I MEAN THE REST OF WHATEVER.
BUT I'M JUST SAYING IF YOU THINK IT'S LENDERS WERE ATTACKING ANY ONE OF US WHO ARE ELECTED.
MAYBE EVEN SOMEBODY LIKE, CHIEF WHO'S TECHNICALLY NOT ELECTED, BUT IS STILL A PUBLIC OFFICIAL.
>> IT HAPPENS. IT IS RARE [NOISE] THAT WE WOULD DO ANYTHING.
I CAN JUST TELL YOU, WE DON'T DELETE, IT'S THERE FOR THE WHOLE WORLD TO SEE.
>> BUT AGAIN, IT'S LIKE OUR EMAILS.
WE DON'T DELETE EMAILS, BECAUSE IT'S ON THE RECORDS.
>> I WAS JUST CURIOUS, I DIDN'T KNOW WHAT THE EXPECTATION WAS ON.
>> BUT ON EMAILS, IT'S ON A SERVER THAT'S SUBJECT TO SEARCH AND ALL THOSE [INAUDIBLE].
IT IS NOT, BUT WE'RE REQUIRED TO.
>> THAT'S ONE OF THOSE LEGISLATIONS THAT GENERATED IT'S WHOLE INDUSTRY.
AS SOON AS THE LEGISLATION CAME DOWN, ALL THESE SOCIAL MEDIA [NOISE] ARCHIVING COMPANIES POPPED UP.
>> GOING BACK A PAGE TO COMPUTER AND SOFTWARE WHICH IS 610, AND I HAVE PROPOSED THERE AN ESTIMATED $43,200 TO REPLACE COMPUTERS, THEY'RE SEVEN YEARS OLD AND OLDER.
ESTIMATED ABOUT 40, ACTUALLY, I THINK THE NUMBER IS 57 TOTAL COMPUTERS THAT NEED TO BE REPLACED.
I ESTIMATE WE'LL PROBABLY REPLACE ABOUT 43 WITH THAT MONEY DEPENDING ON WHETHER OR NOT WE NEED TO REPLACE THE MONITOR WITH OR THERE'S ADDITIONAL SOFTWARE WITH THE COMPUTER THAT SORT OF THING.
THEN I HAVE PROJECTED EACH ADDITIONAL YEAR ABOUT $14,000 TO REPLACE 14 COMPUTERS A YEAR.
THOSE FUNDS IN PRIOR YEARS, COUNCIL HAS APPROVED, USES LEVY 20, 10, 15, $16,000 TO REPLACE COMPUTERS ANNUALLY, AND WE HAVEN'T HAD THAT IN THE LAST COUPLE OF YEARS, SO WE'RE SEVERAL YEARS BEHIND IN REPLACING HARDWARE.
>> [NOISE] THIS IS IGNORANCE, BUT SEEMS LIKE 54 IS A LOT OF COMPUTERS.
[03:30:03]
>> YEAH. IT IS. WE'RE THAT FAR BEHIND IN REPLACING HARDWARE.
>> I'M JUST WONDERING ABOUT INDIVIDUALS EACH HAVING, THAT'S HALF OF THE STAFF IN THE CITY.
>> WE'VE BUILT A LOT OF INFRASTRUCTURE, THERE'S A LOTS OF POSITION THAT HAVE BEEN CREATED.
TECHNOLOGIES MOVE FORWARD IN EVERY SINGLE DEPARTMENT.
PHYSICIANS [NOISE] THAT DIDN'T HAVE TABLETS, OR COMPUTERS, OR DEVICES BEFORE NOW HAVE COMPUTERS AND DEVICES.
WE'RE WELL INTO THE DIGITAL AGE.
>> IT'S A MISNOMER THOUGH, BECAUSE YOU HAVE JUST PUT OUT TABLETS AND EVERYTHING ELSE IN THE LAST COUPLE OF YEARS.
>> THOSE ARE OUT OF MY DEPARTMENT, THOSE WERE INDIVIDUAL DEPARTMENTS BUYING TABLETS.
>> CORRECT. BUT THEY GOT SOMETHING TO YOU AS A NEW PIECE OF EQUIPMENT AND THAT WAS A DECISION THAT WE MADE TO DO TABLETS.
>> WHEN SOMEBODY KNOWINGLY THEY HAD A PC THAT WAS 5-6 YEARS OLD AT THE TIME OR WHATEVER?
>> WE CAN'T REPLACE 54 ALL AT ONE TIME, WE CAN'T AFFORD THAT.
I MEAN EVERY DEPARTMENT REALLY SHOULD BE LOOKING AT THEIR STOUT AND MAYBE YOU'RE TALKING ABOUT IT EVERY YEAR IN SANTA FE.
>> I REQUESTED IT EVERY YEAR AND IT'S JUST NOT BEEN APPROVED.
>> BECAUSE WE'VE BEEN FUNDING OTHER THINGS.
>> THIS IS HOW THINGS YOU GET MOVE DOWN THE ROAD AND THEN THINGS GET DILAPIDE, WE HAVE SEWER PROBLEMS, WE HAVE WHATEVER.
IT'S EXPENSIVE TO RUN AN IT DEPARTMENT.
WE HAVE BEEN HERE GOING ON 16 YEARS AND WHAT WE CAME FROM FIVE SERVERS AT THE PT AND ONE SERVER HERE AT CITY HALL.
NOW WE HAVE FIBER TO ALL OF OUR BUILDINGS, COMPUTERS ON ALL OF OUR BUILDINGS.
WE HAVE A WHOLE NEW WASTEWATER TREATMENT PLANS, SCADA SYSTEM GOING IN, THAT'S GOING TO HAVE NEW COMPUTERS THAT WE DIDN'T HAVE PREVIOUSLY.
THE NUMBER OF COMPUTERS IS INCREASING AND INCREASING AND INCREASING AND CHOOSING NOT TO REPLACE SOME AT $14,000 A YEAR CREATES THE $43,008 NEED.
AND IT'S POSSIBLE, IF YOU LOOK AT THE BOTTOM LINE FOR MY BUDGET AND IT LOOKS LIKE WE'RE GOING TO BE ABOUT $30,000 SHOT.
WE COULD POSSIBLY END WHAT I HAVE DONE IN YEARS PAST WHEN NOTHING WAS FUNDED OR EVEN WHEN THINGS WORK ON WE HAVE A LITTLE EXTRA MONEY.
I TAKE THAT MONEY IN AND THEN BUY NEW COMPUTERS.
SOMETHING THAT WE CAN LOOK AT TO GET THAT NUMBER DOWN.
DEFINITELY, LIKE I SAID, I'LL DO THAT AT THE END OF THE YEAR AND SEE WHERE WE'RE AT.
>> YOU THINK IT'LL BE 30,000 DOWN THIS YEAR?
>> I THINK THAT'S WHAT THE [OVERLAPPING].
[LAUGHTER] IF YOU ARE DOWN, ABSOLUTELY.
>> RIGHT. WE'LL SEE WHERE WE'RE AT.
>> I'M NOT SAYING DON'T REPLACE COMPUTERS.
I JUST SAY, WE CAN'T AFFORD 54 ALL AT ONE TIME.
>> THAT'S FINE. I'LL TAKE WHAT I CAN GET.
>> TO THE POLICE, ALL THOSE NEW VEHICLES, WHAT ARE WE PUTTING IN THEM?
>> NEW COMPUTERS AND THEN VEHICLES, BECAUSE WE RUN OUR VEHICLES.
WELL, I DON'T KNOW IF IT WAS SWAPPED OUT IN THE POLICE VEHICLES, BUT WE'VE RUN OUR VEHICLES FOR 7-8 YEARS SOMETIMES, IF THEY SURVIVE THAT LONG.
THOSE ARE THE ORIGINAL COMPUTERS IN THOSE VEHICLES.
>> THEY'RE COUNTED AMONGST THE 54.
YOU'RE SAYING BASICALLY EVERYONE EXCEPT PDE HAS GOT OLD COMPUTERS.
>> THESE ARE DESKTOP COMPUTERS AT DESKS.
IT DOES NOT INCLUDE VEHICLE COMPUTERS.
>> SO YOU GET A NEW EMPLOYEE RIGHT NOW, WHAT DO THEY GET?
>> IT'S A NEW POSITION THEN A NEW COMPUTER FOR THAT PERSON.
YES. IF IT'S AN EXISTING POSITION, THEY GET USUALLY WHATEVER [OVERLAPPING] THE LAST PERSON HAD.
>> DO WE HAVE MULTIPLE PEOPLE USING THE SAME COMPUTER EVER?
>> THERE ARE SOME POSITIONS LIKE A PDE, PATROL AND THE ENTIRE SHIFT SHARES COMPUTERS.
[OVERLAPPING] BOARD HAS SOME SHARED COMPUTERS.
PARKS HAS SOME SHARED COMPUTERS.
>> I'M JUST THINKING IF SOMEONE IS JUST LOGGING IN, TO LOGGER TIME IN, LIKE SIX OR SEVEN PEOPLE IN THE SAME OFFICE USING THAT SAME COMPUTER, JUST LOGIN THEIR USERS.
[03:35:01]
>> YES AND WE GOT SOME THAT ARE SET UP LIKE THAT TO DO THAT.
THERE WAS ONE OUT AT THE WASTE WATER TREATMENT PLAN.
BEFORE THEY RUN OUT, THAT WAS SPECIFICALLY USED FOR THAT, BUT THAT'S A CLOGGED IN.
MOVING ON TO OUR NETWORK SWITCH REFRESH.
THIS IS A PROJECT I'VE BEEN ASKING FOR, FOR A NUMBER OF YEARS AND THIS IS ANOTHER ONE THAT CONTINUES TO INCREASE.
THERE WERE PLACES ITS TO REPLACE THE UNDERLYING NETWORK SWITCHES.
WE HAVE 21 NETWORK SWITCHES THAT ARE NOT CLOSE TO TWO YEARS-OLD, AND WILL BE REPLACING OF COURSE ANOTHER 4,3,5, RECOMMEND.
DID A MANHOLE PARTIAL FUNDING SPANNING NOW MORE THAN THREE YEARS AT $48,000 A YEAR.
IF YOU SPLIT THAT UP, WE COULD DO IT OVER A FEW YEARS.
THESE ARE THE NETWORKS SUCH AS THAT WE BOB AND GREG SMITH WAS HERE, WHEN WE BOUGHT THE NEW PHONE SYSTEM.
>> IS THAT ALL THE SWITCHES THAT WE HAVE? THE NETWORK SWITCHES
>> ITS JUST LIKE ONLY OF THEM AND ITS NOT ALL OF THEM.
>> HOW MANY DO WE HAVE IN TOTAL?
>> I WOULD HAVE TO COME BACK TO.
[INAUDIBLE] I WILL LET YOU KNOW BEFORE WE LEAVE, BECAUSE I CAN LOG INTO MORE SOFT REASON.
>> I'M JUST WONDERING IF WE REPLACED 21 ONLY AND THERE'S ONLY 28, AND THEN A LOT TO BE STAGGERED OVER THE YEARS.
>> WELL, AND I WILL SAY THAT, THAT NUMBER CAN EASILY BE NEGOTIATED, THAT THOSE ARE MSRP NUMBERS OR ACTUALLY THEY ARE THE CONTRACT NUMBERS.
IF YOU GO STRAIGHT TO CISCO AND SAY, HEY, WE'RE GOING TO BUY 20-SOMETHINGS SWITCHES.
WE DID THAT WHEN DID THE PHONE SYSTEM AND PAID CONSIDERABLY LESS.
>> YOU KNOW MY FEELINGS ON THAT SOMETIMES IS, I'VE HAD THAT DISCUSSION ABOUT GOING CLOUD.
>> SWITCHING CAN'T GO ON THE CLOUD, YOU HAVE SWITCHES JUST TO USE.
BUT SERVERS AND STUFF, WE DID HAVE SOME SERVICES THAT ARE IN THE CLOUD.
WHEN I TALKED TO DEL ABOUT THIS NEW STORAGE SERVER THAT WE'RE PURCHASING OR LEASING, [NOISE] THEY THEMSELVES SAID THEY HAVE MANY CUSTOMERS, JUMP TO THE CLOUD AND THEN THEY HAD POOR PERFORMANCE ON A NETWORK AND NOW THEY'RE COMING BACK WITH A HYBRID SOLUTION.
WHAT WE HAVE NOW REALLY IS A HYBRID SOLUTION.
WE HAVE SOME SERVICES LIKE CIVIC WRECK THAT ARE CLOUD-BASED, AND A NUMBER OF THOSE SERVICES.
SPYING IS ANOTHER ONE, THAT'S EXPENSIVE, AND SO WE HAVE A HYBRID SOLUTION IN SOME AREAS WHERE WE'RE CLOUD-BASED, BUT THE CLOUD-BASED STUFF, AGAIN COMES WITH ANNUAL SERVICE FEES.
>> WHY SO MANY SWITCHES? THE NUMBER OF THE LOCATIONS?
>> WELL, THE NUMBER OF NETWORK PORTS, AND WE HAVE ABOUT 800 DEVICES ON OUR NETWORK AT ANY GIVEN TIME, AND SO EACH SWITCH USUALLY HAS BETWEEN 24 AND 48 PORTS DEPENDING ON THE DENSITY.
>> DOES THAT INCLUDE PERSONAL PHONES?
>> DOES THAT INCLUDE PERSONAL PHONES?
>> PERSONAL PHONES? THAT DOES INCLUDE PHONES ON THE WI-FI? YES. WHICH BEING SEVERAL HUNDREDS.
>> I MEAN, I'VE GOT 3 DEVICES, A THEATER AND TWO PHONES. THEY'RE ON THE NETWORK.
>> BUT EVERY PHONE PLUGGED INTO THE NETWORK, EVERY WI-FI HOTSPOT PLUGGED INTO THE NETWORK.
WE HAVE AC UNITS THAT LOGIN TO THE NETWORK, BECAUSE WE'RE IN A WORLD OF INTERNET OF THINGS, AND WE GOT THAT IOT THROWN AROUND A LOT, AND THAT'S WHAT THEY'RE TALKING ABOUT, THINGS THAT HACK INTO YOUR NETWORK.
>> I GOT TO SOCCER BECAUSE AT&T CALL ME AND THEY WANTED TO UPGRADE WHATEVER, AND THEY LOOKED AT THE NUMBER OF DEVICES IN MY HOUSE.
I HAVE, LETS SAY 25, AND FIND THAT HARD TO BELIEVE.
WHEN YOU LOOK AT MY THERMOSTAT, WHEN YOU LOOK AT MY FOUR ARLO CAMERAS,.
>> TWO PHONES, I HAVE TVS. IT ALL THAT ADDS UP.
>> I HAVE OVER 18 DEVICES IN MY HOUSE.
>> THOSE SMART LIGHTS AND EVERYTHING, THAT'S A FUSS.
>> DON'T ASK ME, WE HARDLY HAVE ANY [LAUGHTER] REALLY.
>> I THINK MY DOOR [INAUDIBLE]
[03:40:02]
>> START TO ASK ALEXA TO TURN ON THE LIGHTS IN MY OFFICE AND THEN I REMEMBER [OVERLAPPING] [LAUGHTER].
>> THEN MOVING ON, THIS WAS A SOFTWARE PACKAGE WE TALKED ABOUT LAST YEAR.
I SAID [NOISE] BEFORE PATCHING, TICKET MANAGEMENT SOFTWARE.
THIS WAS THE SOFTWARE THAT ALLOWS US TO TRACK THOSE ASSETS THAT WE HAVE ON OUR NETWORK.
THEY'RE ASSIGNED TO CREATE WORKFLOWS FOR ON-BOARDING, OFF-BOARDING.
THIS IS ONE OF THOSE SOFTWARES THAT IT WOULD REPLACE SOME OF OUR EXISTING SOFTWARE LIKE OUR TICKETING SOFTWARE THAT WE'RE USING CURRENTLY, WHICH IS FREE.
WE DID AWAY WITH OUR PATCHING SOFTWARE THAT WE WERE PAYING IN SUBSCRIPTIONS FOR, JUST BECAUSE IT DIDN'T WORK WELL.
WE JUST WENT TO AUTOMATIC UPDATES ON COMPUTERS.
BUT IT WOULD BE NICE TO HAVE SOMETHING THERE TO MANAGE THAT.
ANOTHER THING THAT IS NICE ABOUT THIS SOFTWARE FOR US IS, RIGHT NOW WE CURRENTLY DON'T HAVE ANY TYPE OF ASSET TRACKING, LIKE YOU SAID IT DID, IF THE LAPTOP IS ASSIGNED TO ONE OF YOU OR SOMEONE AT CITY HALL OR PD OR PUBLIC WORKS, OR IF WE LEND SOMETHING OUT.
IT'S A MENTAL NOTE TO KEEP TRACK OF WHO HAS WHAT, AND THEN AGAIN, NOT HAVING A WAY OF YOUR ON-BOARDING OR OFF-BOARDING, SO TO SAY, HEY, WHERE'S THAT LAPTOP WE ISSUED TO YOU? WHERE'S THE CELL PHONE? THAT SORT OF THING.
OTHER THAN MAINLY GOING BACK TO EACH ONE OF THOSE MANAGEMENT SOFTWARES AND LOOKING INDIVIDUALLY TO SEE.
>> EXCEL SPREADSHEETS WORK GREAT.
>> SOUNDS THEY'RE LIKE EARN LESS OR PAY LESS? [BACKGROUND]
>> YES, THERE IS. [OVERLAPPING]
>> THIS SOFTWARE IS LICENSED A LITTLE BIT DIFFERENT THAN ANYTHING I'VE SEEN BEFORE, AND IT REALLY TOOK ME A MINUTE TO WRAP MY HEAD AROUND IT MYSELF.
I BELIEVE THIS $48,000 AS A PERPETUAL LICENSE WITH ANNUAL SUPPORT COSTS IN THE SIXTH YEAR.
THE FIRST FIVE YEARS IS $48,000, AND THE SIXTH YEAR IT WOULD BE 12,157 A YEAR.
>> BECAUSE THAT'S WHEN YOU UPGRADE TO THE NEW VERSION.
LASTLY AGAIN, IS OUR CYBERSECURITY PIECE TO NETWORK MONITORING APPLIANCE.
WE TALKED ABOUT THAT LAST YEAR AS WELL, IT MONITORS EVERY DEVICE ON THE NETWORK.
IT USES AI TO CAPTURE THREATS IN REAL-TIME AS THEY HAPPEN ON THE NETWORK, AND IT WILL GIVE US VISION OF WHAT'S TAKING PLACE ON OUR NETWORK.
CURRENTLY RIGHT NOW, WE ARE AT THE MERCY OF OUR ANTIVIRUS SOFTWARE CATCHING WHATEVER THREAT IS COMING OUR WAY.
IF A HACKER FINDS A SECURITY HOLE IN A DEVICE THAT WE HAVE, LIKE A RECEIPT PRINTER OR EVEN A PRINTER AND FINDS A WAY TO GET INTO THAT DEVICE TO LET THEM ON OUR NETWORK, WE DON'T HAVE ANY WAY OF KNOWING THAT, AND THUS WE'VE SEEN SOME SUSPICIOUS ACTIVITY GOING ON OR MAYBE BEFORE IT WAS TOO LATE.
THIS SOFTWARE USES AI PLUGS INTO THE NETWORK, IT MONITORS EVERY PACKET THAT GOES ACROSS EVERY WIRE, EVERY WI-FI PACKET, AND SENDS ALERTS VIA AN APP ON OUR CELL PHONE THAT WE CAN CHOOSE TO INVESTIGATE OR LOOK FURTHER INTO IT.
ONE OF THE BIGGEST THINGS TO THIS IS, IF YOU'RE IN A SITUATION WHERE WE DO HAVE A THREAT OR AN EVENT, RIGHT NOW, GOING BACK, AND MANUALLY FIGURING OUT WHERE THE THREAT ACTUALLY CAME IN, IT WOULD BE A MASSIVE UNDERTAKING AND WILL REQUIRE US TO SHUT DOWN THE NETWORK.
THEN YOU GOT PEOPLE WHO AREN'T WORKING.
IT COULD TAKE A DAY, TWO DAYS.
EVEN ONCE YOU DO FIND OUT WHERE IT CAME FROM, WHAT ARE THE DETACH FROM THERE? WE DON'T HAVE SOFTWARE THAT WILL TELL US WHAT WAS DONE ON OUR NETWORK.
THAT'S WHAT THIS DEVICE DOES, AND THEY CAN GENERATE THE REPORTS THAT YOU CAN SEND TO THE FBI INSTEAD OF BRINGING IN A TEAM AND FOR REMEDIATION,
[03:45:02]
THAT'S PROBABLY GOING TO COST YOU AT LEAST $30,000 TO DO THAT.HAVING SOMETHING LIKE THIS IS POSSIBLE, IT COULD LOWER INSURANCE PREMIUMS. CYBERSECURITY IS A BIG THING IN THE INSURANCE INDUSTRY RIGHT NOW BECAUSE IT BECOMES A BIG TICKET ITEM REALLY FAST.
THAT'S WHAT I HAVE FOR MY CUSTOMERS. ANY QUESTIONS?
>> [BACKGROUND] [LAUGHTER] YES, WE CAN TAKE A FIVE-MINUTE BREAK AND WE'LL START BACK IN FIVE MINUTES.
[BACKGROUND] BACK IN THE SESSION AT 9:58. WHO'S UP? PHIL?
>> WE'RE STILL ADJOURNED ON FACEBOOK, BY THE WAY.
>> LOOKING AT MY BUDGET, IF YOU START WITH GENERAL SUPPLIES, I INCREASED THAT BY $1,000.
JUST COST OF THESE BINDERS, JUST THE SUPPLIES WE USE DAY TO DAY IS.
[INAUDIBLE] ON HIS POSTINGS IS AN AGENCY CAN PROVIDE INCREASED BY $800.
PROBABLY GO BACK TO THAT, BUT YES, WE CAN.
IT'S BABBLE CHECKS OR FAILED BY FINANCE DEPARTMENT SO AND [INAUDIBLE], LET ME CHECK THE TIME EVERY WEEK SO IN POSTAGE GOING UP.
>> BUT YOU ONLY SPENT 28 FOR THIS YEAR SO FAR?
>> LIKE I SAID, THE REARED DEPARTMENT I'M BEHIND ON ALLOCATING THE POSTAGE EXPENSE.
OUR VACATIONS THAT'S A NEW LINE FOR MY DEPARTMENT, DEADLINE IS WHERE WE PAY FOR LEGAL ADVERTISING FOR THE PUBLIC NOTICES WE HAVE TO DO FOR THE BUDGET.
THAT'S ALSO WHERE WE PAY FOR THE PUBLICATION FOR BIDS THAT WE SEALED BIDS IF WE GO OUT FOR.
ONE OF THE THINGS I'VE BEEN DOING IS CREATED A PURCHASING AGENT POSITION.
AND WE'RE GETTING ALL OF OUR SEAL WORKING TOWARDS GETTING ALL OF OUR SEALED BIDS.
BUT I KNOW THROUGH THAT PERSON SO THAT WE HAVE A STANDARDS THAT HAVE BEEN DOCUMENTS.
PARK'S DEPARTMENT NEEDS SOMETHING.
THEY ASSUMED US THE STATE THIS TYPE OF WORK IN SPECIFICATIONS.
WE PUT THEM IN OUR BID DOCUMENTS AND WE'VE GOT SOMEONE MONITORING THE BID DOCUMENTS THAT GO OUT TO MAKE SURE WE'RE COMPLYING WITH ALL THE STATE LAWS AND THE FEDERAL LAWS.
THAT THE DEPARTMENTS AREN'T HAVING TO LEARN TO DO THAT ON THEIR OWN.
WE'VE GOT SOMEONE HANDED WATCHING THAT FOR US.
>> THAT PERSON IS IN YOUR BUDGET?
>> WHAT HAPPENED, THAT PERSON THE GRANT ADMINISTRATOR POSITION WHEN PATTY LEFT WE TRANSITION THAT POSITION TO PURCHASING AGENT.
>> I THOUGHT WE SWITCHED THAT TO ME.
>> BUT IT'S NOT REFLECTED IN YOUR SALARIES.
>> AGAIN, I THINK WE JUST CHANGE POSITIONS.
AGAIN, I CAN'T REMEMBER OFF AND GO BACK AND ASK COLLEEN HOW WE DID.
[03:50:01]
>> WE DID. FIRST, WE MOVED PATTY FROM ADMIN TO FINANCE AND THEN WHEN PATTY LEFT, WE DECIDED TO TRANSITION THAT POSITION TO A PURCHASING AGENT SO THAT'S DIANA.
WE MOVED DIANA THERE SHE'S NO LONGER GOING TO BE AN ACCOUNTS PAYABLE.
WE HAVE AN ACCOUNTS PAYABLE PERSON SO THAT'S WHAT WE'VE DONE WITH THAT.
>> THAT'S WHY THE OTHER ACCOUNTS HAS GONE UP SIGNIFICANTLY.
EQUIPMENT HAS JOHNNY DOWN? THAT IS SUPPOSED TO SPEND THE MONEY ON IT.
I DIDN'T SEE ANY SENSE IN CONTINUING TO BUDGET $10,000, BUT I DIDN'T NEED IT.
>> AGAIN, IN THE SAME WITH PHONES.
PREVIOUSLY, I THINK THE FINANCE DEPARTMENT HAD TWO CELL PHONES IF WE WERE PAYING FOR IT.
WE NO LONGER HAVE A CELL PHONE.
ENDED THE FINANCE DEPARTMENT EMPLOYEES HAVE A CDL TELEPHONE.
I WAS ABLE TO REDUCE THAT ONE.
LEGAL AND PROFESSIONAL I INCREASED BECAUSE AT THE TIME I DID THIS, WE HAD JUST ANNOUNCED THE BID DOCUMENTS FOR A NEW AUDIT FIRM.
I HAD NO IDEA OF WHAT THAT'S GOING TO BE AND SINCE WE'LL BE ASKING YOU TO AWARD A CONTRACT FOR NEW AUDIT OR RENEW OUR CURRENT AUDITORS OR A NEW AUDITOR AT THE NEXT MEETING, HOPEFULLY BE ABLE TO REDUCE THAT.
>> I WAS GOING TO SAY, IF WE'RE TRYING TO CHANGE AUDITORS TO SPEND ANOTHER $40,000, I'M GOING TO SAY NO.
>> JUST TO REMIND YOU, THE WAY THAT WORKS IS IT'S BASED ON QUALIFICATIONS.
WE'LL CHOOSE AN AUDITOR AND THEN WE'LL NEGOTIATE PRICE IF WE DON'T LIKE THE PRICE AND WE HAVE THE OPPORTUNITY TO GO BACK AND PICK SOMEONE ELSE.
>> I'M JUST SAYING THAT WE'RE IN COMPLIANCE WITH BELT HARRIS.
IF THERE HAD BEEN NO ONE SAID ANYTHING.
>> NO IS OPEN AGAIN, IT'S RECOMMENDATION THAT YOU REVIEW THAT IF YOU WANT TO RENEW THEM.
>> THAT'S GREAT AND YOU LIKE THEM.
IT'S BEST PRACTICE IN THE FINANCIAL WORLD.
I THINK THAT CHANGE OVER A COUPLE OF, WELL, YOU CHANGE EVERY COUPLE OF YEARS TO MAKE SURE THAT THEY'RE BEING HONEST WITH US.
>> TRAVELED IN TRAINING AT THE SAME THAT PAYS FOR MYSELF INTO TWO STAFF TO GO TO STAKE CONFERENCES.
I WILL GO TO ONE AND I'LL SEE YOU IN TWO STAFF MEMBERS YET TO ANOTHER ONE.
THE FINANCE OFFICERS ASSOCIATION HAS TWO CONFERENCES, STATE CONFERENCES A YEAR.
I DON'T SEE ANY SENSE IN EVERYBODY DOING BOTH AT ONCE.
I'LL GO TO ONE AND IT WILL SPLIT THOSE.
DIANA IS WORKING TOWARDS GETTING HER CERTIFIED GOVERNMENT FINANCE OFFICER CREDENTIAL.
THAT TAKES TRAINING JUST LIKE ALL THE OTHER DEPARTMENTS.
THAT MEANS SHE'S GOT TO GO TO THESE IN CONFERENCES AND OTHER CONFERENCES THROUGHOUT THE YEAR.
BUT I KEPT THAT THE SAME AS IT WAS THIS YEAR.
CONTRACT LABOR, THE SAME SURETY NOTARY FEE THAT IS TO PAY FOR BONDS ON ME AND I WAS THE ASSISTANT FINANCE DIRECTOR, SO I DON'T NEED ONE FOR OUR NET ACCOUNTANT.
THAT WAS OUR, I THINK $350 A YEAR.
EMPLOYEE APPRECIATION OUT OF IT THE SAME AND THAT'S FINE I BET.
>> HOW MANY STAFF ARE YOU UP TO RIGHT NOW?
>> I HAVE THREE EMPLOYEES IN THE FINANCE DEPARTMENT FOR MYSELF.
[03:55:20]
>> WHAT IS THE CONTRACT LABOR DO.
>> CONTRACT LABOR THAT PAYS FOR LIKE TANISHA LEFT.
I HIRED SUSIE, THE FORMER FINANCE DIRECTOR.
HE CAME IN AND HELPED ME WITH SOME STAFF.
THAT'S WHERE SHE WAS PAID OUT OF, THOSE THINGS.
THAT'S ABOUT ALL I CAN THINK OF THAT WOULD USE IT FOR HIM.
OVERALL, YOU'RE LOOKING TO FINISH LOWER THAN YOU BUDGETED THIS YEAR AND YOU'RE TAKING DOWN YOUR BUDGET NEXT YEAR.
I DO WONDER IS IT CORRECT ON THE SALARIES AND WAGES.
>> YOU'RE ADDING ANOTHER PERSON, BUT YOU'RE GOING DOWN IN SALARIES.
>> NO. THIS PROJECT YEAR, I HAD FOUR PEOPLE IN THE FINANCE DEPARTMENT.
>> YES, PATTY WAS IN MY BUDGET THIS YEAR
>> WHEN SHE LEFT, WE MADE THE CONSCIOUS DECISION.
WE COULDN'T UTILIZE A FULL-TIME GRANT PERSON.
IT'D BE BETTER LEFT THERE IN FINANCE FOR HIS POSITION.
WE DOWNGRADED TANISHA'S POSITION FROM ASSISTANT FINANCE DIRECTOR TO PURCHASING.
THEN AS YOU ALL HAVE SEEN IN PARTICIPATED IN THE PROCUREMENT BOARDS, WE'VE CREATED A PROCUREMENT PROCESS.
>> I HAVEN'T ACTUALLY PARTICIPATED IN YOUR PROCUREMENT BOARDS.
>> WE'LL CHECK ON THAT. THE AGENDA IS TO SO YOU UNDERSTAND, WORK THROUGH DIFFERENT COUNCIL MEMBERS GETTING INVITED TO THE DIFFERENT BOARDS, AND THEN WE'LL GO DOWN A LIST.
FOR EXAMPLE, IF WE INVITE TRAVIS FIRST AND YOU CAN'T GO TO THE NEXT DOWN A LIST AND THE NEXT TIME WE MAY INVITE MARK FIRST OR CLEARLY JOHN OR SOMETHING?
>> MY FEELINGS ARE NOT HURT IF I'M NOT ASKED.
>> I'M JUST TELLING YOU THAT I DON'T KNOW.
>> I HAVEN'T BEEN ASKED THEM, BUT MY FEELINGS AREN'T HURT.
>> PROBABLY SAVING YOUR BREATH BY NOT EVEN ASKING THEM USE IT CAN'T GET AWAY THERE.
>> WE DIDN'T WANT YOU TO FEEL LEFT OUT.
>> JUST A GENERAL COMMENT, NOT SPECIFICALLY AT YOU.
BUT SINCE 2021, TRAVEL AND TRAINING HAS INCREASED $85,000, 30,000 IN '22, 45,000 IN '23, AND ANOTHER 9,000 NEXT YEAR.
BUT WE DEFINITELY NEED TO MAKE SURE WE'RE KEEPING A HANDLE ON THAT.
YES? IT'S NICE TO SEND EVERYBODY TO TRAINING, BUT WE'VE GOT TO BE VERY CAREFUL ABOUT HOW WE'RE DOING THIS.
>> YEAH. I DON'T KNOW HOW YOU DETERMINE THIS, BUT I THINK WE'VE TALKED ABOUT THIS BEFORE.
I MEAN, WE GIVE THEM TRAINING AND THEY JUST LEAVE.
THAT'S IT. I'M JUST GOING TO GO THAT'S WHERE MY CONCERN WAS THAT THE TRAINING AND THEN THERE'S GOT TO BE SOME COMMITMENT BEFORE WE'RE GOING TO INVEST IN YOU.
YOU CAN'T JUST GO BOUNCE ON US.
THAT'S TRUE EVERYWHERE. I KNOW.
I AGREE. I DON'T KNOW HOW YOU RECTIFY THAT.
>> WELL, I MEAN, IF I GIVE YOU THIS TRAINING, YOU'LL BE HERE FOR HOW MANY YEARS? GOOD LUCK.
I AGREE WITH YOU. I DON'T DISAGREE.
>> I MEAN PROBLEM IS HOW DO YOU ENFORCE THAT AFTER THEY LEAVE.
>> IN MY WORLD, YOU SIGN UP FOR SOMETHING, YOU SIGNED FOR IT AND IT'S WITHHELD FROM YOUR LAST PAYCHECK IF YOU DON'T. THERE'S THAT.
>> USE IF YOU'RE GOING FOR MORE MONEY, THEY DON'T REALLY CARE ABOUT THE LAST PAYCHECK, THEN IT GETS [OVERLAPPING]
>> THAT'S OKAY, BUT THEY WILL GET OUR MONEY BACK [OVERLAPPING].
>> THE CITY GETS A LITTLE BIT, NOT MUCH.
[04:00:08]
>> ANYBODY ELSE HAVE ANYTHING? YOU CAN GO INTO DEBT SERVICE NOW?
>> HAS BEEN BEGGING SPEAK ALL NIGHT.
>> IN GENERAL, THIS IS UTILITY COLLECTIONS.
I HAVE A PACKAGE FOR A QUITE PERSONNEL.
I'LL TALK ABOUT THAT IN A MINUTE.
[INAUDIBLE], WENT UP WE HAVE A NEW EMPLOYEE, IS ALREADY HAVING TO BUY HER SHIRTS.
>> WHAT ELSE? ANYTHING ELSE GOING ON? [NOISE]
>> WELL, WITH THE NEW EMPLOYEE BECAUSE I HAVE THE NEW TECH.
TECH THAT'S THERE WAS A TRANSFER FROM PUBLIC WORKS, SO IT'S NOT A NEW EMPLOYEE?
>> THE VEHICLE AND THE PERSONNEL OR WE JUST DID THE TRANSFER OVER.
THE NEW EMPLOYEE IS A REPLACEMENT FOR AN EMPLOYER THAT LEFT.
WE DID NOT ADD ANY OF THOSE COMING.
>> I WAS ABOUT KEY IN ON THAT.
[LAUGHTER] ONE OF THE THINGS WITH AN OUTSIDE TECH, WE DO HAVE TO BE PURCHASE HIM ONCE A YEAR.
>> HE'S THE GUY THAT WAS IN PUBLIC WORKS THAT 100% SPENT THE TIME IN UTILITY BILLING DOING TURN OFF AND TURN ONS AND ALL THAT STUFF THAT WE HAVE TO MANUALLY DO.
>> WAS HE ONE OF YOUR METER READERS?
>> I WAS WONDERING WHERE THEY WERE GOING TO END UP NOW THAT WE HAVE ELECTRONIC METERS.
>> BUT WE STILL HAVE TO MANUALLY TURN THEM ON AND OFF. WE DIDN'T BUY THE [OVERLAPPING]
>> RIGHT. BUT IT'S NOT A FUNCTION THAT WE DO EVERY DAY NOW, EXCEPT FOR THOSE COUPLE THAT WE STILL HAVE.
>> IT IS. WE GET HOW MANY TURNED OFFS AND TURN ONS A WEEK?
>> WEEK, JUST WANT ON ONE FRIDAY WE HAD 30.
>> THAT'S NEW ACCOUNT SERVICE OR SOMETIMES.
>> YOU KEPT THEM OFF ON FRIDAY?
>> I'M SORRY. JUST NEW CONNECTS WE HAD 30 OF THEM ON ONE FRIDAY.
>> YES. NO, WE DO NOT TURN ANYBODY OFF ON FRIDAY.
LIKE A CUTOFF LIST THOUGH WE DO NOT.
SERVICE ORDERS? YES. IF THEY WANTED THEIR SERVICE TURNED OFF.
YES, WE DO. BUFFER THE APPAREL.
MY APPAREL WENT UP BECAUSE WE HAD TO BUY HIM JEANS, BOOTS, RUBBER BOOTS, THAT THING.
THAT WAS NOT PUT IN MY BUDGET FOR THE '22/'23 BUDGET YEAR.
I HAD PUT IT IN THERE FOR NEXT YEAR.
>> YEAH. SO THAT DID NOT TRANSFER OVER FROM PUBLIC.
>> RUSSIA HAD TRANSFERRED OVER.
>> I'M NOT GOING TO NITPICK TOO MUCH.
>> AREN'T YOU GO INTO THE NEW SYSTEM THAT WILL SEND THE BILLS OUT?
>> YES. HOPEFULLY WITHIN THE NEXT FEW WEEKS, NEXT FEW COUNCIL MEETINGS WHERE WE CAN BRING INTO YOU PROPOSAL TO GO TO OUTSOURCING THERE ARE, PRINTING AND MAILING OF OUR WATER BILLS.
CURRENTLY, WE MAIL OUT 8,000 PIECES OF BILL EVERY MONTH.
IT'S TAKING US 3-4 MONTHS JUST TO GET ENVELOPES IN.
THEY'RE GETTING MORE AND MORE EXPENSIVE.
WE'VE BEEN LOOKING AT DIFFERENT OUTSOURCE COMPANIES.
WE CAN SAY SEVERAL THOUSAND DOLLARS IN JUST SUPPLIES AND POSTAGE BY HAVING THEM PRINT AND MAIL WATER BILLS FOR US.
>> HOW ABOUT WE PASS THE SAVINGS ONTO THE RESONANT AND YOU SIGN UP FOR AN EMAIL, THEN WE REDUCE YOUR BILL, VIA WHATEVER YOU THINK THE POSTAGE WOULD BE.
I MEAN, I KNOW THAT'S A LITTLE BUT GIVE IT TO THE CITIZEN THE OPTION. EMAIL IT.
[04:05:02]
>> WE HAVE, BUT THERE ARE STILL SOME THAT WANT THEIR COPY AND SOME BUSINESSES STILL WANT A PAPER COPY BECAUSE THEY HAVE TO HAVE IT.
>> I'M JUST SAYING PEOPLE LOOKING FOR A DISCOUNT, GIVE THEM A CHANCE AND TELL THEM, HEY, HAVE YOU PUT YOUR EMAIL IN HERE AND GET E-MAILED YOU CAN GET THIS DISCOUNT.
>> WE'RE PASSING IT RIGHT ONTO THE CITIZEN INSTEAD OF HIRING ANOTHER COMPANY WHO'S GOING TO GIVE US A GREAT INTRODUCTORY RATE AND PROBABLY START TO CHARGE US MORE EVERY YEAR.
IN THE PAST WHEN I'VE USED THESE AT OTHER CITIES, THEY STAYED FAIRLY STEADY, YUMMY.
POSTAGE GOES UP ONCE OR TWICE A YEAR THAT THEY HAVE TO PASS THAT ON.
BUT AS FAR AS THE BASIC CONTRACT SERVICE, I'VE HAD GOOD LUCK WITH THEM.
I WOULD JUST PREFER TO NOT HAVE THE POSTAGE AT ALL.
>> DO WE HAVE BOUGHT POSTAGE OR WE HAVE PURE FIRST-CLASS?
>> I'M SORRY. WHAT WAS THE QUESTION?
>> DOES IT HAVE BOUGHT POSTAGE RATE OR DO I HAVE TO DISPLAY THE $0.60 PER.
>> IT'S POSTAGE THAT WAS $0.63.
>> BUT WE GET IT WITH THE POSTAGE FOR THE POST OFFICE, IT WAS $0.59 A PIECE.
I THINK IT JUST GO UP TO 66 OR SOMETHING.
>> YOU TOOK OUT THE NEW RESIDENT WELCOME KITS?
>> IT WAS BIG COST, I JUST COULDN'T AFFORD TO DO IT.
>> FOR 76 CREDIT CARD FEES, THAT ZERO ESTIMATED IS WRONG.
>> THIS IS AN OFFSET WITH REVENUE ONE-TO-ONE OR ARE WE MAKING MONEY OFF THIS?
>> ONE OF THEM, WE MAKE THEM A LITTLE BIT OF MONEY UP AND ONE OF THEM WE HAVE TO REPAY IT.
IT'S LIKE THE PROCESSING FEES FOR MASTERCARD, THE CHECK CHARGES TO PROCESS OUR PAYMENTS.
THE OTHER ONE IS A PASS-THROUGH FROM THE WATER CUSTOMERS THAT PAY ONLINE.
WE PAY IN CARD SO MUCH FOR THAT SERVICE, AND WE ALSO CHARGE A CONVENIENCE FEE, AND WE DO GET TO EAT PART OF THE CONVENIENCE FEE.
>> THAT'S STILL BOILS THE BLOOD OF A LOT OF RESONANCE HERE.
THEY SAY, I'M PAYING ONLINE HAS CONVENIENCE TO VIEW AS WELL BUT THEY GET CHARGED MORE.
>> YOU PAY CREDIT CARD IT [INAUDIBLE]?
>> IT SHOULDN'T HAVE TO PAY FOR SOMEBODY ELSE TO HAVE A CONVENIENT.
>> ELECTRONIC CHECK AND THE TAX OFFICE IS THE SAME WAY.
YOU CAN ACTUALLY PAY YOUR PROPERTY TAXES THROUGH AN ACH ELECTRONIC CHECK FOR FREE, NO CHARGE.
>> ALL RIGHT. CHECK IT OVER HERE.
>> I DO HAVE IN HERE A DECISION PACKAGE OF AN EMPLOYEE, THIS WOULD BE ANOTHER METER CHECK, WHO WOULD HELP WITH THE TURN ONS AND TURN OFF AND CUTOFFS AND RE-READS.
FROM OCTOBER 1 THROUGH SEPTEMBER 1ST 2022, ONE TECH DID 1,581 SERVICE ORDERS.
[04:10:01]
OF THOSE, [NOISE] 672 OF THOSE WERE [INAUDIBLE].THIS CURRENT FISCAL YEAR, WE HAVE DONE 4,412 SERVICE ORDERS.
YOU TURNED OFF 500, DONE CUTOFFS FOR 527 PEOPLE FOR SEPARATE ACCOUNTS.
OF THAT 500 THAT COVENANT 27TH PLACEMENT ACTUALLY ABLE TO TURN OFF.
IN ABOUT THE YEAR WE HAD 3,800 ACCOUNTS THAT WE WERE JUST NOT ABLE TO GET TO TURN OFF IN A PARTICULAR MONTH.
LET'S SAY, I'M GOING TO CUT OFF LIST EVERY MONTH.
IT COULD BE THE SAME PEOPLE WERE HERE TIME AFTER TIME, BUT WHAT WE DID IS WE LOOKED AT THIS MONTH WE HAD X NUMBER OF CUTOFFS THAT WE WERE ABLE TO DO AND WE WERE NOT ABLE TO DO Y AND THEN WE JUST ADDED THOSE OUT.
BUT THE POINT IS, WE COULD BE TURNING MORE PEOPLE OFF FOR NON-PAY AND NOT GETTING TOO THE POINT WHERE THEY REALLY HAVE BUILT BEFORE THEY TURNED OFF.
THAT IS THE BIGGEST REASON FOR THIS EXTRA POSITION IS JUST TO HELP US WITH OUR DAY TO DAY GOING OUT AND TAKING CARE OF CUSTOMERS, DOING RE-READS.
IF A CUSTOMER CALLS IN AND SAYS MY WATER BILL IS TOO HIGH, WE'LL HAVE SOMEBODY LOOK AT IT THEIR REAL METER.
WHEN WE'RE PROCESSING BILLS, WE GET A REPORT THAT SAYS, YOU KNOW, HIGH USAGE.
WE'LL SEND SOMEBODY OUT TO LOOK AT THOSE TO MAKE SURE [INAUDIBLE] BEFORE WE BUILD THEM IF WE CAN.
SOMETIMES OUR METER TAG RIGHT NOW IS OUT READING METERS.
WELL, HE GETS PULLED OFF ALL DAY JUST DOING NEW CONNECTS FOR NEW CUSTOMERS AND DISCONNECTING THEM, SOMEBODY ELSE FROM IT OR A CUSTOMER CALLS AND SAYS [INAUDIBLE], HOW ABOUT MY METER? YOU CAN CHECK IT. WE HAVE TO PULL APART THAT PERSON OFF THREE METERS TO GET DO IT.
NOW WE'RE GETTING OUR METERS, OUR NUMBER OF ELECTRONIC METERS INSTALLED, SO WE'RE GETTING INTO A NUMBER OF METER READINGS AND SO YOU HAVE TO DO EVERY MONTH DOWN.
THERE'S STILL THINGS LIKE THE RE-READS AND GOING OUT AND ACTUALLY TELL YOU THE WHAT METER IS ON AND OFF OR WE HAVE TO DO IT TAKES THE BODY.
THIS DECISION PACKAGE ALSO NOT ON LOOKS AT SALARIES RELATED TO THAT THE APPAREL, THE UNIFORMS LIKE WE TALKED ABOUT, THE BOOTS, THE SHIRTS, THE RANGE LIQUORS, FUEL EXPENSE.
WE HAVE A SECOND TECH, WE'RE GOING USE A SECOND PICKUP.
ANNUAL MAINTENANCE FEES CHLOE, WHAT WAS THAT?
>> [NOISE] WE HAVE AN AVAILABLE SERVICE TRUCK AND OTHER SERVICE TRUCK THAT I PERSONALLY USE.
>> YOU DO? ARE WE KEPT FOR THAT COST IN THERE ANYMORE? I KNOW WE GOT FEW.
>> IT MAY BE EXISTING THE LAB TO VEHICLE FROM DEVELOPMENT SERVICES.
>> [NOISE] THE IRONY IN ALL THIS IS, WE WERE SOLD ELECTRONIC METERS TO HELP.
WELL, YOU DON'T HAVE TO HIRE ALL THESE PEOPLE TO DO THIS AND YOU'D ACTUALLY SAVE IT AND ACTUALLY SOME OF THEM SOLD
[04:15:02]
US THAT YOU CAN REDUCE THAT HEADCOUNT AND NOW HERE WE ARE GOING BACKWARDS.SO WE'RE ADDING COSTS AFTER SPENDING A LOT OF MONEY TO IMPLEMENT ELECTRONIC THREE METERS.
I THOUGHT WE COULD CUT THE METERS OFF ELECTRONIC.
>> NO, SIR. WE DIDN'T BUY THAT.
>> WE DIDN'T BUY THAT [INAUDIBLE]
>> WE DIDN'T BUY THAT [INAUDIBLE] WHERE WE COULD DO IT IN THE OFFICE.
>> IT WASN'T BUDGETED FOR US TO SELECT.
IT WAS MORE THAN THE BOND AMOUNT.
>> THE ENGINE MAINTENANCE FEE IS WHERE WE ARE OUR COST FOR OUR CREDIT CARDS AND STUFF LIKE THAT.
>> BUT WHY IS IT FOR THAT PERSON NOW?
>> WHY IS IT UNDER THAT PERSON?
>> THE ANNUAL MAINTENANCE FEE?
>> FOUR THOUSAND DOLLARS FLOWING RIGHT HERE.
>> I'M SORRY, I LOOKED AT THE WRONG ONE.
>> I WOULD SUGGEST THAT FOR EFFICIENCY WE DON'T SEND SOMEONE OUT FOR A REREAD UNLESS SOMEONE ASKS.
IF THEY HAVE A HIGH BILL, THAT'S WHAT THE METER IS TELLING THEM.
>> IF THEY DON'T HAVE A NEW METER, WE STILL HAVE TO GO OUT THERE AND CHECK IT OUT.
BUT THE METER HASN'T BEEN CHANGED.
>> RIGHT. BUT MAJORITY HAVE NEW METERS.
>> THE MAJORITY HAVE A NEW HOUSE.
>> LET ME ASK YOU THIS, THE COST TIME HE COMES OUT AND SAYS, YOU'RE JUSTIFYING ADDING A PERSON BECAUSE OF YOUR CUTOFFS AND ARE YOU SEEING THE REVENUE AND THE CUTOFF? WHERE DOES THAT REVENUE COME FROM?
>> DO WE NEED NEW PEOPLE WORKING IT? WE DO SEE A GREAT SIZE.
>> IS THAT THE 138,000 YOU'RE ESTIMATING AT THE END OF THE YEAR, RECONNECT FEE OR IS THAT SOMEWHERE ELSE?
>> I DON'T THINK YOU'RE GENERATING REVENUE BASED OFF OR CUT OFF EVEN FOR AN OVERDUE BILL.
ALL YOU'RE DOING IS STOP THEM FROM POTENTIALLY RUN THE BILL OFF AND WALKING AWAY.
>> YOU HAVE TO CUT OFF A FEW, RIGHT?
>> PART OF OUR PROBLEM RIGHT NOW IS THAT [OVERLAPPING] BY THE TIME OUR CUTOFF LIST IS GENERATED [OVERLAPPING] SO BY THE TIME WE CUT OFF [NOISE] THE LIST AROUND THE SIXTH, THE SEVENTH, FIFTH, WHATEVER, WE ONLY HAVE TWO TO THREE DAYS TO WORK A CUT-OFF LIST BECAUSE WE ALSO HAVE A FRIDAY IN THERE THAT WE'RE NOT CUTTING OFF.
BY THE TIME MY TECH GETS OUT THERE TO DO A CUT OFF, THEN THEY'RE OFF.
THEN WE DON'T HAVE TIME TO CUT WORK THAT LIST BECAUSE WE START WITH THE FOUR AND THREE MONTHS.
THEN HERE COMES THE TURN AROUND TO READ METERS, SO WE'RE NOT CUTTING OFF LIKE WE SHOULD BE.
IF I HAD THAT SECOND TECH, THEN I WOULD HAVE SOMEBODY THAT CAN STILL BE WORKING ON THAT CUT OFF LIST WHILE MY TECH IS READING [INAUDIBLE]
>> WE'RE NOT MAKING MONEY OFF OF THAT.
>> BUT I'M BRINGING IN THE REVENUE FROM THE CUT OFF LIST.
>> IF WE WERE STILL CUTTING OFF.
>> IF I UNDERSTAND THIS IS WE WOULD GENERATE MORE REVENUE IF WE WERE ABLE TO DO THAT, BUT WE'RE NOT AS MUCH BECAUSE THIS IS MORE IN PERSON.
>> BECAUSE THAT CUT OFF LIST CAN'T WORKED.
PLUS THAT CLASS WITH THE HELP OF A SECOND TYPE, WE WOULD BE WORKING THE MALFUNCTION LIST BECAUSE THEIR BATTERIES ARE DEAD, OR THEIR WIRES ARE CUT OR WHATEVER BECAUSE THERE'S A REPORT THAT CAN BE RUN FROM CENSUS ANALYTICS THAT GETS READ IN THERE.
BECAUSE WHEN WE DO THE READ OR RE-READ LIST, BECAUSE IT SHOWS UP ON THE LIST METER CAN'T BE READ BECAUSE THE METER IS DEAD OR THE BATTERY IS DEAD OR THE WIRES ARE CUT OR WHATEVER AND THE TECH COMES BACK AND SAYS, WELL, WE'VE GOT TO FIX IT.
>> IT'S NOT JUST THE CUTOFFS, IT'S THE METER MAINTENANCE FOR BROKEN BOXES, CUTTERS.
THAT TECH COULD ALSO BE HELPING PUBLIC WORKS BY DOING THERE.
>> WHERE DID THE OTHER METER READERS GO? ARE THEY STILL IN SEARCH [INAUDIBLE]?
[04:20:04]
>> SO WE HAD TWO WORDS, WHAT WE DID IS TRANSFERRED ONE OVER TO THE UTILITY DEPARTMENT WITH THE VEHICLE.
THE OTHER PERSON STILL IS IN PUBLIC WORKS.
BOTH WERE TECHNICALLY BORROWED MANPOWER.
THEY CAME OVER FOR UTILITY BILLING AS REQUIRED.
WHAT WE DID IS WE MADE THE MOVE BECAUSE WE REALIZED 100% OF THE TIME AT LEAST ONE PERSON WAS DOING THE JOB.
SO WHY HAVE TWO BOSSES AND CREATED A CHAIN OF COMMAND, BENEFIT AND SOME OF THOSE THINGS.
WHEN THAT PERSON GOES ON VACATION, THEN AGAIN, THEY HAVE TO BORROW FROM PUBLIC WORKS.
>> I STILL GET DEREK CUTOFF TIME AND EVERY OTHER FRIDAY I GET BORROWED.
THEN THEY GET A PHONE CALL WHEN I NEED A BAG SO THAT I LOSE THAT PERSON.
I HAVE TWO PEOPLE STILL UNDER ME AND I DON'T HAVE TO WORRY ABOUT THEM BEING CALLED BY PUBLIC WORKS AND HEY, I NEED A BACK, WE HAVE A MAJOR LEAK, WHATEVER.
>> MAY I ASK YOU THIS, IF YOU'RE GETTING A SECOND PERSON, I WOULD THINK THAT THE OUTCOME WOULD BE THAT THE TRAIN BEHAVIOR YOU'RE TRYING TO GENERATE IS TO GET PEOPLE TO PAY THEIR BILLS FASTER AND NOT BEYOND THE CUTOFF.
BECAUSE YOU CAN CUT IT OFF FASTER, YOU GENERATE SOME REVENUE OFF THAT BUT AT THE SAME TIME, SOMEBODY GOES TO THE 23RD AND THEY HAVEN'T PAID THEIR BILL OR SOMETHING, AND IT GETS CUT OFF, THEN THEY WILL BE A LOT FASTER IN MAKING SURE THEY MAKE PAYMENTS.
THAT BEHAVIOR WOULD IMPROVE THEORETICALLY AND WHAT HAPPENS IF YOU ONLY GO BACK TO MEETING ONE PERSON? WHAT DO YOU DO AT THE END OF THIS?
>> WELL, THERE'S ALWAYS GOING TO BE MEET OR MAINTENANCE.
>> SO IN THIS WOULD COME OUT OF THE UTILITY FUND.
>> YEAH, AND I WAS LOOKING AT THAT TOO, AND IT HAS THE EXTRA REVENUE FOR IT.
BUT THE OTHER THING THAT MAY BE DONE, I GUESS.
>> BUT WHEN A METER IS CUT OFF, IS THERE A CHARGE FOR CUTTING THAT METER OFF?
>> THERE'S A DISCONNECT OF $25.
>> THEN THAT PERSON COMES IN PAYS THE $25 AND THE BALANCE ON THE WATER?
>> THEN THEY HAVE TO PAY WHAT THEY GET THE READER TURNED BACK ON.
>> THERE'S JUST A ONETIME FEE OF $25.
>> JUST ONE. WE CHARGE OF A DISCONNECT FEE THAT WE DON'T CHARGE THEM TO YOUR TERMINAL WE'RE WORKING ON.
>> WE NEED TO TAKE A LOOK AT THAT.
>> YOU CHARGE A RATE FEE TOO, RIGHT?
>> FOR MAKING THE LIST THEY GET CHARGED $25.
>> RATE FEE IS TYPICALLY $10 OR SOMETHING LIKE THAT.
>> BUT SO WHEN YOU DO A LITTLE MATH AND SAY X NUMBER OF CUTOFFS TIMES 25.
WHAT IS THAT? THEN AGAIN, LOOK AT OTHER CITIES, BECAUSE WE'VE ALWAYS DONE IT THAT WAY.
THOSE ARE THE PEOPLE THAT ARE, I'M NOT SAYING ALL THE TIME, BUT NOT ACTING APPROPRIATELY AND IT COSTS US THE MANPOWER TO DO THAT.
>> AT ONE TIME WE HAD REVIEWED THAT AND WE WERE FOUND THAT WE WERE BEING EXCESSIVE FOR THE FEES.
>> ALL I'M SAYING IS GO BACK AND LOOK AT THAT AND SEE WHAT OTHER CITIES ARE DOING AND IN THOSE COMPANIES AND MAYBE IT'S NOT 50, MAYBE IT'S 35.
>> MAYBE IT'S NOT RECHARGING WORK AT DISCONNECTING AND CONNECTING.
>> AGAIN, THAT'S PART OF THE JOB, LIKE YOU TALKED ABOUT.
THE LESSON AND THE EVENTUAL PEOPLE THAT LIKE TO PLAY THE GAME. THERE ARE SOME OUT THERE.
>> BECAUSE IT SOUNDS LIKE THAT'S THE JUSTIFICATION FOR THE OTHER PERSON IS TO TRY TO GET THE REVENUE FASTER AND GET THEM TO PAY.
>> WE DO WHAT WE CAN'T DO, A FOLLOW-UP LIST AND WE CAN TELL ONCE WE TURN THEM OFF, WE DO GO BACK TO THE GUYS WOULD WRITE DOWN THEIR RATING ON OUR COFFEE AND THEN THOSE THAT THEY ACTUALLY TURNED OFF AND THEY STILL HAVEN'T COME IN AND PAID IN A COUPLE OF A DAY OR TWO, AND WE'LL WALK ON BACK AND WE'LL WORK IN ANALYTICS TO SEE.
WELL, THEY'VE NOT PAID AND THERE'S USAGE.
SO THEN THAT'S WHEN THEY'LL GO BACK AND THEY'LL LOCK
[04:25:01]
THEM AND WE DO CHARGE THEM A LOT FOR YOU, AND SO THAT'S ANOTHER $25.>> LET'S REVIEW THAT IN THE NEXT COUPLE OF WEEKS AND SEE IF WE'RE RIGHT.
>> THEN YOU'LL COME BACK TO ME ON THAT MAINTENANCE FEE.
>> FOR EXAMPLE, JUST SELF-DEFEATING.
>> WHAT'S YOUR CONTRACT LABOR FOR?
>> THAT'S WHAT HE WAS SAYING HE HAD HELD AFTER I THINK SHE LEFT.
>> UTILITY. SORRY. [OVERLAPPING]
>> WE HAVE TEMPORARY PERSON IN THERE.
>> THE CONTRACT LABOR UNDER WAS [INAUDIBLE] WITH ALL THE NEW ACCOUNTS AND EVERYTHING AND HELPING US ON FRIDAYS.
>> YOU DON'T THINK YOU'LL NEED 58,000 NEXT YEAR?
>> THERE'S YOU IN PERSON [LAUGHTER] [OVERLAPPING]
>> IS THAT A LOT EASIER? WE ARE GOOD TO GO.
I SHOULD'VE LOOKED AT THAT FIRST.
LET ME START WITH AMORTIZATION SCHEDULES.
[BACKGROUND] THE SCHEDULE FIRST, PLEASE.
>> I THINK IT WILL HELP THE COUNCIL.
>> SORRY MR. [INAUDIBLE] RAISE YOUR HANDS, LOOK AT THE SCREEN.
>> YOU BLOW IT UP A LITTLE BIT, PLEASE.
>> THIS IS JUST THE GENERAL FUND, CORRECT?
>> YES. THIS IS JUST FOR GENERAL.
>> WE CAN MOVE THIS CLOSER IF YOU WANT.
>> FIRST TWO COLUMNS ARE THE 2022 CERTIFICATES OF OBLIGATION THAT CHRIS AND I SAT DOWN AND TALKED AND WE LOOKED AT HOW THE MONEY WAS ACTUALLY BEING SPENT FROM THAT BOND ISSUE OR THE DEBT ISSUE.
WE SPLIT THAT THE PAYMENTS BETWEEN THIS FUND AND THE WATER AND SEWER FUND.
THE DEMAND THE 2019 CERTIFICATES ARE DEBT ISSUE.
THAT'S ALL THAT OUR GENERAL FUND RELATED DEBT SERVICE.
WE HAVE THOSE THAT ARE RELATED TO THE STREET FUND.
OKAY. THOSE ARE BEING FUNDED AT.
>> THAT IT'S PART OF THAT GENERAL DEBT SERVICE TO ACCEPT HER TO GET.
>> I UNDERSTAND THIS USED TO BE FUNDED OUT OF THE STREET FUND, THAT WAS BY ITS OWN SALES TAX GENERATOR.
BUT WHEN THE CITY HAD THE CHARTER AMENDMENT AND THE VOTE, THEY CHANGED IT BACK TO WHERE THAT MONEY IS GOING INTO THE GENERAL FUND.
BUT THESE BONDS STILL EXISTED SO THESE DEBT SERVICES, SO THEY STOPPED TO BE FUNDED THAT WAY.
>> THAT EXPLAINS [INAUDIBLE] [LAUGHTER]
>> THEN WE HAVE THE WATER AND SEWER PART.
THEY HAVE THE 2022 CERTIFICATES OF OBLIGATION.
THE 21S, THE 19. YOU CAN READ IT.
WE DID PAY OFF, I THINK IT WAS
[04:30:02]
THE 2016 REFUNDING ISSUE WAS PAID OFF EARLY LAST YEAR SO THAT'S NOT SHOWN ON HERE.>> YEAH, I WAS GOING TO SAY THE ONE THING THAT WE'RE MISSING ON ALL THESE IS WHAT LAST YEAR'S WAS SO YOU CAN SEE HOW MUCH IT CHANGED. YOU HAVEN'T HIDDEN.
>> NO, I DON'T. I GOT RID OF THOSE. I APOLOGIZE.
>> YEAH. YOU INCREASED THE ONE. WHO LOST 24.
>> I WONDER IF THOSE NUMBERS OFF TO THE FAR RIGHT COLUMN ARE YOUR OLD NUMBERS.
>> HONESTLY, COULDN'T TELL YOU.
>> YEAH. BUT I WONDER IF THEY WERE A COPY PASTE BODY.
>> I RECREATED THIS SPREADSHEET BECAUSE THERE WERE SOME ERRORS IN EXCEL THAT I COULDN'T FIX.
I JUST STARTED FROM SCRATCH AND DIDN'T KNOW I WILL LOSE EVERYTHING.
>> THAT 1.5 IS EVERY YEAR [OVERLAPPING]
>> FOR THE NEXT TWO YEARS AND DROPS 200,000.
BUT THAT'S A TOTAL OF ALL OF THE DEBT SERVICE.
>> OR FOR THIS WATER AND SEWER.
THE ONES HE HASN'T RED OR ORANGE ON THE BOTTOM DOWN THERE.
GENERAL FUND STREET FUND, AND WATER FUND.
>> WHICH ONE WE'RE LOOKING AT?
>> DID YOU GO BACK TO STREETS?
>> [OVERLAPPING] THESE ARE BEING PAID OUT OF GENERAL FUND OR IS LEFTOVER STREET MONEY.
>> THIS IS BEING PAID OUT AT THE DEBT SERVICE FUND IS FUNDED WITH PROPERTY TAXES.
>> DO YOU MEAN SALES TAX? THAT ONE SHOULD BE FUNDING THROUGH SALES TAX.
>> BECAUSE THEY WERE CREATED UNDER SALES TAX.
[BACKGROUND] IT'S COMING OUT OF THE GENERAL FUND, WHICH IS PROBABLY PROPERTY TAX, BUT IT GETS MIXED WITH THE SALES TAX.
BUT THESE BONDS WERE CREATED IT FROM SALES TAX REVENUE.
[NOISE] THE STREET FUND OR THE STREET BOND THAT WE'VE BEEN WORKING OFF OF IS AT 2018.
>> ABLC IS NOT ON HERE OR IS IT SOMEWHERE ELSE? THERE IT IS.
>> THAT'S WHY YOU'VE BEEN TALKING ABOUT STREET ROLLING OFFICE FOR YEARS?
>> DOES THAT FIRST ONE ON, SO LINE 10 IS NOT HAPPENED THIS YEAR? WAS THAT '22, '23.
[04:35:01]
[BACKGROUND] I WAS WONDERING IF THAT PAYMENT ALREADY HAPPENED RIGHT THERE?>> NO. IT HASN'T BEEN PAID. IT WILL HAPPEN NEXT FEBRUARY.
>> FEBRUARY. JUST SAW EVERYONE'S REFERENCING THE 2020 COMBO COMBINATION TAX COLUMN H DOWN THE BOTTOM, 2.8 MILLION, LAKESIDE BASICALLY AND THAT'S 150,000 ROUGHLY IN PRINCIPAL PLUS THE INTEREST.
IF YOU WENT OUT FOR ANOTHER THREE MILLIONS LIKE THAT, YOU'D HAVE SOME CLOSE AS A REFERENCE POINT AND THAT'S IN WITHIN THE NEXT THREE YEARS.
CAN YOU GO BACK TO JONATHAN UNLESS ANYBODY HAS ANY QUESTION ON THIS ONE.
I REALLY WISH I KNEW WHAT THE 23 FISCAL YEAR WAS.
SEE HOW MUCH OF A CHANGE IN THAT SERVICE IT WAS.
>> [INAUDIBLE] GREAT INTEREST.
>> TOO BAD, WE CAN'T GET ANY BETTER INTEREST RATES.
THAT USED TO BE OUR TRICK EVERY YEAR.
WE USED TO REFUND AND GET BETTER INTEREST.
>> THIS IS THE 22-23 YET SERVICE SCHEDULE FOR A MORTGAGES.
>> HE'S GOING TO DROP $4,000 RIGHT THERE.
WELL, IT AIN'T GOING TO COME FROM DEBT SERVICE.
YOU MIGHT HAVE ANY FURTHER QUESTIONS ON THE DEBT [NOISE]
>> [INAUDIBLE] QUESTIONS ON THAT SURFACE TAX RATE.
[04:40:01]
I HAVEN'T FOUND THEM YET.>> DO YOU WANT TO TALK ANYTHING ELSE ON DEBT SERVICE OR SHOULD I JUST TURN IT OVER TO CHRIS TO TALK ADMIN?
>> THERE SERVICES ARE PRETTY STRAIGHTFORWARD.
>> COUNCIL, DO YOU HAVE ANY QUESTIONS ON THE DEBT SERVICE? CHRIS.
>> I DON'T THINK I HAVE ANY CHANGES IN MY BUDGET REQUESTS.
>> CHRIS, WE WERE EXACTLY THRILLED BY LAST YEAR'S.
>> LAST YEAR I SAVED ALL MONEY.
YEAH. THE SAVINGS EVER BECAUSE I TRANSFERRED A WHOLE BUNCH OF STUFF OUT AND PUT SOMEONE ELSE IN THE DEPARTMENT.
COULD HAVE BEEN AFTER. CONSIDERING TOTAL SERVICES WENT UP FROM 383 BUDGETED TO 571, THEN ITS BUDGET AGAINST 383 [LAUGHTER]
>> WELL, SO REMEMBER WHEN WE TALKED ABOUT PROJECTS, RIGHT, EVERY TIME WE ASKED HER TO DO SOMETHING, IT COMES OUT TWO FUNDS, IT EITHER COMES OUT OF DEVELOPMENT SERVICES FUND OR IT COMES OUT OF MY FUND AND GOT TO DO WHAT I'M BEING ASKED TO DO.
>> IS THAT THE LEGAL PROFESSIONAL? IS THAT WHERE IT'S COMING FROM?
>> WELL, THERE'S TWO FUNDS, THAT'S OUR ATTORNEY FEES.
>> RIGHT AND I SENT YOU ALL AN EMAIL YESTERDAY WITH A COPY OF ALL THE TOPICS IN A SPREADSHEET THAT OUR ATTORNEY HAS DONE WORK FOR US.
IF YOU WANT MORE INFORMATION, WE'RE HAPPY TO PROVIDE THAT TO YOU.
IT'S BETWEEN LAWSUITS OR WE'VE HAD OPEN RECORDS, REQUEST FEES, AGAIN, DIFFERENT THINGS.
RFPS, RFQS, ALL THOSE GET ROLLING UNDER MY LEGAL TEAM.
FOR EXAMPLE, ALSO WHEN LIKE THE SURVEY FOR FREEDOM PARK, TO PUT THE BRIDGE FROM FREEDOM PARK TO FREEDOM PARK NORTH.
MEGAN DOESN'T HAVE ANY ACCOUNT FOR PROFESSIONAL FEES IN HER BUDGET AT ALL.
I JUST TOLD HER I'LL PAY FOR IT.
>> I GUESS WHY NOT? WHY DOESN'T SHE? WHY CAN'T WE JUST PUT ONE UNDER THERE.
>> WELL, WE CAN GIVE HER FUNDS TO DO THOSE THINGS.
>> I MEAN, WE JUST TRANSFERRED FROM YOUR FUND TO THEIR FUND BUT I AGREE THAT IF IT'S WORKED FOR A PARK OR SOMETHING, THEN [OVERLAPPING].
>> BUT SAME THING WITH PUBLIC WORKS.
I MEAN, THEY DO WORK WITH HER OR HER COMES TO COUNCIL.
IT'S GOT TO BE PAID SOMEWHERE AND WE JUST ROLL IT INTO PROFESSIONAL LEGAL.
>> I MEAN, I GET IT. IT'S EASY PUTTING IT ALL UNDER ONE SO YOU CAN SEE IT. IT JUMPS OUT.
>> IT'S A LOT EASIER FOR US TO ACCOUNT FOR IT.
AGAIN THOSE GOT TO PAY THE BILLS, BUT FOR HIM TO GO TO DIFFERENT ACCOUNTS AND DRAW THE MONEY OUT.
THAT INCLUDES ACQUISITION OF THE BUILDING WE BOUGHT.
WHEN WE LOOKED AT FLOW SERVE, I MEAN, ALL THOSE THINGS THAT WE ASKED PEOPLE TO GO DO ON OUR BEHALF ALL COME OUT OF THOSE FEES.
LIKE I SAID, I SENT YOU A LIST OF THAT STUFF.
IF YOU WANT MORE INFORMATION, I'M HAPPY TO PUT UP WITH COST.
IF YOU WANT TO LOOK AT THE COST OF INDIVIDUAL STUFF YOU JUST TELL ME WHAT YOU WANT.
[04:45:01]
AGAIN, I DON'T HAVE A PROJECT LIST IN PROFESSIONAL SERVICES TO SAY THIS IS WHAT WE'RE GOING TO DO THIS YEAR.A LOT OF IT IS REACTIVE BASED ON WHAT WE'RE DOING OR WHAT WE'RE NOT DOING.
I COULD CHARGE K-MARK STUFF OUT OF THE 2022 BOND, BUT I CHOOSE A CHARGE OUT PROFESSIONAL FEES SO WE CAN USE THAT BOND FOR PHYSICAL STRUCTURE.
YOU WANT TO PUT THE BUDGET SCHEDULE REAL QUICK JUST SO WE CAN REVIEW WHAT'S NEXT AND WHEN.
>> WE HAD A CAPITAL PROJECTS ON HERE, BUT I DON'T THINK THAT WE HAVE TIME TONIGHT.
>> YEAH. WE CAN SEND THAT TO YOU.
>> YEAH. NOW IT'S 11 O'CLOCK AT NIGHT.
IT'S PROBABLY NOT THE BEST TIME TO TALK ABOUT CAPITAL PROJECT. [LAUGHTER]
>> I THINK THE NUMBER IS LOTS OF COMMENTS.
>> MY RECOMMENDATION ACTUALLY WOULD BE WHEN WE DO THE STRATEGIC PLAN, THAT'S PROBABLY A GOOD TIME TO TALK ABOUT CAPITAL PROJECTS BECAUSE WE'RE TALKING ABOUT OUR VISION AND WHERE WE WANT TO GO EVEN THOUGH WE ONLY DO THAT EVERY TWO YEARS, BUT THE ODD YEAR WE CAN MAYBE PUT IT UP DURING THE MEETING, OR SOMETHING LIKE THAT TO TALK ABOUT IT REAL QUICK.
BUT I THINK WE'VE DONE A GOOD JOB IN THAT THREE YEARS AGO, REALLY WE DIDN'T HAVE A GOOD GRASP OF STUFF AND NOW WE'VE GOT EVERYTHING LOADED.
SHOW THE PICTURE. [BACKGROUND]
>> BETWEEN NOW AND JULY 25TH, THE CHANGES WE'VE MADE AND EVERYTHING WOULD BE NICE TO GET SOME TYPE OF UPDATE BECAUSE OUR BOOKS ARE GOING TO BE OUT OF DATE AT THIS POINT AND EVERYONE'S SITTING HERE TRYING TO MAKE A DECISION, NEEDS TO HAVE ALL THE CORRECT INFORMATION.
>> I'LL GET YOU A NEW BOOK IF [INAUDIBLE].
>> DO YOU ALL WANT [OVERLAPPING].
>> YOU DON'T HAVE TO GIVE ME A BOOK IF YOU CAN SEND IT TO ME ELECTRONICALLY I CAN KEEP IT.
>> YEAH, SO LET'S DO THIS ELECTRONICALLY WITH ALL THE UPDATED NUMBERS.
>> WE ALREADY SAW YOUR BUDGET.
>> THEN LET'S DO ANY HIGHLIGHTS, WE CREATE A NEW POSITION.
LET'S HIGHLIGHT THOSE THINGS SO THAT WE HAVE A RECORD SAYING, HEY, WE CREATED THIS POSITION BY CONVERTING CONTRACT FUNDS TO GO TO POSITION.
THAT HELPS WITH THE MEMORY REFRESH AND WE SAY, WELL, WHY AND WHEN AND WHATEVER DID WE CREATE THAT.
I'LL TELL YOU, I THINK THE NUMBER IS PHIL.
I MEAN, GENERAL FUND BALANCE IS LIKE $4.9 MILLION, WHICH IS SIGNIFICANTLY ABOVE WHAT WE REQUIRED OUR FUND BALANCE TO BE.
JOHN, YOU AND I HAD THAT DISCUSSION A LITTLE BIT.
ONCE WE GET THROUGH BUDGET AND TAKE CARE OF BALANCING IT AND WITH THE TWEAKS WE MADE, MY SUGGESTION JUST COME BACK AND TAKE THE DECISION PACK AND PACKAGE LIST AND SOME OTHER STUFF, AND MAYBE MAKE A PROPOSAL TO DO A BUDGET AMENDMENT SOMETIME DOWN THE ROAD, WHICH WOULD ACCOUNT FOR SOME OF THESE PROJECTS THAT WE WANTED TO DO. JUST TO SEE THAT.
>> I ALSO THINK YOU'RE GOING TO ADD TO THAT FUND BALANCE BY THE END OF THE YEAR.
WITH SALES TAX INCREASING, WHAT I THINK THAT'S NOT A CALL TO GO SPEND YOUR BUDGETS IN A MOMENT, BUT I THINK YOU'RE GOING TO BE ADDING AT THIS MOMENT.
>> WHAT'S THE RECOMMENDED FUND BALANCE THAT WE'D SEE?
>> I WANT TO SAY IT WAS LIKE WE SAID, 33%.
>> YEAH, IT USED TO BE 90 DAYS RESERVE FOR CATASTROPHIC ISSUES, BUT THEN THEY CHANGED IT TO WHERE IT WAS A PERCENTAGE OF YOUR TOTAL OPERATING BUDGET,
[04:50:02]
AND I WANT TO SAY 30-33 WAS [OVERLAPPING]>> YEAH. CAN YOU JUST CALCULATE THAT, 4.9 AND THE OTHER UTILITY FIRM WAS LIKE 3.6 OR SOMETHING BASED ON THAT TO GIVE US THE TOTAL AND THEN GIVE US THE RESERVE REQUIREMENT SO WE KNOW WHAT'S ABOVE AND BEYOND THAT.
THAT'S ALL I HAVE. SUCH PURE GUIDANCE FOR QUESTIONS.
>> COUNSEL DO YOU HAVE ANY ACTIONS?
>> I ACTUALLY HAVE A QUESTIONS IS GOING TO BE, DID YOU PREVIEW ALL THIS STUFF AND DO A BUNCH OF TRIMMING AND/OR YOU JUST SUBMITTED TO US AS STAFF SUBMITTED TO YOU?
>> WELL, SO THE GUIDES I GAVE TO HIM WAS NO INCREASES UNLESS IT WAS LIKE INSURANCE WENT UP, BILLS WE HAD TO PAY AND KEEP IT FLAT BUDGET, EVERYTHING ELSE GOES INTO DECISION PACKAGES.
SINCE SATURDAY WE FLATTENED THE FUEL INCREASE COSTS ACROSS THE BOARD ASSUMING NO GAS PRICE HIKE AND WE DON'T KNOW WHERE TO DRIVE.
THAT'S THE BASIC THING WE DID.
>> YOU CAN GET YOUR RED PEN AND MARK A BUNCH OF THEM UP AND SAID NO WAY.
>> THERE WERE SOME MARKUPS, YES.
[LAUGHTER] I WAS VERY SENSITIVE TO PEOPLE ADS AND THAT'S WHY I REALLY DIDN'T SEE ANY.
>> ANYBODY ELSE FROM COUNSEL HAVE ANY DIRECTIONS, CONCERNS, REQUESTS FOR PHIL OR CHRIS?
>> THEY'RE GETTING TOO FAR DOWN INTO THE WEEDS JUST I DON'T KNOW IF YOU KNOW WHAT OTHER TOWNS AROUND HERE DO AS FAR AS WHAT EACH JUST LOOSE WITH HEALTH INSURANCE.
WHAT DOES EACH EMPLOYEE CONTRIBUTE TO HEALTH INSURANCE VERSUS WHAT THE CITY PAYS FOR HEALTH INSURANCE? I KNOW IT'S DIFFERENT.
>> COLLEEN CAN YOU LOOK INTO THAT?
>> COLLEEN WAS GRACIOUS ENOUGH TO SEND US OUT, BUT I WANT TO BE FAIR TO THE EMPLOYEE BUT I DON'T WANT TO BE OVERBOARD EASILY.
I'M JUST IGNORANT, I KNOW WHAT THEY DO AT WHERE I WORK, BUT I DON'T KNOW WHAT HAPPENS ANYWHERE ELSE.
>> I CAN TELL YOU, WE HAD A CITY MANAGER MEETING LAST WEEK OR SO AND WE'RE ALL STUCK AT 3.5% FOR DRESSING ISSUES, AND DEPENDING IN EVERY CITY IS DIFFERENT.
IT'S HARD TO COMPARE APPLES WITH APPLES ON A LOT OF STUFF BECAUSE SOMEHOW HUGE WATER CUSTOMERS AT FUNDS OR THE WATER WASTEWATER OTHERS HAVE SALES TAX REVENUE THAT WE DON'T HAVE AND NEVER HAVE AND SOME OF THE INDUSTRY AND IT'S ALL DIFFERENT.
>> ANYBODY ELSE? WELL, THEN I GUESS SO WE'RE GOING TO GO ON TO ADJOURNMENT.
WE'LL ADJOURN AT 11:06.
* This transcript was compiled from uncorrected Closed Captioning.