Aug 13, 2024 City Council

[00:00:01]

ALL RIGHT. TIME IS 6:00 AND 12 SECONDS, SO WE WILL GO AHEAD AND GET THIS MEETING OF THE ANGLETON CITY COUNCIL TO ORDER.

[DECLARATION OF A QUORUM AND CALL TO ORDER]

I WANT TO THANK ALL OF YOU IN ATTENDANCE.

IF YOU WILL PLEASE RISE FOR THE DECLARATION AND THE PLEDGE AND THE INVOCATION.

SORRY, I WAS GOING TO NOTE TRAVIS STEVENS.

PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

PLEASE REMAIN STANDING. LET'S PRAY.

LORD, AGAIN WE COME TO YOU, THANKING YOU FOR YOUR MERCY.

THANK YOU FOR YOUR GOODNESS.

WE ASK YOU TONIGHT TO GIVE US YOUR WISDOM AS WE DELIBERATE AND DISCUSS THE ITEMS PRESENTED HERE TONIGHT.

AND FATHER, WE CONTINUE TO THANK YOU FOR YOUR WATCHCARE OVER US TO PROTECT YOU THAT YOU GIVE US.

WE. WELL, KNOW WHAT WE'VE GONE THROUGH HERE FOR THE PAST MONTH OR SO AFTER THE STORM.

AND JUST THANK YOU FOR THE EFFORTS THAT HAVE BEEN EXPENDED TO TO GET BACK TO A STATE OF NORMALCY WHILE WE STILL PRAY FOR THOSE WHO ARE DEALING WITH BROKEN HOMES AND PROPERTIES, WHILE THEY JUST KEEP THEM IN THE CENTER OF YOUR LOVE AND WATCH OVER US TONIGHT.

FATHER, GIVE US YOUR GIVE US YOUR WISDOM.

IN CHRIST NAME WE PRAY.

AMEN. AMEN. ALL RIGHT.

SO I HAVE CITIZENS WISHING TO ADDRESS COUNCIL.

[CITIZENS WISHING TO ADDRESS CITY COUNCIL]

BOTH DON'T LOOK LIKE THEY'RE ON THE AGENDA, SO I'LL GO AHEAD AND CALL THEM IN ORDER.

MISS SIMMONS, BARBARA SIMMONS, WILL YOU PLEASE APPROACH THE PODIUM? MAYOR AND CITY COUNCIL.

I WANT TO TELL YOU ALL HOW MUCH WE APPRECIATED Y'ALL HAVING Y'ALL IN OUR HOME FOR THE NEIGHBORHOOD TOWN HALL.

I THOUGHT IT WAS JUST FABULOUS, BUT I WANTED TO GIVE SOME THANK YOU'S TO Y'ALL.

OF COURSE, THERE WAS A FULL QUORUM THERE.

DIDN'T EXPECT THAT, SO I THOUGHT THAT WAS GREAT.

THE CITY MANAGER WORKING WITH THE PARKS DEPARTMENT TO GET THE CHAIRS, CITY SECRETARY FOR PUTTING UP WITH MY ENDLESS EMAILS, ASSISTANT CITY SECRETARY FOR BEING THERE.

CITY ENGINEER WHO WENT OUT OF HIS WAY TO BE THERE.

I THINK ALL THE PEOPLE IN ATTENDANCE REALLY APPRECIATED THAT.

WILL AND RHONDA CLARK, WHO HELPED ME WITH A LOT OF THE PLANNING AND EVENT ARROYOS FOR HANDING OUT A LITTLE NEIGHBORHOOD FLIER THAT WE DID. MY MOTHER AND MY SISTER, OF COURSE.

MY MOTHER'S HOME, MY SISTER FOR HELPING, BUT MOST OF ALL, 30 PLUS JUST RANDOM CITIZENS CAME FOR THE NEIGHBORHOOD TOWN HALL.

I THOUGHT IT WAS FANTASTIC.

I THOUGHT THERE WAS GREAT DISCUSSION DIALOG.

I JUST, I THOUGHT IT, I HOPE IT WAS EVERYTHING Y'ALL WANTED IT TO BE.

I THOUGHT EVERYBODY WAS JUST RELAXED AND SAID WHAT THEY NEEDED TO SAY AND FELT LIKE THEY WERE LISTENED TO.

I THOUGHT IT WAS FANTASTIC.

SO REALLY WHAT I WANTED TO SAY IS SOMEBODY NEEDS TO HAVE THAT SIGN UP NOW FOR THAT NEXT NEIGHBORHOOD TOWN HALL, SOMEBODY IN ANOTHER PART OF THE CITY.

I THINK IT WOULD JUST BE JUST AS WONDERFUL.

SO THANK YOU ALL AGAIN, I APPRECIATE IT.

I THOUGHT IT WAS REALLY GREAT.

THANK YOU. THANK YOU.

THANK YOU. NEXT UP, JASON LEWIS.

YES. THANK YOU, MR. MAYOR. SO I CAME HERE TODAY TO TALK TO YOU ABOUT, I GUESS, SOME POST-STORM WATER QUALITY ISSUES.

I HAVE TO TELL YOU, WHEN I FIRST STARTED INTO MY LITTLE ENDEAVOR HERE, I WAS PRETTY HOT.

I WAS PRETTY UPSET. AND AS I BEGAN DIGGING MY CLAWS INTO IT BECAUSE I WAS APATHETIC.

JUST LIKE A LOT OF OTHER PEOPLE IN THE CITY GOVERNMENT.

YOU KNOW, WATCHING HOURS OF COUNCIL MEETING VIDEOS AND PORING OVER DOCUMENTS.

I DON'T KNOW WHAT I WAS EXPECTING TO FIND, BUT I, I WAS DELIGHTFULLY SURPRISED AT WHAT I FOUND.

I FOUND A CITY GOVERNMENT THAT WAS VERY RESPONSIVE, VERY FISCALLY RESPONSIBLE LOOKING OUT FOR OUR NEEDS.

SO THANK YOU FOR THAT.

MOREOVER, WHENEVER I WAS DEALING WITH THE CITY WITH THE ISSUE, EVERYBODY WAS SUPER PROFESSIONAL, ACTUALLY OVER THE TOP, HELPFUL, FRIENDLY, WARM.

SO I HAVE TO UNFORTUNATELY FOLLOW THAT UP WITH SOME NEGATIVE STUFF.

I THINK TO PROPERLY ARTICULATE MY THE SEVERITY OF MY SITUATION.

I WANT TO USE A REALLY BRIEF ANALOGY.

IF YOU DON'T MIND ME ENTERTAINING THIS REAL QUICK OR ENTERTAINING THIS REAL QUICK.

[00:05:01]

I'M SORRY, WHENEVER YOU PROCEED TO MENTION IT TO THE RESTAURANT, THEY SAY WE TESTED IT.

YOU AREN'T GOING TO DIE.

IT'S SAFE. IT'S OKAY.

IT'S GREEN, IT STINKS.

BUT HERE'S THE BIG ISSUE.

NOT ONLY DO THEY TELL YOU, HEY, IT'S OKAY, DON'T WORRY ABOUT IT.

THEY SAY TO YOU, ONCE YOU FINISH THIS, I'LL GO BACK TO THE BACK AND I'LL GET YOU THE GOOD STUFF THAT'S SITTING BACK THERE.

AND I'LL LET YOU EAT THAT. ONCE YOU ONCE YOU CONSUME ALL OF THIS FIRST, THEN I'LL GET YOU THE GOOD STUFF.

THAT'S PRECISELY WHAT HAPPENED.

OKAY. I NEED THE PEOPLE OF THIS CITY TO KNOW THAT THEY DID NOT HAVE TO DRINK NASTY WATER.

AND IF THEY LOOK INTO IT, THEY'LL DISCOVER THAT I WAS SHOCKED, HONESTLY.

THERE WAS A COUNCIL MEETING ON THE 23RD WHERE COUNCILMAN TOWNSEND ACTUALLY RIGHTFULLY INQUIRED ABOUT THE QUALITY OF THE WATER.

IT'S ABOUT FOUR HOURS AND 19 MINUTES INTO THAT RECORDING, I WAS EXPECTING SOMEBODY TO SAY, OH, HERE'S THE LATEST UPDATE THAT JUST CAME OUT.

YOU KNOW, BWA ON THE 19TH.

THEY CURED THIS MATTER.

I DIDN'T HEAR THAT.

WHAT I HEARD ON THE 23RD, BY THE WAY, IS FROM MR..

WHITTAKER IS. HEY, I'LL EMAIL HIM.

I HAD NO IDEA. THE POINT I'M MAKING HERE IS THAT AS I WAS CONSUMING ALL THIS NASTY WATER, BWA HAD ALREADY RESOLVED THE ISSUE.

THE PROPER MESSAGE THAT SHOULD HAVE BEEN RELAYED IS, OH, WE GOT TO FLUSH ALL THIS OUT.

WE GOT TO FLUSH THE LINES, WE GOT TO FLUSH IT ALL OUT.

AND ONCE WE GET THROUGH ALL OF THAT, THEN YOU'LL HAVE CLEAN WATER AGAIN.

WHENEVER I CALLED THE CITY, I SPOKE WITH THE PUBLIC WORKS DIRECTOR, WHO WAS, BY THE WAY, VERY PROFESSIONAL.

I'M NOT SURE WHO THAT IS, BUT YOU KNOW, I DON'T KNOW WHERE THE THE PROBLEM LIES IN THE MANAGEMENT ASPECT OF THIS, SO I'M NOT NECESSARILY GOING AFTER HIM.

BUT HERE'S WHAT I WAS TOLD.

YOU KNOW WHAT? WE WASTED 750 000 GALLONS ALREADY.

I DON'T WANT TO WASTE ANY MORE.

ONCE ALL THAT WATER FLUSHES THROUGH THERE, THEN YOU'LL HAVE CLEAN WATER.

THERE IS NO HAY.

WE'RE ON IT. WE'RE GOING THROUGH THE CITY, FLUSHING FIRE HYDRANTS.

NONE OF THAT. IT WAS ONCE.

ALL OF THAT'S GONE.

THEN YOU'LL HAVE CLEAN WATER.

HE SAID, HEY, IF IT'S NOT CLEANED BY THURSDAY, I BELIEVE THAT.

DON'T QUOTE ME, BUT I THINK IT WAS ON MONDAY.

GIVE ME A CALL AND WE'LL SEND SOMEBODY OUT TO FLUSH YOUR AREA.

AND HE DID VERY RESPONSIVE.

IT CAME OUT ON THURSDAY. IT WAS NOT CLEAR.

IT CAME OUT AND FLUSHED IT OUT.

YOU KNOW, THIS TO ME IS KIND OF SHOCKING.

YOU KNOW, THERE'S NO ACCOUNTABILITY FOR I GET IT WAS SAFE BUT DRINKABLE.

THE UTILITY OF IT, THE DRINKABILITY OF IT WAS NONEXISTENT FOR WHERE I WAS.

I THINK IT PROBABLY VARIED DIFFERENT LOCATIONS OF THE CITY, I DON'T KNOW, BUT MINE WAS GREEN AND IT SMELLED TO THE POINT THAT IT MADE YOU GAG IF YOU TRIED TO DRINK IT.

AND I WOULD THINK THAT IF THAT SITUATION EXISTED, THERE WOULD BE SOME LEVEL OF PRIORITIZATION OR SOME URGENCY OR, YOU KNOW, THREE WEEKS, 3 OR 4 WEEKS INTO THIS.

WE'RE DEALING WITH THIS.

AND TO KNOW THAT IT COULD HAVE BEEN ADDRESSED SOONER AND WE WERE JUST, FOR LACK OF BETTER WORDS, GOING WITH THE FLOW, LETTING IT JUST.

YEAH, IT'LL IN TIME YOU'LL HAVE CLEAN WATER.

IT'S JUST NOT ACCEPTABLE.

THERE NEEDS TO BE SOME ACCOUNTABILITY FOR THE QUALITY AND NOT JUST THE SAFETY.

SAFETY IS IMPORTANT I APPRECIATE THAT.

I APPRECIATE THAT IT'S BEING TESTED AND THAT, YOU KNOW, PEOPLE ARE MAKING SURE, AM I GOING TO DIE? BUT THAT DOESN'T MAKE IT USABLE.

SO I WOULD ASK THAT SOMEBODY A LOOK INTO WHAT HAPPENED AND B THAT THERE BE SOME SORT OF MITIGATION PLAN OR, YOU KNOW, SOME SORT OF CONTINGENCY PLAN IN PLACE TO ENSURE THAT WE GOT GOOD QUALITY WATER, NOT JUST SAFE WATER.

SO THAT'S WHAT I GOT.

THANK YOU. YEAH. THANKS.

THANK YOU. MICHELLE.

DO YOU HAVE ANY OTHERS? NO.

OKAY. AND JUST SO PEOPLE ARE AWARE, IF IT'S NOT AN ITEM THAT'S COVERED ON THE AGENDA, WE CAN'T SPEAK DIRECTLY TO YOU ABOUT IT.

SO BUT I WOULD LIKE TO REACH OUT TO YOU ON THIS CONSENT AGENDA.

[CONSENT AGENDA]

[00:10:06]

CONTRACT NUMBER 240650943535 COUNCIL.

MAKE A MOTION TO APPROVE CONSENT AGENDA.

I HAVE A MOTION BY COUNCILMAN ROBERTS, SECOND BY COUNCILMAN BOOTH.

ANY FURTHER DISCUSSION ON THIS ITEM? HEARING NONE.

CALL FOR THE VOTE. ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE. ALL THOSE OPPOSED? SAME SIGN. MOTION CARRIES.

MOVING ON TO REGULAR AGENDA.

[2. Discussion and possible action to approve the acceptance of the Fiscal Year 2022-2023 audit report.]

WELL, GOOD EVENING, MAYOR COUNCIL.

MY NAME IS STEPHANIE HARRIS, ONE OF THE PARTNERS FORMERLY A PART OF BELT HARRIS.

AS OF FIVE ONE, WE ARE NOW A PART OF THE NATIONAL ACCOUNTING FIRM KNOWN AS CROWE.

ALL RIGHT, SO I'M HERE TO PRESENT THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30TH, 2023.

THESE ARE STILL IN A DRAFT STATE.

WE HOPE THAT WE WILL BE ABLE TO ISSUE A FINAL AT SOME POINT TOMORROW.

PAGE SEVEN IS OUR OFFICIAL REPORT TO CITY COUNCIL.

VERY PLEASED TO SAY THAT WE ARE ISSUING AN UNMODIFIED OPINION ON THE CITY'S FINANCIAL STATEMENTS, AGAIN UNMODIFIED BEING THE HIGHEST LEVEL OF ASSURANCE, AS YOUR INDEPENDENT AUDITOR, THAT THE FINANCIAL STATEMENTS ARE MATERIALLY CORRECT, AND THAT ALL DISCLOSURES REQUIRED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPLES HAVE BEEN INCLUDED.

WITH THAT, WE'LL GO JUST OVER A FEW HIGHLIGHTS.

PAGE 24 AND 25.

THIS IS A SIDEWAYS PRESENTATION OF A TRADITIONAL INCOME STATEMENT FOR THE FISCAL YEAR ENDED SEPTEMBER 30TH, 2023.

THE CITY INCURRED JUST OVER 35.1 MILLION TO PROVIDE ALL MUNICIPAL SERVICES.

OF THAT, JUST OVER 10 MILLION REPRESENTED WATER AND SEWER COSTS AND JUST OVER 25 MILLION REPRESENTED GENERAL ADMINISTRATIVE, PUBLIC SAFETY, ECONOMIC DEVELOPMENT AND ALL THE OTHER SERVICES PROVIDED.

THE CITY COLLECTED DIRECT CHARGES OF APPROXIMATELY 14.8 MILLION TO OFFSET THOSE COSTS.

YOU ALSO RECEIVED OPERATING GRANTS AND CONTRIBUTIONS OF JUST OVER 3000 CAPITAL GRANTS AND CONTRIBUTIONS OF JUST OVER 2.8 MILLION ON PAGE 25.

THERE YOU'LL SEE THE CITY HAD A OVERALL NET EXPENSE OF 16.8 MILLION AFTER ALL YOUR GENERAL REVENUES.

AND AGAIN, THESE WOULD BE ITEMS THAT AREN'T DEDICATED TO A SPECIFIC FUNCTION, INCLUDING PROPERTY AND SALES TAX.

THE CITY SAW AN OVERALL POSITIVE INCREASE IN YOUR ENDING NET POSITION OF APPROXIMATELY 1.2 MILLION.

ALL RIGHT. WITH THAT, I'D LIKE TO TURN TO PAGE 26 AND 27 HERE.

THIS IS A BALANCE SHEET FOR ALL THE CITY'S GOVERNMENTAL FUNDS.

THIS IS PRESENTED ON A DIFFERENT BASIS OF ACCOUNTING KNOWN AS MODIFIED ACCRUAL.

THIS IS THE SAME BASIS BY WHICH COUNCIL ANNUALLY APPROVES AND ADOPTS THE OPERATING BUDGET AT THE END OF THE 2023 YEAR.

ON PAGE 27 THERE, YOU'LL SEE THAT THE CITY ENDED THE YEAR WITH APPROXIMATELY 20.6 MILLION IN TOTAL ASSETS.

JUST OVER 2.8 MILLION IN CURRENT LIABILITIES, 156,000 IN UNAVAILABLE REVENUE, WHICH REPRESENTS DELINQUENT PROPERTY TAX DOLLARS AND AN OVERALL ENDING POSITIVE FUND BALANCE OF 17.6 MILLION.

I DO WANT TO POINT OUT AGAIN, THE IDEA OF HAVING THE SEPARATE FUNDS IS TO SEPARATE ALL THE RESTRICTED OR DEDICATED AND COMMITTED MONEY, APART FROM THE GENERAL FUND, WHICH CAN BE USED TO FINANCE ANY OF THE OPERATIONS.

THE GENERAL FUNDS ENDING FUND BALANCE WAS BELOW THE ENDING TARGET FOR BOTH THE CITY AS A PART OF YOUR FINANCIAL MANAGEMENT POLICY, AS WELL AS THE GENERAL BENCHMARK.

AGAIN, THE GENERAL BENCHMARK IS APPROXIMATELY 25% OF YOUR OPERATING EXPENDITURES.

THE ENDING UNASSIGNED FUND BALANCE WAS JUST UNDER 17%.

TOTAL FUND BALANCE JUST UNDER 18% FOR THE YEAR.

AND THEN MOVING TO PAGE 35.

THIS IS A STATEMENT OF NET POSITION FOR JUST THE BUSINESS TYPE ACTIVITIES.

THOSE WERE PRESENTED EARLIER ON THAT SIDEWAYS INCOME STATEMENT.

[00:15:03]

THE CITY ENDED THE YEAR WITHIN THE UTILITY OPERATIONS OF APPROXIMATELY 33.8 MILLION IN ASSETS.

NOW, OF THAT NUMBER, JUST UNDER 30 MILLION REPRESENTS YOUR INVESTMENT IN LONG TERM OR CAPITAL ASSETS AND INFRASTRUCTURE JUST UNDER OR OVER, I'M SORRY, 2.5 MILLION IN CURRENT LIABILITIES, AND 16.3 MILLION IN LONG TERM LIABILITIES OVER THE OVERALL YEAR ENDING NET POSITION WAS JUST OVER 15.4 MILLION.

HOWEVER, IF WE JUST LOOK AT THE BREAKDOWN OF SOME OF THOSE NUMBERS, I WOULD SAY THAT YOUR ENDING UNASSIGNED OR UNRESTRICTED NET POSITION IS APPROXIMATELY 3% OF YOUR OPERATING COSTS.

AGAIN, A DANGEROUS NUMBER TO MAINTAIN LONG TERM.

ADDITIONALLY, THE FUND HAD UNRESTRICTED CASH OF APPROXIMATELY 27,000.

AGAIN, A VOLATILE NUMBER TO HOLD AS OF THE END OF THE YEAR.

IF YOU WERE TO LOOK AT TOTAL CASH, YOU WOULD SEE A SIGNIFICANT NUMBER, JUST OVER 1.7 MILLION IN RESTRICTED CASH.

AND THIS IS RELATED TO UNSPENT BOND PROCEEDS AND OTHER CAPITAL PROJECTS.

WITH THAT, WE ALSO DID ISSUE A SINGLE AUDIT THIS YEAR.

AGAIN, THE SINGLE AUDIT IS NOT ALWAYS REQUIRED, BUT IT IS REQUIRED WHEN THE CITY SPENDS MORE THAN $750,000 IN FEDERAL GRANT EXPENDITURES.

ON PAGE 13, IF YOU HAD THE SINGLE AUDIT IN FRONT OF YOU, IT LISTS OUT ALL OF THE CITY'S FEDERAL PROGRAMS FOR THE YEAR.

THE CITY HAD JUST OVER 1.9 MILLION IN TOTAL FEDERAL GRANT EXPENDITURES.

THE MAJORITY OF THAT MONEY WAS SPENT AS A RESULT OF THE COVID PROGRAM.

SO THAT IS ALSO THE PROGRAM THAT WE TESTED FOR THE 2023 YEAR.

VERY PLEASED TO SAY THAT AS A RESULT OF TESTING THAT PARTICULAR PROGRAM, WE ISSUED AN UNMODIFIED OPINION ON THE CITY'S COMPLIANCE WITH ITS FEDERAL GRANT PROGRAMS. ADDITIONALLY, WITHIN THESE REPORTS, YOU'LL FIND WHAT WE REFER TO AS A REQUIRED AUDITOR DISCLOSURE LETTER.

THAT'S MORE OF A HOUSEKEEPING ITEM TALKING ABOUT THE RESPONSIBILITIES OF THE CITY, AS WELL AS THOSE OF US AS YOUR INDEPENDENT AUDITOR, AND IT ALSO WILL CONTAIN ALL OF THE ADJUSTMENTS MADE TO THE FINANCIAL STATEMENTS THROUGH THE AUDIT PROCESS.

THIS YEAR, WE ALSO DID ISSUE A MANAGEMENT LETTER.

WE HAD SEVERAL FINDINGS, NONE OF WHICH WERE A RESULT OF THE SINGLE AUDIT.

AND I'D BE HAPPY TO TAKE ANY QUESTIONS.

IF THERE ARE.

STEPHANIE, I THINK YOU'VE BEEN WITH US FOR QUITE SOME TIME.

I REMEMBER WHEN I FIRST WAS ON COUNCIL AND YOU, YOU FIRST TOOK OVER.

WE'VE COME A LONG WAYS.

YES. I REMEMBER WHEN THE WATER FUND WAS ACTUALLY WE WERE HAVING TO SUBSIDIZE IT FROM THE GENERAL FUND BECAUSE WE DIDN'T HAVE ANYTHING IN RESERVES.

SO I KNOW 3% ON THE FUND BALANCE ISN'T GREAT, BUT DEFINITELY IS A LOT BETTER THAN THE POSITION WE USED TO BE IN.

SO I THINK THERE'S SOME IMPROVEMENT THERE.

WHEN YOU TALK ABOUT THE GENERAL FUND AND THE RESERVE BALANCE THERE.

YOU KNOW, I THINK I THINK PROCEDURE SAYS 90 DAYS.

CORRECT. AND WE'RE WE'RE BELOW THAT RIGHT NOW.

YEAH. BUT YOUR AUDIT IS FOR 22, 23.

IS THERE A TREND THAT YOU THINK WE NEED TO BE ON THE LOOKOUT FOR OR ANYTHING THAT.

WE'VE HAD A LOT OF DISASTERS.

I KNOW IT'S NOT JUST US.

SO YOU SEE A LOT MORE THAN WE JUST OUR LITTLE AREA.

ARE YOU SEEING A TREND IN THIS REGION OF FUND BALANCES GOING DOWN BECAUSE OF WHAT? ALL THESE DISASTERS COMING THROUGH? ARE WE ALONE IN THIS OR JUST TRYING TO UNDERSTAND THAT A LITTLE BIT BETTER? YEAH, CERTAINLY.

IT'S A GREAT QUESTION.

AND FORTUNATELY, THERE'S NO ONE NUMBER.

SURE. OR TREND, I WOULD SPECIFICALLY SAY EACH CITY'S VARIOUS TAX POSITIONS AND PROXIMITY TO THE COAST, AND A NUMBER OF OTHER FACTORS ALWAYS KIND OF COME INTO PLAY.

BUT I WOULD SAY GENERALLY THAT MOST OF THE CITIES I SEE ARE AT THAT 25% OR MORE BENCHMARK.

NOW, THE GFOA OR GOVERNMENT FINANCE OFFICERS ASSOCIATION, THEIR BENCHMARK, IS ACTUALLY SLIGHTLY LESS THAN THAT AT 60 DAYS.

SO YOU'RE YOU'RE CLOSER DEFINITELY TO THE THE 60 DAY.

BUT I KNOW THAT IN GENERAL, WHEN YOU TALK ABOUT OTHER PEOPLE OUTSIDE THE CITY, LOOKING AT THE OVERALL ANALYSIS, IF YOU

[00:20:06]

OKAY.

I ASSUME THAT WILL BE A TOPIC LATER THIS EVENING FOR BUDGET.

IT WILL BE COUNCIL.

DO YOU HAVE ANY QUESTIONS? ALL RIGHT. WELL, STEPHANIE, THANK YOU FOR THE PRESENTATION.

AND JUST WANT TO UNDERSTAND WAS WHEN IT COMES TO AUDIT TIMING.

SHOULD WE BE PREPARED FOR THIS EARLIER THAN.

BECAUSE I FEEL LIKE WE'RE GETTING AN AUDIT REPORT AND WE'RE GOING INTO BUDGET AT THE SAME TIME.

IS SHOULD WE GET THAT EARLIER? YES, CERTAINLY.

A LARGE PART OF THAT RELIES ON THE CITY'S ABILITY TO CLOSE OUT ITS OWN BOOKS AND RECORDS AND TO BE ABLE TO PRESENT THOSE FOR AUDIT.

AND THAT WAS ONE OF THE CHALLENGES THIS YEAR AND IN THE LAST YEAR.

SO THE CITY DID APPROACH US IN TERMS OF BEGINNING THE AUDIT IN JANUARY.

HOWEVER, CASH RECONCILIATIONS WERE SIGNIFICANTLY BEHIND AND NOT COMPLETE THROUGH THE END OF THE 23 FISCAL YEAR.

SO WE ASK THAT THE CITY COMPLETE THOSE.

AND THEN CERTAINLY WE LOST SOME TIME WITH OUR JOINING FORCES WITH ANOTHER FIRM IN THE MONTH OF MAY, AND THEN TIMING RESUMED AGAIN IN JUNE.

BUT I WILL SAY THAT AS OF APRIL, WHEN WE PICKED THINGS BACK UP CASH WAS NOT 100% AGAIN RECONCILED.

BUT IT SOUNDS LIKE THE CITY HAS MADE SIGNIFICANT STRIDES IN THIS PARTICULAR AREA AND WILL BE CURRENT AS OF THE END OF THIS MONTH.

GOOD. THANK YOU.

I DO HAVE A FOLLOW UP QUESTION ON THAT.

SO KIND OF THE LINES OF THE QUESTION THE MAYOR ASKED A SECOND AGO YOUR QUESTION, YOUR RESPONSE WAS THAT MOST CITIES ARE IN AROUND THE 25% AS FAR AS GETTING CLOSING OUT ITS BOOKS, WHEN DO MOST CITIES HAVE ITS BOOKS CLOSED OUT AND PRESENTED TO YOU AGAIN.

THAT'S A HARD QUESTION.

IT KIND OF DEPENDS.

STAFF SIZE TURNOVER.

IS EVERYBODY THERE? CERTAINLY THERE'S VARIABLES. BUT YES.

SO GENERALLY I WOULD SAY WITHIN 60 TO 90 DAYS OF YEAR END PLUS OR MINUS ANY OTHER FACTORS, YOU WANT TO HAVE TIME FOR ALL THOSE INVOICES TO COME IN AFTER YEAR END FOR SERVICES PROVIDED THROUGH THE END OF THE YEAR. YOU'RE GOING TO NEED ALL THOSE CONSTRUCTION INVOICES TO COME THROUGH WITH THE RETAINAGE AS OF THE END OF THE YEAR.

JUST SOME OF THE FACTORS.

OKAY. THANK YOU FOR ANSWER MY QUESTION.

I DO HAVE ANOTHER QUESTION.

AND THIS IS SOMETHING I THINK THAT WAS BROUGHT UP IN THE LAST AUDIT.

I WANT TO UNDERSTAND IF WE IMPROVED IT.

I THINK LAST AUDIT YOU TOLD US IN THE FUTURE COME BACK AND DO DO MID-YEAR ADJUSTMENT MID-YEAR ADJUSTMENTS, OR ANYTIME YOU'RE GOING TO HAVE AN ISSUE WITH MEETING THE TARGET FOR THE BUDGET, COME BACK AND MODIFY, DO AN UPDATE TO YOUR BUDGET. SO MID-YEAR ADJUSTMENTS OR QUARTERLY ADJUSTMENTS HOWEVER YOU WANT TO, WHERE YOU'RE COMING IN CLOSER TO THAT BUDGET AMOUNT.

YEAH. AND DID WE IMPROVE ON THAT OR IS THAT STILL A THING THAT WE NEED TO FIX.

THAT IS STILL A DEFICIENCY THAT WE REPORTED ON THIS YEAR? AGAIN, THAT CAN BE HARD TO DO.

SO IT'S BETTER TO OVER BUDGET WHERE YOU CAN IN THE AREAS WHERE, YOU KNOW, YOU MAY HAVE LINGERING INVOICES, WHETHER THAT'S LEGAL AND PROFESSIONAL SERVICES, CAPITAL OUTLAY FOR CONSTRUCTION THOSE WOULD REALLY BE THE AREAS THAT MOST TIMES WOULD UNEXPECTEDLY THROW YOU OVER BUDGET. GREAT.

ANYBODY ELSE? ALL RIGHT.

THANK YOU. STEPHANIE. ALL RIGHT. THANK YOU.

THANK YOU. WE APPRECIATE THE OPPORTUNITY TO SERVE THE CITY.

THANK YOU. STEPHANIE. SO.

SO I THINK WE EITHER.

STEPHANIE. SO YOU COULD APPROVE THE DRAFT TONIGHT, SUBJECT TO NO CHANGES AT THIS POINT, WE ARE WAITING TO HEAR FROM THE ATTORNEY.

THEIR LAST RESPONSE WAS IN MARCH, AND WE'VE BEEN TRYING TO REACH THEM SINCE THEN.

MOST LIKELY THEY THOUGHT THEY ALREADY RESPONDED TO US, BUT WITH THE NAME CHANGE, WE REALLY NEED TO HEAR FROM THEM.

ON THE ATTORNEY.

YOUR ATTORNEY? YES, YES.

AND WE NEED TO KNOW, HAVE THERE BEEN ANY SIGNIFICANT CHANGES IN TERMS OF CLAIMS SINCE MARCH FOR THE YEAR ENDED 930.

THE OTHER ONE IS AN RPC WE COMPLETED.

[00:25:03]

IF THAT'S SO, SO BE YOUR MOTION.

AND FOR WHAT IT'S WORTH, WE CURRENTLY ANTICIPATE NO NO CHANGE TO THE AUDIT REPORT.

IF THERE WAS ONE.

IT'S EITHER GOING TO BE A FOOTNOTE REGARDING A CONTINGENCY FOR CLAIMS, BUT NO EFFECT TO THE NUMBERS CURRENTLY REPORTED.

AND CERTAINLY DON'T ANTICIPATE ANY OTHER CONCERNS WITH REGARD TO THE FINANCIAL STATEMENTS.

OKAY. THANK YOU.

I'LL MAKE A MOTION TO APPROVE THE AUDIT REPORT DRAFT WITH CONSIDERATION GIVEN TO A RESPONSE PENDING BY THE CITY.

POLITICAL. OKAY.

I HAVE A MOTION TO HAVE A SECOND.

SECOND. I HAVE A MOTION BY COUNCILMAN SARTIN, SECONDED BY COUNCILWOMAN DANIEL FOR APPROVAL.

SUBJECT TO THE INK DRYING ON THE PAPER PROPERLY.

ANY FURTHER DISCUSSION? CALL FOR THE VOTE.

ALL THOSE IN FAVOR SIGNIFY BY SAYING I.

I. I. ALL THOSE OPPOSED? SAME SIGN. MOTION CARRIES.

OKAY. ALL RIGHT.

THANK YOU FOR THE AGAINST.

THE AGAINST THE MOTION.

OKAY. GOT IT.

ASK FOR A YES OR NO.

I VOTED NO. OKAY.

JUST MAKING SURE. ALL RIGHT.

THANK YOU. ALL RIGHT. THANK YOU.

ITEM NUMBER THREE.

[3. Discussion and possible action to approve HDR in the amount of $28,600, to prepare and submit the Houston-Galveston Area Council's Benefit Cost Analysis on the Henderson Roadway Transportation Improvement Program (TIP) application.]

TO PREPARE AND SUBMIT THE HOUSTON-GALVESTON AREA COUNCILS BENEFIT COST ANALYSIS ON THE HENDERSON ROAD ROADWAY TRANSPORTATION IMPROVEMENT PROGRAM APPLICATION.

MR. PETERSON. GOOD EVENING.

COUNCIL. THE CITY HAS BEEN CONTACTED BY HVAC.

WE HAD SUBMITTED AN APPLICATION FOR THE TIP FUNDING PROJECT FROM HVAC.

THE SCORES CAME OUT.

THE CITY SCORED ABOVE A 50, WHICH IS THE THE MINIMUM THAT IT HAS TO BE IN ORDER TO MOVE TO THE NEXT PHASE.

THE CITY, ACTUALLY, I'VE GOT THE WRONG NUMBER IN HERE.

76. IT'S IT'S ACTUALLY A 57.

OH, NOT A 76.

NOT A 76. IT'S A 57.

BUT I TALKED TO I'VE BEEN IN CONTACT WITH HVAC.

THEY'RE SUPPOSED TO GIVE ME SOME MORE INFORMATION ON WHERE THAT IS WITH EVERYBODY ELSE.

THE MEANS, STUFF LIKE THAT.

BUT THEY SAID THAT WITH THE MEETING, THE MINIMUM CRITERIA, THE CITY HAS THE RIGHT TO MOVE FORWARD IN SUBMITTING THE BACK.

THIS IS DIFFERENT THAN THE DRAINAGE BACK WHERE IT'S BASED OFF OF ACTUAL LOSSES AND STUFF, WHICH YOU WOULD HAVE ON DRAINAGE.

THESE ARE THREE CATEGORIES THAT THESE ARE BASED OFF OF THE THE THE BENEFIT.

ONE IS SAFETY.

SAFETY TO THE AREA OF OF OF PEDESTRIANS, VEHICLES, YOU KNOW, PEOPLE THAT USE THE CORRIDOR TO MOVE.

THE OTHER ONE IS EMISSIONS OR AIR QUALITY, THE REDUCTION OF EMISSIONS.

AND THEN THE THIRD IS DELAYS WHAT THEY CAN DO TO STOP THE DELAYS, THINGS OF THAT NATURE.

SO WITH THE CITY SCORING 57, WHICH IS ABOVE THE 50.

THE BCA MUST BE PROVIDED TO HVAC BY THE 23RD OF THIS MONTH, TEN DAYS FROM NOW.

SO I WANTED TO BRING THIS UP TO COUNCIL.

LET COUNCIL MAKE A DECISION ON WHETHER TO PROCEED FORWARD OR NOT.

WE'VE WORKED WITH OUR ECONOMISTS BECAUSE ECONOMIST IS GOING TO HAVE TO DO A LITTLE BIT OF THIS WORK.

AND OUR ENVIRONMENTAL PEOPLE AND ALSO OUR TRANSIT PEOPLE.

SO CAME UP WITH A MAN HOUR ESTIMATE LEVEL OF EFFORT.

IT'S ATTACHED TO THE PROPOSAL.

SO WITH THAT ANYBODY GOT ANY QUESTIONS? SO, JOHN, WHAT'S THE TIMELINE? IT IS AUGUST THE 23RD THAT IT MUST BE SUBMITTED TEN DAYS FROM NOW.

I GUESS MY QUESTION IS, IS WHAT VALUE WOULD WE GET? IF WE. SOMEHOW WERE TO RECEIVE THIS TIFF GRANT.

HOW MUCH FUNDING IS THIS IF IF IF YOU GET APPROVED FOR A PROJECT, IT'S IT'LL PAY THAT PROJECT COST.

[00:30:05]

RIGHT. BUT IS THAT STAGGERED OR DO IT ALL AT ONE TIME.

THAT WILL WE'LL HAVE WE'LL WORK THROUGH THAT.

WE CALLED THEM WHEN WE FIRST TALKED TO THEM.

THEY SAID JUST GO AHEAD AND SUBMIT THE WHOLE THING.

NOW I'M ASSUMING IT'S GOING TO HAVE TO BE PHASED.

I MEAN, JUST JUST ON THE MAGNITUDE OF THE PROJECT BEING THAT LONG AND THE THE MATCHING 25%, CAN THAT ALSO BE PHASED? I'M ASSUMING THEY'LL BE JUST LIKE THE DOWNTOWN AREA.

THE DOWNTOWN AREA IS ACTUALLY THE SIDEWALK IS ACTUALLY TWO GRANTS.

I'M SURE IT'LL BE SOMETHING SIMILAR, SIMILAR TO THAT.

JOHN. WHAT HOW MUCH EXPERIENCE DO YOU GUYS HAVE WITH THIS TYPE OF A GRANT? WE WE DO, WE DO FOR OTHER COMMUNITIES, THINGS OF THAT NATURE.

IT CITY OF PEARLAND, STUFF LIKE THAT.

THEY DO THEIRS.

AND THAT'S HOW THEY DO A LOT OF THEIR, THEIR BIG PROJECTS LIKE WE ARE CURRENTLY WORKING WITH THEM ON MCARDLE ROAD.

THINGS OF THAT NATURE.

SO IT IS SOMETHING THAT THAT THAT A LOT OF COMMUNITIES USE AS A RESOURCE.

DO YOU AND YOU'VE BEEN YOU GUYS HAVE BEEN INVOLVED OBVIOUSLY IN APPROVED GRANTS LEADING TO SUBSIDIZING THESE PROJECTS.

I IN THAT CASE, IF YOU SEE THOSE, WHERE DID THESE LAND AS FAR AS A AS A PROJECT SCORE, THAT'S I'VE REQUESTED THAT INFORMATION BECAUSE THAT'S WHAT I WANTED.

I WANTED THE HIGH, I WANTED THE LOW, I WANTED THE MEAN AND AVERAGE.

I DIDN'T THEY JUST DIDN'T GIVE THAT TO ME TODAY.

YEAH. I WAS KIND OF CURIOUS BECAUSE IF MOST OF THE APPROVED GRANTS SCORE IN LIKE A 60 RANGE, THEN I WOULD SAY, YOU KNOW, LIKE IF YOU HAD TO BE A 75, YOU HAD TO JUST BE LIKE, YOU KNOW, JUST AN INSANE NEED.

BUT MOST OF THEM FALL WITHIN A CERTAIN RANGE.

THEN YOU KNOW, THIS WOULD BE KIND OF A NO BRAINER THEN.

BUT IF MOST OF THE APPROVED PROJECTS FALL IN, LIKE AN 80 RANGE.

RIGHT. AND I CAN GET.

I'VE REQUESTED THAT INFORMATION A WEEK AGO.

I STILL HADN'T SEEN IT.

I FOLLOWED UP YESTERDAY WITH THEM.

THEY PROMISED ME AND JUST THEY JUST WEREN'T ABLE TO GIVE ME THAT INFORMATION BECAUSE I WANTED TO KNOW WHAT THE AVERAGE, WHAT THE HIGH, WHAT THE LOW WAS.

YOU KNOW, HOW MANY 50S.

YOU KNOW WHAT WHERE'S WHERE IS IT AT THE COMPARE.

IS IT LET'S JUST SAY THIS IS HELP ME UNDERSTAND, I GUESS WHAT I'M TRYING TO ASK YOU.

MAKE THIS APPLICATION.

WE DON'T RECEIVE IT.

DO WE? REMAIN ON THE LIST UNTIL THE FOLLOWING YEAR, OR WE START ALL OVER AND EVERYBODY SUBMITS THE NEXT TIME IT COMES AVAILABLE.

I BELIEVE YOU'D HAVE TO RESUBMIT THE NEXT TIME IT COMES AVAILABLE.

BUT YOU WOULD ALREADY HAVE THE LEGWORK DONE FOR THE UP FRONT.

SO WE COULD WE COULD SUBMIT AGAIN.

AND MOST MOST OF THE ANALYSIS IS ALREADY DONE FOR THE GRANT FOR THE, THE, THE, THE FIRST PART OF THE TRAFFIC ANALYSIS AND ALL THE STUFF THAT WE DID UP FRONT.

YES, SIR. WE COULD USE THAT FOR THE ACTUAL APPLICATION UNLESS THEY CHANGE SOMETHING.

BUT WHAT ARE THE ODDS THEY'RE GOING TO CHANGE? YOU KNOW, MAYBE I MEAN, EVEN EVEN THEN YOU'VE YOU'VE STILL GOT A SIGNIFICANT PORTION.

WELL, HERE'S MY ONLY CONCERN IS WHAT IT ALMOST BE BETTER FOR US.

I MEAN, IF THERE WERE HIGHER TRAFFIC COUNT.

YES. SO MEANING, IF WE HAD TO DO ANOTHER STUDY IN TWO YEARS WHERE THERE'S MORE TRAFFIC ON THE ROAD, ITS EXPENSE, BUT THEN MAYBE YOU SHOW MORE OF A NEED.

I DON'T KNOW, HOW OFTEN CAN WE SUBMIT? IS THIS A EVERY YEAR GRANT? IS THIS EVERY TWO YEARS? WHAT IS THIS? I THINK IT'S LIKE EVERY 3 OR 4 YEARS.

SO CAN WE SPEND THE MONEY? WE DON'T GET IT.

WE HAVE TO WAIT ABOUT THREE YEARS TO RESUBMIT IF WE'RE IN.

IF WE'RE IN, IF WE'RE IN THE MIDDLE OF THE PROJECT, CAN WE STILL SUBMIT THE GRANT TO HELP FUND THE PROJECT? OR DOES IT HAVE TO BE.

NO. THE THE TYPICALLY WHAT IT IS IS YOU HAVE TO BE APPROVED FOR ANY OF THE MONEY THAT YOU HAVE.

NOW SAY YOU DO THE DESIGN.

YOU COULD DO THE DESIGN AND GET ALL THE LAND UP FRONT, DO ALL THAT AND YOU COULD SUBMIT AGAIN FOR THE CONSTRUCTION PORTION.

THAT IS AN OPTION.

BUT IF WE IF WE PHASE THE WE'RE GOING TO PHASE THE PROJECT ANYWAY.

SO EVEN IF WE STARTED ON SOME OF IT, COULDN'T WE JUST SAY PARTS ONE, TWO AND THREE ARE WHAT WE'RE APPLYING FOR.

AND AND AND THE THE LAST ONE THE OR THE FIRST ONE, NUMBER ONE, TWO, THREE AND FOUR.

THE ONES THAT WE'RE GOING TO CALL THE PROJECT.

YES, SIR. THAT'S ALWAYS AN OPTION.

I MEAN, IF IT'S IF IT'S FOR OR IF IT'S IF IT'S 3 OR 4 YEARS OUT THAT WE CAN SUBMIT TO THIS IT.

TRAVIS. I MEAN, THAT GOES A LONG WAY TO TO YOUR ARGUMENT HOLDING WATER AS FAR AS THE NEED BECOMES OUR NEED BECOMES GREATER AND OUR

[00:35:05]

THERE'S NOTHING TO SAY THAT WE DON'T HAVE AN OPPORTUNITY NOW.

WE COULD VERY WELL GET THE GRANT OR A PORTION OF IT THAT WOULD HELP US.

WE'D BE MAXIMIZING THE DOLLARS THAT WERE GOING OUT FOR.

I MEAN, I THINK THAT'S WHAT IT BOILS DOWN TO IS, IS IF WE BELIEVE AS A COUNCIL, OBVIOUSLY IT'S A COST BENEFIT ANALYSIS.

BUT IN THE END, I GUESS IT'S, YOU KNOW, $28,000 IS IT'S SOMETHING WE CAN, IN YOUR MIND, STOMACH LOSING, NOT GETTING ANYTHING IN RETURN. WELL, I GUESS THAT'S THE BIG QUESTION.

THAT'S MY POINT. WHERE'S THE 28,000 GOING TO COME FROM? STAFF, WE NEED SOME GUIDANCE ON THIS.

YEAH. THERE'S NO DEBTS OR BOND THAT WE COULD PULL THIS FROM RIGHT NOW.

HOW MUCH IS LEFT IN THE 2017 ROAD BOND? BASED ON ALL THE PROJECTS WE'RE CURRENTLY WORKING ON AND YOU KNOW THE UPCOMING PACKAGES.

THERE WILL BE NOTHING LEFT OUT OF THAT.

AND I WOULD PACKAGES THE SILVER SADDLE AND PARIS.

YEAH. ONCE THOSE ARE COMPLETED IT'LL BE IT'LL BE.

YEP. SO THE 300 THAT 350 I THINK IS WHAT WE WAS THAT WHAT WE GAVE YOU FOR THE ROAD REPAIRS LIKE WE DID HOSPITAL DOWN.

YES. ALL THAT'S GONE AS WELL.

THE ROAD STRIPING WAS 50,000.

WE DEDICATED FOR THAT. THAT'S GONE AS WELL.

AND THEN THE DEBT SERVICE THAT WE DID.

WHAT WAS A YEAR AGO? TWO YEARS AGO.

DID WE HAVE ANYTHING FOR RHODES IN THERE? I CAN'T ANSWER THAT QUESTION.

YEAH, I'M NOT SURE.

NO, NO, THE ONE WHERE THE.

I THINK IT WAS ANIMAL CONTROL FIRE DEPARTMENT.

ARE YOU TALKING ABOUT THE CARMACK? CARMACK AND ALL THAT? AND WE STILL HAVE FUNDS IN THERE, BUT WE DON'T KNOW.

HOPEFULLY AT THE NEXT MEETING, WE'LL GET THE CARMACK SEEMA CONTRACT FINALIZED.

FINALIZED? YOU KNOW, GO OUT FOR BID AND START FIGURING OUT THE COSTS ON THAT.

WHAT ABOUT THE UNALLOCATED FUNDS? WELL, I MEAN, IT'S ALLOCATED, BUT UNUSED FUNDS FOR THE THE FIRE DEPARTMENT.

I THINK WE GAVE THEM HALF A MILLION.

WE'RE JUST SITTING ON THAT. NOTHING'S BEEN REPRESENTED.

SO. SO THE DIRECTION FROM ONE OF THE PREVIOUS MEETINGS WAS TO GET THE CARMACK BID OUT FIRST AND SEE WHERE WE LAND ON THAT.

WHAT'S. WHAT'S THE HOLD UP ON THE KMART AGAIN? THE CONTRACT WILL BE TO COUNCIL AT THE NEXT MEETING.

DOES THAT ANSWER MY QUESTION? MY QUESTION IS, WHAT'S BEEN THE HOLDUP ON MAKE A MOTION? IT'S BEEN NEGOTIATIONS BETWEEN THE ATTORNEYS OF OUR ATTORNEY AND AND THE TEAL CONSTRUCTION ATTORNEY. WE WE'RE NOT TALKING MILLIONS.

WE'RE TALKING 28,600.

WE'VE GOT TO COME UP WITH IF WE WANT TO MOVE FORWARD.

I MEAN, THAT'S WHAT 1.5 IS SITTING THERE.

ONE POINT WHAT? ONE POINT, WHAT WAS IT ONE WAS IT 1 MILLION OR 1.5 MILLION FOR THE FIRE STATION? IT WAS 500,000, 500,000, 500,000.

THAT'S WHAT THEY TOLD US.

THEY COULD BUILD IT FOR 1.1.

2,000,900 AND SOMETHING.

YEAH, IT CAME OUT BETWEEN 900,000 AND 1.2 MILLION.

IF IT WAS JUST IN THERE.

WHAT IF WE SUBMIT THE HACK? WE SPEND THIS $28,000, SUBMIT THIS HACK AND WE QUALIFY FOR A GRANT.

DO WE HAVE ANY IDEA THE MAGNITUDE OF THE GRANT THAT WE WOULD QUALIFY FOR? IS THAT JUST A BUNCH OF PIXIE STICKS OUT THERE AND WE GET THE GREEN ONE OR.

NO, SIR. WE WE WE REQUESTED FOR THE 51 MILLION.

THE THE THE ENTIRE THING.

BUT AGAIN I IT'S SO BIG IT'LL HAVE TO BE PACKAGED OUT.

BUT THAT WAS THE DIRECTION THAT WE WERE GIVEN BY HACK.

FROM MY DISCUSSIONS WITH SOME PEOPLE THAT ARE ON HVAC, THEY SAID THAT, YOU KNOW, YOU STAND A PRETTY GOOD CHANCE YOU WON'T GET THE 51 MILLION.

BUT BECAUSE IT'S SUCH A BIG PROJECT, MOST LIKELY BREAKING IT UP, YOU KNOW, 10 MILLION, 5 MILLION.

SOMETHING ALONG THOSE LINES COULD BE POSSIBLE.

YES. BUT AND WE HAD THOSE CONVERSATIONS BEFORE THE SUBMITTAL.

THEY JUST SAID THAT DOUBLES TRIPLES THE MONEY THAT WE'VE ALREADY GOT.

SO THAT.

[00:40:02]

AND THEN THREE YEARS LATER GO FOR ANOTHER ONE.

I KNOW IT SEEMS LIKE A GAMBLE.

IT IS A GAMBLE. IT IS 100%.

100% WHAT? MY CONSTITUENTS MONEY HERE AND GOING HOME.

BUT ONCE THIS IS DONE, THIS IS DONE.

WE CAN TAKE IT IN THREE YEARS AND USE IT AGAIN.

YEAH. WITH THE EXCEPTION OF MAYBE A LITTLE BIT OF ADJUSTMENT.

RIGHT. SOME SMALL CHANGES HERE AND THERE.

I AGREE. CECIL I HAVE THAT SAME CONCERN AS A GAMBLE.

ON THE OTHER HAND, WE'VE ALWAYS BEEN LOOKING FOR A WAY TO FUND IT.

IT'S JUST IT'S THE.

YEAH. IF YOU WANT TO GET THE THE THE MONEY, YOU'RE GOING TO HAVE TO SPEND THIS MONEY.

AND HERE'S THE THING. NO MATTER WHAT.

SPEAKING OF CONSTITUENTS, THE CONSTITUENCY HAS SAID THAT THEY WANT US TO PURSUE HENDERSON ROAD BY ANY MEANS NECESSARY.

AND YOU KNOW WHAT? IF WE GOT TO DROP THE MARBLE AND SAY, I'M BLACK, I THINK THIS IS A PRETTY CHEAP WAY TO DO IT FOR THE FOR THE RETURN THAT WE COULD POTENTIALLY HAVE IF WE WERE TO GET TO 20 MILLION, YOU KNOW. RIGHT.

28,000. THAT'S BEEN 28,000.

THAT'S BEEN 28,000 TO GET 2 MILLION OR 200,000.

YEAH. YEAH.

THE THE DELTA LOOKS GOOD.

THE QUESTION IS, HOW DO WE FUND IT? I MEAN, WELL, PROBABLY CAN'T COME FROM.

NO, IT CAN'T COME FROM THE GENERAL FUND.

IT'S GOT TO COME FROM SOMETHING ELSE.

I'M LOOKING AT OUR CITY STAFF TO TELL ME WHERE I'M NOT.

I'M NOT THE BOOK KEEPER.

I MEAN, YOU CAN FUND IT OUT OF THE BOND LIKE WE DISCUSSED.

I'M TALKING ABOUT THE ONE THAT'S COMING UP, THE.

NO, THE CAME UP.

WELL, YOU CAN'T DO THAT.

LET'S NOT HAVE THAT DISCUSSION RIGHT NOW.

THAT'S ANOTHER AGENDA ITEM COMING UP.

BUT YOU COULD FUND IT OUT OF THE THE BOND FROM TWO YEARS AGO.

THAT'S GOING TO FUND THE CAME OK AND OR FIRE STATION AND OR.

WELL.

I MEAN, WE COULD FUND IT OUT OF PROFESSIONAL FEES.

IT'S REALLY AT THE END OF THE FISCAL YEAR.

WE'VE GOT A MONTH AND A HALF AND WE'RE REALLY TRYING TO CLOSE OUT, BUT.

I WAS JUST ABOUT TO GO OPEN THE BUDGET AND SEE IF I COULD FIND.

WELL, COUNCIL, I'M CERTAINLY OPEN TO THE IDEA, ASSUMING WE COULD FIND A WAY TO FUND IT.

SO THERE'S JUST THAT.

IT'S GOT TO BE A HOOK.

SAME HERE. I LIKE THE IDEA OF BEING ABLE TO USE IT FOR FUTURE APPLICATIONS.

IT WON'T JUST WE'RE NOT JUST WASTING IT AWAY.

EVEN IF THERE ARE ADDITIONAL FEES OR THINGS THAT NEED TO BE ADDED TO IT TO APPLY APPLIED LATER.

IS THIS THE THE GRANT WE WERE TALKING ABOUT PREVIOUSLY? AND WE'VE TALKED ABOUT SEVERAL THAT IS CUSTOMARILY OPEN BUT HAS NOT BEEN.

I GUESS.

TAKING APPLICATIONS RECENTLY.

I DON'T KNOW. IS THAT ANOTHER GRANT I'M THINKING OF? IT'S A IT'S A GRANT OPPORTUNITY THAT THEY COME OUT EVERY SO OFTEN TO WHERE THERE'S DIFFERENT THINGS LIKE THIS IS GROWTH.

WE'RE UNDER GROWTH AND WE'RE UNDER OPERATIONS AND MAINTENANCE WITH THESE THIS GRANTS SUBMITTED UNDER THOSE TWO.

I DON'T KNOW IF, IF THAT'S THE ONE YOU'RE TALKING ABOUT.

I DON'T KNOW. I JUST REMEMBER THERE BEING ONE THAT'S NOT ALWAYS.

OR THEY THOUGHT YOU HAD PRESENTED THAT IN THE PAST.

THEY HAD. OKAY.

IF IT'S THE ONE. YEAH.

IF IT'S THE ONE THAT WE'VE TALKED ABOUT IN THE PAST.

THIS IS THIS IS THAT GRANT OKAY FOR HENDERSON ROAD? WELL, I STILL STAND BY MY IDEA.

ASSUMING WE COULD FIND A WAY TO ALLOCATE THE FUNDS.

[00:45:04]

STAND. STAND BY.

I'VE GOT 2.8 MILLION IN PUBLIC WORKS FOR THE BUDGET FOR 24, ESTIMATING TO FINISH THE YEAR AT 1.7.

I KNOW THERE'S DECISION PACKAGES THAT ARE BURIED IN THAT FISCAL YEAR 24 BUDGET, BUT I DON'T HAVE THOSE NUMBERS READILY AVAILABLE.

I DON'T KNOW. I THINK WHERE WE'RE ALL WHERE WE'VE SEEN THE BUDGET AT THIS YEAR AND ESTIMATED FINISH.

I KNOW WE'VE GOT THE STORM ISSUE.

I KNOW WE HAVE SOME COST COVERAGE THERE.

SEEMS LIKE THERE'S A PLACE FOR IT SOMEWHERE.

SO I'M. OPEN TO ANY IDEAS AT THIS POINT.

WHAT IF WE JUST SAY COUNCIL YOU TAKE ACTION, YOU CAN SAY YOU ACCEPT PENDING ABILITY TO FUND THIS.

WHICHEVER WAY YOU WANT TO GO.

TEN DAYS TO TURN IT IN.

YEAH. SO WE NEED TO FUND IT.

IT'S GOING TO NEED. THEY'RE GOING TO NEED SEVERAL DAYS TO PROCESS THIS.

I MEAN, I GUESS THAT'S ONE OF MY CONCERNS IS I MEAN, I THINK COUNCIL IS RESPONSIBLE FOR THE BUDGET.

SO I WOULD LIKE TO KNOW WHERE THE MONEY'S COMING FROM.

I MEAN, Y'ALL CERTAINLY CAN TAKE WHATEVER ACTION YOU WANT.

I WILL SAY I WENT OVER MY BUDGET NUMBERS THIS TODAY AND YESTERDAY, AND IT'S POSSIBLE THAT THERE MIGHT BE THAT AMOUNT LEFT IN THIS YEAR'S BUDGET THAT COULD GO THAT.

BUT I WOULD WANT TO GO OVER THE NUMBERS WITH PHIL FIRST TO MAKE SURE THAT THAT NUMBER IS THERE.

BUT I THINK THERE IS.

THANK YOU JASON. THANK YOU.

THANK YOU. REALLY APPRECIATE THAT.

IN MY PROPOSED 20 2425, I HAVE 10,000 THAT I CAN CUT.

THAT'S ALL I GOT. I WAS WORKING OUT WELL.

ANYONE ELSE? THIS IS MICHELLE.

MICHELLE. JUST. HEY, JOHN, IF YOU WANT TO LOOK AT 510, 415.

WHICH IS SERVICES UNDER CITY SECRETARY.

THERE'S THERE'S MONEY THERE.

YEP. BUT YOUR TOTAL SERVICES. IT'S $2,000, RIGHT? BECAUSE 128 128,000 BUDGET AND TOTAL SERVICES FOR THE YEAR, AND YOU'RE GOING TO BE ABOUT 126.

SO I'M LOOKING AT THE TOTAL LINE.

SO DID YOU GO OVER ON ANOTHER LINE? I APPRECIATE THE THOUGHT THOUGH.

WELL. SO IT SEEMS TO ME LIKE BETWEEN JASON WE HAVE MICHELLE.

WE'LL FIGURE IT OUT. I APPRECIATE THAT STAFF.

THAT IS REALLY APPRECIATED.

YEAH, IT REALLY IS IMPRESSIVE.

WELL I'LL MAKE A MOTION TO APPROVE HDR FOR THE AMOUNT OF $28,000 SIX $28,600 FOR THE HVAC BCA ON THE HENDERSON ROADWAY TYPE APPLICATION TO BE COMPILED FOR MULTIPLE DIFFERENT GEO ACCOUNTS.

SECOND, I HAVE A MOTION BY COUNCILMAN SARTIN.

SECOND, BY COUNCILMAN ROBERTS FOR APPROVAL, SUBJECT TO WELL, PULLING FROM ALL THESE DIFFERENT ACCOUNTS.

ANY FURTHER DISCUSSION ON THIS ITEM? ALL RIGHT. THE ONLY THING I'LL SAY IS, JOHN.

I MEAN, WE'RE PUT YOUR BEST FOOT FORWARD AND SHARPEN THOSE PENCILS.

YOU DEFINITELY WANT TO TRY TO GET THIS ONE.

[00:50:03]

ALL RIGHT. THANK YOU.

CALL FOR THE VOTE. ALL THOSE IN FAVOR SIGNIFY BY SAYING I.

I. ALL THOSE OPPOSED? SAME SIGN. MOTION CARRIES.

ALL RIGHT. ITEM NUMBER FOUR.

DISCUSSION AND POSSIBLE ACTION TO APPROVE RESOLUTION NUMBER 20240813004, SETTING THE PROPOSED 2024 TAX RATE AND SETTING THE

[4. Discussion and possible action to approve Resolution No. 20240813-004 setting the proposed 2024 tax rate and setting the date(s) and time(s) for the required public hearing(s) for the 2024 Proposed Tax Rate and the 2024-2025 Fiscal Year Proposed Budget. (Part 1 of 2)]

SO JUST GIVE ME JUST A MINUTE.

SO.

HEY, GOOD EVENING, MAYOR AND COUNCIL.

THE TOTAL APPRAISED VALUE FOR THIS UPCOMING FISCAL YEAR IS $1,890,890 MILLION. THAT WORKS OUT TO AN OH, NO NEW REVENUE RATE OF 0.431261, AND A TOTAL RATE OF.

I MEAN A TOTAL NO NEW REVENUE RATE OF 14739.

THE VOTER APPROVAL RATE FOR M AND O IS 0.446355, AND THE TOTAL RATE IS 0.529883. AND FINALLY, THE DE MINIMIS RATE IS 0.4577 FOR M AND ZERO, AND 0.541192 FOR A TOTAL.

AND BASED ON DISCUSSIONS, WE'VE BEEN HAVING ONGOING DISCUSSIONS.

IT IS MY RECOMMENDATION THAT YOU APPROVE THE DE MINIMIS RATE SO THAT WE CAN PRESERVE OR AND BUILD OUR FUND BALANCE. BUT YOUR CURRENT RATE, I KNEW YOU WERE GOING TO ASK THAT AND I DIDN'T.

I DON'T HAVE IT RIGHT OFF THE TOP OF MY HEAD.

SO.

THE ONLY WAY YOU CAN LOOK THAT UP.

I AM RIGHT NOW.

THANK YOU.

0.512345235234523.

[00:55:10]

I MEAN, I'VE COUNCIL, YOU CAN TAKE YOUR ACTION THE WAY YOU'D LIKE, BUT I'VE LONG SAID I WOULD GO NO NEW REVENUE AND THAT'S IT.

SO I UNDERSTAND WE HAVE THINGS TO PAY FOR, BUT I'VE ALSO SEEN THE BUDGETS AND I THINK THERE'S ROOM TO MAKE SOME CHANGES.

SO I WILL STICK WITH THE NO NEW REVENUE.

I THINK WE ALSO RUN INTO A LEGAL ISSUE.

I MEAN, IT'S SUBJECT TO THE VOTERS TOO.

THEY CAN GO AND KNOW.

WHAT I MEAN IS, I THINK IF YOU GO TO AUSMUS, YOU'RE EXCEEDING YOUR ACTUALLY EXCEEDING YOUR VOTER APPROVAL RATE.

THAT'S CORRECT. THAT'S CORRECT.

SO THAT'S LEGAL.

IT'S LEGAL. YEAH. AND THE CITIZENS CANNOT VOTE.

OKAY. THE CURRENT TAX RATE IS 25 3013.

WHAT IS IT, PHIL? 0.52.

3013.

AND WHAT'S THE NEW REVENUE GENERATED THIS YEAR? HANG ON JUST ONE SECOND.

I'M TRYING TO FIND IT. APOLOGIZE.

CHRIS, DO YOU WANT ME TO GO ON TO NUMBER FIVE WHILE HE'S LOOKING THAT UP? YEAH, THAT AND COME BACK.

YEAH, THAT'D BE GREAT.

ALL RIGHT. ITEM NUMBER FIVE.

DISCUSSION AND POSSIBLE ACTION ON RESOLUTION NUMBER 20240813005.

[5. Discussion and possible action on Resolution No. 20240813-005 authorizing Publication of Notice of Intention to Issue Certificates of Obligation; and approving other matters incidental thereto. ]

[01:00:03]

PUBLICATION OF INTENT.

NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION AND APPROVING OTHER MATTERS INCIDENTAL THERETO.

SO I RECOMMEND WE POSTPONE THIS UNTIL THE NEXT MEETING.

AGREED. BECAUSE THERE'S A COUPLE OTHER THINGS THAT I'VE SENT YOU ALL EMAILS ON THAT ARE WORKING.

PLUS WE DON'T HAVE A WE HAVE A TENTATIVELY APPROVED BUDGET OR AUDIT.

RIGHT. SO I'D RATHER HAVE IT CLEAN.

AND BECAUSE THAT'S WHAT WE NEED TO GO GO FORWARD.

SO I RECOMMEND POSTPONE IT TO THE NEXT MEETING.

AND IF WE POSTPONE THIS IT WHAT POSTPONES ABOUT A MONTH BASICALLY RIGHT NOW.

YEP. OKAY.

SO DO YOU WANT US TO JUST TAKE NO ACTION TONIGHT OR.

WELL, TAKE ACTION TO POSTPONE THIS RESOLUTION UNTIL THE NEXT MEETING? OKAY. NEXT MEETING OR TWO WEEKS OR.

WELL, THE NEXT MEETING IS IN TWO WEEKS.

DO YOU THINK YOU'LL HAVE THE FINAL DRAFT OF THE AUDIT BY THEN? WELL, AGAIN, THEORETICALLY, SHE SAID TOMORROW IT'LL BE FINALIZED, BUT I'D RATHER LEGALLY BE CLEAN.

DO YOU WANT US TO JUST TAKE ACTION AND SAY, UP TO 30 DAYS? SO. SURE.

YEAH, THAT'D BE GREAT.

OKAY, SO COUNCIL DO I HAVE A MOTION ON NUMBER FIVE? I'LL MAKE A MOTION THAT WE MOVE THIS FORWARD TO BE REVIEWED BY COUNSEL WITHIN THE NEXT 30 DAYS, WITH A PREFERENCE TO THAT.

IT BE SET IN TWO WEEKS, IF POSSIBLE.

SECOND. I HAVE A MOTION BY MAYOR PRO TEM TOWNSEND.

SECOND BY COUNCILMAN ROBERTS FOR ACTION.

ANY FURTHER DISCUSSION ON THIS? I THINK IT'S A WISE THING WE'VE GOT.

YEAH. GREAT.

WE'VE BEEN WE'VE BEEN BLINDSIDED BIG TIME THIS YEAR.

SO WE'VE JUST GOT TO WE GOT TO SIT DOWN AND COUNT ALL OUR PAINTINGS AND STUFF.

YEP. ALL RIGHT.

CALL FOR THE VOTE.

SO. SO I JUST WANT TO MAKE A COMMENT.

SO IF FOR WHATEVER REASON, WE DECIDED NOT TO GO OUT FOR THE TEN AND A HALF, IT WILL CHANGE OUR TAX RATE.

THAT'S RIGHT. SO JUST I DON'T WANT TO SURPRISE ANYONE BECAUSE IT'S ALREADY BUILT INTO THE INS, RIGHT? YEAH. OKAY.

CALL FOR THE VOTE. ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE. ALL THOSE OPPOSED? SAME SIGN. MOTION CARRIES.

BILL, DO YOU HAVE AN ANSWER YET? I'M STILL LOOKING. I CAN'T FIND THE NEW VALUES.

SO? SO MAYBE WE CAN GO TO NUMBER SIX AND COME BACK TO THAT.

ALL RIGHT. NUMBER SIX DISCUSSION AND POSSIBLE ACTION ON FISCAL YEAR 2024 DASH 25 BUDGET WITH CITY STAFF.

[6. Discussion and possible action on Fiscal Year 2024-25 budget with city staff. ]

WE HAVE TWO UPDATES FROM PREVIOUS DEPARTMENTS AND WE'LL CONTINUE ON.

OKAY, LUCA.

YOU'RE UP. HEY, MICHEL.

DO YOU HAVE AN EXTRA BOOK ANYWHERE, OR DO Y'ALL HAVE ANY EXTRA BOOKS ANYWHERE? I HAVE IT IN EXCEL, BUT I HAVE IT SUMMED UP IN MINE.

IT DOESN'T HAVE MY BUDGET IN THERE, BUT THAT'S FINE.

THANK YOU. THANK YOU.

YOU READY? YES, SIR.

GLAD TO SEE YOU. GLAD YOU'RE BACK.

THANK YOU. AND I WANT TO THANK CHIEF DAWSON FOR MAKING THE PRESENTATION AT THE BUDGET HEARING.

HE DID A GREAT JOB.

HE DID? IT WASN'T HIS FAULT.

THE LINE ITEMS THAT Y'ALL ASKED US TO LOOK AT WAS 211 525211 WAS THE POSTAGE, WHICH INCREASED TO 2500. FROM 1000.

OR 1200. I'M SORRY.

THERE'S AN INCREASE IN THE POSTAL AND THE AMOUNT OF POSTAGE ON THE MACHINE THAT WE HAVE.

IT ALSO COST ABOUT $17 TO SEND A CERTIFIED MAIL THAT WE SEND ALL THE TIME TO THE AG'S OFFICE OR TO THIS OFFICE OR WHEREVER WE NEED TO SEND THE CERTIFIED MAIL TO.

THAT'S THE REASON FOR THAT INCREASE.

ANY QUESTIONS ON THAT?

[01:05:02]

I KNOW THE QUESTION WAS ASKED ABOUT THE ENTERPRISE VEHICLES.

WE STILL OWN A BUNCH OF VEHICLES THAT THIS IS STEVE DAHLSTROM ALLUDED TO.

WE DID HAVE A BUNCH OF VEHICLES PARKED, BUT THERE WERE MORE BEING PARKED.

WE'RE OUT OF MONEY IN THAT LINE ITEM THIS TIME.

BUT OUR OVERALL BUDGET, WE'RE GOING TO BE OKAY.

WE WENT AHEAD AND STARTED REPAIRING SOME OF THOSE VEHICLES BECAUSE WE'RE JUST WEAR AND TEAR ON THE VEHICLES WE HAVE NOW.

SO SOME OF THOSE REPAIRS HAVE TO BE MADE, AND THAT'S DEPENDENT ON IF YOU GIVE US MORE VEHICLES.

AND I KNOW HE GAVE US THREE.

WE APPRECIATE THAT.

BUT WE ASKED FOR MORE. SO HOLD ON.

HOW MANY VEHICLES ARE THERE.

AND. NOT ONLY THAT, THAT YOU ARE RESPONSIBLE FOR HERE.

THAT ON THIS LINE ITEM THAT ARE CAUSING THIS I THINK SOMEWHERE AROUND 14.

THERE ARE OLDER VEHICLES.

WE'RE GETTING RID OF THREE.

SO WE HAVE TWO ALREADY THAT ARE OUT.

ALL RIGHT. THEY'RE JUST NOT THEY'RE NOT REPAIRABLE.

IT'S NOT WORTH THE MONEY TO REPAIR THEM.

I MEAN, THE THING THAT I SEE, THOUGH, CHIEF, IS YOUR BUDGET WAS 65 ONE.

YOUR ACTUAL SO FAR THIS YEAR IS 31 FIVE SO FAR THIS YEAR.

YES. THAT'S THROUGH TEN MONTHS OR NO, EIGHT MONTHS.

SORRY. EIGHT MONTHS.

SO THAT'S OVER HALF THE YEAR IS ONLY 31 FIVE.

NOW WE'RE OUT OF MONEY IN THAT LINE ITEM.

AND IF YOU LOOK IN IN CODE WE'RE OVER THE NUMBERS WE HAVE I MEAN.

BECAUSE IT SAYS YOUR ESTIMATE FOR THE END OF THE YEAR IS 68.4.

SO THAT'S WHY WE ASKED THE QUESTION.

I SAW THAT, BUT BUT WE'RE THE NUMBERS AREN'T CORRECT.

LOOK IN IN CODE. WE'RE OVER.

525305. THAT'S THE REASON WE HAD PARKED SOME OF THE VEHICLES AND NOT REPAIRING THEM, BECAUSE WE WERE WAITING TO SEE WHAT WHAT WAS GOING TO HAPPEN BECAUSE WE DIDN'T HAVE THE MONEY.

BUT DO YOU THINK YOU'RE GOING TO NEED TO SPEND THAT MUCH MONEY AGAIN NEXT YEAR OR.

AND MORE? YES.

IF WE KEEP THOSE OLDER VEHICLES.

YES, SIR. BUT YOU'RE NOT NECESSARILY KEEPING ALL THOSE OLD VEHICLES BECAUSE COUNCIL JUST APPROVED THREE MORE.

WE APPROVED THREE MORE. YES.

SO WE HAVE TWO THAT DATA DOWN AND THE TWO THAT WENT DOWN.

HAVE THEY BEEN DOWN THE WHOLE YEAR? NO, SIR. SO YOU USED THEM AT SOME POINT IN TIME? YES, SIR. AND YOU PROBABLY SPENT SOME MONEY FIXING THEM UP TO KEEP THEM RUNNING? YES, SIR. SO AT LEAST THAT'S TWO EXPENSES YOU WON'T HAVE ANYMORE.

CORRECT. OKAY.

IN THEORY, OBVIOUSLY, IN THEORY, THINGS CAN HAPPEN, I GET THAT.

AND ALSO ALSO. I'M SORRY, ARE THOSE TWO THAT WERE REPLACING WITH THE NEW ONES? YES, SIR. OKAY.

AND ALSO IN THIS LINE ITEM AS WELL COMES OUT ARE DEDUCTIBLES FROM CRASHES.

WE'RE ON THE ROAD 24 HOURS A DAY, SEVEN DAYS A WEEK, 365 DAYS A YEAR.

WE'VE HAD FOUR CRASHES, DEDUCTIBLES, $2,500.

THAT'S $10,000 IN DEDUCTIBLES.

CAN YOU FIND IT FOR YOU? YEAH.

AS OF RIGHT. AS OF RIGHT NOW, WE'VE SPENT $71,600 IN THAT ACCOUNT.

HOW MUCH? 71,600.

WE GO OVER OUR BUDGET EVERY WEEK.

SO I'M WE'RE WE'RE PRETTY CLOSE TO.

WHERE WE KNOW WHERE WE'RE SPENDING.

JUST TRYING TO FIND MONEY SOMEWHERE, CHIEF.

YES, SIR. WE'LL GET THERE.

I'M GOING TO SHOW YOU.

I'M GOING TO FIND YOU SOME MONEY.

GOOD. OKAY. I GOT SOME, I GOT SOME.

I'LL SAVE MY QUESTIONS. YES, SIR.

SAVE YOUR QUESTIONS BECAUSE I GOT SOME.

I WAS WONDERING ABOUT THERE WAS A LINE ITEM WHERE THERE MIGHT HAVE BEEN A LITTLE PANNED GOLD IN THERE FROM THE LAST.

YEAH, THE PAN OF GOLD WAS PERSONNEL.

FIELD FILL FIXED THAT, AND THAT WAS SIGNIFICANT.

SO PERSONNEL HE FIXED.

SO THAT WAS PRETTY SIGNIFICANT.

CAN YOU GIVE US THE NUMBERS? DO YOU HAVE THOSE? HE CHANGED THEM TODAY.

OKAY. IT MAY BE PLATINUM.

THAT WOULD BE NICE.

I WANT TO SAY IT WENT WENT FROM POINT NINE TO POINT ONE.

[01:10:02]

IT WENT FROM 3.4 MILLION TO 3.1 MILLION.

QUITE. SOME MONEY.

OKAY. OR JUST A CURIOSITY.

HOW DOES THAT JUST.

IT'S A. 10% ROUGHLY CHANGE.

SO. I HAD TO DEFER TO PHIL ON PERSONNEL STUFF BECAUSE, OKAY, WE DON'T ENTER THOSE THOSE THOSE ITEMS THAT JIM AND COLLEEN ENTER THAT IT WAS CALCULATED BY OUR SOFTWARE.

BUT BECAUSE OF THE NATURE OF THE BUDGET, ON I GO.

I WENT BACK THROUGH THE POLICE DEPARTMENT'S BUDGET TODAY, AND THERE WERE SOME OLDER EMPLOYEES THAT HAD WERE LISTED IN THE SOFTWARE THAT HAD LEFT.

AND SO WE, YOU KNOW, WE HIRE NEW PEOPLE AT LOWER RATES CLEANING UP THE RECORDS.

OKAY. GOT IT. THANK YOU.

WHERE DO WE SIT ON OVERTIME? WE'RE OVER ON OVERTIME FOR PATROL.

BUT WE'RE STILL OKAY WITH OVERTIME FOR DISPATCH.

AND THAT THAT COMES FROM THE OVERTIME COMES FROM THE.

BECAUSE WE WE WENT TO ALL THE ALL SPECIAL EVENTS.

NOW COME OUT OF OVERTIME.

LINE ITEM. THEY USED TO COME.

THEY USED TO PAY THAT BILL ON A CONTRACT BASIS.

BUT BECAUSE OF A RULE WHERE IF THEY'RE WORKING THE SAME JOB THAT THEY'RE WORKING, NOW, WE HAVE TO PAY THEM FROM THE CITY, LIKE WHEN THEY WERE WORKING SECURITY AT MARKET DAYS OR WHEREVER.

WE NOW HAVE TO PAY THEM OVERTIME.

BUT WE STILL OUGHT TO BE OKAY WITH THE DIFFERENCE BETWEEN OUR OVERAGES OR OUR OPENINGS.

I'M SORRY. THEN I'LL MOVE AHEAD TO THE ANNUAL MAINTENANCE CONTRACTS.

AGREEMENTS? YOU HAD QUESTIONS ON THAT? THAT DID INCREASE.

IF YOU RECALL, YOU APPROVED THE RECORDS MANAGEMENT SYSTEM, AND THE FIRST PAYMENT COMES OUT THIS YEAR, WHICH IS ALMOST $80,000.

WE ALSO GOT A BUNCH OF RADIOS ON GRANT.

THE CITY DID. THEY'RE ALL OVER THE CITY.

SO WE PAY $185 A PIECE TO THE COUNTY EVERY YEAR FOR THOSE RADIOS.

SO THAT ADDED TO THAT.

SO THAT'S YOUR INCREASE THERE ON YOUR RECORDS MANAGEMENT CONTRACT OR REPAIR AND MAINTENANCE.

AND A LOT OF THOSE A LOT OF THOSE WENT UP ON ANNUAL MAINTENANCE.

WE'RE STILL PAYING CENTRAL SQUARE 130,000 PLUS THE 80,000 FOR THE RECORDS MANAGEMENT SYSTEM, WHICH WENT LIVE, BY THE WAY, THIS WEEK.

AND LET ME SHOW YOU SOME MORE REVENUE THERE.

WE'RE WITH JUDITH RIGHT NOW ON PART OF THE CONTRACT WHERE WE'RE GOING TO START ENFORCING THE FALSE ALARMS. WE HAVE A PROGRAM IN THIS PROGRAM, IN THIS SYSTEM THAT YOU APPROVED.

IT'S CALLED CRY WOLF, WHICH IS ON FALSE ALARMS. IT'S WHAT IT MEANS. YOU'RE CRYING WOLF.

SO THEY WILL.

IT COST US NOTHING UP FRONT OTHER THAN THE CONTRACT.

BUT THEY DO THE COLLECTING.

THEY DO THE BILLING.

THEY DO THE RESEARCH.

SO THEY DO TAKE SOME OFF THE TOP.

BUT AT THIS POINT, WE HAVE NO WAY OF KNOWING WHO PAYS AN ALARM BILL.

WE PUT IT IN THEIR WATER BILLS RIGHT NOW.

WE USED TO HAVE CRIED WOLF.

I CAN'T TELL YOU WHAT MY PREDECESSOR DID, BUT IT WASN'T WORKING AND WE WERE PAYING 7500 EXTRA FOR THAT.

FOR WHAT? SO I TOOK IT OUT, KNOWING THAT WE WERE GOING TO GET IT WITH WITH THIS AND IT WOULD BE WORKING.

SO THEY'RE ALL THEY'RE GOING TO BE WE'RE GOING TO BE BRINGING SOME REVENUE IN FROM THAT.

THAT'S WHAT CITY SQUARE.

CENTRAL SQUARE. YES. YES, SIR.

I WAS HAPPY WHEN YOU TOOK IT OUT.

I FELT LIKE IT WAS A WASTE OF MONEY BACK THEN TO I.

I KNOW IT'S FRUSTRATING, ALL THE FALSE ALARMS, BUT THEN THE MANAGEMENT.

THAT'S HOW IT WAS SOLD TO US THE FIRST TIME WAS, OKAY, YOU GO AND TAKE THE SOFTWARE AND WE'RE GONNA BE ABLE TO GET REVENUE FROM IT.

THE PROBLEM WAS THE ENFORCEMENT OF IT AND GETTING EVERYBODY TO SIGN UP FOR IT.

AND THEN THE FEES AND CITIZENS WERE NOT HAPPY ABOUT IT.

I HEARD ALL THE TIME, WHY IS IT WHY AM I HAVING TO PAY THE CITY, TO PROTECT MY HOUSE, TO REGISTER MY ALARM SYSTEM, AND THEN TO TURN AROUND TO GET FEED? YOU KNOW, WHENEVER I GOT A FALSE ALARM?

[01:15:04]

IF, I MEAN RIDING WITH THE OFFICERS, I KNOW WHEN THEY'LL GO.

OH, IT'S MOST LIKELY A FALSE ALARM.

AND THEY'RE ON THEIR THEY'RE ON ROUTE, BUT THEY JUST THEY DEAL WITH IT ENOUGH THAT THEY'RE.

IT'S A FALSE ALARM. WELL WE HAVE AN ALARM ORDINANCE.

WE DO. AND THAT'S WHAT WE'RE THAT'S WHAT WE'RE ENFORCING FOR THAT EXACT DURING THAT EXACT TIME PERIOD.

THIS IS A WAY OF ENFORCING IT.

I HEAR YOU. THAT DOESN'T COST ANYTHING TO US AS FAR AS MANAGING THE SYSTEM.

IT'S ALL DONE BY THEM. THEY EVEN SAID TODAY THAT THEY WOULD MANAGE THE PUBLIC RELATIONS PART, TALKING TO SEND IT OUT TO THE RESIDENTS, EXPLAINING TO THEM WHY.

YOU KNOW, BECAUSE THEY'RE GOING TO KNOW WHY NOW.

THEY'RE GOING TO LET THEM KNOW.

SO ALL THAT'S ALL THAT'S IN THERE.

ALSO, ANOTHER ANYONE MORE QUESTIONS ON CRY WOLF.

WHERE IS THAT COMING OUT OF WHICH LINE? THAT'S IN THE 535.

THAT'S IT'S PART OF THE RECORDS MANAGEMENT SYSTEM THAT WE BOUGHT.

IT'S PAID FOR THROUGH THAT RECORDS MANAGEMENT SYSTEM.

THERE'S A MASSIVE INCREASE, THOUGH.

YOU'RE GOING FROM ABOUT 90,000.

WELL, AGAIN, I'M NOT FAULTING YOU, BUT YOUR ACTUAL SO FAR IN THAT LINE IS 107,000.

YOU'RE ESTIMATING TO BE 17,000.

DON'T ASK ME HOW, BUT YOU'RE GOING.

AND JUMPING UP TO 446,000.

THAT'S QUITE A CHANGE IN EXPENSE FROM 391.

YOU'RE LOOKING AT THE BUDGET OF 391.

BUT I LOOK AT WHERE YOUR ACTUAL AND WHERE YOU'RE ESTIMATING TO BE.

AND THEN I'M COMPARING THAT BACK TO YOUR BASE FOR 25.

AND THAT'S A MASSIVE CHANGE.

THIS IS 861,000 VERSUS PRIOR YEAR, 337,000 VERSUS THE BUDGET.

THAT ONE LINE OR YOUR MISCELLANEOUS TOTAL MISCELLANEOUS.

BUT YOU CAN'T LOOK AT JOHN.

YOU CAN'T LOOK AT THE ESTIMATED ON SOMETHING LIKE THAT ON VEHICLE MAINTENANCE WHERE YOU'RE USING IT.

IT'S A CALCULATION THROUGH THROUGH IN CODE.

SO WHEN YOU PUT IN $190,000 IT CREATES THIS ANOMALY IN THE IN THE FORMULA, I GET IT.

BUT I MEAN, I'VE GOT TO I'VE GOT TO GO OFF THE NUMBERS I'VE GOT IN FRONT OF ME.

THAT'S THE PROBLEM.

AND I MEAN, YOU'RE WANTING US TO MAKE DECISIONS OFF OF BUDGET OF EXPENSES.

GOT TO USE THE NUMBERS I'VE GOT HERE.

UNLESS YOU GIVE ME NEW NUMBERS.

I'VE HEARD I'VE HEARD THAT THERE HAVE BEEN A LOT OF ANOMALIES AND PROBLEMS AND CALCULATIONS AND STUFF THAT HAVE BEEN INCORRECT FOR MORE TIMES THAN I'VE CARED TO DURING THIS DEAL.

SOMEBODY NEEDS TO FIGURE THIS OUT.

THAT ONE LINE ITEM, THOUGH, IS A BIG CHANGE THAT'S ACROSS THE BOARD LOOKING.

AND ALSO WHILE HE'S LOOKING TO THAT, ANOTHER THING THAT WE'RE DOING WITH DISPATCH, WE'RE STARTING TO BUILD ESD THREE FOR DISPATCH FEES STARTING IN OCTOBER.

THEY'VE BEEN COLLECTING TAXES FROM TAXPAYERS IN SD THREE.

THEY GIVE FIRE DEPARTMENT EMS MONEY, THEY DON'T GIVE POLICE MONEY, AND THEY GET CHARGED IF THEY GO SOMEWHERE ELSE FOR DISPATCH FEE OF 20 BUCKS.

WE'RE GOING TO CHARGE THEM $15 PER CALL IN SD THREE, AND WE'RE GOING TO BUILD SD THREE.

IS THAT REVENUE LINE IN HERE IN THE BUDGET? I DON'T THINK SO.

NO. DO WE HAVE ESTIMATES FOR WHAT THIS YEAR WOULD BE LIKE? YOU SAW THE THE NUMBERS FROM FIRE AND EMS. SO YOU'RE TONING OUT ALL THOSE RIGHT.

YES. WE'RE TONING OUT EVERYTHING FOR FIRE AND EMS. SO BUT THEY HAVEN'T BEEN CHARGED BEFORE SO WE'RE GOING TO START CHARGING THEM STARTING OCTOBER.

CAN YOU ALL PUT TOGETHER A FORECAST? ABSOLUTELY. BASED OFF OF LAST YEAR'S NUMBERS.

YEAH. YES, SIR. BECAUSE THAT REVENUE NEEDS TO BE IN THIS BUDGET.

OKAY. THAT'D BE. THAT COULD BE A BIG HELP TO US.

YES, SIR. BUT TO ANSWER YOURS, SIR THE ACTUAL NUMBER BECAUSE LIKE WE SAID, ON THE ANNUAL MAINTENANCE AGREEMENTS, WE HAVE THOSE ACTUAL NUMBERS. SO IT'S NOT LIKE IN SOME IN OUR REPAIR AND MAINTENANCE THERE'S NOT AN EXACT NUMBER I'M GOING TO BE SPENDING NEXT MONTH, BUT THIS AND IT'S GOING TO BE THE 445.

532. OKAY.

LET ME ASK YOU THIS THEN.

WHAT IS YOUR CHANGE FROM 391,000? THIS YEAR'S BUDGET TO 446.

IS THAT THE CRY? WOLF ONLY.

NO, NO, THAT'S THAT'S THE RECORDS MANAGEMENT PAYMENT THAT WE'RE GOING TO PAY EVERY YEAR NOW.

OKAY. IT'S ABOUT 80,000.

AND THEN ALL THE RADIO WE TOOK WE PUT THAT IN OUR BUDGET.

[01:20:04]

SO EVERY RADIO THAT WE HAVE, WE HAVE TO PAY $185 TO THE COUNTY A FEE EVERY YEAR.

OKAY. SO THAT'S WHERE THAT INCREASE CAME FROM.

THE MAJORITY OF IT, PLUS SOME OF THOSE WENT UP THE ANNUAL MAINTENANCE CONTRACTS AND THEY'RE BROKE DOWN BY BY ITEM IN THE.

WE PUT THEM IN THERE IN THE IN THE SOFTWARE.

OKAY. I THINK GETTING US THAT REVENUE ESTIMATE MIGHT ACTUALLY HELP IN THIS CASE.

I MEAN, ONE OF THE PRIOR AGENDA ITEMS, WE SIT HERE AND TRY TO FIND $28,000.

SO I WOULD HAVE GIVE IT TO YOU IF WE HAD IT ENOUGH.

I MEAN, WE'RE LOOKING.

YES, SIR. THAT'S ALL THE THINGS Y'ALL HAD QUESTIONS ON.

UNLESS YOU HAVE SOMETHING ELSE.

YES, SIR.

LAST ONE. TRAVEL AND TRAINING.

WHAT ARE WE DOING? THAT ONE WENT UP TO 60,000.

IS THAT CORRECT? 61 FIVE.

YES. THAT'S ALSO OUTLINED IN THERE.

WE PUT SOME ATTACHMENTS IN THERE.

THAT'S NOTHING THAT WE WANT TO DO.

ALERT TRAINING CAME UP.

THESE ARE ALL PROPOSED AND NOT PROPOSED, BUT MANDATED TRAINING THAT COMES DOWN FROM THE STATE.

DO WE HAVE TO DO THAT? YOU HAVE TO DO SOMEWHERE ELSE OR YOU CAN'T GET IT DONE HERE.

WE TRY TO GET IT DONE HERE, BUT IT ALSO COSTS MONEY TO GET IT DONE HERE AS WELL.

ALERT TRAINING. WE JUST SENT A CREW THIS WEEK TO PEARLAND.

WE TRY TO GET AS CLOSE AS WE CAN.

PLUS, WE HAVE MANDATED TRAINING EVERY TRAINING CYCLE.

SO. I MEAN, DALE CODY TO QUIT GIVING US MANDATED TRAINING.

THERE'S MORE COMING DOWN THE PIKE, TOO.

I DON'T KNOW IF YOU'VE BEEN LOOKING AT THE CONGRESS, BUT THEY'RE TALKING ABOUT MORE MANDATED TRAINING FOR US.

SO AND IT COSTS MONEY.

IT COSTS MONEY TO SEND THEM TO TRAINING.

IT COSTS MONEY AND OVERTIME COSTS MONEY.

VEHICLES? YES.

AND TRAININGS AREN'T GOING DOWN.

DO THE TRAININGS HAVE TO BE DONE EVERY YEAR? YES. IS THERE A GRACE PERIOD FOR NEW HIRES? NO, SIR. WITHIN A CALENDAR YEAR OR WITHIN, IT DEPENDS ON WHERE THEY'RE AT IN THEIR TRAINING CYCLE.

SO TRAINING CYCLES ARE EVERY TWO YEARS.

AND THEN THERE ARE SOME THAT ARE EVERY YEAR.

I HAVE TO HAVE MANDATED TRAINING AS FAR AS THE CHIEF IS CONCERNED.

CHIEF HAS TO HAVE MANDATED TRAINING TO KEEP UP WITH WHATEVER.

SO THIS IS ALL MANDATED TRAINING SINCE YOU HAVE BETTER NUMBERS THAN ME.

WHAT'S YOUR TOTAL SO FAR THIS YEAR? I DON'T KNOW THAT I HAVE BETTER NUMBERS THAN YOU, SIR.

SO RIGHT NOW I'VE GOT YOU AT 13.8 FOR THE YEAR.

THAT WAS THROUGH EIGHT MONTHS.

SO. I THINK WE HAVE 10,000 I SAW.

I LOOKED AT IT TODAY.

WE HAVE 10,000 LEFT IN THE TRAINING BUDGET.

OKAY. ALL RIGHT.

COUNCIL, ANY FURTHER QUESTIONS FOR CHIEF? ALL RIGHT. THANK YOU.

HECTOR. EXCUSE ME BEFORE HECTOR STARTS.

OKAY. THE NEW VALUE OR NEW PROPERTY ADDED TO THE TAX ROLL WAS $41,563,000. BASED ON THE NO NEW REVENUE, NO RATE.

ONLY IT'S $179,000.

THANK YOU. SO THAT NUMBER ONE MORE TIME, THE BIG 179, 41,563,000.

THANK YOU. AS FAR AS THEY GO THIS.

EVENING, MAYOR AND COUNCIL.

A FOLLOW UP FROM THE LAST BUDGET MEETING WHERE WE PRESENTED THE MAIN QUESTION WE HAD, I BELIEVE, WAS FINANCING FOR ALL THE ALL THE EQUIPMENT.

SO, PHIL, PHIL REQUESTED SOME FINANCING, AND IT LOOKS LIKE YOU KNOW, THERE'S A BUNCH OF VARIOUS TOTALS HERE FOR DIFFERENT TYPES OF PIECES OF EQUIPMENT, BUT IT LOOKS LIKE WE'RE YOU KNOW, IF YOU DO A FIVE YEAR, FOR INSTANCE, IT ALL HAS THE SAME INTEREST RATE OF 5.695% VERSUS PUSHING IT OUT SEVEN YEARS WILL GIVE YOU AN INTEREST

[01:25:01]

FOR INSTANCE, THIS ONE, THE TOTAL COST OF A MINI PATCH OR SEWER CAMERA, WHICH THE MINI PATCHER WAS THE ASPHALT TRUCK WE DISCUSSED AND ALSO THE SANITARY SEWER CAMERA.

THOSE TWO PIECES OF EQUIPMENT FOR A TOTAL OF $403,079.

YOU KNOW, THE FIVE PAYMENTS WOULD BE $94,896.90 ANNUALLY FOR THE FIVE YEARS, OR $71,827.67 IF IT WAS EXTENDED OUT TO SEVEN YEARS.

AND FEEL. IT ALSO MENTIONED THAT YOU KNOW, THESE ONCE, ONCE THESE ARE SIGNED PAYMENTS ARE DUE FOR A YEAR AFTER ONCE ONCE THE LOAN IS SIGNED.

AND THESE I'M NOT TOO SURE WHAT COMBINATION OF EQUIPMENT THESE ARE.

AND I DON'T KNOW IF THIS WAS INCLUDED IN THE PACKET OR NOT.

THESE TWO PIECES OF PAPER.

THEY WERE NOT. OKAY.

SO IS THERE A SPECIFIC, PACKAGES THAT WERE ANTICIPATED AS FAR AS WHAT YOU GUYS WANTED TO GO AFTER.

OR IS IT ALL ALL ITEMS OR.

THERE WERE A COUPLE ITEMS ON THERE.

THERE WAS THE PATCHER.

THERE WAS THE CAMERA.

THERE WAS THE LOADER.

THERE WAS THE EXCAVATOR.

EXCAVATOR. WE HAD THE NEW VACUUM TRUCK.

YES. AND THE VACUUM TRUCK.

AGAIN, THAT'S SOMETHING WE DIDN'T NEED TO FUND THIS YEAR.

I JUST WANTED TO PUT IT ON EVERYBODY'S RADAR, BECAUSE IT'S A $385,000 PURCHASE THAT WE'LL HAVE TO MAKE IN THE NEXT FEW YEARS.

DO YOU HAVE AN UPDATE ON THE THE LOADER OR THE EXCAVATOR WITH THAT PIECE OF EQUIPMENT WOULD HAVE BEEN PURCHASED.

SO I KNOW THIS ONE'S MINI PATCHER IN THE CAMERA.

THAT ONE'S $403,000.

OKAY, THAT'S SUBMITTED THE OTHERS.

WELL, NOT THE LOADER. YEAH.

I MEAN, I HAVE ALL THE COSTS FOR THEM, BUT AS FAR AS THE FINANCING, WHAT I HAVE HERE IS INTEREST RATES FOR FIVE PAYMENTS OR SEVEN PAYMENTS, BUT THEY'RE DIFFERENT TOTALS.

BUT I'M NOT SURE WHAT PIECES OF EQUIPMENT HE'S INCLUDED IN EACH TOTAL.

I JUST HAVE YEAH.

I'M NOT I'M NOT QUITE SURE WHICH ONES ARE WHICH.

I JUST KNOW THAT THIS AND THIS ONE HERE, THIS TOTAL HERE, I DID ADD UP.

SO THIS WOULD BE EVERYTHING BUT THE CAMERA.

SO THIS WOULD INCLUDE THE THE EXCAVATOR, THE PATCHER, BOTH PIECES OF DEBRIS REMOVAL EQUIPMENT.

ALL FOUR OF THOSE ITEMS WOULD BE A TOTAL OF $812,247 IS THE COST.

AND THOSE PAYMENTS OVER, YOU KNOW, FIVE YEARS, FOR INSTANCE, WOULD BE $191,227.35, VERSUS A SEVEN YEAR TERM ON THAT TOTAL WOULD BE $144,740.38.

SO THAT'S EVERYTHING BUT THE CAMERA.

CAN I SEE A COPY OF THIS? YEAH. YOU KNOW THIS.

THIS IS WHAT I HAVE. AND IT DOESN'T HAVE, LIKE, WHAT'S WHAT? IT JUST HAS TOTALS, BUT.

SURE. AND I TRIED ADDING THOSE UP AND IT DOESN'T REALLY MAKE ANY SENSE.

YEP. HE WANTS TO MAKE COPIES.

MODERN TECHNOLOGY HERE.

YEAH. DO YOU WANT US TO MAKE COPIES? THAT'LL PROBABLY BE HELPFUL. I'M GONNA THROW IT INTO EXCEL AND JUST FINANCIAL.

MARTHA, CAN YOU JUST GRAB WHEN HE'S DONE? GRAB THAT REAL QUICK AND MAKE A COUPLE COPIES.

I'M NOT DONE WITH HIM.

SO WHAT ARE YOU THINKING, HECTOR? ON THOSE? ARE YOU IF YOU HAD A WISH LIST, WHAT'S MOST IMPORTANT TO WHAT'S LEAST IMPORTANT? MOST IMPORTANT WOULD BE EXCAVATOR AND SEWER CAMERA.

I'D HAVE TO SAY SO. RIGHT NOW, NOT HAVING A SEWER CAMERA IS IS DEFINITELY NOT DOING US ANY FAVORS.

AND THE NEW EXCAVATOR, AGAIN, WHAT IT WOULD DO FOR US TO HELP EXPAND OUR OPERATIONS.

I FEEL LIKE THAT'S VERY IMPORTANT AS WELL.

AND THEN AFTER THAT, I'D HAVE TO SAY DEBRIS REMOVAL EQUIPMENT.

THAT'S THE LOADER, RIGHT? THAT'S THE LOADER.

AND ALSO THE THE TRUCK WITH THE ARM ON THE BACK THAT LOADS EVERYTHING INTO THE BED GRABBER, HER.

[01:30:01]

THANK YOU. CAN YOU PUT THE MINI PATCHER LAST? YES. ACTUALLY, WE ASKED YOU FOR A LITTLE BIT OF ADDITIONAL GUIDANCE WITH THAT.

THE LAST MEETING.

DID YOU DID YOU PUT ANY ADDITIONAL THOUGHT INTO UTILIZATION FOR THAT PATCHER? YES. SO IT WOULD BE UTILIZED THE SAME WAY OUR CURRENT PATCH TRUCK IS UTILIZED, WHICH IS ON A WEEKLY BASIS, SOMETIMES DAILY BASIS, JUST DEPENDING ON WHETHER THAT WOULD BE A UTILIZATION OF IT AS FAR AS MORE INFORMATION ON THE PRODUCT.

I MEAN, WE CAN GET, YOU KNOW, SOMEBODY REPRESENTATIVE FROM THAT COMPANY TO COME DOWN AND GO OVER ALL THE FEATURES AND THINGS LIKE THAT, IF THAT'S DESIRED.

COULD YOU COULD YOU REMIND ME WHAT THE WHAT THE LINE ITEM COST WAS FOR THAT? IT IS.

WE HAVE $245,079.

OH, HERE IT IS.

MANUFACTURING CAMERA.

IT'S A DECISION PACKAGE.

YES, IN THE FIVE, FIVE, EIGHT.

THAT'S ONE.

OF TWO THINGS HERE. YES, SIR.

THANK YOU. YES, SIR.

THANK YOU. THERE YOU GO.

I THINK HECTOR NEEDS HIS COPIES BACK, TOO.

I HAVE THEM, I HAVE THEM.

OKAY. SO WHAT I'M SAYING HERE IS THAT WE'RE.

THAT WE'RE IN NEED OF THE THE EXCAVATOR.

I BELIEVE YOU SAID A NEW HATCH TRUCK.

WAS THAT CORRECT? YES.

AND SEWER CAMERON AND THE DEBRIS REMOVAL EQUIPMENT WAS REQUESTED AS WELL TO TO TALK ABOUT.

AND THEN THE THE CAMERA, THE EXCAVATOR AND WHAT ELSE WAS ON YOUR LIST ONE MORE TIME? CAMERA EXCAVATOR, BOTH PIECES OF DEBRIS REMOVAL EQUIPMENT AND YES. EXCAVATOR.

CAMERA, EXCAVATOR.

BOTH PIECES OF DEBRIS REMOVAL EQUIPMENT.

AND THE MINI PATCHER.

FIVE. FIVE TOTAL PIECES.

RIGHT. BUT I WAS ASKING FOR YOUR.

FOR YOUR TOP THREE.

MY TOP THREE WOULD BE THE EXCAVATOR SEWER CAMERA.

AND THEN I'D FOLLOW UP, PROBABLY WITH DEBRIS REMOVAL EQUIPMENT.

BUT YOU KNOW THAT'S A THERE'S TWO ITEMS THERE.

YES. THAT'S THAT'S HOW I WOULD LIST THEM.

DID YOU LOOK INTO THE, THE LOADER AND AN ADDITIONAL ATTACHMENTS ON THAT? HOW DID YOU HOW DID YOU FEEL ABOUT A UTILIZATION STRUCTURE FOR THAT PIECE OF EQUIPMENT? I THINK IT'S A GREAT IDEA.

YES, WE HAVE I MEAN, THERE'S A MAGNITUDE OF THOSE ATTACHMENTS.

I DON'T KNOW IF YOU'VE LOOKED AT YOURSELF.

I DIDN'T BRING ANYTHING TO PRESENT TO YOU ALL, BUT YES, I HAVE LOOKED INTO THEM.

AND YOU DID HAVE AUXILIARY HYDRAULICS ON IT? YES. AUXILIARY HYDRAULICS.

SWEEPER. GRAPPLE.

ANY OF THOSE YOU CAN GET ATTACHED TO.

JUST LIKE THE SKID STEERS.

CORRECT. OKAY, SO REAL QUICK, WALK ME THROUGH THE THREE DIFFERENT LINES HERE.

WHAT'S INCLUDED IN EACH ONE OF THESE LINES.

SO THE FIRST TWO, I AM NOT SURE, IS JUST THE LAST ONE BASED ON ADDING THE TOTALS UP, TAKING OUT THE CAMERA, THAT'S THE TOTAL YOU COME TO.

OKAY, SO THE LAST ONE IS EVERYTHING BUT THE CAMERA.

AND ON THE SECOND PAGE THAT'S THE MINI PATCHER IN THE CAMERA.

BUT THE OTHER TWO, THE FIRST TWO, I'M NOT SURE WHAT COMBINATION OF EQUIPMENT IT IS.

AND THE MINI PATCHER RAN ABOUT.

WAS IT TWO 245,000 I WAS THINKING.

WHAT'S THE LOADER COST? OF LOADER COST IS 135 135,000.

OKAY. WHAT'S THE EXCAVATOR?

[01:35:07]

186. 39.

YES. ALL RIGHT.

I CAN WORK OFF THAT.

ALL RIGHT. AND YOU HAD THE.

YOU HAD THE CAMERA LISTED AT WHAT? THAT'S ANOTHER LINE ITEM.

CORRECT. WE'RE LOOKING AT.

YES. CAMERAS AT A 158,000.

THERE WE GO. WHAT KIND OF CREW DOES IT TAKE TO RUN THE CAMERA? I MEAN, YOU GOT TO HAVE 2 OR 3 PEOPLE.

HOW MANY PEOPLE DO YOU HAVE? A MINIMUM OF TWO.

PREFERABLY THREE.

YES. AND THAT THAT WOULD BE OUR OUR SEWER CREW THERE.

THAT WOULD DO THAT.

AND OF COURSE THEY'LL TRAIN US, YOU KNOW, SEVERAL OF US HOW TO USE IT AND ALL THAT.

JUST FOR FUN, WHAT'S THE MINI PATCHER AGAIN? TOTAL BY ITSELF.

$245,079. AND HOW MUCH RESEARCH HAVE YOU DONE ON, ON ON THAT AND WHAT DO YOU HOW DO YOU FEEL ABOUT IT AS FAR AS UTILIZATION? SO I LOOKED INTO THAT AND THEN MORE OF JUST A TRADITIONAL HOT MIX, YOU KNOW, AND THE THING I FOUND UNIQUE ABOUT THIS TRUCK IS IT HAS EVERYTHING KIND OF BUILT INTO THE BACK OF IT. YOU KNOW, IT HAS A PLACE WHERE YOU CAN LAY DOWN YOUR TACK AND PLACE WHERE YOU CAN ACTUALLY HEAT UP.

YOU KNOW, IT HAS A HOSES AND THE TORCHES AND ALL THAT BUILT INTO THE BACK OF IT.

SO YOU CAN AS YOU'RE AS YOU'RE GOING DOWN, IT HAS A CONVEYOR BELT THAT PULLS ALL THE, ALL THE ASPHALT OUT, DUMPS IT WHERE YOU WANT IT AT, AND THEN YOU'RE ABLE TO HEAT UP WHATEVER YOU NEED TO DO RIGHT THERE, ALL IN THE BACK OF IT.

AND THAT'S WHAT I REALLY FOUND UNIQUE ABOUT IT, IS THAT EVERYTHING'S JUST KIND OF INCLUDED THERE IN A TOTAL PACKAGE.

AND, YOU KNOW, FOR US WITH PRIMARILY WHAT WE'RE DOING IS, IS POTHOLE PATCHING.

CORRECT. SO THAT'S PERFECT FOR THAT.

I MEAN, THERE'S NOT REALLY MUCH ELSE, YOU KNOW, GETTING ANYTHING BIGGER.

AND NOW YOU'RE LOOKING AT, YOU KNOW, OVERLAYING ENTIRE ROADS AND THINGS LIKE THAT.

SO I FELT LIKE IT WAS PRETTY PERFECT FOR WHAT WE'RE CURRENTLY DOING AND HOW WE UTILIZE OUR CURRENT PATCH TRUCK.

OKAY. SO LOADER BY ITSELF, $24,057 FOR SEVEN YEARS OR 31,783 FOR FIVE YEARS. EXCAVATOR BY ITSELF 43,799 FOR FIVE YEARS, OR 33,152 FOR SEVEN YEARS.

CAMERAS 37,198 FOR FIVE YEARS AND 28,155.

I MEAN, AND LIKE YOU SAID, THE FIRST PAYMENT IS NOT DUE TILL THE NEXT BUDGET CYCLE.

CORRECT. I MEAN, I HATE TO SAY KICKING THE CAN DOWN THE ROAD, BUT AT THE SAME TIME AND THE CRUNCH THAT WE'RE IN, BUT THE NEED FOR THIS EQUIPMENT IN SOME CASES.

YES. AND ALSO THE, YOU KNOW, THE DELIVERY TIMELINE OF SOME OF THESE PIECES OF EQUIPMENT WILL ALSO PLAY A FACTOR IN THAT AS WELL.

YOU KNOW, FOR INSTANCE, THE EXCAVATOR, I MEAN, THEY'VE TOLD ME IT'S GOING TO BE SIX PLUS MONTHS BEFORE THAT, YOU KNOW, FROM TIME OF ORDER TO TIME OF DELIVERY.

AND I MEAN, THE NUMBERS I JUST CAME UP WITH, I TOOK YOUR SAME INTEREST RATES.

I KNOW THOSE COULD POSSIBLY CHANGE BECAUSE OF THE TOTAL AMOUNT BEING BORROWED.

BUT I DON'T I HAVEN'T I DON'T KNOW THE DETAILS OF THAT.

OF WHAT THEIR RULES ARE.

DO YOU HAVE TO BORROW SO MUCH? DO YOU? YOU KNOW, IT'D BE INTERESTING TO KNOW.

YEAH, BUT THIS DOES HELP US.

I MEAN, I'LL SAY MY POSITION IS SEVEN YEARS.

YOU CAN GET SEVEN YEARS OUT OF THIS EQUIPMENT, RIGHT? I NEVER I WOULD HATE TO EVER GET A LOAN.

I DON'T SEE YEAH, I DON'T SEE HOW ANY OF THESE PIECES OF EQUIPMENT SHOULD LAST 10 TO 15 YEARS ANYWHERE IN THAT RANGE.

YOU KNOW, THE CITY HAS A ROLLER COMPACTOR.

I'M SORRY. I DIDN'T HEAR YOU.

YOU HAVE A ROLLER COMPACTOR? YES WE DO.

OKAY. IT ALSO HAS A TAMPER ON THE BACK TOO, AS WELL.

IT'S A LITTLE MINI THING. YES, YES, THAT'S BUILT FOR.

IT'S PERFECT FOR POTHOLE PATCHING.

WHAT'S THE WIDTH? I THINK THE I THINK IT WAS 36 OR SO.

I THINK IT WAS 48IN IS WHAT I THINK THE THE BACK END RIGHT THERE.

THE CONVEYOR COMES OUT AND HITS THAT TRAY.

AND I BELIEVE IT WAS 48.

YES, I BELIEVE IT WAS.

SO WE ARE PAYING INTEREST THE FIRST YEAR.

YOU ARE OKAY.

NORMALLY I WOULDN'T GO SEVEN YEARS ON SOMETHING, BUT WITH WITH WITH THE DIFFERENCE BETWEEN THE DELTA, BETWEEN THE FIVE AND SEVEN YEARS, EVERY

[01:40:04]

SO I GET IT.

IF IT WAS, IF IT WAS 6.8 OR 7.2 I DON'T PERSONALLY FINANCE THINGS OUTSIDE OF FIVE YEARS UNLESS UNLESS SOMEBODY'S GIVING ME THE MONEY FOR FREE.

I DON'T DO IT AT THE HOUSE. I WOULDN'T DO IT HERE.

BUT THIS IS A LITTLE.

THIS IS CLOSE ENOUGH THAT IT WOULD BE CONSIDERED A THIS I THINK THIS WOULD THAT WOULD BE THE DIRECTION I'D GO AS WELL.

CHIEF GAVE US 400,000.

ALREADY? I FORGOT TO TELL YOU THAT WE TOOK IT OUT A BARREL PLUS REVENUE.

THE LONGER THIS GOES ON, THE BETTER IT GETS.

YEAH. YOU SET THE BAR, HIGH CHIEF.

YEAH. I DON'T HAVE ANY MONEY TO GIVE.

I'M SORRY. IT'S HARD TO FOLLOW THAT UP.

I'M SURE WE'LL KEEP LOOKING.

WE'LL FIND IT. IT'S ALL RIGHT.

IT'S ALL RIGHT. WELL, REMEMBER.

REMEMBER THAT THE THE CAMERA IS GOING TO BE FUNDED OUT OF UTILITY FUND.

YES. CORRECT. AND EVERYTHING ELSE WILL COME OUT OF GENERAL FUND.

YES. AND THINK ABOUT THAT. IT DOESN'T HAVE TO BE.

BUT I MEAN, YOU'RE RIGHT.

IT'S JUST LESS BURDEN ON THE GENERAL.

SURE, ABSOLUTELY. BUT IS IT ALREADY BUDGETED IN? I DON'T THINK IT IS. RIGHT.

IT'S A DECISION PACKAGE.

CORRECT. WELL, SO FOR THE UTILITY FUND, YOU KNOW, WE HAVE THE BUDGET.

IT JUST MEANS IF YOU DON'T INCREASE THE BUDGET, THEN YOU JUST DO LESS OF WHAT YOU'RE DOING NOW TO FUND THAT.

OR YOU YOU KNOW, WE'RE ALREADY GONNA HAVE TO INCREASE THE, YOU KNOW, FOR BWA.

SO YOU COULD ADD.

ADD THAT PAYMENT IN THERE.

THERE'S A COUPLE DIFFERENT WAYS TO DO IT.

SO THE CAMERA OVER SEVEN YEARS, 28,000.

SO ADDING 28,000 TO THE UTILITY FUND.

DID YOU FIND ANY MONEY IN YOUR PERSONNEL LINES? OR YOU CAN BE HONEST AND SAY YOU DIDN'T LOOK.

YES, YES, I AM GOING TO BE HONEST AND SAY I DID NOT LOOK OKAY.

OKAY, I'LL LEAVE YOU ALONE FOR NOW.

HECTOR. ANYBODY HAVE ANY QUESTIONS FOR HECTOR? I HAVE ONE OTHER ITEM THAT WAS REQUESTED.

A FURTHER DISCUSSION OR MORE OF A VERIFICATION WAS THE ASSISTANT WASTEWATER CHIEF AT THE WASTEWATER PLANT.

CHIEF OPERATOR WE REVISITED THAT, ADDED EVERYTHING BACK UP.

AND THAT'S ACTUALLY A $35,000 INCREASE OVER A MAINTENANCE TECHNICIAN.

I ORIGINALLY HAD TOLD Y'ALL 21,000, BUT IT'S ACTUALLY 35,000.

WHAT'S THAT DIFFERENCE BETWEEN CURRENT OPERATOR TO ASSISTANT CHIEF OR.

YES. WELL, ALL THE WAY IN A MAINTENANCE TECHNICIAN, BECAUSE THAT THIRD SPOT THERE AT THE WASTEWATER PLANT IS CLASSIFIED AS A MAINTENANCE TECHNICIAN CURRENTLY.

AND SO OBVIOUSLY, YOU KNOW, WE PAY BENEFITS ALREADY TO AN EMPLOYEE.

SO THOSE DON'T. IT'S JUST THE SALARY EFFECT THAT WE'RE DEALING WITH WHICH IS 35,000.

BUT YOU'RE STILL GOING TO BACKFILL THE OTHER POSITION.

THE NO.

THE MAINTENANCE TECH POSITION WOULD BASICALLY CONVERT TO THAT POSITION.

YOU'RE NOT GOING TO BACKFILL THE MAINTENANCE POSITION AT ALL.

NO, THAT'S NOT THAT'S NOT WHAT WE DISCUSSED IN THE LAST BUDGET MEETING.

NO IT WAS THAT. YEAH. IT WOULD I THOUGHT WE HAD THAT DISCUSSION AT ONE POINT.

YEAH. SO IT'S CONVERTING THAT POSITION TO THE ASSISTANT.

YES. BUT I THOUGHT WE'D HAD THAT DISCUSSION ABOUT WELL THE THOUGHT ABOUT IS THEN IN THE FOLLOWING YEAR COME BACK AND ASK FOR THAT POSITION BACK.

YEAH. ADDITIONAL POSITION.

AND YOU'RE SAYING IT'S 35,000 DIFFERENCE INCREASE.

YES. AND THAT'S THEM.

THE MARKET ENTRY LEVEL ONE.

OR ARE WE GOING FROM I WANT TO MAKE SURE WE'RE GETTING THE SALARY, THE SCALES RIGHT HERE.

SO THAT POSITION WAS JUST PRICED STRAIGHT OUT NOT AS A BACKFILL.

SO IT INCLUDED BENEFITS TAXES AND TAXES AS WELL AS THE WAGE.

YES. OKAY.

BUT WHAT I'M ASKING IS ON THE WAGE CLASSIFICATION WHERE YOU CAME UP WITH THE STANDARD OR THE RATE FOR THAT POSITION.

YES. WHAT WHAT DID YOU USE FOR THAT?

[01:45:02]

YEP. OKAY.

I THINK WHEN WE'RE DOING THIS, WE REALLY NEED TO BE LOOKING AT AT COMPARATIVE CITIES THAT DON'T THAT, THAT HAVE A TAX BASE THAT IS SIMILAR TO OUR OWN. I'M SEEING THINGS LIKE LAKE CITY, LAKE JACKSON AND STUFF LIKE THAT AS BEING COMPARED TO THOSE ARE THOSE ARE NOT THOSE ARE NOT COMPARATIVE MODELS.

JUST FOR FUTURE REFERENCE.

THEY HAVE A THEY HAVE A MUCH DIFFERENT THEY HAVE A MUCH DIFFERENT REVENUE STREAM THAN WE HAVE HERE.

AND WHAT DID YOU HAVE IN THE BUDGET, HECTOR? I HAD ORIGINALLY PUT 21,000 IN THERE, BUT, YOU KNOW, THAT'S WHY.

THAT'S WHY I WANTED TO TALK ABOUT IT AGAIN.

BECAUSE IT'S. IT'S OVER.

WHAT I TOLD YOU IT WAS GOING TO BE.

SO I JUST I KNOW INITIALLY THE DECISION WAS TO MOVE FORWARD WITH IT, BUT I JUST WANTED TO MAKE SURE THAT WAS STILL THE CASE WITH THAT INCREASE.

SO THAT'LL PROBABLY BE ABOUT $11,000 LESS, BECAUSE THAT'S ABOUT WHAT WE'RE PAYING PER EMPLOYEE FOR EMPLOYEE ONLY BENEFITS.

SINCE IT'S IT'S JUST WE'RE NOT WE'RE BACKFILLING.

WE'RE NOT BACKFILLING.

SO YOU CAN DECREASE THAT BY ABOUT 11,000.

OKAY. YEAH. GOOD TO KNOW.

OKAY. SO IT'S SEVERAL THOUSAND.

YEAH. SO IT'S SEVERAL THOUSAND OVER WHAT I ORIGINALLY STATED.

OKAY.

I THINK THAT'S PROBABLY SOMETHING I DON'T KNOW.

PULL THAT INTO AN EXECUTIVE SESSION DISCUSSION ABOUT PERSONNEL IN THE FUTURE.

NOT NOW.

WELL, I'LL LOOK INTO THAT.

WE MIGHT HAVE AN OPTION THERE.

OKAY. COUNCIL.

ANY QUESTIONS? ALL RIGHT.

THANK YOU ALL. THANKS, DOCTOR.

ALL RIGHT. WHAT'S UP? H.R.? GOOD EVENING.

MAYOR. COUNCIL.

SO TONIGHT I'M HERE ABOUT THE HR DEPARTMENT, AND I WANT TO SPEAK TO YOUR COMMENT ABOUT THE COMPARISON CITIES.

SO MANY TIMES WHAT I DO IS I COMPARE CITIES THAT ARE IN THE GENERAL AREA, AS WELL AS THOSE THAT HAVE A POPULATION OF OUR SIZE.

UNDERSTAND WHAT YOU'RE SAYING THOUGH.

SO THE HR BUDGET, GENERAL SUPPLIES WENT UP.

WE HAVE TWO PRINTERS THAT WE PRINT SOME CONFIDENTIAL THINGS IN AN HR.

THE INK FOR THOSE PRINTERS IS QUITE EXPENSIVE.

AND SO THAT'S WHY WE HAD TO INCREASE THAT BUDGET LINE ITEM THERE.

WE HAD A SLIGHT INCREASE IN THE PROFESSIONAL SERVICES BECAUSE OUR, ONE OF OUR CONSULTANTS HAS INCREASED THEIR PRICES AND THEN DUES AND SUBSCRIPTIONS INCREASED AS WELL.

I'M STARTING TO GET THE HR COORDINATOR TRAINED AND CERTIFIED, AND SO THAT CALLS FOR SOME DUES AND SUBSCRIPTIONS TO SOME ORGANIZATIONS WHERE SHE CAN GET HER TRAINING IN.

THERE ARE ANY QUESTIONS ON THOSE INCREASES.

AND THEN AS FAR AS THE PACKAGE FOR HR GOES, I HAD SUBMITTED A PACKAGE FOR AN ENTRY LEVEL CLERICAL TYPE INDIVIDUAL FOR STAFF.

AND I HAVE REQUESTED SOME SOFTWARE.

THE SOFTWARE IS ATTRACTS ALL OF OUR CERTIFICATES OF INSURANCE.

AND SO AT THIS TIME THEY'RE GOING ALL OVER THE CITY.

WE DON'T KNOW WHEN A CONTRACTOR HAS INSURANCE HAS EXPIRED.

WE DON'T KNOW ANYTHING ABOUT THEIR INSURANCE AT ALL.

SO IF WE HAVE THIS SOFTWARE AND I'VE USED IT IN ANOTHER LOCATION THE CERTIFICATE IS ENTERED, THE DATA IS ENTERED.

THE SYSTEM THEN GENERATES AN EMAIL TO THE PRODUCER OF THE INSURANCE AND TELLS THEM, HEY, YOU'VE GOT 60 DAYS.

THEN IT SENDS THEM ANOTHER EMAIL.

YOU'RE DOWN TO 30 DAYS.

WE NEED YOUR NEW INSURANCE OR YOU CAN'T WORK HERE.

THIS REALLY HELPS IN THE FACT THAT IF WE HAVE DAMAGES THROUGHOUT THE CITY I CAN I CAN GO AFTER SOMEONE WHO'S

[01:50:03]

SO IT'S A TRACKING MECHANISM FOR YOUR RISK MANAGEMENT TO ENSURE THAT EVERYONE YOU'RE WORKING WITH AND THAT'S WORKING IN YOUR CITY HAS INSURANCE.

YOU'RE REFERRING TO CONTRACTORS THAT HAVE WORK TO HAVE A CONTRACT FOR THE CITY OF ANGLETON, CONTRACTORS THAT DO WORK FOR THE FOR THE CITY OR IN THE CITY.

WELL, WHEN? YES. ANGLETON.

YES, WE REQUIRE THEM TO HAVE.

THEY SHOULD JUST REPORT TO YOU MONTHLY.

TO PUT THE BURDEN ON THEM.

WELL, THEY SHOULD, BUT I MEAN THAT I CAN'T TRACK ALL OF THEM.

YOU CAN'T MAKE THAT. YEAH, BUT BUT YOU WANT TO WORK HERE IN TOWN.

THIS IS A REQUIREMENT.

YES OR NO? RIGHT. THEN WE'LL GO TO SOMEONE ELSE.

AND I THINK IF THEY WANT TO WORK FOR US, THEY WILL THEY'LL DO IT.

SO WITH THESE WITH WITH THESE TYPES OF SOFTWARE, I GENERALLY THOUGHT THAT THE BURDEN OF THE SOFTWARE WAS PUT ON THE USER AND NOT THE THE CUSTOMER.

WE WOULD HAVE A LOGIN TO THE SYSTEM, BUT THE CUSTOMER HAD TO OR THE, THE USER OF THE SYSTEM OR THE, THE VENDOR WOULD, WOULD BE THE ONE WHO WAS BURDENED BY THE COST. WE WOULD SAY WE NEED TO UTILIZE SOMETHING LIKE ESNET OR SOMETHING LIKE THAT.

BUT I WASN'T AWARE THAT THE THAT THE COMPANY THAT WAS USING THAT INFORMATION WAS BURDENED WITH THE COST OF IT.

WELL, YES, WE ARE, BECAUSE WE'RE MAINTAINING HOW MANY CERTIFICATES WE HAVE.

A LOT OF THESE COMPANIES PRICE OUT THEIR SOFTWARE BASED ON HOW MANY CERTIFICATES YOU ESTIMATE YOU'RE GOING TO HAVE A YEAR.

AND THEN THE PARTICULAR ONE I'M LOOKING AT.

YOU SCAN THE CERTIFICATE IN, IT FILLS EVERYTHING OUT FOR YOU.

AND IT HAS EVERYTHING RIGHT THERE.

BUT BUT TO TANNER'S POINT, I THINK WHAT YOU'RE GETTING AT IS THROUGH DEVELOPMENT SERVICES, THEY'RE GOING TO PAY A REGISTRATION FEE OR THEY'RE GOING TO PAY FOR PAY SOME OTHER FEE.

THAT FEE TO COVER THE COST.

WHAT'S THAT? TO COVER THE COST OF THE SOFTWARE.

RIGHT. YEAH. THAT SHOULD TIE BACK TO FUNDING THAT SOFTWARE.

WELL, I'LL GIVE YOU AN EXAMPLE HERE.

THERE ARE THERE ARE COMPANIES THAT I DEAL WITH THAT ASK FOR OUR INSURANCE INFORMATION.

AND WE HAVE TO GO THROUGH A DIFFERENT AN INTERMEDIARY TO PROVIDE THAT INFORMATION AT WILL TO THE CUSTOMERS THAT WE DEAL WITH.

WE ARE THE ONES WHO PAY A FEE TO THAT SERVICE.

I DO NOT BELIEVE THAT THE USER OF THAT SYSTEM PAYS A FEE.

I THINK THAT THE VENDOR IS THE ONE THAT'S PAYING THE FEES BECAUSE THAT'S WHAT MAKES IT ATTRACTIVE TO THE CUSTOMER TO UTILIZE THAT SERVICE.

THEY DON'T HAVE TO PAY FOR IT.

THEY GET THE INFORMATION AND THE PEOPLE WHO WANT TO DO BUSINESS WITH THEM PAY.

SO I THINK WE MIGHT WANT TO RESEARCH THAT.

SO LET'S LET'S TAKE A LOOK WITH OTIS ON THE FEE SCHEDULE, BECAUSE THERE MIGHT BE A WAY TO DO THAT.

OKAY. THAT THOSE ARE MY ONLY ITEMS. DO YOU HAVE ANY OTHER QUESTIONS? YEAH. I MEAN, THE SERVICES BUDGET SERVICES LINE IS, IT SEEMS TO ME, AND I PROBABLY SHOULD DRAG THIS OUT OF THE BUDGET IS ALL THE SOFTWARE FEES.

I MEAN, THAT'S I'VE BEEN ON A KICK ON TRAVEL AND TRAINING, BUT I MIGHT DRAG OUT THE ANNUAL SOFTWARES AS WELL JUST SO I CAN LOOK AT THAT.

BUT IT'S, IT'S GROWING AND I UNDERSTAND WE HAVE TO HAVE SOME OF THIS SOFTWARE TO OPERATE A CITY, BUT IN SOME CASES THE REVENUE SHOULD BE MATCHING AS WELL.

IT'S A BIG RACKET NOWADAYS, RIGHT? SUBSCRIPTIONS TO EVERYTHING.

THEY STREAM YOU OUT.

IT'S IT'S A LOT IN THIS BUDGET.

BECAUSE IT'S A $20,000 INCREASE VERSUS YOUR ESTIMATE FOR THE YEAR.

YEAH. THIS YEAR? YEAH. YOU WERE AT 11,000 AT THE END OF EIGHT MONTHS, BUT YOU'RE GOING TO BE AT 39,000 BY THE END OF THE YEAR.

I ASSUME THAT'S BECAUSE SOME ANNUAL MAINTENANCE CONTRACTS COME UP BETWEEN NOW AND THEN.

THAT YOU HAVE TO PAY.

[01:55:03]

SO THAT'S $6,000 DIFFERENCE.

YOU'RE ON ON THE PROFESSIONAL SERVICES, RIGHT? TOTAL. YEAH.

THE ANNUAL SOFTWARE FEE LINE FOR 60.

OH, YEAH, I WANT TO I WANTED TO LET YOU KNOW THAT THAT ACTUALLY FOR THE OTHER 6000, THAT WOULD ACTUALLY ONLY INCREASE BY 2800.

I KNOW THERE'S ANOTHER FIGURE IN THERE, BUT AFTER I WENT BACK AND BEFORE THIS MEETING, IT WOULD REALLY ONLY INCREASE BY 2800 INSTEAD OF THE FIGURE THAT'S IN THERE.

SO IT SHOULD BE 41 EIGHT.

YES. OKAY.

I WANTED TO FOUND SOME MONEY.

I WANTED TO BACK BACK UP TO THE INSURANCE THING TOO.

ISN'T ISN'T IT KIND OF.

H.R. IS HANDLING THAT.

BUT SHOULDN'T THAT BE A DEVELOPMENT SERVICES TASK? QUALIFYING THESE CONTRACTORS? WELL, NORMALLY WHAT THEY DO IS THEY'LL.

IF THEY HAVE A CONTRACT, THEY'LL COME TO ME BECAUSE I'M A DESIGNATED CERTIFIED RISK MANAGER.

AND SO I GO THROUGH WHAT THEIR INSURANCE IS, WHAT IS THE PROJECT, WHAT IS THE INSURANCE THAT THEY NEED.

AND THEN I GO BACK TO THEM AND SAY, HERE'S WHAT YOU NEED, WHETHER IT BE DEVELOPMENT SERVICES OR PARKS AND REC OR WHOMEVER IT MIGHT BE.

WELL, THAT'S COMPLETELY FINE, BUT BUT YOU'RE NOT ASSESSING FEES FOR THE, FOR THE FOR THE FOR THE VENDORS.

NO I'M NOT. THAT WOULD BE A DEVELOPMENT SERVICES.

YES, THAT WOULD BE. IF ANYBODY WAS GOING TO HAVE THAT LINE ITEM, IT WOULD BE DEVELOPMENT SERVICES.

AND THEN THEY WOULD ASSESS THE FEE OR IF THEY COULD GET IT FOR FREE SOMEHOW.

BUT THAT WOULD ALL WORK ITSELF OUT, YOU KNOW, SOMEHOW.

BUT BEING BEING TIED INTO YOUR DEPARTMENT SEEMS IT SEEMS OUT OF PLACE.

I DON'T ANYONE WE CAN DEFINITELY LOOK AT THAT, BECAUSE WITH THE DETACHMENT, THERE'S NO THERE'S NO CHANCE, REALLY, FOR RECOVERY OF THAT LINE ITEM IF IT ACTUALLY IS, IN FACT, SOMETHING THAT WE HAVE TO PAY FOR, AND THERE'S NOT ANOTHER OPTION TO RECOVER IT A DIFFERENT WAY.

ANY OTHER QUESTIONS FOR COLLEEN? OKAY. THANK YOU. THANK YOU COLLEEN.

APPRECIATE IT. COLLEEN. OTIS.

OKAY. GOOD EVENING, MAYOR AND COUNCIL.

AND I'LL SPEAK TO THE INSURANCE ISSUE JUST BRIEFLY DURING MY PRESENTATION, I WANTED TO GO OVER THE DEVELOPMENT SERVICES REQUEST BEFORE YOU. JUST TO GIVE YOU AN IDEA, MOST OF THE LINE ITEMS IN THE GENERAL CATEGORIES PRETTY MUCH REMAIN CONSTANT FROM THE 2024 NUMBERS TO THE PROPOSED 25 NUMBERS.

IN FACT, YOU MIGHT SEE A SLIGHT DECREASE SUCH AS THE SOFTWARE IN WHICH WE REQUEST IT.

MY GOVERNMENT ONLINE, WHICH IS DUE TO GO LIVE WITHIN THE NEXT MONTH OR TWO.

SO WE'RE HOPING IMPLEMENTATION AND THEN SOME OF THE SOFTWARE AND HARDWARE COSTS WILL BE COVERED UNDER THAT 2024 BUDGET. AND THEN THE MAINTENANCE COSTS TO MAINTAIN IT WOULD GO DOWN TO THE 10,000 THAT YOU SEE IN THAT LINE ITEM.

SO THAT'S WHY YOU SEE THAT DECREASE.

IN TERMS OF MOST OF YOUR OTHER ITEMS, IT DOES NOT TAKE INTO ACCOUNT, AS MENTIONED EARLIER PERMIT FEES ARE THE REVENUE ADJUSTMENTS THAT WILL HELP TO OFFSET SOME OF OUR COSTS AS IT RELATES TO PROVIDING THE SERVICE.

AND I WILL SAY THAT WE'RE ALSO, AS CITY MANAGER STATED, WE'RE WORKING ON THE FEE SCHEDULE, WHICH WILL ALLOW US TO COMPARE OURSELVES TO THE MARKET, TO OUR NEIGHBORS, SIMILAR SIZED CITIES.

YOU'LL SEE THOSE NUMBERS COME BEFORE YOU FOR HOPEFULLY ADOPTION IN OCTOBER.

IN TERMS OF THE NEW FEE SCHEDULE, AND THAT WOULD BE HOLISTICALLY THE COMPREHENSIVE FEE SCHEDULE FOR ALL DEPARTMENTS.

BUT WE'RE FOCUSING ON DEVELOPMENT SERVICES RIGHT NOW.

WE HELD A REVIEW WITH THE DEVELOPERS LAST MONTH TO GO OVER WHAT'S BEING PROPOSED AND COMPARED COLLECTING THAT INFORMATION FOR YOUR USE.

AND THEN THERE WILL BE OPPORTUNITIES IN SEPTEMBER BEFORE THE PLANNING COMMISSION AND THEN WORK SESSIONS BEFORE YOU, THE COUNCIL IN OCTOBER.

SO YOU'LL BE SEEING THOSE.

OTHER THAN THAT UNLESS YOU ALL HAD PARTICULAR QUESTIONS ON SOME OF THE LINE ITEMS, WE'RE WORKING WITH FINANCE.

WE'RE CONTINUOUSLY INVOICING DEVELOPMENTS BECAUSE OF THE OLD FEE STRUCTURE WHICH ACCOMMODATED WHERE DEVELOPERS ONLY PAID $150, AS, YOU KNOW, AS A DEPOSIT ON SOME OF OUR MAJOR DEVELOPMENT PLANS AND WHAT HAVE YOU.

AND THEN WE WOULD COLLECT THEM ON THE BACK END WORKING WITH FINANCE.

[02:00:01]

SO ALL OF THAT DETAILS ARE IN THE SOFTWARE HERE, WORKING WITH PHIL TO BALANCE THOSE PARTICULAR LINE ITEMS. SO I CAN MOVE TO THE DECISION PACKAGE AND THEN WE CAN GO BACK AND FORTH IF YOU WOULD LIKE.

WE HAD HOPED TO REQUEST A FULL TIME POSITION ON THAT FRONT DESK.

WITHIN THE SOFTWARE PACKAGE, WE PROVIDE YOU WITH COMPARISONS TO OUR NEIGHBORING CITIES THAT SHOW, TYPICALLY ON SOME OF THE SMALLER CITIES, YOU WOULD FIND TWO PERMIT CLERKS THAT WOULD SIT UP FRONT SUCH AS IN CLUTE AND SOME OF THE OTHER CITIES THAT HAD 3 TO 5 PERMIT CLERKS IN YOUR LARGEST CITIES.

BUT LOOKING AT ALVIN AND MANVILLE, TYPICALLY IT WAS 2 OR 3 PERMIT CLERKS.

WHAT HAPPENS IS, AND WHAT THE HR DIRECTOR HAS MENTIONED, WE ACTUALLY DO MAINTAIN THE INSURANCES FOR ALL OF THESE CONTRACTORS.

IN FACT, THE PERMIT CLERK HAS OTHER DUTIES AND RESPONSIBILITIES, ALONG WITH A LOT OF OTHER SERVICES THAT ARE PROVIDED IN TERMS OF WALK UPS, TELEPHONE CALLS PROCESSES OF PERMITS THROUGH THE MAIL AND EMAILS.

SO USUALLY THERE'S A STACK OF PAPER.

YEAH. IN TERMS OF A LOT OF THE INSURANCES.

BUT WE DO MAINTAIN THAT.

SO WE WERE ASKING FOR THE FULL TIME POSITION.

BUT WE'VE RESORTED TO A PROPOSAL OF A PART TIME ASSISTANT ON THAT FRONT DESK DUE TO OUR FLEXIBLE WORK SCHEDULE, WHERE SOMETIMES ON FRIDAYS THAT INDIVIDUAL IS NOT AT THE FRONT DESK.

SO SOMETIMES I'VE SET UP THERE JUST TO GET A FEEL FOR THAT FLOW AND IT IS QUITE HECTIC.

SO WE'RE ASKING FOR THAT PART TIME POSITION THAT WOULD ALLOW US THAT FLEXIBILITY, ALLOW DOWNTIME WHERE THEY CAN ACTUALLY PLAY CATCH UP WITH THE NEW SOFTWARE.

THERE'LL BE A LOT OF COORDINATION WHERE REVIEWS WOULD HAVE TO BE PUT INTO THE SYSTEM AND ALSO ROUTED USING THAT SOFTWARE, BUT INFORMATION MUST BE PUT IN TO RESOLVE ALL OF THE INSPECTIONS AND PERMIT REVIEWS AND COORDINATION.

SO WE HAVE ALSO DONE A LOG IN TERMS OF THE TRAFFIC GOING INTO THE FRONT DESK, THE COUNTER, AND PROVIDED SOME OF THE INFORMATION IN TERMS OF THE DAILY VISITS, DIVIDED THOSE VISITS BY TYPE, IN TERMS OF WHAT'S DEVELOPMENT SERVICES OR OTHER SERVICES PROVIDED.

AND WE WOULD SAY ON AVERAGE MAYBE ABOUT 20 TO 30 VISITS THAT WE WOULD COMPARE ON ON AVERAGE PER DAY.

IN TERMS OF CALLS.

OTHER CALLS.

77% OF THE INTERACTION WOULD BE DEVELOPMENT SERVICES AND THEN 23% WOULD BE OTHER.

AND I THINK THEY'VE DONE A GOOD JOB IN LOGGING THIS INFORMATION.

WE'LL PROVIDE IT AS AN ATTACHMENT WHERE CITY COURT AND MUNICIPAL COURT RANGE HIGH IN THAT 23%, ALONG WITH OUR PUBLIC WORKS FOLKS LOOKING FOR THE COUNTY OFFICES, PARKS, AND ALSO FINALLY THE CITY SECRETARY INTERACTION OR APPOINTMENTS THEREOF.

SO DAILY VISITS AND CALLS COULD GET AS BUSY AS 60 PEOPLE FROM CALLS TO VISITS ON THE FRONT DESK.

SO THAT POSITION IS REALLY TAXED.

AND IT'S A TALENT THAT MOST CITIES DON'T HAVE.

IT'S HARD TO TRAIN AND MAINTAIN.

SO WE'RE TRYING TO DEFINITELY MAINTAIN AND RETAIN ON THAT LEVEL, BUT ALSO PROVIDE SOME ASSISTANCE THERE.

OTHER THAN THAT, THAT IS THE REQUEST ON THE DEVELOPMENT PACKAGE FOR THE FRONT DESK PERSON.

AND THEN THE OTHER ITEM WOULD BE A PART TIME INTERN THAT WOULD ASSIST WITH THE COMPREHENSIVE PLAN.

AS YOU KNOW, WITHIN THE NEXT 1 TO 2 YEARS WE'LL BE UNDERTAKING THAT TASK WILL, WHICH WILL INVOLVE A LOT OF EVENING MEETINGS AND ENGAGEMENT WITH THE PUBLIC AND SUBCOMMITTEES.

SO TO AVOID A LOT OF OVERTIME ON THE STAFF, THAT WOULD DEFINITELY BE AN ADDITIVE TO HAVE THAT POSITION CONSIDERED.

SO THAT'S WHY YOU SEE THE SLIGHT INCREASE IN OUR PROPOSED BUDGET.

THE TASK I THINK ARE OUTLINED IN THE PACKAGE, WHICH, AS I STATED, WOULD BE A SUPPORTIVE POSITION PART TIME.

TO ALLOW FOR COORDINATION BETWEEN THE SUBCOMMITTEE THE PUBLIC CONSULTANTS AND HELPING MYSELF AND ALSO THE OTHER STAFF MEMBERS TO BRING THAT COMPREHENSIVE PLAN INTO FRUITION.

THAT'S THE OVERALL OVERVIEW.

[02:05:02]

BUT EVERYTHING, AS I STATED FROM 2024 PRETTY MUCH STAYED CONSISTENT IN TERMS OF WHAT WE'RE PROPOSING.

OTIS I'M CURIOUS.

SO WE WE HIRED A CONSULTANT TO TO ASSESS FEES, AND YOU GUYS ARE STILL WORKING ON ADOPTING A FEE SCHEDULE? YES, WE DO HAVE THE DRAFT MODEL.

PRETTY MUCH COMPLETED.

WE'RE DOING SOME MORE COMPARISONS ON A NUMBER OF DEPARTMENTS, LIKE PARKS.

IN WHICH SOME OF THE FEES ARE BEING COMPILED THAT WERE PREVIOUSLY CONSIDERED, AND WE'RE COMPARING THOSE TO THE OTHER CITIES, BUT THAT SHOULD BE A QUICK EXERCISE.

AND AS I STATED.

YES, IT'S ALMOST COMPLETED, YOU KNOW, BECAUSE, WELL, WE HEAR YOU'RE SAYING IN A FRONT DESK RECEPTIONIST AND PERMIT CLERK ASSISTANCE.

SO I'D PROBABLY BE MORE CURIOUS ABOUT WHERE THE FEE, THE NEW FEE SCHEDULE IS GOING TO LAND US AS FAR AS REVENUE AND AND PERMITTING AND HOW THAT IS.

YOU KNOW WHERE I'M GOING WITH THIS? YES, CERTAINLY.

LOOK FOR YOUR LINE, ITEM ONE.

AND IN PAYING FOR THAT LINE ITEM.

YES, CERTAINLY. DURING YOUR WORK SESSIONS, WE PLAN TO HAVE THAT INFORMATION WHERE WE WILL TAKE A GENERAL CAPTION OF WHAT HAPPENED LAST YEAR BASED ON IF THESE FEES WERE ADOPTED, THIS WOULD BE THE INCREASE OR ENHANCEMENT ON REVENUES.

AND THEN WE COULD GIVE YOU A MORE CONCRETE NUMBER ONCE THAT IS PUT TOGETHER AS A PACKAGE.

WELL, AND, YOU KNOW I.

THINK WE REALLY NEED TO LOOK INTO AND KIND OF DO SOME FORECASTING AS FAR AS WHAT'S WHAT, WHAT PERMITTING WE'RE RECEIVING NOW, WHAT PERMIT WE PERMITTING, WE EXPECT TO RECEIVE OVER SOME OF THE OTHER PHASES OF THE PROJECTS THAT ARE GOING ON, AND THEN WHETHER OR NOT WE EXPECT THAT TO INCREASE OR MAYBE TAPER OFF, AND THEN HOW THAT BE? I KNOW THAT'S A WHOLE LOT, BUT HOW THE FEE SCHEDULE IS, IS GOING TO RELATE TO THAT.

AND AND TO MAINTAIN THIS EMPLOYEE.

AND WE WILL GIVE YOU A GOOD SAMPLING BASED ON HISTORICAL DATA THAT WE DO HAVE TO COMPARE.

AND THE INPUTS, THE MODEL IN WHICH THEY'RE UTILIZING DOES TAKE INTO ACCOUNT ALL SALARIES OF EVERYONE THAT WOULD TOUCH A PARTICULAR REVIEW, INSPECTION OR WHAT HAVE YOU. SO THEY'RE ABLE TO PUT THE COST TO THE ACTUAL SERVICE BEING PROVIDED ON EACH LINE ITEM.

SO THAT'S WHAT THE MODEL WILL DO.

IT'S A SPREADSHEET.

YES, I. LOVE SPREADSHEETS.

YES. OTIS.

YOU NEED ANOTHER PERSON.

I'M NOT GOING TO ARGUE WITH YOU ON THAT.

I AGREE, I GO IN THERE EVERY DAY.

I SEE PEOPLE JUMPING UP TO THE FRONT WINDOW AND, YOU KNOW, IT'S A LOT.

I'M NOT EVEN SURE IT CAN BE A PART TIME.

HOWEVER, I THINK YOU CAN PAY FOR IT OUT OF YOUR CURRENT BUDGET, ACTUALLY.

THESE SERVICES.

I DON'T THINK YOU'RE GETTING PAID BACK FOR ALL OF THIS.

YOU'RE SPENDING YOUR BUDGET THIS YEAR, ESTIMATED TO FINISH ON YOUR TOTAL SERVICES IS 771,000.

YOU ONLY BUDGETED 583 AT THE BEGINNING OF THE YEAR.

AND THAT'S ALL IN LEGAL FEES AND THE SUBDIVISIONS.

WHERE IS THAT REVENUE? SO I DON'T SEE IT ANYWHERE.

IT'S GRADUALLY BEING REIMBURSED AND IT WILL SHOW IT SHOULD SHOW UP ON THE REVENUE SIDE.

WE SHOULD NOT BE SUBSIDIZING THESE DEVELOPERS.

IT'S COSTING YOU.

AND THAT'S THE UNFAIR PART.

I MEAN, IF YOU LOOK AT LINE 419 ALONE, YOU BUDGETED $56,000 IN ATTORNEY FEES.

RIGHT NOW, YOU'RE IT SAYS YOU'RE ONLY GOING TO BE AT 8000 BY THE END OF THE YEAR, AND PROBABLY HIGHER THAN THAT, LET'S SAY 20.

TO BE FAIR YOU'VE GOT ROOM RIGHT THERE ALONE ON THAT ONE LINE ITEM TO PAY FOR A PERSON.

I'D WANT TO KNOW ABOUT THE COUNTY ENGINEERING FEES.

WHAT IS THAT? WHY, THAT'S AN ESCROW ACCOUNT TO 525,000.

YEAH, THAT'S AN ESCROW ACCOUNT IN WHICH THE COUNTY BASICALLY PAID UPFRONT TO HAVE ALL OF THEIR REVIEWS AND INSPECTIONS DONE.

SO IT'S JUST AN ACCOUNT THAT WE KEEP IN YOU KNOW, IN REVIEW, RIGHT? THAT WE PAID THEM 530.

NO NO, NO. THEY PAID INTO THIS ACCOUNT.

IT'S A REVENUE ACCOUNT.

AND IT'S CALLED AN ESCROW.

THIS IS AN EXPENSE LINE ESCROW.

SO I THINK THE WAY THE BUDGETING WAS DONE, THEY WOULD PUT IT IN, BUT IT WOULD COME OUT IN THE BACKSIDE AS AN ESCROW.

SO IT MAY BE MISREPRESENTED THERE, BUT COUNTY ENGINEERING FEES ARE NOT COVERED BY THE CITY.

[02:10:05]

RIGHT? I DON'T.

CAN SOMEBODY TELL ME WHERE THE REVENUE IS? BECAUSE I DON'T SEE IT IN THE REVENUES, BUT IT IS UPFRONT.

THEY PAID IT UPFRONT. YES.

WE HAVE IT IN OUR IN OUR BANK ACCOUNT.

WE JUST DEBIT IT. WE DEBIT IT FOR EACH TRANSACTION.

YES. NOT ON THE REVENUES.

WELL THAT JUST TELL YOU WHAT WE DO.

I KNOW, I DON'T KNOW WHAT THE PAPERWORK'S RIGHT.

THAT'S HOW IT HAPPENED. YEAH.

HE'S MISREPRESENTING.

BECAUSE THAT'S, THAT'S A LOT OF MONEY.

I THINK WE NEED TO UNDERSTAND THAT ONE.

DEFINITELY NEED TO UNDERSTAND IT.

WE TYPICALLY ON A BI YEARLY BASIS GIVE A REPORT BACK TO THE COUNTY AFTER WE GO THROUGH A LOT OF THE FEE ADJUSTMENTS, BUT WE CAN UPDATE THAT LINE ITEM PRETTY QUICKLY.

BUT LIKE I SAID, I THINK WE CAN PAY FOR THAT POSITION THROUGH YOUR CURRENT BUDGET.

WE JUST HAVE TO LOOK AT THESE LINES HERE AND FIGURE OUT WHERE YOU'RE GOING TO FALL.

BECAUSE I THINK YOU HAVE THE MONEY AND THESE DEVELOPERS NEED TO PAY THEIR FEES.

AND HONESTLY WE SHOULD NOT BE GIVING ANY LEGAL WORK UNTIL WE GET THE MONEY OR MAKE AN AGREEMENT.

50% DOWN AND WE HAVE THE DEPOSIT AGAINST EXPENDITURE ACCOUNTING WHICH WILL BE UTILIZING IT AS A BETTER TOOL.

WE'RE PRESENTING THAT AT THE BEGINNING OF THE DEVELOPMENTS NOW.

SO YOU'LL SEE AN IMPROVEMENT ON THAT LEVEL.

AND AS I STATED EARLIER FINANCE AND DEVELOPMENT SERVICES, WE'RE STILL COLLECTING FEES ON THE BACK SIDE FOR INVOICES THAT ARE TWO AND THREE AND FOUR MONTHS DELAYED. AS YOU KNOW, SOMETIMES IT TAKES TIME FOR THE INVOICES TO COME IN.

I MEAN, YOU'VE GOT 13,000 AVAILABLE IN CONTRACT LABOR RIGHT NOW.

SO WE'RE GETTING READY.

WHAT'S BEEN SAID? WE DON'T WE AREN'T THE BANK OF THE CITY OF ANGLETON.

IF SOMEONE WANTS TO GET THEIR WORK DONE, IT'S A GO OR NO GO.

THE WAY I SEE IT, THEY OWE US SOME MONEY.

WE STOP. THE CLOCK STOPS UNTIL THEY PAY US.

IF THEY'RE SERIOUS ABOUT THEIR DEVELOPMENT, THEY'LL.

THEY'LL WRITE A CHECK AND WE'LL MOVE FORWARD TO THE NEXT STEP.

SO, LIKE, CHECKING OUT YOUR GROCERIES AT THE GROCERY STORE.

I ASSURE YOU, THAT IS HAPPENING UNTIL YOU PAY, YOU PAY YOUR BILL.

YES, WE'VE BEEN IN PREDICAMENTS WHERE THEY'VE REQUESTED THINGS, AND WE INSISTED ON THE PAYMENTS BEING MADE AND THEY COME FORTH WITH THE PAYMENTS.

SO YES, IT DOES HAPPEN.

YEAH. AND THEN WITH THE NEW FEE SCHEDULE, YOU'LL SEE THE IMPROVEMENT THERE WHERE THEY'RE PAYING ON THE FRONT END AS OPPOSED TO US BILLING THEM LATER. I MEAN, YOU WILL SEE THAT IN THE NEW FEE SCHEDULE WHERE THEY'RE ACTUALLY PAYING LEGAL AND PROFESSIONAL ENGINEERING FEES UP FRONT AS A PART OF THAT CALCULATION. OKAY.

YEAH. I'D LIKE TO MAKE SURE TO TO SEE THOSE NUMBERS.

I THINK I'M NOT IN FAVOR OF THE PLAN.

THE PART TIME INTERN FOR PLANNING.

BUT I AM IN FAVOR OF YOUR FRONT DESK PERSON.

AND I THINK THAT NEEDS TO BE ADDED TO THE BUDGET.

BUT LIKE I SAID, I THINK YOU'VE GOT IT IN THERE ALREADY.

YOU JUST GOT TO FIND IT IN THE OTHER LINES.

WE APPRECIATE THAT. THANK YOU.

ANY OTHER QUESTIONS FOR OTIS? ALL RIGHT. THANK YOU. THANK YOU.

THANK YOU. COUNCIL.

LET'S TAKE A FIVE MINUTE BREAK AND WE WILL COME BACK IN AT 820.

YEAH, LET'S DO THAT AND THEN WE'LL PICK BACK UP.

HERE ON MIC'D UP. I NEED A BIG KEY.

SO WE ARE GOING TO COME BACK INTO SESSION AT 825 AND 33 SECONDS.

NEXT UP IS EMERGENCY MANAGEMENT.

JAMIE. HELLO.

GOOD EVENING. COUNCIL.

THE ONE THAT LIKES TO SPEND ALL THE MONEY.

YES, I SADLY DO.

I KNOW YOU'RE LIKE, NO BUDGET FOR YOU GUYS.

OKAY, SO I DID PUT SOME PAPERS ON YOUR COMPUTER.

OH, SORRY. DO YOU NEED TO DO SOMETHING FIRST? NO, I WAS KNOCKING ON WOOD.

OH, I MAKE SURE PLEASE.

CECIL IS PLEASE DO DOUBLE.

SO I DID PUT SOME PAPERS ON YOUR DESK NOTICING SOME OF THE REQUESTS THAT YOU HAVE.

QUICKLY. JOHN AND I DID PRINT SOME THINGS OUT.

[02:15:03]

THAT IS CURRENT TO WHERE WE STAND TODAY.

AND THEN YOU WILL SEE ALSO THE LINE ITEMS. I DID GO IN AND PHYSICALLY CHANGE EVERYTHING AT 2024 THAT YOU'LL SEE.

WE DO HAVE IT ON THE SCREEN.

I DID PUT A PDF UP THERE, BUT THERE IS A LITTLE DIFFERENCE BECAUSE THIS IS AN UPDATED REPORT VERSUS WHEN I DID THIS LAST IN MDS.

SO YOU'LL SEE MY PERSONNEL.

SKIP THAT. YEAH.

YEAH. IN MY PERSONNEL, YOU'LL SEE A LITTLE CHANGES.

THE REASON WHY IS BECAUSE WE DO HAVE A JOHN AND ANOTHER EMPLOYEE IN FACILITIES.

WE DID MOVE THAT PERSON TO FACILITIES.

SO NOW, JOHN, AND THAT SALARY IS UNDER FACILITIES, AND OEM IS JUST PURELY ME.

SO DAN WAS IN THE FIRE DEPARTMENT? YES. WE MOVED HIM TO CITY HALL.

YES. SO THAT WAS REMOVED FROM FIRE DEPARTMENT'S BUDGET AND MOVED TO OUR BUDGET.

SO THERE'S NO CHANGES THERE.

BUT THAT'S THE REASON THERE'S DISCREPANCIES FROM LAST YEAR'S BUDGET TO THIS YEAR'S BUDGET FOR THAT.

YEAH. WHEN I THREW EVERYTHING INTO EXCEL, YEAH I CLEARLY SAW IT.

AND I WENT, YEAH.

SO AND YOU'LL SEE THROUGH OEM OUR BUDGET, THERE WAS SOME ITEMS THAT WE'VE KIND OF CLEANED UP AND TRIED TO FIGURE OUT WHERE THEY GO AND HOW THEY WANT TO GO.

APPAREL. I DID DECREASE APPAREL.

APPAREL THIS YEAR.

IT'S JUST ME. DO YOU WANT TO JUST GO THROUGH WHAT I'VE CHANGED OR WHAT? YES. YES. PERFECT.

I CAN DO THAT. LET'S SEE, LET'S SEE.

LET'S JUST GO TO THE HEAVY HITTERS, BECAUSE I KNOW JOHN'S GOING TO ASK $5,000 FOR TRAINING AND TRAVEL.

THANK YOU. SORRY, MAYOR.

TRAINING AND TRAVEL. THAT $5,000 NOT ONLY COVERS MY TRAINING AND TRAVELING TO TDM, BUT TO TDM CONFERENCE AND OTHERS.

BUT ALSO I SEND ROTATE THROUGH EMPLOYEES DOING MULTIPLE TRAININGS.

I'M ALSO WORKING ON GETTING MY INSTRUCTOR SO WE CAN KEEP SOME OF THAT TRAINING IN HOUSE.

BUT I DID HAVE THE LUXURY, AND THANK GOODNESS TO SEND MULTIPLE EMPLOYEES THIS YEAR TO GO TO DEBRIS MANAGEMENT TRAINING AND SOME POWER LINE TRAINING AND SOME OTHER IMPORTANT EMERGENCY MANAGER TRAINING SO WE CAN SPREAD THE WEALTH.

SO THAT IS COVERED IN THAT BUDGET.

SO IT'S NOT SOLELY JUST ME.

IF YOU HAVE ACCESS TO MDS, WE.

YES. YES, SIR.

ARE YOU SPEAKING ONLY TO THE EMERGENCY MANAGEMENT BUDGET OR ARE YOU SPEAKING TO THE MAINTENANCE BUDGET AS WELL? NO, JUST RIGHT NOW, OEM WILL GET TO THE FACILITIES.

OKAY. BECAUSE OF ALL THE TRAVEL AND TRAINING.

YES. SINCE YOU BROUGHT IT UP.

YES. OF COURSE.

YOU'VE MOVED THE TWO EMPLOYEES FROM YOUR BUDGET OVER TO, WELL, ONE FROM FIRE, ONE FROM YOURS OVER TO THE MAINTENANCE BUDGET.

AND YOU GAVE THEM THEIR OWN BALANCE FOR TRAVEL AND TRAINING, BUT YOU DIDN'T DECREASE YOUR SIDE ON YOUR SIDE STILL STAYS THE SAME AMOUNT YEAR OVER YEAR.

YES, SIR. AND THE REASON WHY IS BECAUSE I PLANNED FOR SENDING ADDITIONAL PEOPLE TO ADDITIONAL TRAINING.

I GET I GUESS YOU CAN'T SEE THIS IN THE NOTES, BUT IN THE NOTES I DID PUT THAT THIS COVERS TDM, IMAT, AND IEM CONFERENCES, WHICH ARE IMPORTANT FOR MAINTAINING UP TO DATE AND MAINTAINING WITH TDM OF WHAT'S GOING ON AND SOME CHANGES WITHIN THE INDUSTRY.

IT'S ALONG WITH CITY EMPLOYEES ATTENDING EOC AND FEMA TRAINING.

THIS ALSO COVERS MY INSTRUCTOR COURSES, SO I'LL BE ABLE TO TRAIN TRAINED IN-HOUSE.

LAST YEAR WE SENT THREE EMPLOYEES.

ADDITIONAL TRAINING, WHICH WAS POWER GRID AND DEBRIS MANAGEMENT.

TRAINING. I DID THE EMAC CONFERENCE.

I DID GO TO FEMA IN MARYLAND LAST YEAR TO GET AN OFFICE OF EMERGENCY MANAGEMENT CERTIFICATE, SO THAT I WILL NOT BE DOING THAT THIS YEAR BECAUSE I WANT TO SEND ADDITIONAL EMPLOYEES FOR HOW TO RUN AN EOC, HOW TO WHAT THESE FORMS MEAN WITH FEMA, HOW WE NEED TO GATHER THESE FORMS BECAUSE THEY ARE SO IMPORTANT WITH FEMA AND GETTING REIMBURSEMENT.

AND AS OF RIGHT NOW, IT'S ONLY ME AND A COUPLE PEOPLE THAT UNDERSTAND THOSE FORMS. I'M ALL FOR ADDING PEOPLE TO THE KNOWLEDGE, BUT IS THERE A WAY TO CUT THAT? I MEAN, ANYTHING CAN BE CUT.

HOW MANY EMPLOYEES ARE YOU SENDING? I WAS PLANNING ON SENDING AT LEAST 4 TO 5.

CAN WE CUT IT DOWN TO TWO? TO THREE? SURE. YEAH, I SURE CAN.

I MEAN, LIKE I SAID, THE MAINTENANCE BUDGET HAS ITS OWN LINE FOR FOR THE EXACT SAME AMOUNT.

SO I THINK YOU'VE GOT SOME PLAY IN THERE.

THAT'S FINE. I CAN DO THAT.

OKAY. OKAY.

OKAY. CHRIS.

GO AHEAD. KEEP GOING.

LET'S SEE HERE. LET'S SEE HERE.

LET'S SEE. WE DID HAVE A CHANGE IN VEHICLES, PHONES, ETC.

WE DID NOT BUDGET FOR A VEHICLE LAST YEAR.

THIS YEAR WE DID.

WE DID BUDGET FOR A VEHICLE.

THERE IS AN INCREASE IN THAT.

I HAD AN EQUINOX.

WE ARE HAVING TO MOVE ME TO A TAHOE, BECAUSE WE QUICKLY REALIZED THAT ALL OUR EOC BOXES WILL NOT FIT IN THE EQUINOX.

[02:20:06]

LET'S SEE, DO WE SELL THAT AND GET THE REVENUE OFF THAT OR ARE WE.

I'M GETTING THAT'S HOW IT WAS PRESENTED TO US.

RIGHT? WE'RE SWITCHED.

I'M GETTING SOMETHING FROM PUBLIC WORKS.

WE'RE. SO WHEN AS WE GET THE NEW VEHICLES IN FROM THE THE OTHER MEETING, WE'LL DISPLACE VEHICLES.

AND SO WE'LL JUST GOING TO SWAP THE EQUINOX FOR THAT.

AND THEN WE'LL TURN THE EQUINOX IN ITS ENTERPRISE.

THE NEXT ONE IS THE BIG ONE, WHICH IS EMERGENCY MANAGEMENT.

YEAH. LET ME GET TO IT.

YOU CAN SEE THAT WE SPENT 65,000 LAST YEAR.

THAT WAS OVER BUDGET DUE TO SOME RADIOS THAT WERE PURCHASED IN THE PREVIOUS YEAR THAT DID NOT COME IN AND WAS NOT INVOICED UNTIL MY BUDGET YEAR.

SO THAT WAS THE REASON THAT ONE WENT UP SO MUCH AND WHERE WE WENT OVER BUDGET.

SO YOU CAN SEE I ASKED FOR 30 C 65,400.

SOME OF THIS IS STILL IN THE DECISION PACK WHEN THAT IS GOING ON.

SO THE FREEZE DRIED MEALS THAT MR STYLE MEALS.

THAT WAS WHAT I SAID, THAT I COULD CUT FROM MY BUDGET.

FROM YOU GUYS FOR YOU GUYS.

I INCLUDE JAMIE.

I'M. I'M LOST.

OKAY. ACCOUNT ON THAT ONE LINE.

LINE 531.

YES. FOR 513.

SORRY. 513 515 MS EMERGENCY MANAGEMENT, I SHOW THAT YOUR FISCAL YEAR 23 WAS 37,000, YOUR 24 IS 29.5. AND THEN FISCAL YEAR 24 ESTIMATE IS 4000.

OKAY, I HAVE. BUT.

YOU SAID YOU WENT OVER THIS LINE.

I DID. LET'S SEE.

LET'S GO OVER HERE AND IN THE HANDOUTS YOU GAVE.

THAT LINE SHOWS TOTAL ENCUMBERED $3,600.

THEY DID A BUDGET DURING THE BUDGET AMENDMENT THAT WAS AMENDED.

I'M SORRY. I WAS LOOKING AT THE WRONG.

SO THAT'S THE REASON THAT LINE IS NOT SHOWING OVER.

INITIALLY THAT BUDGET WAS 29.5.

AND I STILL HAD SOME MONEY LEFT IN THERE WHEN THE RADIOS CAME THROUGH.

SO THAT CAUSED ME TO GO OVER BUDGET AND I DIDN'T.

I HAVE NOT SPENT ANY MORE MONEY WHEN THAT HAPPENED.

AND THEN THE BUDGET AMENDMENT, I HAD THAT 1620 LEFT IN THE BUDGET, AND THEN THEY TOOK THE 30,000 FROM THE RADIOS, AND THEN THEY DID A BUDGET AMENDMENT WHICH LEFT ME.

THEN THAT GAVE ME A POSITIVE OF 1620, BUT I'VE NOT SPENT THAT.

DOES THAT MAKE SENSE? KIND OF. KNOW.

SO ON THIS SHEET YOU HANDED ME, YOU GOT 93,606IN THE PROPOSED BUDGET.

WHY THE BIG CHANGE? NO, THAT SHOULD BE.

THAT'S GOT DECISION PACKS IN IT.

THAT HAS A DECISION PACK? YES. OKAY, LET ME GET TO THE PAGE.

ANYBODY ON THAT PAGE RIGHT NOW? CAN YOU VIEW ACCOUNT? DECISION PACKAGE OR THE 550? YES.

OKAY. YOU CAN SEE THAT I HAVE $59,434 IN DECISION PACKETS.

OKAY, SO YOU GOT 34,000, BUT YOU'RE STILL 34,000.

I'M STILL AT 34,000.

MY LAST YEAR'S BUDGET WAS 29,000.

WHY THE INCREASE? THE INCREASE IS FOR THE STARLINK, WHICH WAS ADDED THIS YEAR.

SO WE HAVE BACKUP INTERNET.

THE SIREN MAINTENANCE.

GENESIS AND I ALREADY ADVISED THAT I COULD TAKE OUT THE DISASTER.

IF THAT'S. I DID ADD A LITTLE BREATHER ROOM IN THERE OF 7000, BECAUSE LAST YEAR HAVING THAT IN THERE REALLY PAID OFF.

I WAS ABLE TO HELP PD ADD SIREN ALERT SYSTEM TO ALL THE CAD SYSTEMS.

[02:25:03]

OKAY. WHERE DO YOU THINK YOU'RE GOING TO FINISH THIS YEAR? I'M GOING TO FINISH RIGHT WHERE IT SETS.

UNLESS YOU UNLESS YOU ALLOW ME TO SPEND THE 16,000.

I MEAN, I'VE BEEN TRYING TO BE GOOD, YOU KNOW.

WELL, RIGHT NOW IT'S SAYING YOU'RE ESTIMATED TO FINISH AT $4,000 ON THE LINE.

YEAH. LET'S SEE.

YOU'VE ALREADY SPENT 10,000, SO THERE'S NO WAY YOU'RE SPENDING 4000.

ESTIMATE. HONESTLY, I HAVE NOT SPENT OUT OF THAT ACCOUNT.

WELL, OKAY.

I DID SPEND OUT OF SOME ACCOUNTS BECAUSE OF THE STORM, BUT THOSE ARE IN A DIFFERENT ACCOUNT.

I HONESTLY, WHEN I WENT OVER BUDGET WITH THE RADIOS, EVEN THOUGH I HAD 16,000, I HAD PLANS FOR THAT TO CONTINUE TO BUY ADDITIONAL RADIOS FOR THE STAFF AND OTHER THINGS LIKE THAT. I STOPPED.

SO EVEN THAT 16,000 IS SITTING IN MY ACCOUNT.

IS THERE THINGS THAT I COULD USE FROM IT THAT ARE DECISION PACKETS NOW? 100%, BUT I STOPPED.

OKAY. OKAY.

THAT'S ALL I HAVE FOR OEM, UNLESS YOU WANT TO GO TO DECISION PACKAGE FOR OEM.

OR DO YOU WANT TO GO MOVE TO FACILITIES PACKAGE PACKETS? SURE. OKAY.

OKAY. DECISION PACKETS.

YOU ASKED US TO RANK THEM.

MY FIRST DECISION PACKET IS GRANT MATCH.

THIS IS CURRENTLY THE GRANTS WE HAVE SUBMITTED THAT ARE SITTING THERE.

THEY ARE ACTUALLY EVERY SINGLE ONE OF OUR GRANTS.

GRANTS ARE AT FEMA.

AS WE KNOW. FEMA TAKES TIME.

BUT THIS IS THE CONTINGENCY OF IF WE DO GET FUNDED NEXT YEAR, IT WILL TAKE $105,000 TO MATCH EACH GRANT THAT WE HAVE SITTING IN FEMA'S DOOR. SO THEY COULD HAPPEN NEXT YEAR.

THEY COULD NOT HAPPEN NEXT YEAR.

YOU'RE LOOKING FOR 105,000.

105,000. BUT FOR WHAT? GRANT MENTIONED FOR GRANT MATCH THAT WE'VE ALREADY APPROVED.

SO WE HAVE ONE FOR A GENERATOR ON LIFT STATION EIGHT.

WE HAVE ONE FOR THE ANGLETON REC CENTER.

WE HAVE ONE FOR A GENERATOR ON THE STORM WATER PUMP, AND WE ALSO HAVE ONE FOR, I CAN'T REMEMBER STORM WATER PUMP.

MAYBE THERE'S JUST THREE.

THAT'S A GENERATOR FOR THE REC CENTER.

OH, HERE THEY ARE.

YES, WE HAVE REC CENTER GENERATOR.

IT WAS SUBMITTED IN 2021.

IT'S BEEN SITTING THERE. WE DID ACTUALLY, THIS YEAR I REWROTE THE GRANT AND IT DID MOVE FORWARD.

THAT'S AT 105.

THE WATER PLANT PORTABLE GENERATOR IS AT 160.

IS AT 18,328.

THE LIFT STATION EIGHT GENERATOR, IT'S GOING TO COST US 40,000.

AND THE STORM WATER PUMP IS 27,000.

I THOUGHT WE ALREADY HAD ORDERED A GENERATOR FOR THE REC CENTER.

NO, WE RENTED IT FOR $8,000.

WE REQUESTED ONE AND GOT ONE IN AND THE POWER CAME BACK ON.

YEAH. BUT NO.

OKAY. OKAY.

ANY QUESTIONS FOR THAT ONE? OKAY. NEXT UP IS DISASTER CONTINGENCY FUND.

I'M ASKING FOR $100,000.

SINCE I'VE BEEN HERE, I'VE HAD A LOT OF MONEY IN DISASTERS.

WE'VE HAD THE HAZMAT INCIDENT.

WE'VE HAD THE MARCH STORM, AND WE'VE HAD THE HURRICANE.

WHILE THIS 100,000 ISN'T A LOT, IT'S AT LEAST SOMETHING IN SAVINGS THAT WE COULD MOVE FORWARD.

I PUT IT IN HERE.

DURING A MEETING, COUNCILMAN TOWNSEND POINTED OUT THAT WE DON'T SAVE OR HAVE A BACKUP CONTINGENCY PLAN FOR ANY OF THIS, SO I ADDED IT TO DECISION PACKETS.

NEXT UP WOULD BE RADIO DISASTER COMMUNICATION.

THIS IS ONE OF THE THINGS I WAS GOING TO FUND THIS YEAR.

WHEN I CAME IN, I WAS ABLE TO MOVE RADIOS AROUND IT.

SO IT ALLOWS EVERY DIRECTOR TO HAVE A BIG MOTOROLA RADIO.

IN THAT SOLUTION, I WAS ABLE TO FIND A VERY LESS COSTLY RADIOS.

SO PUBLIC WORKS, THE PEOPLE OUT IN THE FIELD WILL MAINTAIN CONTACT WITH THEM AS WE'VE EXPERIENCED DURING HURRICANE BERYL.

ALL CELL PHONES WENT DOWN, AND WE HAD NO WAY TO COMMUNICATE BY THIS.

AND MOVING SOME RADIOS AROUND AND WORKING WITH PD AND REPLACING NEW WITH OLD, WE WERE ABLE TO.

THIS WILL GET EVERY SINGLE PERSON IN THE FIELD THAT FOR EMERGENCY PERSONNEL WILL HAVE A RADIO AND A WAY TO COMMUNICATE THEM WHEN THEY'RE IN THE FIELD.

SO THAT'S 20 RADIOS, $62,000 WITH SHIPPING AND THEN $1,300 FOR PROGRAMING, FOR A TOTAL COST OF 7500. NUMBER FOUR IS LAPTOP VPN ACCESS.

ONE THING WE ALSO FOUND THAT WE DO NOT HAVE ACCESS TO THE NETWORK WHEN DURING A DISASTER THAT WE ARE NOT HERE.

FINANCE, HR AND A COUPLE OTHER PEOPLE TO GO HELP AFTER THEY LEAVE ANGLETON IN A DISASTER THEY HAVE NO WAY TO.

[02:30:06]

SO THAT MEANS THEY CANNOT GET INTO.

ANY CODE. THEY CANNOT GET INTO CERTAIN THINGS THAT ARE THAT WE NEED TO.

MAINTAIN CYBERSECURITY ON.

SO THIS WAS VPN ACCESS FOR $1,600.

NUMBER FIVE WAS.

EOC LAPTOPS IN HURRICANE BERYL.

WE REALIZED THAT WE DID NOT HAVE THE.

COMPUTERS THAT WE NEEDED.

AND WE WERE SCRAMBLING FOR LAPTOPS.

WE NEEDED ONE IN. THE CALL CENTER.

THE REASON WHY, YOU MAY ASK, IS SO AS CALLS ARE COMING IN.

THEY'RE ABLE TO PUT THEM INTO OUR SYSTEM.

WE'RE ABLE TO GET THEM VERY QUICKLY TO.

HEIDI AND PUBLIC WORKS.

AND IT CUT DOWN MAJORLY ON TIME OF EMERGENCY.

GETTING THE PEOPLE TO THAT TO ACCESS TO WHAT NEEDED TO BE REPAIRED.

AT THAT TIME THERE WAS A COUPLE OTHERS THAT AS CALLS CAME IN OR IN THE EOC THAT WE NEEDED.

MOST PEOPLE HAVE DESKTOPS, AND THAT'S THE REASON WE NEEDED LAPTOPS, BECAUSE THEY'RE.

PORTABLE SIREN WARNING SYSTEM AMPLIFIERS CURRENTLY.

WE DID HAVE THE THREE SIRENS IN PLACE, BUT IF YOU NOTICED, THEY THE SIREN AMPLIFIER DOESN'T EXTEND THROUGHOUT THE CITY FOR 31,000.

WE CAN UPDATE THE AMPLIFIERS AND IT WILL GREATLY EXTEND THE AMOUNT AND SOUND THAT IS HEARD.

I HAD REQUESTED A STUDY ON THIS.

THEY HAD A CHANGE IN EMPLOYEES, SO I HAVE NOT GOT THAT STUDY BACK TO KNOW HOW MUCH IT WILL AMPLIFY.

ORION DISASTER PROGRAM I WOULD LIKE TO REMOVE THIS FROM THE DECISION PACKET.

OKAY. DEPARTMENT TRAVEL EOC AND TOTE BOX.

DUE TO HURRICANE BERYL, MOST OF THIS HAS BEEN COVERED AND WE WERE ABLE TO WORK WITH WITH FEMA COVERING AND IT WAS STUFF THAT WE NEEDED IN THE TIME OF THE EOC.

SO THAT WILL BE REMOVED FROM A DECISION PACKET.

STORM GEO TROPICAL WATCH WILL ALSO I ASKED TO BE REMOVED FROM A DECISION PACKET.

OKAY. ANY QUESTIONS? OKAY. MOVING ON TO MAINTENANCE I'M GOING TO DO THE PERSONNEL PORTION.

AND THEN JOHN IS GOING TO COME UP AND DO THE REST OF THE MAINTENANCE.

ANY QUESTIONS ABOUT EMERGENCY MANAGEMENT BEFORE WE MOVE ON? OKAY. IN MAINTENANCE PERSONNEL, YOU CAN SEE THAT THERE IS SIGNIFICANT CHANGES, BUT I'VE ALREADY DESCRIBED THOSE IN THE THE ADJUSTMENTS THAT WE MADE FOR THAT AREA.

SO THERE IS OVERALL, THERE'S NO INCREASE IN THAT AREA MINUS THE COLA AND THE LONGEVITY.

OTHER THAN THAT, IT'S FLAT.

IT'S JUST THE MOVEMENT OF FUNDS.

I WOULD TEND TO DISAGREE WITH YOU ON THAT.

I DON'T KNOW THOUGH. I COULD BE WRONG.

OKAY. BUT NOT WORTH GETTING INTO RIGHT NOW.

OKAY. $11,000.

OKAY. DO YOU WANT TO FIND IT? NO. NO.

OKAY. OFFLINE. OKAY.

SOUNDS GOOD. ANY OTHER FOR THE MAINTENANCE PERSONNEL AREA? I GUESS THAT'S A QUESTION FOR CHRIS OR PHIL.

IS DID WE PUT COLA IN FOR EVERY DEPARTMENT? NO, WE DID NOT. THAT'S A DECISION PACKAGE.

RIGHT. OKAY.

I WENT AHEAD AND BUDGETED FOR IT, JUST IN CASE.

I'M PRETTY SURE YOU'RE NOT ALONE.

OKAY. OKAY.

OKAY. GOOD EVENING, MAYOR AND COUNCIL.

HOW ARE Y'ALL DOING TONIGHT? GOOD TO HEAR.

CAN YOU HEAR ME? YEP. YEAH.

ALL RIGHT. SO TONIGHT I'M GOING TO BE GOING OVER SOME OF MY ACCOUNTS THAT I'VE INCREASED.

AND THEN A DECISION PACKET.

OF COURSE, SINCE I HAVE TWO PEOPLE NOW PHONES, APPAREL AND TRAVEL AND TRAINING.

TRAVEL AND TRAINING, I DO HAVE.

DANIELLE, I WOULD LIKE TO SEND OTHER PEOPLE OUT AND TRAVEL FOR TRAINING.

AND IT ALSO HAS THE DECREASE OUR INSURANCE PREMIUM DECREASE THE INSURANCE PREMIUM.

WHAT LINE ARE YOU ON? OH. HOLD ON.

THAT'S FOR THE BUILDINGS. RIGHT.

THAT WAS PASSED ME BY AIR.

I'M SORRY. THAT WAS PASSED ME BY AIR FOR THE BUILDINGS.

YES. RIGHT. SO THAT'S THE STANDARD INCREASE ACROSS THE BOARD.

OKAY, BUT THAT'S NOT IN YOUR.

NO, THAT IS NOT BUDGET LINE.

OKAY, SO THE FIRST ONE IS 320.

YEP. SO ACTUALLY, I HAVE MONEY LEFT OVER IN THIS ACCOUNT.

I'M WORKING ON A COUPLE OF PROJECTS.

I'M ABOUT TO PAY FOR A PRESSURE WASHER IN THE PARKING LOT AND RESTRIPING IT.

AND THEN NOW WHAT YOU JUST DID LAST WEEKEND.

[02:35:02]

STILL, THAT'S LIKE 26.

I'M OUT HERE $2,600.

IT LOOKS GOOD. AND THEN WITH THE REMAINDER OF THAT MONEY, I'M GOING TO BE REDOING THE BAKERY BREAK ROOM TO HELP WITH THE EOC, MAKE IT BIGGER, MORE SPACIOUS.

AND IT'S EVEN MORE OF A FLOW TO THE FACILITY.

WHICH BREAK ROOM HERE.

IT'LL BE THE KITCHEN, THE KITCHEN.

IT'LL ALSO INCREASE THE CITY HALL MORALE, I BELIEVE.

THE NEXT ONE IS.

WHAT DO YOU NEED, 45,000 NEXT YEAR? BECAUSE YOU HAVE 25,000 ROUGHLY LEFT.

I HAVE SIX, 16,780 LEFT.

IS THAT INCLUDING THE STRIPING AND PAYING ALL MY DEDUCTIBLE FROM THE EVERYTHING? WE CAN MOVE ON. I JUST WE'LL THINK ABOUT THAT ONE.

ALL RIGHT. AND THEN CAN YOU DESCRIBE WHAT ALL THE 320 .13 25.1? YES. YOU'RE ADDING THOSE TO THE BUDGET.

YES I AM. SO 320 WAS MANSION REPAIR.

320 1.1 IS FOR THE ANNEX.

RIGHT. 45 SO AFTER FIRE EXTINGUISHERS AND ALL THE BASIC STUFF, I HAVE $9,041 AND THAT WILL LEAVE ME WITH 3500 JUST FOR BASIC NEEDS OF FACILITY.

IT IS A NEW FACILITY. WE WE WILL BE HAVING EVENTUALLY PEOPLE IN THERE AND UTILIZE THE BUSINESS OR THE BUILDING AND THINGS TEND TO BREAK.

DO YOU WANT TO TALK ABOUT THE AC? YES. ALSO THE AC COST WE GOT ABOUT I GOT QUOTES FROM RANGING FROM HIGH 40S TO LOW 50S FOR FOUR NEW ACS THAT ARE NEEDED BEFORE WE MOVE INTO THE BUILDING.

SO THE CURRENT ONES DON'T WORK OR WHAT? TWO. ON THEIR LAST LEG, THEY'RE PARTIALLY PARTIALLY WORKING.

ONE WAS KNOCKED DOWN BY THE STORM AND THEN THE OTHER ONE JUST DON'T.

OTHER TWO DO NOT WORK.

WE DON'T HAVE INSURANCE ON THAT BUILDING.

NOT THAT THAT'S MY KNOWLEDGE.

SO I THINK I REMEMBER THE CONVERSATION IS WE HAVE TO GET A NEW ROOF TO GET WINDSTORM CERTIFIED.

WE HAVE WINDSTORM IS PAYING A LOT FOR IT RIGHT NOW.

OKAY. IF WE GET THE NEW ROOF, IT WILL DROP THE OUR PREMIUM ABOUT $30,000, WHICH OVER THE COURSE OF A LITTLE OVER FOUR YEARS, THE ROOF WILL PAY FOR ITSELF.

AND THEN ON TO 320 5.1.

SO AC LINE.

YEAH. YOU SEE THE AC.

YES. SO WE HAVE OPTIONS IN 320 OR 325.

323 25.1.

SO WE HAVE OPTIONS THAT WE ALL NEW EVERYTHING.

53 AND IF WE BANDAID THIS ONE, REPLACE PARTS HERE 45 45,000.

AND THEN AFTER PAYING OR PAYING FOR JUST A COUPLE DAYS AGO, ONE OF THE GLASS DOORS STOREFRONT DOORS IS NO LONGER OPERABLE.

IT WON'T CLOSE ALL THE WAY.

I GOT ONE QUOTE TODAY FOR $7,600, AND THEN REFURBING AND RESTRIPING THE FRONT OF IT.

26. THAT'LL AGAIN, THAT'LL LEAVE ME WITH WITH AROUND $60,000 FOR THAT ONE.

ANY MORE QUESTIONS ABOUT THAT ONE? I THINK IT'S TOO MUCH ON THESE LINES.

OKAY. I KNOW YOU'VE GOT I MEAN, I KNOW WHAT YOU'RE TRYING TO DO IS YOU'RE TRYING TO GET THE BUILDING OPEN? YES. AND YOU'RE TRYING TO REMODEL IT ON THE NORTH SIDE.

BUT WHEN YOU'RE TALKING ABOUT.

I'M JUST THROWING THIS OUT THERE.

YOU HAVE $179,000 IN ADDITIONAL REVENUE FROM THE.

NO NEW REVENUE. YOU JUST ATE EVERY BIT OF THAT.

PLUS MORE UP JUST ON THE RENOVATIONS OF THAT BUILDING.

YES. SO 130, 130 OF THAT WAS 8500.

BUILD OUT AND THEN THE 4500 LEASE SIDE BUILD OUT AND THEN ABOUT 18 K AND JUST WATER HEATER GOING OUT ROOF LEAK HERE, AC REPAIR HERE AND JUST NICKEL AND DIME STUFF. WELL WHAT'S THE 135,000 AS A DECISION PACKAGE? THAT'S THE ROOF.

THAT'S THE ROOF. THAT'S THE ROOF.

OKAY. DO YOU HAVE LEAKS IN THE CURRENT ROOF? IT DEPENDS ON WHERE THE WIND BLOWS.

WE HAVE FLASHING LIGHTS STILL.

WE'RE GETTING QUOTES TO GET REPAIRED, HOPEFULLY USE INSURANCE MONEY, AND LUCKILY HASN'T RAINED THAT HARD YET.

WE DIDN'T HAVE ANY LEAKS ON THE LEASE SIDE.

WE HAD LEAKS ON THE CITY SIDE DURING THE LAST LEAKS IN THIS BUILDING STILL.

[02:40:02]

MY OFFICE STILL.

THE ONE OUTSIDE THE CONFERENCE ROOM IS FIXED, THOUGH.

IN THE HALLWAY SOMETIMES.

YEP. ONE THING I WANT TO NOTE IS THAT THERE IS SOME ROOM BUILT IN HIS BUDGETS, BUT WE DO THAT BECAUSE THINGS ARE EXPENSIVE TO FIX AND REPLACE, AND WE UNDERSTAND.

AND WE HAD LONG DISCUSSIONS ABOUT THIS BECAUSE WE KNOW THAT BUDGET IS TIGHT THIS YEAR, THAT DO YOU CUT THAT BUDGET AND TAKE THE CHANCE OF WE'RE GOING TO HAVE TO DO COME FROM GENERAL FUND OR DO A MID-YEAR, MID-YEAR? OR DO WE ADD THAT IN THERE THAT IT'S TAKEN CARE OF? YES, I KNOW YOU GUYS DON'T LIKE THAT, AND I KNOW THE BUDGET IS TIGHT, BUT ONE INSTANCE OF AN AIR CONDITIONER OR LIKE THIS SUMMER WE HAD SOME ISSUES WITH THIS BUILDING.

WE WERE ABLE TO REPLACE THAT AND FIX IT WITHOUT COMING FROM GENERAL FUND OR COMING AND ASKING FOR MORE MONEY.

WE WERE ABLE TO DO IT WITH THE BUDGET THAT WE HAD, AND I WILL SAY THAT JOHN DOES A VERY GOOD JOB IN DUE DILIGENCE OF MAKING SURE THAT IT'S NOT OVERSPENT. NOW, I WOULDN'T I WOULDN'T THINK THAT ANYBODY, ANY STAFF MEMBER IS JUST SPENDING MONEY AND SPENDING MONEY.

BUT I JUST WANTED TO GIVE HIM A KUDOS, YOU KNOW? AND I APPRECIATE THAT. I'M JUST THINKING, CAN YOU REPLACE ONE AC THIS YEAR AND ONE AC THE NEXT YEAR IS ALL I'M ASKING.

YOU KNOW, WE CAN WE CAN'T DO EVERYTHING IN ONE YEAR.

SO THERE MIGHT BE WAYS TO GET US THERE IN A LONGER RANGE PLAN.

SO IS IT FUNCTIONAL NOW WITH JUST TWO WORKING UNITS? THE SIDE WITH LIKE THE DRIVE THROUGH.

THERE IS NO AIRFLOW IN THAT SIDE OF THE BUILDING.

SO IF YOU GO TO.

SO LET ME BACK UP A STEP.

WAS IT FUNCTIONAL WITH THREE WORKING UNITS.

YOU SAID YOU LOST ONE TO A HURRICANE.

SO THAT MEANS YOU HAD THREE BACK OFFICE SPACE.

IT COOLED A KITCHENETTE.

AND WHAT'S NOW A FILE ROOM? I GUESS MY QUESTION IS, IF YOU JUST REPLACE THE BROKEN ONE, THE ONE THAT WENT OFF BECAUSE OF THE HURRICANE, IT WOULD ONLY COOL.

ONE ROOM. A FILE ROOM.

YEAH. WE DON'T CARE ABOUT THAT ONE.

IT'S STORAGE. SO THEN LEAVE THAT ONE OFFLINE.

YES. YEAH.

SO IF YOU GO TO 325 DECIMAL ONE, I PUT THEM IN ORDER.

I'M LIKE, WHAT'S CRITICAL? LIKE, IF I HAD TO REPLACE ONE, IT'LL BE R2 NUMBER THREE.

IF I REPLACE TWO, IT'LL BE R2 NUMBER ONE AND THREE.

OKAY. BUT WE CAN'T SEE WHAT YOU'RE TALKING ABOUT, JOHN.

YEAH, WE ONLY SEE A TOTAL OF THREE.

25. 21.

SO THE TOP PORTION OF THE 53, THAT'S ALL NEW.

EVERYTHING. AND THE CRAMER DRANTTEL TO DO IT ONE TIME.

IF YOU DO IT ONE AT A TIME, IT'S ABOUT A $1,000 RENTAL EACH TIME.

SO THREE IS THE MOST IMPORTANT ONE? YES.

WHAT IS SPLIT UNIT FOUR? IS THAT THE ONE THAT REPLACED THAT? LET'S TAKE THAT BACK. SPLIT UNIT FOUR IS THE MOST IMPORTANT ONE.

I SAW THAT THREE IS THE SECOND, ONE IS THE THIRD, AND THEN SIX IS THE FOURTH.

SO WHAT DOES FOUR DO? FOUR IS THE DRIVE THROUGH SIDE OF THE FACILITY.

OKAY. THAT WHOLE SIDE.

BUT R2 THREE STILL WORKS.

NO. THREE DOES NOT WORK.

THAT'S THE FILE ROOM. YEP.

AND THEN THAT'S THE THE REPAIR ONE.

IF YOU REPLACE THE CONDENSING COIL ON IT, YOU SHOULD BE.

IT COULD LAST A COUPLE OF WEEKS.

COULD COST MONTHS, MAYBE A YEAR.

THAT'S A THAT'S A BANDAID FIX.

OKAY. MORE QUESTIONS THEN MOVED ON TO MY LAST ONE.

SO WHAT I'M HEARING IS WE'RE Y'ALL ARE IN FAVOR OF DOING ONE AC.

MAYBE SPLIT UNIT FOUR AND THEN R2 ONE REPAIR.

SEE HOW FAR THAT OUR PT ONE GETS YOU? ROGER THAT. I DON'T KNOW WHAT THE SPLIT UNIT SIX IS.

[02:45:02]

YES. OKAY.

THAT'S THE SAVINGS OF 14,000IN ONE YEAR.

SO WE'RE LOOKING AT REPLACING 4 IN 1.

THE TWO MOST IMPORTANT IS THAT IF THAT ENDS UP BEING 1 OR 6, I'M NOT SURE.

YEAH. WHICH UNIT WAS THE FOLLOWING? 3232342 2000.

AND IT ONLY FOOLS A FILING ROOM, A FILING ROOM AND A BREAK ROOM.

YOU SAID A BREAK ROOM OR IT USED TO BE A KITCHENETTE AND NOW IT'S A UTILITY CLOSET WE CONVERTED IT INTO.

AND THERE'S A SMALLER BACK ROOM WHERE THE THE DRIVE THRU THE DEPOSITS AT.

THERE'S A SMALL ROOM BACK THERE THAT IT COOLS.

I THINK WE'LL BE FINE DOING TWO AND THEN COME BACK THE FOLLOWING YEAR AND DO ANOTHER.

OKAY. GET US THERE.

SO CURIOUS, HOW MANY SQUARE FEET IS THAT? I WANT TO SAY JUST UNDER 11.

11,000 ON THAT.

THAT ONE UNIT.

OH, THE ONE UNIT.

THAT NUMBER WAS THE NUMBER THREE.

YEAH, PROBABLY THE EVERYTHING.

THE OTHER SIDE OF THIS ROOM IS A LITTLE RESIDENTIAL UNIT ON THE ROOF.

I'M SORRY. IT'S A LITTLE RESIDENTIAL UNIT ON THE ROOF.

HOW MANY TONS IS IT? I DO NOT HAVE THAT ON ME RIGHT NOW.

YEAH. YEAH.

SO SEND ME A NOTE, PLEASE, SO I CAN SEND COUNCIL SOUNDS OFF FOR 1100 SQUARE FOOT UNIT.

YEAH, YOU CAN DO A WHOLE HOUSE. ALMOST.

LET ME JUST REPLACE ONE.

I'M ABOUT TO REPLACE ANOTHER ONE.

OKAY. AND ON TO MY LAST ONE.

YEAH. TALK ABOUT THE 506.

506. THIS ONE.

THE CITY HALL. 60.

5000. THE THREE.

TWO. FIVE. NO.

506. I CANNOT.

WHAT ARE THE LAST THREE OF IT? IT SAYS 506.

OH SIX. MAINTENANCE BUILDING.

RENOVATION. CITY HALL.

I'M LOOKING FOR THAT ONE.

THERE YOU GO. I GOT THAT ONE.

INSURANCE? IT'S RIGHT HERE.

SO LET ME TALK ABOUT IT.

YEAH, I CAN TALK ABOUT IT A LITTLE BIT BETTER.

SO THE LAST I WAS GOING OFF THE LAST THREE, THE 325.

THAT'S FOR THE REMODEL.

AFTER WE WILL HAVE EVENTUALLY HAVE PEOPLE MOVING OVER TO THE ANNEX AND CONVERTING OFFICE, NEW OFFICE SPACE, EOC DEVELOPMENT CODES AND PERMITS, REMODEL, RETENTION, THE FRONT WINDOWS AND REPLACING OLD CARPET AND REKEYING CITY HALL TO LEVEL TWO SECURITY KEYS. WHERE'S THE EOC GOING TO BE? THIS IS OUR EOC. SO I'D LIKE TO TALK.

GO AHEAD. SO WHEN WE OCCUPY THE CITY HALL ANNEX WE'RE GOING TO MOVE OUT FINANCE AND UTILITY BILLING PRIMARILY. RIGHT NOW OUR CURRENT COMMERCE ROOM I MEAN, IT'S DIFFICULT AT BEST TO GET EVERYONE IN THERE SEAT WISE.

LIKE WHEN WE TRY TO DO, YOU KNOW, EXECUTIVE SESSION WORKS.

BUT BEYOND THAT EVEN DEVELOPMENT MEETINGS ARE SOMETIMES TOUGH.

SO MY THOUGHT IS WHEN WE MOVE THE FINANCE AND UTILITY FOLKS OUT, WE MOVE DEVELOPMENT SERVICES TO THAT AREA OVER THERE, THE CORNER WHERE UTILITY BUILDING IS RIGHT NOW.

OKAY. AND SO THEY'LL OTIS AND THE WHOLE STAFF WILL MOVE OUT THERE.

THE OTIS FORMER AREA BECOMES THE NEW CONFERENCE ROOM SLASH EOC.

AND, YOU KNOW, AGAIN, EVERYONE ELSE WILL FILL AROUND THE SIDES.

[02:50:03]

WE DON'T, YOU KNOW, YOU DON'T WANT THE WINDOW THERE IF YOU'RE GONNA HAVE A CONFERENCE ROOM.

AND THE INTENT IS RIGHT NOW IT'S IT'S DYSFUNCTIONAL.

SO IF YOU'RE VISITING FOR A DOG MEETING OR YOUR, YOU KNOW, OTHER, OTHER, OTHER PURPOSES OTHER THAN PAYING A BILL.

YOU HAVE TO GET ESCORTED BACK BY THE DEVELOPMENT SERVICES FOLKS OR UTILITY BILLING FOLKS.

SO IF YOU'RE COMING NOW FOR A MEETING WITH WHOEVER, THEY CAN WALK RIGHT IN.

THEY'VE GOT ACCESS TO TOILETS, WHICH ARE IN THE IN THE PUBLIC SPACE.

AND, AND THEY CAN SIT AND WAIT FOR THEIR MEETING VERSUS BEING ESCORTED BACK AND FORTH AND.

WELL, WHO WHERE'S THE WHERE'S THE PERMITTING WINDOW GOING TO BE? SO THAT'S WHERE THE UTILITY BILLING IS RIGHT NOW.

OKAY. SO THEY WOULD MOVE TO ACROSS THE STREET RIGHT.

SO AGAIN IT'S NOT THAT'S NOT A REMODEL OF ANYTHING.

IT'S JUST MOVING PEOPLE OVER.

AND YOU'VE ALREADY GOT DESKS AND SPACES AND THOSE KIND OF THINGS.

IS THAT ALL 65,000 FOR THAT ONE REMODEL? WE DON'T HAVE A COST ON THAT.

OKAY. WE HAVEN'T EVEN, YOU KNOW, ONCE WE MOVE OVER, THEN WE'LL TALK ABOUT REORGANIZATION.

BUT REALLY, RIGHT NOW, MY PLAN IS TO MOVE PEOPLE INTO EXISTING OFFICES AND MAKE THAT WORK AND CLEAR OUT THE DEVELOPMENT SERVICES PLACE AND AGAIN, MAKE IT WORK.

BUT, YOU KNOW, FUNCTIONALLY, LIKE, FOR EXAMPLE, JAMIE, IF THAT'S THE EOC, JAMIE OR HER POSITION OUGHT TO BE THE STORAGE ROOM NEXT TO DEVELOPMENT SERVICES SO THAT HER SHE'S PERMANENT OR HER POSITION IS PERMANENTLY ATTACHED TO THAT.

THAT'S WHERE YOU'RE GOING? STORAGE ROOM.

IT'S THE SAFEST ROOM IN THE BUILDING.

IT'S NOT. SHE'S IN THE CLOSET.

YES. SHE IS. BUT.

SO NONE OF THIS HAS BEEN PLANNED OUT OR COSTED OUT ON.

ON THE MOVE SIDE.

OKAY. I'M JUST TRYING TO FIND A PLACE TO.

I MEAN, I THINK IT'S A GREAT IDEA.

I DON'T THINK IT'S SOMETHING WE WE SHOULD TACKLE IN THE NEXT YEAR.

BUDGET. MOVING THEM DEVELOPMENT SERVICES DO ALL THAT, BUT KEEPING THAT ONE AREA AND WORKING AROUND A BUDGET FOR NEXT YEAR'S REMODEL FOR THAT.

I MEAN, YOU DO HAVE AN ESTIMATE.

YOU JUST REMODELED THIS ROOM.

I MEAN, WOULDN'T IT BE SOMEWHERE CLOSE TO THAT? BECAUSE IT'S A CONFERENCE ROOM? YEAH.

EXCEPT FOR SOME FURNITURE DIFFERENCE.

WELL, WE NEED FURNITURE.

I MEAN, WE'VE GOT THE CONFERENCE ROOM TABLE, YOU KNOW, THAT GETS MOVED IN THERE.

WE'VE ALREADY GOT THE CHAIRS.

IT'S JUST. IT'S JUST MOVING STUFF AROUND AND MAKING IT FUNCTIONAL.

YOU REMOVE OUR EXISTING CONFERENCE ROOM INTO THE OTHER ONE.

SO THAT MIGHT BECOME OFFICES.

OR IT COULD BE A SECONDARY COSTUME BECAUSE SOMETIMES WE'RE ALL TRYING TO SCHEDULE AROUND THE USE OF THAT.

SO WE'LL HAVE TO SEE WHEN THAT TIME COMES.

I NEED TO UNDERSTAND THE BREAKDOWN OF THE 65,000.

I KNOW WE'VE GOT THAT LINE.

WE GOT ALL THOSE ITEMS THERE.

WE DON'T HAVE TO HAVE IT NOW, BUT CAN YOU GIVE US A BREAKDOWN OF THAT? EVEN IF IT'S BACK OF THE NAPKIN? I'D LIKE TO UNDERSTAND IT.

I MEAN, TO BE HONEST WITH YOU, I WOULD SEE THE BOTTOM.

YOU KNOW, THE WINDOW TINT.

AND MAYBE IF WE GOT SOME REKEYING STUFF TO DO.

BUT I. SO WE'VE CLEARED OUT THE STORAGE AREAS BY DEVELOPMENT SERVICES.

THE TWO ROOMS THERE.

THAT STUFF IS ALL GONE OVER TO THE CITY.

CITY HALL ANNEX.

SO EVENTUALLY THOSE WILL BECOME JAMIE'S OR SOMEONE ELSE'S OFFICE IN IN THE FUTURE.

AND BUT REALLY, A LOT OF THAT CAN BE TAKEN CARE OF THROUGH JUST MOVING FURNITURE IN AND THOSE KIND OF THINGS, OR MAYBE SEALING UP A DOOR OR SOMETHING TO PROVIDE PRIVACY OR WHATEVER, HAVE TO LOOK AT ACCESS AND ALL THAT.

OKAY. SO WE HAVE A CHANCE THERE FOR SOME SAVINGS.

A LITTLE BIT. I UNDERSTAND KEEPING A LINE ITEM FOR REPAIRS, BUT.

LET'S TALK BUDGET. SO JOHN, COME BACK ON THE 27TH.

I THINK THAT'S RIGHT.

I MEAN, YOU CAN COME BACK, BUT WE JUST NEED YOU SEND US AN EMAIL WITH A BREAKDOWN, BUT COME BACK IF YOU'D LIKE.

[02:55:02]

IS THIS FOR THE NEW ROOF? 135,000.

RIGHT NOW, AS OF NOW, WE'RE PAYING 70,000 FOR INSURANCE.

THIS SHOULD DROP AT APPROXIMATELY 30,000, WHICH OVER THE COURSE OF A LITTLE OVER FOUR YEARS, THE ROOF WILL PAY FOR ITSELF.

WE ALSO HAVE LEASES IN THAT BUILDING RIGHT NOW, AND EVENTUALLY WE WILL BE SPENDING MONEY TO MOVE INTO THERE.

SO A NEW ROOF WOULD BE A GOOD IDEA.

WE DON'T WANT TO JUST DO HALF A ROOF, DO WE? I'VE ACTUALLY THOUGHT ABOUT THAT.

LIKE JUST DO THE LEASE SIDE FIRST AND SEE WHAT THAT COSTS AND THEN EVENTUALLY DO OUR SIDE.

IT DOESN'T MENTION THE DISCOUNT ON YOUR INSURANCE.

NO, NO. AND IT PROBABLY CREATES ANOTHER PROBLEM DOWN THE ROAD A MAJOR PROBLEM.

YEAH. YOU NEVER WANT TO DO HALF OF A ROOF.

IT'S A SAVINGS OF HOW MUCH? 30,000. APPROXIMATELY 30,004 YEARS.

WELL, OF COURSE, A LITTLE OVER LIKE FOUR AND A HALF, MAYBE.

SO 30 IT IT'S NOT PER YEAR.

IT'S NOT 30,000 PER YEAR.

THAT IS THAT WHAT YOU HAVE? YES. THAT'S WHAT I WAS TOLD.

APPROXIMATELY 30,000 PER YEAR.

THIS MIGHT BE A CANDIDATE OF A GOVERNMENTAL LOAN.

CAN YOU DO GOVERNMENTAL LOANS ON REPAIRS? I CAN LOOK INTO THAT. YEAH.

AS LONG AS WE GET A TITLE FOR IT, WE CAN BORROW MONEY.

THIS MIGHT BE AN I, THIS MIGHT BE ONE THAT WE COULD GET BECAUSE IT'S GOING TO PAY FOR ITSELF OVER THAT, THAT PERIOD.

SO YOU MAKE THOSE PAYMENTS.

OKAY. AND AT THE END, BY THE END OF IT, YOU'RE YOU'RE WASHED FREE AND CLEAR.

AND HAVE YOU CONFIRMED THAT PREMIUM RIGHT? DECREASE. I WILL DOUBLE CHECK.

OR TRIPLE CHECK. PLEASE DO.

THAT'S A BIG DEAL. MAKE SURE WE HAVE SOMETHING THAT'S TANGIBLE.

THAT'S ALL I HAVE. DO YOU HAVE ANYTHING ELSE? YES. UTILITIES 410 AND FOUR 10.1.

WHAT ARE THEY? ALL RIGHT.

FOUR. TEN.

I WOULD LIKE TO SAY SOMETHING ELSE ABOUT THAT LAST ITEM.

WE'RE GOING TO GET A LOAN TO DO THE ROOF.

ANY ART NEEDS TO BE REPLACED.

DUN DUN DUN DUN DUN DUN DUN.

SO THAT $14,000 SAVINGS JUST EVAPORATED.

SO I THINK I'M NOT PAYING FOR UTILITIES.

RIGHT? YEAH.

SO FACILITIES IS NOW PAYING FOR UTILITIES.

AGAIN. OKAY.

FACILITIES IS NOW PAYING.

THE UTILITY BILL WILL GO INTO THE FACILITY FACILITIES BUDGET LINE.

DO WE HAVE COMPARISONS AGAINST THAT? WE'RE STILL WORKING ON GETTING THAT SEPARATED OUT.

THE THE MY BILLS ARE, ARE BIGGER TO SEPARATE OUT.

BUT WE'RE WORKING ON THAT. WE'LL HAVE IT BY THE 22ND.

OKAY. ALL RIGHT.

GOOD ENOUGH FOR 10.1.

SAME THING. SAME THING.

THAT'S JUST INCLUDING OUR THE LEASE SPACE IS JUST THE CLEANING, TRASH COLLECTIONS, PEST CONTROL, FIRE MONITORING SYSTEM AND SECURITY MONITORING.

CONTRACT LABOR.

WHICH ONE IS THAT? ONE FOR 55.

AND FOR 55.1, THAT'S $66,000.

IT'S GOT TO BE SOMEWHERE ELSE IN THIS BUDGET.

MOST LIKELY, UNLESS YOU'RE ADDING ALL THIS.

SO, YEAH, THAT'S ALL OUR CONTRACT LABOR FOR THE YEAR.

AGAIN, FIRE MONITORING SYSTEMS AND PRINTER SERVICE AND TONER SERVICE.

[03:00:02]

THAT'S NEW.

WE'RE SAYING IT'S GOING TO BE COST 40,000 IN CONTRACT LABOR.

THAT'S MAJORITY BECAUSE OF THE CLEANING.

THAT'S EXPENSIVE.

AND ALL THE LEASE SPACES ARE BEING COVERED BY THE RENT.

ARE WE? ARE WE GETTING THAT MUCH IN REVENUE? GOD. WHAT'S THE TOTAL OF THE LEASES? ANNUAL RUN.

A LITTLE OVER 3000 FOR ALL THE LEASE INCOME.

I'M PULLING UP RIGHT NOW.

THREE TIMES 12 IS 36.

THAT'S NOT EVEN ENOUGH TO COVER THAT LINE.

WELL, ONE OF THE HE HAS IT LISTED AS LEASE SPACE IS THE CITY HALL.

CITY PARK? YEAH, I THINK BC AND D ARE THE ACTUAL LEASE SPACES.

A IS THE WHEN WE DO TAKE OVER CITY HALL AND.

YEAR TO DATE WE'VE COLLECTED $21,000 IN REVENUE FROM THAT BUILDING.

ABOUT 36. OKAY.

CAN YOU GO BACK TO THE PAGE THERE? SO LEASE SPACE A IS US.

YES. OKAY.

I ALMOST THINK FROM A BUDGETARY BUDGET.

LOOK, THOSE SPACES OVER THERE SHOULD BE KEPT COMPLETELY SEPARATE FROM OUR BUDGET LINE ITEMS. THE REVENUE, THE REVENUE LINE ITEM, AND THEN THE EXPENSES THAT GO ALONG WITH THAT.

IF YOU WANT TO LEAVE IT IN THIS BUDGET BUT PRESENT IT IN A DIFFERENT FASHION.

I THINK THAT WOULD BE ACCEPTABLE.

BUT WE AS A COUNCIL NEED TO UNDERSTAND THE EXPENSES INCURRED ON THOSE TWO, ON THOSE THREE SPOTS AND AGAINST THE REVENUE SO WE CAN UNDERSTAND, ARE WE DOING THIS CORRECTLY? SHOULD WE MAKE ANY CHANGES.

SO MAYBE WE CAN CREATE AN ITEM LIKE SUB THAT SAYS LEASE SPACES AND YOU CAN SHOW WHAT THE EXPENSES ARE. FOR EXAMPLE B, C AND D CORRECT.

TAKE THAT OUT AND SHOW A IS CITY HALL ANNEX.

YEAH, I DON'T WANT TO CONFUSE WHAT WE'RE DOING ON THAT ON THAT SIDE WITH WHAT THEY'RE DOING.

THAT WOULD JUST MUDDY THIS UP EVEN MORE.

AND THEN THERE OUGHT TO BE A NOTE IN THERE THAT SHOWS THE THE LEASE PAYMENTS SO THAT YOU CAN BOUNCE LIKE YOU SAID, JOHN, YOU KNOW, BOUNCE IT AGAINST THAT AND SAY, OH YEAH, WE'RE BRINGING IN MORE REVENUE THAN WE ARE EXPENSES.

RIGHT. YEAH. OKAY.

THAT'S A LOT. THAT'S ALL MY QUESTIONS FOR YOU.

THAT'S IT? SURE.

ALL RIGHT. THANK YOU VERY MUCH.

THANKS, JOHN. WHO'S THE NEXT ONE? MARTHA. MARTHA. MARTHA.

COME ON, GET EXCITED.

YAY! YOU SHOULD BE EXCITED BECAUSE WE DON'T HAVE A DECISION PACKAGE.

OKAY. AND WE ALSO DON'T HAVE INCREASES.

WE DID MOVE SOME THINGS AROUND, SO LET'S TALK ABOUT THAT.

STARTING ON PAGE 36 IN FUND ONE, YOU MAY REMEMBER OUR CONVERSATION LAST YEAR FOR THOSE OF YOU THAT WERE HERE THAT WE WHEN I TOOK OVER THE ECONOMIC DEVELOPMENT RESPONSIBILITIES IN 2016, WE KEPT MY SALARY OUT OF FUND FOUR TO SAVE GENERAL FUND REVENUES.

WELL, THAT FUND BALANCE IS BEING SLOWLY EATEN AWAY, RIGHT? IT'S ALMOST GONE.

WE'RE DOWN TO, LIKE, $86,000.

AND YOU PROBABLY REMEMBER, JOHN, WHEN IT WAS 600 ISH AND WE WERE TALKING ABOUT THINGS LIKE VISITOR CENTERS AND CONFERENCE CENTERS AND THINGS LIKE THAT.

[03:05:10]

SO, SO LAST YEAR DURING BUDGET TALKS CHRIS SAID WE NEED TO START MOVING SOME OF THAT BACK OVER.

WE WENT TO 50 OVER 50 FUND ONE FUND FOR AND THIS YEAR WE WANT TO GO 7525.

IT STARTED OUT 25.

IN FUND ONE, THIS YEAR'S PROPOSAL IS 75% OF MY SALARY OUT OF FUND ONE.

SO THAT'S THE CHANGE THAT YOU SEE THERE.

IT'S NOT A CHANGE IN SALARY.

IT'S A CHANGE IN IN GLS.

OKAY. ANY QUESTIONS ABOUT THAT? IS IT JUSTIFIABLE, THOUGH, MARTHA? THAT'S THE QUESTION THAT I STRUGGLE WITH ON THIS.

I MEAN, DO WE HAVE ENOUGH WORK IN ECONOMIC DEVELOPMENT, THAT HOTEL MOTEL MONEY, WHILE I KNOW IT'S DECREASING, BUT, I MEAN, WE HAVE MORE STAFF NOW, AND, I MEAN, THE RESPONSIBILITIES ARE STILL THE SAME, RIGHT? WHAT WHAT ADDITIONAL RESPONSIBILITIES HAVE COME OVER THAT JUSTIFY THE MOVE TO MORE OF THE GENERAL FUND? BECAUSE THIS IS A BURDEN ON THE GENERAL FUND NOW.

RIGHT. SO IF YOU REMEMBER THE FULL TIME POSITION THAT I TOOK OVER WITH MY POSITION HAD A FULL TIME SALARY OUT OF FUND ONE.

SO WHEN THAT WENT AWAY, WE DID NOT BACKFILL THAT.

WE JUST MOVED IT OVER ONTO MY PLATE ONTO FUND FOUR.

SO I MEAN, THAT'S HOW I WOULD EXPLAIN THAT ECONOMIC DEVELOPMENT WAS ALWAYS COMING FROM.

YES. I THOUGHT THAT IT WAS A 50 OVER 50.

NO. BECAUSE THE TOURISM POSITION.

THAT WAS ME. THAT WAS YOU? YEAH. WAS AT THE BEGINNING IT WAS, I THINK, WHAT, 100% OUT OF HOTEL MOTEL WHEN I WAS HIRED.

AND THEN IT WENT 25, 75.

RIGHT. YEAH.

SO THAT'S WHY YOU SEE THAT REFLECTED THAT WAY? BECAUSE I KNOW WE WERE HESITANT TO DO THAT LAST YEAR.

AND I DO REMEMBER THE CONVERSATION OF IT'S NOT GOING TO BE PRETTY IN THE NEXT BUDGET YEAR HERE BECAUSE WE DON'T HAVE ANY MONEY LEFT IN THE HOTEL MOTEL FUND BALANCE.

HOW MUCH IS LEFT IN THE FUND BALANCE? ABOUT 80.

86,000. 86 FOR 11.

IS THAT AT THE BEGINNING OF THIS YEAR? ESTIMATED TO BE AT THE END OF THIS YEAR? I GOT THAT FROM PHIL TODAY.

ESTIMATED FOR THE END OF THIS YEAR.

OKAY.

WHAT IF WE DECREASE? WE TAKE 20,000 OF THE BASE OF SALARIES BACK AGAINST THE HOTEL MOTEL FUND BALANCE.

WE COULD. IT'S GOING TO GET US THERE.

BUT WE'VE GOT TO BE VERY CAREFUL WITH HOW WE HIT THE FUND BALANCE OR THE GENERAL FUND THIS YEAR, 20,000 THAT PAYS FOR OTIS'S PART TIME PERSON, HONESTLY.

SO. WE'RE GOING TO GET TO A POINT WHERE WE'RE EITHER GOING TO STOP FUNDING EVENTS OR WE'RE GOING TO LAY OFF PEOPLE.

AGREED. BUT THE FUND BALANCE IS COMING SOON.

THE GENERAL FUND IS NOT QUITE THERE YET.

IT CAN GET THERE.

I MEAN, YOU'VE GOT NEW HOUSES, YOU'VE GOT NEW REVENUE STREAMS. BUT GOING IN NOW, YOU DON'T HAVE IT.

I HEAR YOU, I UNDERSTAND EXACTLY WHAT YOU'RE SAYING.

BUT THAT'S THE SAME THING WE WARNED LAST YEAR AS WELL.

SO HELP ME UNDERSTAND WHAT YOU'RE PROPOSING.

SO IT'S RIGHT NOW.

IT'S 5050 AS OF THIS YEAR.

RIGHT. SO WHAT DO YOU TELL ME WHAT YOU'RE PROPOSING? JUST A FLAT TRANSFER OF 20,000 AGAINST IT.

OKAY. AND THEN NEXT YEAR, HOW WE GET THERE? YEAH, YOU COULD DEFINITELY PHASE IT, RIGHT.

ALSO. THIS GOES BACK TO TOURISM.

I MEAN, WE'VE GOT TO WE'VE GOT TO GET MORE PEOPLE STAYING IN OUR HOTELS HERE.

[03:10:03]

WELL, ACTUALLY COVID WAS A PROBLEM, BUT THAT THAT'S THE GOOD NEWS IS, SINCE WE STARTED DOING THE AUDITS, HOTEL REVENUE IS ACTUALLY THAT WE'RE COLLECTING IS ACTUALLY GOING UP.

HOW MUCH? SO IF YOU LOOK YOU KNOW, 2020 WAS THEY WERE DECIMATED.

SO 2021 WAS REVENUES WAS 162.

THE ANOMALY WAS THE NEXT YEAR WAS 169.

THE ANOMALY WAS 2223, BECAUSE THAT'S WHEN WE STARTED THE AUDIT.

SO WE HAD A BIG SWING TO 268.

WE BUDGETED 200 THIS YEAR AND WE FEEL LIKE WE'LL MEET OR EXCEED THAT BECAUSE WE'RE AT 150 RIGHT NOW AND WE STILL HAVE THE, THE BIG SUMMERTIME PAYMENTS COMING IN.

SO EVERYBODY'S PAYING.

THE AUDITS HAVE WORKED AND THAT'S THAT'S BEEN A WIN FOR SURE.

WE'RE DOWN ONE HOTEL THAT'S GETTING CONVERTED TO THAT.

YEAH. THE THE CLARIBEL.

YEAH. SO.

SURE. THAT'S WHY I SAY IS GETTING CONVERTED.

I DON'T KNOW IF WE WERE DOWN ONE.

THAT'S WHAT I WAS LAUGHING AT.

WAS IT DRIVING MUCH REVENUE? LET'S BE HONEST. WELL, YEAH.

WELL THAT'S RIGHT. PREVIOUS IN ITS PREVIOUS CONDITION.

I CAN'T IMAGINE. I MEAN, VALID POINT.

YEAH. I MEAN, JUST WE'LL GET THERE.

I WILL SAY THAT FROM MY PERSPECTIVE, I MEAN, I LOVE.

IF WE HAVE TO CUT SOME EVENTS, WE CUT SOME EVENTS, WE CUT PEOPLE.

I MEAN, YOU GOTTA MAKE THAT TOUGH CHOICE, THOUGH.

WELL, I MEAN, I'M JUST I LIKE THE CONCERTS IN THE PARK SERIES, BUT WE MAY JUST HAVE TO.

LET'S NOT FUNDED BY THIS.

OKAY. IT'S IT'S.

YOU TALK ABOUT THE MARKET DAYS.

SO FUND FOUR IS MARKET IS A MARKET DAYS EVENT WHICH BRINGS IN REVENUE OF 111 TO $130,000 A YEAR.

SO THAT'S THE REASON WE CREATED THAT EVENT, WAS TO BRING PEOPLE TO TOWN, TO CREATE SOMETHING THAT WOULD MAKE PEOPLE COME TO TOWN.

OUR LARGEST EVENT HAD 25,000 SHOPPERS, AND THAT WAS IN NOVEMBER.

SPEND THE WEEK SHOOTER EVENT.

YEAH. SO IF SOMEBODY DOES A HOT FUNDS GRANT AND THEY MEET THE CRITERIA PUT OUT BY THE STATE COMPTROLLER'S OFFICE, THEN WE CAN FUND THEM AND GIVE THEM GRANT FUNDS TO BRING AN EVENT TO TOWN.

IT DOESN'T NECESSARILY JUST HAVE TO BE THE CITY.

SO JIM LUNA HAS DONE CONCERTS AND TEJANO CONCERTS.

WE'VE HAD THE SIX SHOOTER EVENT, WE'VE HAD TRIATHLONS, WE'VE HAD DRUG DOG CONVENTIONS, WE'VE HAD TOURNAMENTS LIKE SOFTBALL AND SOCCER SHOOTOUTS.

ALL OF THOSE THINGS BRING AN ECONOMIC IMPACT TO TO TOWN AND PUT HEADS IN BEDS.

I CAN NEVER FIND THE REVENUE.

DO YOU HAVE A PAGE NUMBER FOR ME? HOTEL MOTEL TAX REVENUE.

I ASK BILL FOR THAT SEPARATELY.

SO IT WASN'T IN MY BUDGET NOTES.

159. OH 59.

FUND FOR. IS THAT WHAT YOU'RE SAYING? THANK YOU. YES. PAGE 60.

THAT'S WHY I JUMPED.

OKAY. BECAUSE YOU'RE SAYING YOU'RE GOING TO EXCEED IT.

BUT THE ESTIMATED SAID IT WAS ONLY GOING TO BE 184,000 LESS.

SO YOU'RE GOING TO BE LESS THAN YOUR BUDGET.

NO I THINK WE'LL WE SHOULD BE AROUND 200 FOR SURE.

BUT BASED ON WHAT THEY'RE PAYING RIGHT NOW, AND WE HAVE THE LARGEST QUARTER UPCOMING AS FAR AS TRAVEL GOING, IT'S DECREASING AGAIN.

SO NO, NO, TO HEAR YOU TELLING ME THAT YOU THINK IT'S GOING TO BE HIGHER.

NO, I THINK I THINK THAT IS MOVING IN THE RIGHT DIRECTION.

DEFINITELY. OKAY.

I THINK THAT THEY KNOW THAT WE'RE PAYING ATTENTION.

THEY HAVE TO PAY.

THEY PAY THEIR THEIR PAYMENTS ON TIME.

SO PART OF THE, THE HOT FUNDS GOES TO PAY AN AUDITOR TO AUDIT THE HOTELS.

AND SO LIKE MARTHA SAID, THAT'S REALLY HELPED US FOR THE ONES THAT SAY, OH, I DON'T QUALIFY AND I DON'T, YOU KNOW, WHATEVER YOU KNOW CALLED IT.

SO. PART OF THAT FUNDING GOES TO THAT PART OF IT GOES TO EVENTS PART IT GOES TO SALARY.

YEAH. SUSIE WOULD BE IN THE PAST.

SHE WOULD BE ON THE PHONE TRACKING DOWN MONEY.

WHERE'S MY MONEY? YEAH. YEP.

SO IT'S DEFINITELY GOTTEN SO MUCH BETTER.

OKAY, WHO DOES THAT NOW? SO THE AUDITORS DO THAT? YEAH. NOT. NOT THE AUDITORS.

THIS THIS AUDITOR. BUT THERE'S A IT'S AS OF.

YEAH. SOMETHING THEY SPECIALIZE IN DOING THAT.

[03:15:02]

WE DON'T HAVE TO GO, AND THEY DON'T HAVE TO COME TO CITY HALL TO PAY A CHECK, OR WE GO COLLECT IT OR ANYTHING LIKE THAT.

THEY PAY IT ONLINE, GO STRAIGHT INTO OUR ACCOUNT.

IT'S WORKED REALLY WELL.

SO LIKE YOU SAID, WE MAKE THEM SIGN UP FOR THE PORTAL AND THEY HAVE TO PAY THROUGH THAT.

AND THERE'S NO THERE'S NO DICKERING ABOUT WHERE'S THE CHECK? AND I'LL BRING IT TOMORROW AND ALL THE STUFF WE HAVE.

WELL, THAT'S THE WAY THINGS SHOULD WORK IN THIS TYPE OF SITUATION.

YEAH, IT'S CALLED THE AUDITOR.

PHIL, DO YOU KNOW HOW MUCH HAZ-ZABBAR COSTS US? I THINK IT'S TWO GRAND AN AUDIT.

I WAS GOING TO SAY. I THINK IT'S ABOUT $2,000.

WHERE IS IT? IN YOUR LINE ITEM? IT WOULD BE PROBABLY IN DUES AND SUBSCRIPTIONS.

COURTNEY, CAN YOU TELL ME, DO YOU KNOW FOR SURE? LINE 420. YOU SAY IT'S 2000 PER AUDIT.

HOW MANY AUDITS I'M GOING TO DO? WE'LL DO THE MATH HERE. I'M LOOKING FOR A TOTAL.

YEAH. SO GENERALLY WE DO TWO AUDITS A YEAR.

SO EVERY THREE YEARS THEY GET AUDITED FRESH AUDIT.

THEY DON'T GET AUDITED EVERY YEAR OUT OF FINANCE.

SO. I THINK IT FEELS LOOKING.

VERY WELL TO BE COMING OUT OF FINANCE.

YEAH, THAT'S WHAT I THINK IT MAY BE COMING OUT OF FINANCE.

OKAY. THAT'S WHERE COLLECTIONS HAVE ALWAYS GONE THROUGH THE FINANCE DEPARTMENT.

OKAY, SO FUND FOUR ON PAGE 60.

THE ONLY DIFFERENCE YOU'RE GOING TO SEE IS THE DIFFERENCE IN THE SALARY BECAUSE OF THE RECOMMENDATION.

SO HOWEVER THAT ENDS UP AND THE OVERTIME FOR COURTNEY TO ADMINISTER THE CONCERTS IN THE PARK AND EVENTS LIKE THAT AFTER WORK HOURS.

WE MOVE THAT TO FUND 11 SO THAT IT WOULD ALIGN WITH THE EVENTS THAT SHE'S, YOU KNOW, ACTUALLY ADMINISTERING.

AND THAT WAS THE CHANGES IN FUND FOR.

AND WHICH WHICH FUND.

OKAY. AS FAR AS THE FUND FOR CONTRACT LABOR.

YEP. YEP.

FUND FOR CONTRACT.

LABOR HAS ZERO.

WHAT DO YOU SAY? THE G.L.

I'M SORRY. I WONDER IF THAT WAS BECAUSE IT WAS IN LAST YEAR'S BUDGET.

THAT PAID. WE'LL LOOK INTO THAT.

THAT DOESN'T. THAT'S NOT JIVING.

I'LL GET YOU THAT ANSWER.

WHAT WAS THE TOTAL TO COURT? YEAH. 1928.

OKAY. WE WE WERE THINKING 2000.

OKAY. THE NEXT ONE IS FUND 11.

THAT'S THE REVENUE FROM MARKET DAYS.

THE 110 TO 130.

THAT I WAS TELLING YOU, THAT'S HOW WE PUT ON THE COMMUNITY EVENTS.

HEART OF CHRISTMAS CONCERTS IN THE PARK.

THE FREEDOM FIREWORKS.

THE THINGS THAT YOU SEE IN THERE ARE ARE THE MAYOR'S APPRECIATION.

ALL OF THOSE ARE FUNDED FROM REVENUES FROM MARKET DAYS.

BUT FREEDOM FIREWORKS TWO IS SPONSORED ALSO.

RIGHT? CORRECT. REVENUE FROM THAT? YEAH. SO LAST YEAR, FOR EXAMPLE, WE TOOK IN SPONSORSHIP OF ABOUT $12,000.

SO GENERALLY BETWEEN 8 AND 12,000 DEPENDING ON THE YEAR.

[03:20:04]

IT IS 212.

OH SEE IT. THE FUND BALANCE IN THIS ACCOUNT IS 53,002 93.

IF YOU SPENT 11,452, HOW IS THE ESTIMATED GOING TO BE 16,000 BY THE END OF THE YEAR? WE ALREADY HAD THE MAYOR'S APPRECIATION DINNER, SO SHOULDN'T THAT BE ACTUAL BE EQUAL TO ESTIMATE? SO THE DIFFERENCE IN THIS YEAR WE IF YOU REMEMBER WE WENT TO HIDDEN OAKS THIS YEAR AT HIDDEN OAKS WE HAVE THE ADDED BENEFIT OF BEING ABLE TO USE THE VENDOR THAT WE CHOOSE.

WE WE CHOSE TO USE DIRTY SOUTH.

DIRTY SOUTH CAN PROVIDE THE BAR WHICH SAVES US THAT COST BECAUSE THEY DO IT ALL IN-HOUSE.

IT'S JUST A COST SAVINGS.

GENERALLY IT'S RIGHT AT ABOUT 15 FIVE WHEN WE DO IT AT HIDDEN OAKS.

IN THAT WITH THAT METHOD, WE'RE ABLE TO DO IT.

WE WERE ABLE TO DO IT FOR A LOWER COST.

NOW, I DON'T KNOW IF MOVING FORWARD, BECAUSE I KNOW THAT THE WHAT I'M HEARING FROM THE EVENT VENUES IS THAT ALL THE COSTS ARE GOING UP, THE RENTALS ARE ALL GOING UP. MICHELLE SHAKING HER HEAD BECAUSE HER DEPARTMENT WILL BE TAKING THAT OVER NEXT YEAR.

SO I THINK THAT'S WHAT THEY'RE WORKING ON NOW IS GETTING THE VENUE ESTABLISHED AND FINDING THAT THAT'S THE CASE.

I MEAN, FAR BE IT FROM ME, FROM NOT SAYING I'VE CUT MY OWN LINE HERE, SO I NEED TO CUT.

LET'S CUT. Y'ALL TELL ME, I MEAN, CAN YOU DO IT FOR 12? CUT 4000.

YOUR HARD COST AT THAT EVENT OR YOUR VENUE? YOUR FOOD COST.

IF YOU DO TWO DRINK TICKETS LIKE WE DO AND WE HAVE IN THE PAST.

IT'S NOT VERY EXPENSIVE, BUT HAD SOME LIGHT ENTERTAINMENT OR SOMETHING LIKE THAT.

BUT THOSE ARE THOSE ARE YOUR HARD COSTS.

WE DO HAVE A LINE ITEM ALSO IN THAT FOR THE GIFT THAT WE GIVE FOR THE BOARDS AND COMMISSIONS, TYPICALLY IT'S BEEN THE PAST FEW YEARS. IT'S BEEN A $50 GIFT CERTIFICATE TO A LOCAL RESTAURANT.

COUNCIL YOU'RE UP. I MEAN, YOU WANT TO KIND OF.

KIND OF. YOU DON'T DON'T.

BUT I MEAN, THIS IS SOMETHING THAT I INHERITED.

I THINK IT'S A GREAT APPRECIATION FOR THE PEOPLE.

BUT I DO KNOW IT'S TIGHT.

I BELIEVE IT'S A NICE EVENT, BUT IT'S A VERY SMALL CROSS SECTION OF OUR POPULATION IN THIS CITY, FUNDED BY.

I THINK WE CAN CUT SOME OF IT.

I THINK WE CAN GET IT DOWN IF WE HAVE TO SCALE IT BACK.

LET'S SCALE IT BACK TO SAVE.

US. IS IT POSSIBLE TO USE THE FAIRGROUNDS? THE FAIRGROUNDS? IS IT POSSIBLE TO USE HERE? IT WOULD BE. IT WOULD BE.

IT WOULD BE A LARGER AREA THAT THAT MAY BE MORE ATTRACTIVE.

YEAH. ONE OF THE THINGS THAT WE TALKED ABOUT LAST YEAR, I THINK WE REMEMBER WE FLIPPED IT TO JANUARY.

WE WAITED. YOU'D JUST COME IN AND WE TALKED ABOUT DO WE WAIT? DO WE DO IT EVERY OTHER YEAR AND NOT DO IT EVERY YEAR? DO WE DO A THANK YOU CARD WITH A GIFT CERTIFICATE? BUT DON'T DO THE DINNER.

THAT'S NOT IT. AND I THINK YOU COULD ABSOLUTELY DO THAT AND SAVE COSTS THAT WAY.

I MEAN, THERE'S STILL APPRECIATED.

YEAH. I WAS GONNA SAY YOU GOT TO DO WELL, IN MY OPINION.

SURE. MAIER. SO, HEY, I DO, I DO.

I UNDERSTAND, BUT I MEANT THE APPRECIATION.

IT'S CALLED THE MAYOR'S APPRECIATION.

IT'S NOT. YEAH.

ANYWAY, SOME FORM OF APPRECIATION OR RECOGNITION FOR TIME AND SERVICE.

OBVIOUSLY, PEOPLE DON'T DO IT FOR THE MONEY.

SURE. BUT IT'S STILL A GOOD WAY TO RECOGNIZE PEOPLE FOR THEIR EFFORTS AND TIMES.

SO, I MEAN, WE HAVE A REC CENTER SITTING OVER THERE WITH A NICE LITTLE AREA THAT WE COULD, I MEAN, IF WE WANTED TO.

WE'VE DONE IT BEFORE, IF I REMEMBER CORRECTLY.

AND I MEAN, YOU COULD ALWAYS SHUT THE REC CENTER DOWN ONE NIGHT EARLY, YOU KNOW, OR JUST SEVEN

[03:25:06]

SO FOR.

SO THE VENUE IS GOING TO BE BETWEEN TWO 2000 AND 3500, DEPENDING ON WHERE YOU GO.

THE FOOD IS GOING TO BE PROBABLY 3500.

THIS IS NOT REALLY A BIG DRINKING EVENT.

I'M NOT. WOULD NEVER SAY THAT.

SO THAT'S DEFINITELY NOT NOT A HUGE COST, BUT THE GIFT CERTIFICATES AT 50, $50 A PERSON AT I THINK IT'S LIKE 125 TO 150 DEPENDING IF LIKE WHEN WE STARTED ADDING THE VOLUNTEER FIREFIGHTERS AND THEN OUR GROUP SWELLED.

OUR LIST SWELLED, WHICH OBVIOUSLY WE WANTED TO HONOR THEM AS WELL.

SO THAT'S THAT'S PROBABLY OUR BIGGEST TICKET ITEM.

BUT YOU COULD COMPARTMENTALIZE AND DO IT THAT WAY AND STILL HONOR THEM THAT WITH A A CARD OR SOMETHING LIKE THAT.

AND THEN DO A DINNER THE NEXT YEAR, OR WE CAN FIGURE IT OUT.

BUT I THINK WE'VE GOT SOME IDEAS.

YES. CAN WE JUST DO A RECEPTION? THAT'S WHAT I WAS THINKING TOO.

LIKE KIND OF COMBINE THE TWO.

YEAH. LET'S TALK ABOUT IT.

MICHELLE, SINCE YOU'RE INHERITING IT, WE CAN GET TOGETHER AND FIGURE IT OUT.

OKAY. HOSTED AT, LIKE, THE REC CENTER, BUT ALMOST AS A COME AND GO EVENT, NOT AS A SIT DOWN EVENT.

I KNOW THE CHAMBER USED TO DO THINGS LIKE THAT, TOO.

OKAY. OKAY.

AND THE LAST ONE IS FUN.

ONE 717.

WHICH ALL THREE EXCEPT FOR ALL THE THREE OF MY FOUR ARE SPECIAL ACCOUNTS.

SPECIAL FUNDS.

117 IS DOWNTOWN REVITALIZATION.

YOU'LL REMEMBER FROM OUR CONVERSATIONS LAST YEAR, PROBABLY THAT THIS IS THE WAY WE'VE DONE FACADE GRANTS AND THINGS IN THE DOWNTOWN DISTRICT.

AND WE'VE MAINTAINED THAT FUND BALANCE IS ABOUT $10,000.

SO THAT'S WHAT WE HAVE LEFT.

I KNOW THAT WE HAD SOME DISCUSSIONS IN OUR STRATEGIC PLANNING SESSIONS ABOUT WHETHER WE EXPAND TO THE 35 CORRIDOR AND WE FLIP, OR IF WE'RE GOING TO IF WE STILL HAVE THINGS TO DO.

IF YOU'VE BEEN DOWNTOWN LATELY, AT NIGHT, YOU SEE THE SYNERGY WITH THE SOCIAL OPENING UP.

THERE'S CARS ALL ON THE SIDE STREETS.

THERE'S A LOT GOING ON.

SO THAT WAS PIVOTAL.

YEAH. THINGS ARE REALLY HAPPENING.

YEAH, ABSOLUTELY.

THAT 100% IS A BIG DEAL.

SO GREAT THINGS ARE HAPPENING AND I KNOW THE VICE BUILDING IS UP FOR LEASE.

AND SO YEAH.

SO THERE'S SOME CHANGING OVER THERE.

IT'S DEFINITELY A GREAT ACCOMPLISHMENT FOR THE FOR THE CITY.

YES. I ONLY SEE SOMETHING HAPPENING DOWN THERE.

BUT THAT'S ALSO WHAT GIVES ME HOPE IF WE DID SOMETHING REALLY FOCUSING ON THE 35 CORRIDOR.

YEAH. YEAH.

YOU HAVE TO REMIND YOURSELF OF THE TIMES THAT DOWNTOWN WAS JUST NOTHING BUT EMPTY BUILDINGS AND PAPER IN THE WINDOWS.

THERE WAS NOTHING.

NO ONE WALKING, NO ONE DOING BUSINESS.

SO IT'S A LOT HAS HAPPENED.

A COUPLE OF MR. ANCHOR.

ANYTHING ELSE? NO. CHLOE. ANY COMMENTS? COURT. COURTNEY. SORRY.

CHLOE IS BEHIND YOU. SORRY.

MOM AND SISTER.

MOM AND DAUGHTER. NO COMMENTS.

OKAY. ALL RIGHT.

YOU'RE GOOD. I'LL DO ONE MORE COMMENT.

JUST A REMINDER.

FOOTBALL SEASON IS COMING UP.

YES. YES.

WE JUST TALKED ABOUT THAT THIS EVENING.

YES. YEAH.

YEAH. WE GOTTA RECORD OUR VIDEO.

OUR VIDEO? YES. THANK YOU.

THANK YOU. I'D LIKE TO BRING JASON UP NEXT TO IT.

APOLOGIES, COURTNEY.

SORRY. YOUR MOM'S RIGHT BEHIND YOU.

IT'S NOT FAIR. HE'S, LIKE, CONFUSED WHEN YOU'RE TRYING TO SAY IT.

BOTH. BOTH. SEE? SEE NAMES.

AND THEY'RE SITTING ALMOST NEXT TO EACH OTHER.

GOOD EVENING. COUNCIL.

WE'VE GOT A LOT TO GO OVER BEFORE MY BEDTIME, SO I'M GOING TO TRY TO MAKE IT QUICK.

ALL RIGHT. SO I THINK THE WAY, PROBABLY THE BEST WAY FOR ME TO PRESENT IS JUST GO THROUGH LINE ITEMS. I UPDATED MY PROJECTIONS IN MDSS.

[03:30:05]

SO ALL THE WAY TILL TODAY'S DATE, MY PROJECTIONS SHOULD BE ACCURATE IN MDSS.

AND SO THAT'S HOW I WAS ABLE TO COME THAT I MIGHT HAVE A LITTLE EXTRA MONEY FOR OUR FUNDING THAT PROJECT THAT WE NEED TO FUND.

THERE'S POTENTIALLY $8,000 IN SALARIES THAT WILL BE LEFT OVER AT THE END OF THE YEAR.

PROBABLY AROUND 2000.

LEFT OVER IN OVERTIME.

MOVING RIGHT ALONG.

HEALTH INSURANCE, IF YOU IF YOU CONTINUE THE 1976 PER MONTH FOR THE REMAINING THREE MONTHS, THERE SHOULD BE AROUND $10,000 LEFT THERE.

MY WORKERS COMP IS -300.

LET'S STICK TO THE BIG CHANGES.

OKAY, FIRST, I GUESS.

BIG CHANGE IN THE CURRENT YEAR'S BUDGET IS ON 310.

MY, THERE WILL BE.

THERE'S ABOUT CURRENTLY $15,600 LEFT THERE.

I AM MOVING 15,000 OF THAT OVER TO MAKE THE LEASE PAYMENT FOR THE STORAGE SERVER THAT WE APPROVED LAST YEAR.

THAT'S A $20,000 ANNUAL PAYMENT FOR FOUR YEARS.

WE'RE ON THE SECOND YEAR OF THAT PAYMENT, AND SO I'M MOVING FUNDS TO COVER THAT.

SO THAT WILL NOT BE OUT OF BALANCE.

HOLD ON REAL QUICK. YES.

SO YOU'RE MOVING IT OVER.

YOUR BUDGET WAS 16.9.

YOU DON'T THINK YOU'RE GOING TO SPEND ALL 16.9 THIS YEAR? CORRECT. I'M I ON PURPOSE DID NOT SPEND THAT TO TO PAY FOR THAT LEASE PAYMENT.

SO YOU'RE MOVING THE 16.9 OVER TO NEXT.

I'LL BE DOING A WELL YES.

THAT CAN YES THAT WILL MOVE THERE TO NEXT YEAR.

TO WHICH LINE JASON 310.

WE WILL BE MOVING TO 542.

542 IS BLANK FOR US, BUT THAT'S FINE, RIGHT? THAT WAS ONE I UPDATED TODAY.

OKAY. LET'S SEE.

542 YES.

AND THEN MOVING RIGHT ALONG.

THE OTHER.

THE REMAINING $5,000 WILL COME FROM CONTRACT LABOR.

I DON'T PROJECT I'M GOING TO SPEND ALL OF THAT, SO I'LL PULL.

I HAD 8977 LEFT, SO I'M PULLING 5000 OVER TO THAT LINE ITEM AS WELL.

542 SO THE BIG CHANGE, THERE ARE SOME CHANGES IN ANNUAL SOFTWARE.

YEAH. EMAIL SPAM FILTERING WENT UP BY $1,800.

SO THAT WENT FROM 6900 TO 8700.

OUR GIS LICENSING HAS INCREASED FROM 57 TO 65.

AN $800 INCREASE.

OUR DUAL FACTOR AUTHENTICATION THERE, THERE MAY BE SOME SAVINGS.

I GOT AN UPDATED QUOTE TODAY THAT SHOWED THAT SOME POTENTIAL COST SAVINGS I WOULD LIKE TO THAT HAS A PACKAGE FOR SOME CYBERSECURITY, ADDITIONAL CYBERSECURITY FEATURES THAT I WOULD LIKE TO ADD.

SO I'D LIKE TO GET AN UPDATED QUOTE ON THAT TO BE MORE ACCURATE.

BUT IT SO IT COULD BE LESS THAN THE PROJECTED 7000 FOR NEXT YEAR.

I JUST IT'S WHAT I'M WAITING ON, GETTING A QUOTE BACK FROM THAT.

THE QUOTE I GOT TODAY DIDN'T COVER ALL OF OUR USERS.

WE ARE REQUIRED TO MOVE TO DUAL FACTOR AUTHENTICATION FOR ALL OF OUR USERS.

FOR SECURITY PURPOSES.

THE STATE IS REQUIRING THAT.

AND SO THAT'S WHAT THE INCREASE THERE WILL BE.

I'M HOPING IT CAN ACTUALLY COME IN AT ABOUT THE SAME OR OR LESS.

OUR PDF LICENSING SOFTWARE, JUST LICENSING INCREASED FROM 1600 TO 1900.

AND THEN THIS YEAR WE ALSO HAVE OUR FIREWALLS, MAINTENANCE RENEWAL.

IT'S A THREE YEAR RENEWAL FOR $4,500.

SO WE DID NOT HAVE THAT LAST YEAR, BUT WE HAVE THAT THIS YEAR.

AND THEN ALSO STAFF WAS DIRECTED TO INCLUDE EMAIL AND SOCIAL MEDIA ARCHIVING, WHICH WOULD BRING US IN LINE

[03:35:05]

AND THAT'S $11,000 INCREASE THAT WE DID NOT HAVE THIS YEAR.

THAT ALSO THAT WILL ARCHIVE, LIKE ALL OF OUR SOCIAL MEDIA PAGES AND ALL OF OUR EMAIL AND MAKE THEM SEARCHABLE.

SO IN THE EVENT THAT THERE'S AN OPEN RECORDS REQUEST FOR SOMETHING SPECIFIC, EITHER EMAILS BETWEEN TWO PEOPLE OR CONTAINING CERTAIN WORDS WE CAN EASILY PULL THAT INFORMATION.

SAME THING FOR SOCIAL MEDIA.

AND ALSO OUR CITY WEBSITE.

IS THAT IN THE DECISION PACKAGE OR DO YOU PUT THAT INTO YOUR BUDGET? STAFF WAS DIRECTED TO INCLUDE THAT TO BE IN LINE WITH STATE REQUIREMENTS.

STATE FEDERAL REQUIREMENTS FOR DATA RETENTION.

BECAUSE. WELL, BECAUSE I REMEMBER THE DISCUSSION LAST YEAR AND WE SAID NO.

I MEAN, CHIEF HAS REDACTED OR WE CAN'T GET REDACT SOFTWARE BECAUSE WE DON'T HAVE A PERSON TO MAINTAIN IT.

I MEAN, I UNDERSTAND THE JUSTIFICATION FOR IT, BUT NOW WHO'S GOING TO MANAGE IT? BECAUSE, I MEAN, CHIEF DOESN'T WANT TO DO THAT SOFTWARE BECAUSE HE DOESN'T HAVE A PERSON TO MAINTAIN IT AND TO DO IT.

SO WE DO THIS NOW.

WE'VE GOT TO HAVE A PERSON PROBABLY WHERE YOU'RE GOING TO TELL ME TO DO THIS.

NO, I DON'T NEED A PERSON TO DO THIS.

THIS ACTUALLY MAKES OUR CURRENT JOB OF PULLING RECORDS REQUESTS MUCH EASIER AND MUCH QUICKER.

AND SO IT SAVES US TIME AND BRINGS US INTO COMPLIANCE.

BECAUSE CURRENTLY WE DON'T HAVE ANY TYPE OF BACKUP FOR ANY TYPE OF SOCIAL MEDIA.

IF A CITY EMPLOYEE OR WHOEVER OR EVEN A CITIZEN WERE TO MAKE A THREAT OR A COMMENT THAT WAS OUT OF LINE ON OUR SOCIAL MEDIA, HOW DO WE PROVE THAT THAT WAS MADE? IF THEY GO IN AND DELETE IT? THIS SOFTWARE WILL RETAIN EVERY COMMENT, WHETHER IT'S DELETED OR NOT, AND IT WILL MAKE IT SEARCHABLE.

WE WILL HAVE THAT HISTORY AND WE CAN PULL IT UP.

AND THAT'S WHAT WE DON'T HAVE.

NOW, THAT'S THAT THIS WOULD AFFORD US.

YOU SAY THIS IS A STATE REQUIREMENT.

IT'S BEEN A REQUIREMENT FOR SOME TIME.

I THINK I HAVE THE GOVERNMENT CODE.

IT'S BASICALLY RECORDS RETENTION, AND WE HAVE TO KEEP THAT DATA FOR TEN YEARS.

BUT WE'RE NOT DELETING NOW, RIGHT? NO, WE DON'T DELETE ANYTHING ON SOCIAL MEDIA.

BUT IF A CITIZEN CHOOSES TO DELETE THEIR COMMENT, IT'S GONE.

WE CAN'T CONTROL THAT.

SO BECAUSE WE ARE WORRIED A CITIZEN WILL DELETE A COMMENT, WE'RE GOING TO PAY $11,000 EXTRA A YEAR.

I'M NOT WORRIED ABOUT IT.

THE FEDERAL GOVERNMENT SAID WE SHOULD BE WORRIED ABOUT IT AND THEY'RE SAYING IT'S A COMPLIANCE.

SO TO BE COMPLIANT, YES, IT'S A WONDERFUL DEAL THEY'VE MADE.

IT IS SOCIAL MEDIA. IT IS.

THAT'S ONE OF MY PET PEEVES IS, IS LEGISLATION THAT COSTS CITIZENS MONEY.

AND THERE'S NO FUNDING FOR IT.

DID YOU SAY FEDERAL OR STATE? I BELIEVE IT IS FEDERAL.

LIKE ALL OF THIS CAME OUT, I THINK, AFTER THE HILLARY CLINTON SCANDAL.

IT'S BEEN A NUMBER OF YEARS THAT THIS HAS BEEN OUT.

WE'VE JUST NOT BEEN IN COMPLIANCE.

IS THE FEDERAL GOVERNMENT TO TELL US ABOUT RECORD RETENTION? THEY'RE PRETTY BAD EXAMPLE, RIGHT? YES THEY ARE.

WHAT HAPPENS IF WE DON'T COMPLY? MICHEL? YOU GET CAUGHT.

YOU CAN ARREST US ALL.

I'M SURE. I'M SURE THERE'S FINES INVOLVED.

YEAH, AND THERE'S LITIGATION THAT REQUESTS YOU TO PROVIDE THAT INFORMATION.

AND WE DON'T HAVE IT. AND WE'RE SUPPOSED TO HAVE IT.

THAT COULD BE AN ISSUE. BUT THAT'S THE ONLY WAY I COULD SEE IT BEING AN ISSUE.

IF A PUBLIC INFORMATION, SOMEONE REQUESTS THE INFORMATION, WE DON'T HAVE IT, AND WE'RE SUPPOSED TO HAVE IT, AND IT'S WITHIN THE RETENTION PERIOD THAT THEY CAN SUBMIT A COMPLAINT TO THE ATTORNEY GENERAL.

IF ANYBODY IN THAT SITUATION IS GOING TO HAVE SOMEBODY SEND THEM A SCREENSHOT OF A MESSAGE WHERE SOMEBODY THREATENED THEM, I MEAN, THEY'RE GOING TO HAVE THE INFORMATION THEMSELVES. THEY'RE NOT GOING TO COME TO US, TO US FOR IT.

WELL, I'M GOING TO I'M GOING TO NEED TO SEE WHERE THAT'S A THING.

[03:40:08]

I DON'T BELIEVE YOU, BUT IT'S JUST IT'S GOOD TO KNOW.

AND MORE THAN ANYTHING.

WHAT? IT SHOULD BE SUBSIDIZED IF THEY'RE FORCING IT.

YEAH, I'LL PROVIDE THAT. ALSO CURIOUS.

MICHELLE MENTIONS A RETENTION PERIOD.

IS IT A RETENTION PERIOD AND BUILT IN THAT SOFTWARE IS THERE.

YOU KNOW, SOMEHOW WE COULD SAVE SOME EXPENSE IF WE DON'T HAVE TO RETAIN IT AS LONG.

YOU KNOW, SOME SORT OF CLOUD? YES. THAT LEGISLATION BUILT A WHOLE NEW INDUSTRY OVERNIGHT.

THERE'S A NUMBER OF DIFFERENT COMPANIES THAT PROVIDE SERVICES.

THE ONE I SELECTED WAS THE CHEAPEST OF THE ONES THAT I REVIEWED.

I'M WITH YOU ON THIS ONE.

I AM, I HATE IT.

I WANT TO ASK YOU ABOUT THE CONTRACTS, THE SOFTWARE, ANNUAL SOFTWARE CONTRACTS.

SURE. ARE YOU RECRUITING THEM EVERY YEAR? ARE YOU RECRUITING A COUPLE OF THEM EVERY YEAR? SOME OF THEM, YES, I AM.

IF THERE'S MULTIPLE VENDORS THAT I CAN PULL FROM, THEN.

YES. SOME ARE ON A TWO YEAR CONTRACT.

AND SO SOMETIMES I'M GOING WITH THAT.

BUT WITH THE DUAL FACTOR AUTHENTICATION, THAT WAS ANOTHER ONE THAT I DECIDED TO REQUOTE AND FOUND SOME SAVINGS THERE.

BUT AT THE SAME TIME WE'RE HAVING TO INCREASE THAT AS WELL.

WHAT DO YOU MULTI FACTOR AUTHENTICATION WHEN YOU LOG INTO WINDOWS.

JUST THE WINDOWS. LOGIN.

LOG INTO WINDOWS. YES, I HEARD YOU SAY YOU DON'T HAVE A VPN, SO WE DO HAVE A VPN.

WE HAVE A LIMITED NUMBER OF LICENSES.

THOSE LICENSES CURRENTLY ARE FOR THE POLICE DEPARTMENT AND THEIR MOBILE UNITS.

AND SO GETTING THE SAME TYPE OF SOFTWARE LICENSE FOR EMERGENCY MANAGEMENT WOULD AFFORD THEM THE ABILITY TO WORK REMOTELY WITHOUT MUCH MORE EASILY.

THEY'D HAVE ACCESS TO THEIR DOCUMENTS AND, AND BE CONNECTED TO OUR NETWORK EVEN WHILE REMOTE.

THAT THAT'S ANOTHER THING THAT IS INCREASING IS IT'S A IS NET MOTION LICENSING.

BUT ALL THAT IS, IS NEW THAT WHEN WE'RE WORKING WITH FIRE AND EMS TO BRING THEIR UNITS ONLINE AS WELL FOR THE NEW SOFTWARE TO THE PD.

OKAY. SO I WILL GET YOU COPIES OF THAT.

I'LL SEND YOU LINKS TO THE LEGISLATION ON THE SOCIAL MEDIA ARCHIVING AND EMAIL ARCHIVING.

THAT WAY YOU HAVE THAT INFORMATION.

LET'S SEE. NEXT.

I WILL SAY FIVE, FIVE, FIVE EMAIL SERVICES.

I KNOW IT'S A BIG CHUNK OF MONEY.

IT'S MORE THAN JUST EMAIL.

THAT'S ALSO OUR OFFICE 365 LICENSES FOR ALL OF OUR USERS, DEPENDING IF FUNDS ALLOW AND FUND BALANCE ALLOWS.

I'M GOING TO TRY TO LOOK AT GOING TO AN ANNUAL PAYMENT, WHICH WOULD GIVE WHICH WOULD GIVE US SOME COST SAVINGS PER LICENSE, I THINK AROUND TWO, $3 A LICENSE. AND SO THERE'S POTENTIAL SAVINGS THERE IF WE HAVE CASH ON HAND TO MAKE THAT PAYMENT COME OCTOBER.

SO I'M LOOKING AT THAT. SO THERE MIGHT BE ADDITIONAL SAVINGS THERE.

IT LOOKS LIKE WE'RE GOING TO BE A FEW THOUSAND DOLLARS IN THE GOOD THERE ON THAT LINE ITEM AS WELL.

AND THEN THAT'S IT.

THE REST IS THE SAME.

AND SO THEN THE DECISION PACKAGES EVERYONE'S FAVORITE PART.

OF COURSE, MY FIRST ONE IS PERSONNEL.

AND I KNOW THAT'S ALWAYS A HARD ONE TO SWALLOW BECAUSE THAT IS FUNDS THAT COME IN THAT COME OUT OF THE BUDGET CONTINUALLY.

BECAUSE POSITIONS MOST LIKELY DON'T GO AWAY.

BUT THE CITY IS GROWING.

AND THE 16 YEARS THAT I'VE BEEN HERE, JUST IN THIS BUILDING ALONE, THE NUMBER OF EMPLOYEES HAS ALMOST DOUBLED.

WHEN I STARTED, THERE WERE 19 EMPLOYEES IN THIS BUILDING.

WELL, IN THE CITY HALL SIDE, THIS BUILDING WASN'T BUILT.

AND NOW THERE ARE AN ADDITIONAL 18 EMPLOYEES, SO IT'S ALMOST DOUBLED, 95% INCREASE.

WITH ALL THOSE EMPLOYEES COMES ADDITIONAL TECHNOLOGY AND SUPPORT FOR THOSE EMPLOYEES AS WELL.

AND CURRENTLY MY SITUATION NOW IS I AM AN IT ADMINISTRATOR, BUT I'M ALSO AN IT DIRECTOR. AND SO I HAVE TO I'M CHARGED WITH MAINTAINING OUR NETWORK AND ALL OF OUR SYSTEMS AND KEEPING THEM UP TO DATE AND KEEPING US SECURE

[03:45:10]

AND SO THERE'S A LOT OF THINGS THAT ARE ON MY PLATE.

I AM I LOVE TO SOLVE PROBLEMS. THAT'S IF YOU'VE EVER READ FIVE WORKING GENIUSES OR SIX WORKING GENIUSES.

ONE OF THE GENIUSES IS BEING AN INVENTOR, AND I LIKE TO INVENT SOLUTIONS TO PROBLEMS. AND SO I'VE ALWAYS TAKEN MY POSITION AND AS BUDGET MANAGER SERIOUSLY, AND I ALWAYS LOOK FOR PLACES TO SAVE MONEY.

BUT IT'S BECOMING DIFFICULT.

AND I'LL GIVE YOU AN EXAMPLE TO CONTINUE TO KEEP EVERYTHING SECURE AND MOVE FORWARD AND KEEP THINGS UP TO DATE, EVEN THOUGH I DO HAVE TWO ADDITIONAL, WELL, TWO ADDITIONAL EMPLOYEES, THEY'RE BOTH ENTRY LEVEL POSITIONS AND THEY CAN'T DO SOME OF THE TASKS THAT I CAN DO.

SO WHEN WE GET A NEW SERVER, EVEN SOMETHING AS SIMPLE AS MOUNTING IT IN THE RACK IS VERY TECHNICAL PROCESS BECAUSE YOU HAVE TO KNOW WHAT YOU CAN UNPLUG, WHAT YOU CAN'T UNPLUG WHAT WHAT FEEDS, WHAT'S GOING TO WHAT SERVER, WHAT'S GOING TO ANOTHER SERVER.

HOW DOES THIS ALL INTERFACE TOGETHER.

AND SO THAT'S A LOT OF THINGS THAT MY ENTRY LEVEL IT SPECIALIST DON'T KNOW.

AND SO AN IT ADMINISTRATOR WOULD COME IN AND TAKE SOME OF THESE THINGS OFF OF ME.

AND CASE IN POINT, I'VE BEEN WORKING ON A NEW PHONE SYSTEM FOR US FOR ABOUT TWO YEARS NOW.

IT'S BEEN A SLOW PROCESS BECAUSE IT'S NOT BEEN SUPER HIGH PRIORITY.

WE HAVE A PHONE SYSTEM THAT WORKS, BUT THERE IS COST SAVINGS THERE.

SO OVER THE COURSE OF TWO YEARS, I'VE LOOKED AT A NUMBER OF DIFFERENT PHONE PROVIDER SOLUTIONS.

I THINK I'VE FOUND ONE THAT IS FAIRLY REASONABLE.

IN THE MEANTIME, WE'VE RUN FIBER OUT TO WASTEWATER TREATMENT PLANT THAT'S ALLOWED ME TO CANCEL PHONE SERVICES THAT WERE COSTING US $2,500 A MONTH.

SO THERE'S SAVINGS THERE.

RECENTLY THERE WAS ANOTHER SET OF PHONE LINES THAT I CANCELED THAT WAS COSTING US $10,000 A MONTH.

SO THAT'S $150,000 IN SAVINGS RIGHT THERE.

AND THERE'S MORE TO BE FOUND.

I'VE GOT TO HAVE TIME TO DO MY JOB TO FIND IT.

AND SO THIS IT ADMINISTRATOR POSITION COULD HELP ME DO THAT.

IT'S NOT SOMETHING IT'S GOING TO BE HARD TO FIND SOMEBODY THAT HAS EXPERIENCE LIKE ME THAT COULD JUMP RIGHT IN AND START WORKING.

BUT ALSO THE KEY THING IS WE HAD SOMEONE AND OF COURSE PEOPLE HAVE THE OPPORTUNITY TO GO ANYWHERE.

AND IN IT FIELD THERE'S MONEY.

YOU CAN CHASE MONEY ALL YOU WANT.

BUT I THINK WE ALSO NEED TO BE OPEN TO WHEN YOU FIND SOMEONE WHO'S A GOOD PERFORMER TO MAYBE BE A LITTLE BIT MORE FLEXIBLE.

BECAUSE CURRENTLY, RIGHT NOW, OUR POLICY LIMITS WHAT WE CAN PAY SOMEONE BY TITLE.

AND I DIDN'T NECESSARILY HAVE A TITLE THAT WOULD FIT THEM.

AND A LOT OF IT PEOPLE, THEY'RE NOT PEOPLE PERSONS AND THEY'RE NOT BUDGET PEOPLE.

THEY JUST WANT TO COME TO WORK, SIT AT THEIR DESK, DO THEIR JOB.

THEY REALLY WANT TO DO IT REMOTELY IN THEIR UNDERWEAR.

THEY HAVE PEOPLE SKILLS.

THEY. SO I'M GOOD AT DEALING WITH PEOPLE.

SO WE NEED TO BE.

I FEEL LIKE WE NEED TO BE MORE FLEXIBLE IN THAT DEPARTMENT.

BUT THAT BEING SAID WE I THINK WE COULD REALLY MOVE FORWARD.

MOVE THINGS FORWARD, SAVE SOME MORE MONEY, FIND COST SAVINGS, COME UP WITH SOLUTIONS TO SAVE MONEY.

IF I HAD SOMEONE TO TAKE SOME OF THE WORKLOAD OFF OF ME.

ANY COMMENTS? QUESTIONS? NO LINE ITEMS FOR RED STATE FIRST.

WHAT WAS THAT? KEEP GOING.

JASON. ALL RIGHT.

FIBER DISTRIBUTION SWITCH.

I THOUGHT ABOUT THIS ONE, AND I COULD HAVE PROBABLY TAKEN IT OUT OF MY BUDGET, BUT IF WE'RE GOING TO TRY TO FIND MONEY FOR THE HENDERSON ROAD PROJECT, THEN THAT CAN BE IN THE DECISION PACKAGE.

BUT WE CURRENTLY MOVE APPROXIMATELY 22TB OF DATA PER WEEK ON OUR NETWORK.

THAT FIBER SWITCH WOULD GO IN AT THE POLICE DEPARTMENT, AND IT WOULD SHORTEN THE NUMBER OF HOPS FROM ALL THE DIFFERENT DEPARTMENTS TO OUR SERVERS.

AND CURRENTLY, EVERY FEW MONTHS, THE SWITCH WHERE ALL THE FIBER COMES IN AND AGGREGATES AT THE PD IT GETS OVERLOADED AND WE'LL JUST REBOOT.

AND SO THEN THAT TAKES DOWN TAKES DOWN THE NETWORK.

SO I WAS MY, MY PLAN IS TO REPLACE THAT WITH A FIBER SWITCH AND ALLEVIATE THAT BOTTLENECK.

[03:50:03]

I LOWERED IT TO 14,000 IN HOPES THAT WE COULD GET A YES AND START SOMEWHERE.

HOW MUCH DO YOU GOT? HOW MUCH DO I HAVE? HOW MANY? HOW MANY COMPUTERS DO YOU HAVE THAT ARE OFF? OLDER THAN EIGHT. I HAVE THAT IN MDZ'S.

LET ME LOOK ON THE NOTES.

YES, IT IS IN THE DECISION PACKAGES FILL.

5454 COMPUTERS OLDER THAN EIGHT YEARS.

YES. WOW. AND WAS IT YOU THAT MENTIONED GETTING COMPUTERS? YES. THIS KIND OF GOES ALONG TOGETHER.

YES AND NO.

I BELIEVE HERS ARE MORE FOR EMERGENCY MANAGEMENT PURPOSES TO HAVE READY TO GO WHEN WE HAVE AN EMERGENCY SITUATION, LIKE SOME BASIC, PROBABLY AN $800 LAPTOP WOULD BE BE SUFFICE.

WHAT DO YOU WANT TO REPLACE THESE 54? THESE ARE PEOPLE'S DESKTOPS THAT THEY USE EVERY DAY.

YEAH, 54 DESKTOPS.

WE HAVE PROBABLY A LOT MORE THAN 54.

WE HAVE 54 THAT NEED TO BE REPLACED.

ARE YOU GOING TO MOVE FROM DESKTOPS TO LAPTOPS.

MY PROBLEM I DON'T HAVE A PROBLEM WITH PROVIDING A LAPTOP FOR SOMEONE WHO WANTS TO USE IT.

I HAVE ALSO SEEN I'VE BEEN ORDERED TO BUY LAPTOPS FOR PEOPLE, AND THEN THEY SIT ON THEIR DESK FOREVER, AND I'VE SPENT $2,500 ON A LAPTOP WHEN I COULD HAVE SPENT 1200 ON A DESKTOP. SO I USUALLY TRY TO DO WHAT I FEEL IS GOING TO BE BEST FOR THE PERSON IF THEY IF THEY ASK ME, HEY, CAN I GET A LAPTOP? ABSOLUTELY. I'LL GET THEM A LAPTOP.

COULD YOU JUST RUN THEIR WHOLE COMPUTER THROUGH A LAPTOP? YEAH, YOU CAN USE A LAPTOP AS A DESKTOP REPLACEMENT.

SO I'M SAYING THAT'S WHAT WE USE AT THE COUNTY.

WE GOT RID OF ALL OUR PCS.

YEAH. THEIR COST IS IS IS MUCH HIGHER.

AND THE PERFORMANCE IS, IS A LITTLE LESS.

BUT LAPTOPS HAVE COME A LONG WAY.

A LITTLE BIT SLOWER. BUT YEAH.

YEAH LAPTOPS HAVE COME A LONG WAYS.

I COULD SEE LIKE UTILITY BILLING DESKTOP.

MOST CASES. YES.

YOU KNOW SHE DOES HAVE A LAPTOP, RIGHT? NO, WE HAVEN'T GOT YOU ON. OKAY.

RIGHT. I MEAN, SHE HAS DESKTOPS IN HER DEPARTMENT.

YES. I COULD SEE FINANCE USING LAPTOPS.

YES. I COULD SEE.

I MEAN, I THINK SO.

THE PROBLEM WITH THAT IS.

WE CAN SET UP, WE CAN PUT THE VPN SOFTWARE ON LAPTOPS SO THAT THEY CAN FUNCTION REMOTELY.

SOME SOFTWARE IS NOT MADE TO WORK OVER A VPN UNLESS YOU HAVE A REALLY FAST CONNECTION.

AND ENCODE IS ONE OF THOSE.

SO WHAT WE HAVE TO DO IS THEY HAVE A DESKTOP COMPUTER, THEY HAVE A LAPTOP COMPUTER.

THEY REMOTE INTO THEIR DESKTOP COMPUTER SO THEY CAN ACCESS ENCODE.

THAT'S WHAT WE WERE DOING AT BENCHMARKING.

YEAH. YEAH.

2003. YEAH.

IF WE HAD SOME FORM OF CLOUD BASED ACCOUNTING SOFTWARE, THEN YEAH, YOU COULD ACCESS IT FROM ANYWHERE.

IT WOULD BE GREAT. SO ANOTHER SUBSCRIPTION? YEAH. BUT YOU'RE ABSOLUTELY RIGHT.

YOU'RE ABSOLUTELY IN THE CLOUD.

NO, NO, NOT THE VIRGIN.

YEAH, NOT NOT VERSION NINE.

YEAH. I'LL BE HONEST WITH YOU.

I APPRECIATE YOUR DEDICATION TO SAVING MONEY.

SO IF, IF, IF WE CAN HAVE A DESKTOP FOR SOMEBODY THAT IS CHEAPER AND MORE POWERFUL, YOU'RE THE MAN.

THAT'S RIGHT. AND I MEAN, I APPRECIATE WHAT YOU STEPPED UP AND DID EARLIER.

ABSOLUTELY. AND I, I HAVE NO PROBLEMS FIGURING OUT A WAY FOR YOU TO MOVE FORWARD WITH THIS.

I THINK IT HELPS EVERYBODY IN THIS, IN THIS CITY IT MAKES US MORE EFFICIENT, HOPEFULLY.

SO I WOULD SAY YES TO THE 14,000 ON THE COMPUTER SOFTWARE.

GREAT. THANK YOU.

I MEAN, COUNCIL WHAT ARE YOUR THOUGHTS? I'M SORRY WITH THAT. YOU KNOW, OLDER THAN EIGHT YEARS.

WOULD YOU HAVE 54? THAT'S AMAZING.

YEAH. TIME FLIES. AMAZING.

YOU'VE BEEN ABLE TO KEEP THEM GOING THIS LONG.

AND I REALLY BELIEVE THAT PART OF THE PART OF THAT HAS BEEN IN, IN THOSE YEARS PAST, WE BUILT ALL OF OUR COMPUTERS AND, LIKE, A HOME BUILT COMPUTER, RUNS CIRCLES AROUND SOMETHING YOU CAN BUY FROM DELL OR HP WITH THE EXACT SAME PROCESSOR AND SAME AMOUNT OF MEMORY AND HARD DRIVE AND ALL OF THAT.

AND SO THAT HAS HELPED HELPED US WITH SOME LONGEVITY.

OKAY. WHAT'S YOUR LAST ONE? EQUIPMENT. LET'S SEE.

OKAY, SO THEN WE HAD THE SECURITY CAMERA MAINTENANCE, WHICH WAS NUMBER FOUR.

[03:55:01]

WE HAVE 20% OF OUR CAMERAS THAT NEED TO BE REPLACED.

EITHER COMPLETELY DON'T WORK, OR THEY'RE BLURRY OR DON'T PROVIDE A GOOD IMAGE.

THERE'S SOME ON THIS BUILDING PRETTY MUCH IN EVERY BUILDING THAT WE HAVE.

THERE'S CAMERAS THAT ARE IN NEED OF BEING REPLACED.

BUT WE STILL HAVE REALLY GOOD COVERAGE RIGHT IN HERE.

YES. IS THAT 21 FIVE? ALL THE CAMERAS ARE JUST.

THAT'S ALL THE ONES THAT NEED REPLACED.

YES, SIR.

IS THERE A WAY TO TAKE THIS DOWN AND BITE SIZES A LITTLE BIT MORE? OH, ABSOLUTELY. YEAH.

WE CAN START WITH, YOU KNOW, $5,000.

IT'S A START.

THE NEXT ONE IS NETWORK VIDEO RECORDER, WHICH IS THE SERVER THAT OUR ALL OF OUR SECURITY FOOTAGE IS RECORDED TO.

THEY ARE PROBABLY EIGHT PLUS YEARS OLD.

WE. IN THE PAST WE USED HAND-ME-DOWN SERVICE SO WE WOULD TAKE ONE OF OUR HOST SERVERS OFFLINE.

WE WOULD MAKE IT OUR VIDEO SURVEILLANCE SERVER BECAUSE ESSENTIALLY IT'S AN APPLIANCE AND I'M OKAY WITH RUNNING THEM UNTIL THEY DIE BECAUSE IT'S AN APPLIANCE, IT'S DOING ITS JOB.

BUT THINGS ARE KIND OF GETTING LONG IN THE TOOTH, AND THERE IS POTENTIAL TO SUPPORT MORE CAMERAS ON A SINGLE SERVER, WITH SOME WITH NEWER TECHNOLOGY, AND WHICH WOULD BE LESS HARDWARE MAINTENANCE DOWN THE ROAD AND LESS COST.

SO A LOT OF THESE CAMERA SYSTEMS NOW YOU DON'T EVEN NEED THE SERVER.

IT'S ALL CLOUD BASED.

YEAH. REFUSE TO DO THAT.

THOSE CAMERAS HAVE SD CARDS IN THEM.

THE SERVERS HAVE SD CARDS.

THE COST IS A NEW EMPLOYEE BECAUSE THOSE THOSE CAMERAS HAVE SD CARDS IN THEM.

AND SD CARDS AREN'T MADE TO BE WRITTEN TO CONSTANTLY.

AND WHEN YOU'RE RECORDING VIDEO, THAT'S MOTION RECORDED, THEY'RE CONSTANTLY WRITTEN.

AND THEN THOSE SD CARDS GO OUT, AND THEN YOU'RE CHASING DOWN CAMERAS TO INSTALL AN SD CARD BECAUSE IT IT STORES ALL THE FOOTAGE ON THE SD CARD AND UPLOADS THUMBNAILS TO THE CLOUD. AND SO THEN YOU LOOK AT THE VIDEO ON THE CLOUD, THEN IT DOWNLOADS IT FROM THE CAMERA TO TO YOUR COMPUTER TO VIEW.

AND SO THAT'S WHY I'M NOT A FAN OF CLOUD VIDEO STORAGE.

OKAY. MOVING RIGHT ALONG AGAIN, THE NETWORK MONITORING APPLIANCE.

I BROUGHT THIS TO YOU ALL A COUPLE OF YEARS AGO.

IT'S A SECURITY SOFTWARE.

IT IS AN ANNUAL FEE.

IT'S $40,000.

THE FIRST YEAR, THERE'S APPROXIMATELY $10,000 WORTH OF SETUP CONFIGURATION.

AND THEN A 30,000 A YEAR THEREAFTER.

THAT GIVES US VISION INTO OUR NETWORK.

IT ALLOWS US TO SEE WHAT'S ON OUR NETWORK.

CYBER SECURITY. YOU CAN YOU CAN SPEND AS MUCH AS YOU WANT ON IT.

IT'S A IT'S A NECESSARY EVIL.

I THINK WE'RE DOING A GOOD JOB WITH SOME OF WHAT WE HAVE IN PLACE, BUT I DO FEEL A LITTLE BIT EXPOSED AND NOT KNOWING EXACTLY WHAT'S GOING ON ON OUR NETWORK.

I DID A TRIAL OF THIS HARDWARE, AND THEY DID A TEST RUN WITH ME AND IT WAS COOL.

I HAD A PUSH NOTIFICATION ON THE APPLICATION ON MY PHONE, AND ANYTIME THERE WAS SOMETHING SUSPICIOUS GOING ON ON THE NETWORK BY A PIECE OF HARDWARE OR WHATEVER IT WAS, I'D GET A NOTIFICATION TO INVESTIGATE IT, AND I COULD LOG IN ON MY COMPUTER AND INVESTIGATE AND SEE EXACTLY WHAT IT WAS.

A LOT OF TIMES IT WAS ANDROID PHONES, BUT THE THING OF IT IS LIKE, YOU NEVER KNOW, WE COULD BUY WE COULD BUY A RECEIPT PRINTER, PLUG IT INTO THE NETWORK, IT COULD HAVE A HACKED FIRMWARE FROM CHINA.

AND THAT EXPOSES US AND THEY'RE INTO OUR NETWORK.

BUT WITHOUT SOMETHING LIKE THIS, I WOULDN'T KNOW PROBABLY UNTIL IT'S TOO LATE.

AND SO WHAT THEY LIKE TO DO IS FIND A WAY INTO YOUR NETWORK.

ONCE THEY FIND A WAY INTO YOUR NETWORK, THEY START FISHING FOR CREDENTIALS.

SO WE'VE ALL SEEN THOSE PHISHING EMAILS, YOU KNOW, THAT TRY TO GET YOU TO SIGN IN TO A FAKE WEBSITE THAT LOOKS LEGITIMATE, WHETHER IT'S APPLE OR WHEREVER, AND PEOPLE ARE IN THE BAD HABIT OF USING THE SAME PASSWORD EVERYWHERE.

AND SO ALL OF A SUDDEN THEY'VE GOT LOG ON CREDENTIALS TO YOUR NETWORK, AND THEN THEY CAN START SNOOPING AROUND, THEY CAN ENCRYPT FILES, AND WE'RE INTO A RANSOMWARE SITUATION.

FAIRNESS IS HARD TO KEEP UP WITH 30,000 DIFFERENT PASSWORDS.

IT IS. AND SO PASSWORD MANAGERS ARE KEY.

I WOULD LOVE TO ADD PASSWORD MANAGER TO MY ANNUAL SOFTWARE IF YOU'D LIKE TO ADD THAT.

WE DO USE ONE IN THE IT DEPARTMENT, AND WE GENERATE RANDOM PASSWORDS FOR JUST ABOUT EVERY LOG ON THAT WE HAVE.

BECAUSE IF ONE IS COMPROMISED AND YOU'RE USING THE SAME ONE EVERYWHERE, EVERYTHING'S COMPROMISED.

[04:00:03]

PASSWORDS ARE ARE ARE ROUGH.

I WOULD THINGS ARE MOVING FORWARD IN THE INDUSTRY WITH PASSWORDS.

I THINK PASSWORDLESS IS THE NEXT THING WHERE YOU DON'T HAVE A PASSWORD.

WHEN YOU CLICK LOGIN IT WILL SEND A PRE AUTHENTICATED APP ON YOUR PHONE, A PUSH NOTIFICATION.

AND YOU HIT APPROVE AND IT LOGS YOU IN.

SO THEN YOU DON'T HAVE TO MEMORIZE OR A TOKEN.

YES, ABSOLUTELY.

SO THAT'S THE THING ABOUT THAT.

WHAT DO I THINK ABOUT THOSE.

NO I CAN'T DO ANYTHING ABOUT THAT.

NO. RIGHT. TOKEN PROCESS.

YEAH, I THINK TIME BASED TOKEN.

ABSOLUTELY. OKAY.

AND THEN THE OTHER THING WAS THE NETWORK SWITCH REFRESH.

WE HAD TALKED ABOUT THAT IN THE PAST ABOUT EITHER.

AND THAT'S TO REPLACE OUR END OF LIFE NETWORK SWITCHES.

IT'S $156,000 TO REPLACE 23 END OF LIFE NETWORK SWITCHES.

THAT'S A ROUGH ESTIMATE.

I'M SURE WE COULD GET IT DOWN PROBABLY CLOSER TO 100.

ONCE YOU START DEALING WITH BIG NUMBERS LIKE THAT WITH CISCO, THEY LIKE TO THEY'LL THEY'RE WILLING TO MOVE A LITTLE BIT.

BUT THAT'S JUST RETAIL PRICE ON OUR DER CONTRACT.

THERE IS POSSIBILITY OF OF LOOKING AT LEASE OPTIONS TO LOWER THAT COST.

AGAIN, THAT'S ONE OF THE THINGS I HAVEN'T HAD TIME TO GET BACK TO JUST BECAUSE WE'VE BEEN SO BUSY.

AND THAT'S ALL I HAVE.

ALL RIGHT. QUESTIONS.

THANK YOU COUNCIL.

THANK YOU. THANK YOU.

OH YOU'RE UP. OH.

WHO'S UP? PHIL? I WANT TO TAKE YOUR CLOTHES.

WE IN UTILITY BILLING.

WE TRY TO KEEP EVERYTHING AS CLOSE TO.

SO CAN YOU TALK LOUDER, PLEASE? I'M SORRY. THERE YOU GO.

IN UTILITY BILLING, WE WE DIDN'T MAKE MANY ANY CHANGES.

THAT ARE VERY MANY CHANGES.

ONE AREA WHERE WE DID HAVE TO.

WE'RE STILL WE'RE WORKING ON ADDRESSING IS THE ANNUAL THE ANNUAL SOFTWARE FEES IN $19,000.

THAT IS FOR IN CODE.

AND IT WAS IN ANOTHER LINE ITEM.

AND WE'RE JUST CORRECTING THAT TO WHERE THAT IS.

WHAT LINE IS THAT? FOR 60.

WE'RE NOT PAYING FOR THIS YEAR.

SO WE DIDN'T PAY THIS YEAR.

IT WAS IN ANOTHER LINE ITEM.

THIS IS THE FIVE, SIX, FIVE DEPARTMENT, RIGHT? WATER COLLECTION? YES.

I MEAN, UTILITY COLLECTIONS.

565. 63, FIVE.

60. GOT IT.

ALL RIGHT. PAGE 48.

COUNCIL. OKAY.

ANOTHER LINE ITEM THAT IS CHANGED THIS YEAR IS LINE 457 BILL PROCESSING.

IN THE CURRENT FISCAL YEAR WE STARTED OUT, WE HAD MONEY IN CONTRACT LABOR TO HAVE OUR BILL PROCESSING OUTSOURCED.

THIS LINE ITEM IS A NEW LINE ITEM TO SEPARATE THAT OUT.

SO WE KNOW EXACTLY WHAT THAT WHAT WHAT IT IS FOR.

WE HAVE WE SEND OUR, OUR UTILITY BILLS OVER A SECURE NETWORK TO A COMPANY.

THEY PRINT THEM STUFF ON, FOLD THEM AND MAIL THEM FOR US.

I'M SURE YOU'VE ALL SEEN THE FOLDING PARTIES WE'VE HAD UP HERE, BECAUSE OUR FOLDING MACHINE WAS DOWN AND WE HAD TO GET UTILITY BILLS OUT.

[04:05:05]

WE WE DID NOT WE LOWERED THE FOR GOOD.

OR IS IT? THE BUILDING SUPPLIES THAT THAT IS ZERO FOR NEXT.

NEXT YEAR.

THAT WAS $10,000 FOR THAT.

WE'RE ESTIMATING FOR THE END OF THIS YEAR, BECAUSE IT TOOK US A WHILE TO GET THE PROCESSES ALL FIGURED OUT AND WORKED OUT WITH THE BILL PROCESSOR, PROCESSOR.

AND SO WE HAD TO PAY BY SOME BUILDING SOME PAPER AND ENVELOPES TO BUILD OUR BILL, SEND OUT OUR BILLS FOR A WHILE.

THEN. THAT'S THE BIG CHANGES THAT I SEE.

CHLOE, DO YOU HAVE ANYTHING ELSE YOU WANT TO ADD? THE TRUCK WAS OVER.

ARNHEM WAS OVER? OH, YES. THE ARNHEM MAINTENANCE ALL REPAIR AND MAINTENANCE ON VEHICLES.

WE HAD TO DO A BUDGET ADJUSTMENT BECAUSE WE HAVE A 2008 FORD PICKUP THAT ONE OF THE METER READERS IS DRIVING THAT WE HAVE SPENT THOUSANDS ON TO REPAIR.

SO WE HAD WE DID INCREASE OUR ANNUAL MAINTENANCE, REPAIR AND MAINTENANCE, I'M SORRY, ON VEHICLES.

ANYTHING ELSE? PROBABLY.

REALLY SURPRISED ME, JILL, BUT I I WAS SURPRISED WHEN THAT BECAUSE I TOOK IT FROM MY BILLING.

THE GENERAL SUPPLIES WAS INCREASED BECAUSE I TOOK SOME OF THE BILLING, SOME OF THE BILLING SUPPLIES AND PUT IT THERE.

SO THAT INCREASED THE LIKE YOU SAID IN THE APPAREL BECAUSE I GAINED ANOTHER EMPLOYEE, ANOTHER LEADER IN TECH.

IT INCREASED A LITTLE BIT BECAUSE I HAVE TWO METER TECHS INSTEAD OF JUST ONE.

LET'S SEE. I BELIEVE THAT WAS IT.

THAT WAS REALLY ALL OF IT.

I WANT TO UNDERSTAND THE COLLECTION BILLING PROCESS A LITTLE BIT BETTER, BECAUSE IT'S 75,000 AS A BUDGET LINE ITEM, BUT IS THAT AN INCREASE IN YOUR OPERATIONS? BECAUSE I DON'T SEE 75,000 BEING OFFSET ANYWHERE ELSE, WHICH TELLS ME THAT IT DIDN'T.

THIS IS A NEW CHARGE WE ARE TAKING.

IS IT IN A DIFFERENT FUND? THAT'S WHAT I'M TRYING TO UNDERSTAND.

WHICH ONE? BECAUSE YOU TALKED ABOUT POSTAGE GOING DOWN, BUT POSTAGE WAS BUDGETED FOR 5000 LAST YEAR OR THIS YEAR AND IS BUDGETED FOR 5000 NEXT YEAR.

YOU HAVE 20,000 OF EXPENSE.

YOU'RE EXPECTED OF 47,000.

AND THEN YOU TALKED ABOUT BILLING SUPPLIES.

THAT WAS ZERO.

THIS YEAR IS ZERO.

IT'S LIKE THE 75,000 IS A BRAND NEW BILL.

THE CONTRACT LABOR WAS 57,000.

BUDGETED ZERO FOR NEXT YEAR.

IS THAT WHERE THIS IS FALLING? YES. WHAT WAS IN THE CONTRACT? LABOR WAS SPLIT.

IT PUT SOME OF IT WAS PUT IN THE TO COVER THE.

BECAUSE WE DIDN'T FIT ANY.

IS THAT RIGHT? IS THERE A SAVINGS EXPECTED OUT OF THIS? YES. HOW MUCH? ON THE POSTAGE OR ON THE BILLING?

[04:10:04]

YOU SHOULD BE SAVING A POSTAGE, BILLING SUPPLIES AND CONTRACT LABOR.

WE'LL GET A DISCOUNT ON THE ON THE BILLING.

RIGHT. BECAUSE IT'S NOT COSTING US AS MUCH.

IT'S NOT COSTING AS MUCH AS THE PAPER, THE ENVELOPES AND THE POSTAGE.

WE GET A DISCOUNT ON ALL OF THAT.

OKAY. AND THEN AS FAR AS.

I'LL HAVE TO GET YOU AN ANALYSIS.

THIS OUGHT TO BE A LINE ITEM THAT SHOWS A FULL RECOVERY.

I MEAN, AND IT IT OUGHT TO BE UP THERE.

SHOWING THAT.

I ALSO WANT TO UNDERSTAND THE REPAIR AND MAINTENANCE VEHICLE THAT YOU MENTIONED.

I SHOW THE BUDGET WAS 1000.

YOU'VE ONLY SPENT 550.

YOU'RE EXPECTED TO SPEND $550 AND THEN YOU'VE GOT 5000 NEXT YEAR.

ARE YOU EXPECTING THE REPAIR AND MAINTENANCE TO INCREASE ON THAT EQUIPMENT NEXT YEAR? WELL, THE TRUCK IS A 2008, AND WE WE SPENT 5000 ON JUST MAINTENANCE ON THE TRUCK WHEN WE INHERITED IT SINCE THEN. AND OUT OF THAT.

BUT WHAT ACCOUNT DID THAT COME OUT OF? IT DOESN'T SHOW THAT FOR US.

WE TOOK SOME OF THE MONEY FROM WORKMAN'S COMP AND PUT SOME IN THAT TO COVER IT.

TO COVER SOME OF THAT MONEY.

WE MADE A MID-YEAR BUDGET AMENDMENT FOR IT.

OKAY. IT JUST DOESN'T LINE UP FOR US.

BUT I BELIEVE YOU CAN'T SEE IT.

WE TOOK SOME OF THE CONTRACTOR OR CONTRACT LABOR, PUT SOME OF OUR FOR WHAT WE USED IN POSTAGE BECAUSE WE DIDN'T PUT ANY IN POSTAGE BECAUSE WE EXPECTED TO HAVE ALREADY BEEN DOING IT BY THE BUDGET BUDGET YEAR.

SO WE TOOK SOME OF THAT AND PUT IT THERE.

PLUS WE PUT IT COVERED THE MAINTENANCE BECAUSE WE HAD ONLY MEASURED A THOUSAND.

RIGHT. AND THEN WE HAD ALSO PUT SOME IN THE MAIL.

THE. ANNUAL FEES ALSO.

OKAY. WHEN DID WE INCUR THE THE REPAIR CHARGES ON THE $4,000 TRUCK WE SPENT $5,000 ON.

I'M SORRY. THE TRUCK THAT WE SPENT THE $5,000 ON.

YES. WHEN WERE THOSE CHARGES INCURRED? THOSE CHARGES WERE INCURRED ROUGHLY AROUND ABOUT FEBRUARY.

MARCH? I CAN PULL THE RECEIPTS FOR THOSE.

IT WAS LIKE FEBRUARY, MARCH, APRIL WHEN WE GOT THOSE.

SO THAT VEHICLE CAME OVER FROM PUBLIC WORKS.

WORKS? NO, NO.

I'M SORRY. BUILDING SERVICES.

BUILDING SERVICES. I DON'T HAVE A MEANS TO GET HIM ANOTHER VEHICLE.

WE ACTUALLY GOT THAT FROM BUILDING SERVICES.

OKAY. BUILDING. OKAY. YES, WE GOT THAT FROM BUILDING SERVICES.

IT WAS A 2008, AND WE GOT IT FROM BUILDING SERVICES.

AND THEY HAD ALREADY HAD ALSO HAD PUT SOME WORK INTO IT BEFORE WE GOT IT, AND THEN WE HAD TO ALSO PUT SOME WORK IN IT, AND JOHN HAD TO ACTUALLY THERE WAS WIRES HANGING DOWN UNDERNEATH, AND WE'VE HAD IT IN THE SHOP A COUPLE OF TIMES.

WHAT ABOUT THE TRANSFER TO THE GENERAL FUND? I WANT TO UNDERSTAND THAT JUST FOR A SECOND.

ARE WE SAYING THAT WE'RE GOING TO HAVE TO TRANSFER ANOTHER 140,000 TO THE GENERAL FUND TO SUBSIDIZE THIS DEPARTMENT? OR IS THERE A REVENUE OFFSET, THE TRANSFER TO THE GENERAL FUND? THIS THIS DEPARTMENT IS ACCOUNTED FOR IN THE WATER FUND, CORRECT? THE TRANSFER IS JUST I SENT YOU ALL A SPREADSHEET TODAY OF HOW WE CALCULATED THE TRANSFER FROM THE WATER DEPARTMENT TO THE TO THE GENERAL FUND.

WHEN WE PREPARED THE BUDGET FOR THE CURRENT YEAR, WE WERE PLANNING TO BE IN THE NEW BUILDING BY NOW. SO PART OF THE WE REDUCED THE TRANSFER FROM THIS FOR THE WATER DEPARTMENT.

THIS PARTICULAR DEPARTMENT TO PAY FOR SOME OF THE COST OF THAT BUILDING OF THE, THE UTILITY BILLS OR

[04:15:02]

I DID THE FULL I JUST TOOK THE FULL TRANSFER.

THE FULL AMOUNT THAT I SENT TO YOU DIVIDED IT BY FOUR TO COME UP WITH THIS AMOUNT OF THIS TRANSFER.

OKAY. AND BY FOUR, I MEAN, YOU TOLD THE BILLING, UTILITY BILLING WATER, SEWER AND PLANT.

YEAH. BUT YOU I MEAN, IT'S A SUBSTANTIAL INCREASE YEAR OVER YEAR ON THE TRANSFER.

THAT'S WHY I'M. YES.

AND THAT'S BECAUSE OF THE LIKE I SAID, BECAUSE WE WERE GOING TO PAY SOME OF THE EXPENSES OF THE BUILDING ACROSS THE STREET OUT OF THIS DEPARTMENT.

SO I LOWERED THE TRANSFER.

OKAY. HOW MUCH DID YOU LOWER IT BY THIS, THE CURRENT YEAR? NO YOU DIDN'T. YOU'RE NOT.

YOU JUST DECREASED IT THIS YEAR.

YOU'RE GOING RIGHT BACK UP NEXT YEAR.

AND ACTUALLY, YOU'RE GOING TO BE HIGHER NEXT YEAR THAN YOU WERE TWO YEARS AGO.

YES, SIR. BUT THAT'S BURDENING THE GENERAL FUND FOR THE WATER UTILITY.

I'LL LOOK AT YOUR EMAIL.

I'LL READ THROUGH IT.

OKAY. IF YOU WILL, TURN TO PAGE 17.

WELL, I'VE GOT YOUR ATTENTION.

I'M GOING TO DO THE FINANCE DEPARTMENT.

OKAY.

IF YOU NOTICE RIGHT AWAY THERE'S A DECISION PACKAGE IN SALARIES AND ALL OF THE RELATED PERSONNEL COSTS. I AM REQUESTING ANOTHER ACCOUNTANT.

ANOTHER FULL TIME ACCOUNTANT FOR THE FINANCE DEPARTMENT.

SOME OF THE THINGS THAT STEPHANIE HARRIS TALKED ABOUT TONIGHT ABOUT BEING TAKEN, JUST BEING LATE BEHIND ON BANK RECONCILIATIONS, THAT TYPE OF THINGS.

IF I HAD ANOTHER PERSON, WE COULD STAY CAUGHT GOT UP.

THERE ARE ANALYZES.

I HAVEN'T BEEN ABLE TO DO A CASH FLOW FORECAST IN SOME TIME BECAUSE I JUST DON'T HAVE THE TIME.

SO IT'S JUST SPREADING THE BURDEN OF THE WORKLOAD IN THE FINANCE DEPARTMENT.

REMEMBER, WE HIRED LINDSAY FOR A PERIOD OF TIME TO CATCH UP AND DO THAT.

AND OTHER THAN THAT.

ANNUAL SOFTWARE MAINTENANCE HAS GONE UP.

IN CODE.

THIS SOFTWARE THAT WE'RE USING NOW AND MONARCH.

ARE WHAT I'M BUDGETING IN MONARCH IS A SOFTWARE THAT WE CAN USE TO.

WE CAN TAKE AN ENCODE REPORT AND GET IT INTO A SPREADSHEET IN A IN 5 OR 10 MINUTES, WHERE IF WE WERE JUST TO TRY TO CLEAN, TAKE THAT REPORT STRAIGHT TO EXCEL NOW, IT WOULD TAKE AN HOUR OR MORE TO CLEAN IT UP BECAUSE OF ALL THE HEADERS AND FOOTERS.

AND SO THIS, THIS SOFTWARE, THE MONARCH SOFTWARE IS DOES THAT.

IT ALLOWS US TO STRIP INFORMATION OUT OF PDF FILES FOR ANALYSIS.

AND IT'S ONE LICENSE.

AND, YOU KNOW, ONE PERSON CAN BE USING AT A TIME, BUT IT CAN BE USED BY ANYBODY IN THE CITY THAT NEEDS IT.

SO WHY DID THE LICENSE GO UP SO MUCH THIS YEAR ON HRINKO.

BILL, I'M TRYING TO.

OKAY. EXCUSE ME.

YOU CAN'T SEE MY. YOU CAN'T SEE THE SMOKE COMING OUT OF MY EARS.

OKAY.

I KNOW THEY DID HAVE AN INCREASE IN THEIR MAINTENANCE COSTS.

I DON'T KNOW IF THIS TAKES ACCOUNTS FOR ALL OF THAT.

I'LL GET BACK WITH YOU ON THAT.

THAT'S JUST A BIG JUMP.

YES, IT IS. ONE YEAR TO ONE TO NEXT.

[04:20:02]

I DID GO UP SLIGHTLY IN LEGAL AND PROFESSIONAL BECAUSE OUR AUDIT COSTS OUR CONTRACT WITH THEM.

IT'S LINE 415.

WHENEVER THEY PRICED IT OUT, IT WAS A CERTAIN DOLLAR AMOUNT THIS YEAR.

AND THAT'S AN ESCALATION INTO NEXT YEAR.

EVERY YEAR IT GOES UP SOME THAT WAS INCREASED TO COVER THAT.

THE REASON I'M FORECASTING 100,000 IS WE HIRED LINDSAY TO DO SOME WORK FOR US.

WE HIRED SUSIE.

THE SIX WEEKS I WAS OFF WITH MY HIP SURGERY, WE WERE PAYING SUSIE TO COME IN AND WORK.

SO THAT ADDED EXTRA COST TO MY DEPARTMENT.

OKAY. AND THAT'S PRETTY MUCH IT.

UNLESS YOU HAVE ANY QUESTIONS.

YEAH. WHY IS YOUR PERSONNEL SERVICES GOING UP? DID YOU BUDGET FOR AN INCREASE AS WELL IN THE BASE? THE BASE WENT FROM 273 TO 272.

NO. TOTAL.

ARE YOU JUST. IS THAT THE HEALTH INSURANCE SUBSIDY AND ALL THAT? YES. THAT'S IT.

OKAY.

THANK YOU. IF YOU DON'T MIND, LET ME GET YOU YOUR BOOK BACK.

NO. YOU'RE FINE.

YOU JUST WON'T HAVE MY BUDGET PAGES IN THERE.

OKAY, SO SO WE'RE GOING TO START OFF WITH THE COUNCIL BUDGET, AND THE FIRST INCREASE IS GENERAL SUPPLIES FROM 8000 TO 9000.

AND THAT INCREASE IS JUST THE INCREASE IN FOOD.

MORE MEETINGS. SPECIAL MEETINGS MEANS MORE FOOD.

SO THAT'S WHY WE'RE INCREASING THAT LINE ITEM.

WE CAN EAT PIZZA.

WE CAN JUST GO WITHOUT.

OR YOU COULD JUST GO WITHOUT.

YOU GUYS CAN CHOOSE WHAT YOU WANT TO DO.

SO THAT'S WHY THERE'S THAT INCREASE.

THE SECOND INCREASE IS TRAVEL AND TRAINING.

PLEASE EXPLAIN THAT WHY I WANTED TO.

SO I KNOW.

SO WHAT I'M TAKING INTO ACCOUNT EVERY SINGLE COUNCIL MEMBER KNOWING THAT NOT EVERY COUNCIL MEMBER IS GOING TO ATTEND.

HTML. NOT EVERY COUNCIL MEMBER IS GOING TO ATTEND BRAZORIA COUNTY DAY.

BUT THAT'S WHAT WE'RE TAKING INTO ACCOUNT.

SO FOR THE HTML CONFERENCE, YOU'RE LOOKING AT 1500 PER COUNCIL MEMBER TO ATTEND.

JUST TO REGISTER FOR THIS HTML, HTML IN OCTOBER, HOTEL WAS 522.

REGISTRATION WAS 510.

AND LUCKILY WE DON'T HAVE TO INCLUDE MILEAGE IN THIS ONE BECAUSE IT'S IN THE HOUSTON AREA.

RIGHT. BRAZORIA COUNTY, YOU'RE LOOKING AT BRAZORIA COUNTY.

YOU'RE LOOKING AT 1150 PER COUNCIL MEMBER TO ATTEND.

ALSO, WE ADDED THE COUNCIL MEMBER PARTICIPATION IN THE CHAMBER LEADERSHIP.

TUITION. AND THAT ADDED ANOTHER 2400.

AND THEN WE MOVED THE BCCA MEETINGS.

THE MEALS FROM THE OTHER SERVICES ACCOUNTS INTO THE TRAVEL AND TRAINING.

SO THAT WAS ANOTHER 1440.

[04:25:01]

SO 7000 ROUGHLY? YES. AND THIS DID NOT INCLUDE BRAZORIA COUNTY DAY.

IS NOT INCLUDED IN THIS BUDGET.

SO BECAUSE IT'S EVERY OTHER YEAR.

SO WE'LL BE INCLUDED FOR THIS NEXT UPCOMING BUDGET.

SO THAT'S WHERE YOU'RE ALSO GOING TO SEE THE INCREASE.

THE NEXT ITEM YOU'LL SEE INCREASE IS OTHER SERVICES FROM 3550 TO 4000.

AND THE OTHER SERVICES, THOSE ARE ROUGHLY A YEAR.

WE GET ABOUT EIGHT TABLES.

AND THESE EIGHT TABLES ARE FOR LIKE FOR OUR CHAMBER LUNCHEONS.

STATE OF THE COUNTY, STATE OF THE COMMUNITY THE ALLIANCE HISPANIC CHAMBER.

THAT'S WHAT THESE TABLES ARE.

AND WE NORMALLY GET ABOUT EIGHT TABLES AND THEY THEY'RE ABOUT 500 A TABLE.

SO THERE WAS JUST IT WAS AN INCREASE OF 450.

SO THOSE ARE OUR THREE MAIN INCREASES FOR OUR COUNCIL BUDGET.

AND IN OUR GENERAL SUPPLIES.

YOU HAVE A REMAINING BALANCE OF 1570.

AND WE STILL HAVE THREE MORE COUNCIL MEETINGS.

AND THEN INCLUDING TONIGHT'S COUNCIL MEETING DINNERS TO PURCHASE.

SO, YOU KNOW, IT'S WE'RE WE USUALLY BUY WE USUALLY GET A LOT OF FOOD BACK THERE THOUGH.

IT'S IT'S QUITE A BIT.

I'M NOT I'M JUST SAYING THAT I APPRECIATE THAT Y'ALL TRY TO FEED US AND EVERYTHING ELSE.

I MIGHT BE ABLE TO SCALE THAT BACK A LITTLE BIT.

LAST TIME I SAID THAT THOUGH, I DIDN'T KNOW I WAS CUTTING THE BUDGET FOR THE CITY EMPLOYEES TO GET IN THE REFRIGERATOR.

SO I DON'T WANT TO SPEAK TOO MUCH BECAUSE WE ARE FEEDING EMPLOYEES ALSO.

I'M STILL STUCK ON THE TRAINING, THE TRAVELING TRAINING, SOMETHING I RAIL AGAINST AND I.

DON'T KNOW. LET'S SLEEP ON THE FOOD.

I STILL SLEEP ON THE FOOD.

WE CAN ORDER SANDWICHES IF YOU WANT TO.

SO I'LL LEAVE THE FOOD ALONE.

I MEAN, YOU CAN ALWAYS. I MEAN, WE DO TRY TO REALLY BUDGET FOR THAT.

I MEAN, WE DON'T TRY TO GO VERY EXTRAVAGANT, AND WE TRY OUR BEST TO STAY WITHIN BUDGET.

GET COLD CUTS.

YOU GOT EXPIRING MEMORIES.

WE CAN. YOU'RE DOING A FINE JOB.

ALL RIGHT. WHY NOT SIT UP HERE AND SWALLOW MY SPIT FOR.

COUNCIL. ANY QUESTIONS? ANY QUESTIONS FOR WHAT'S OUR BUDGET? IT'S OUR LINE ITEMS. I THINK WE CAN BEAT THAT TRAP ON TRAINING NUMBER.

WELL, LIKE I SAID, NOT EVERY COUNCIL MEMBER ATTENDS, SO I ALWAYS ENCOURAGE EVERY ONE OF Y'ALL TO GO.

DOESN'T SOUND LIKE IT. NO, I'M THINKING ABOUT USING MY OWN PERSONAL POINTS AND MY OWN MONEY TO PAY FOR MY HOTEL ROOMS. JUST SAYING.

[04:30:02]

WE'LL SEE. ALL RIGHT.

OKAY. SO NEXT.

LET'S DO MUNICIPAL COURT.

SO MUNICIPAL COURT.

WE HAVE AN INCREASE IN CERTIFICATION PAY, WHICH WAS INCREASED FROM 600 TO 800.

THAT'S TAKEN INTO ACCOUNT.

WE HAVE TWO OF OUR CLERKS THAT ALREADY HAVE THEIR COURT CLERKS ONE.

AND THEN OUR OTHER TWO CLERKS ARE WILL BE TESTING FOR THEIR CERTIFICATION THIS UPCOMING FISCAL YEAR.

SO THAT'S THE REASON FOR THE INCREASE.

AND THEN WE HAVE AN INCREASE IN GENERAL SUPPLIES FROM 6000 TO 80, 8400.

NOW, I DO WANT TO SAY THAT THAT INCREASE IS JUST A ONE TIME INCREASE BECAUSE WE'RE GOING PAPERLESS IN COURT AND THEY ARE SHREDDING OFF OF A LITTLE SHREDDER, AND THEY REALLY NEED A BIG COMPACT SHREDDER FOR WHAT THEY'RE SHREDDING.

SO THAT WOULD JUST BE A ONE TIME INCREASE.

AND THEN WE HAVE AN INCREASE FOR SET.

SET SICK. AND THAT'S JUST A VERY SMALL INCREASE.

WE KIND OF JUST GOT AN AVERAGE OF WHAT WE'VE BEEN GETTING.

LET'S SEE. AND THEN THERE'S A SMALL INCREASE IN DUES AND SUBSCRIPTIONS.

THEY WENT UP ON DUES.

SO IT WAS A SMALL INCREASE OF $20 OR $40, BUT THAT'S ALL I HAVE.

OH, AND THEN I DO HAVE A DECISION PACKAGE FOR COURT.

SO RIGHT NOW WE HAVE A LEAD COURT CLERK.

WE USED TO HAVE A COURT ADMINISTRATOR.

AT THE TIME THAT WE OFFERED HER THE POSITION SHE WAS GOING TO COLLEGE, SHE WASN'T QUITE READY FOR IT YET.

SHE GRADUATED IN MAY.

NOW SHE'S OPENED UP FOR COURT ADMINISTRATOR.

SHE DOES HAVE SUPERVISOR ROLES, BUT I ALSO TAKE ON HALF OF THOSE COURT ADMINISTRATOR ROLES.

SO BY GIVING HER THIS COURT ADMINISTRATOR TITLE, I COULD GIVE UP SOME OF THOSE JOB DUTIES TO HER TO DO. AS A COURT ADMINISTRATOR.

AND THAT IS AN INCREASE OF 504 THOUSAND 744.

YOU DIDN'T. WELL.

I'M SORRY. 5676.

YOUR BUDGET IS STILL DOWN IN TOTAL FOR SALARIES.

EVERYTHING. FOR EVERYTHING.

YOU'RE ESTIMATED TO FINISH AT FIVE 60 IS WHAT I HAVE HERE.

AND THEN NEXT YEAR, YOU'RE ESTIMATING FOR 85.

I HAVE TO I DON'T KNOW WHERE THAT'S COMING FROM.

I WOULD HAVE TO SEE WHERE THOSE COST.

WHAT COSTS ARE IMPACTING THAT.

IT COULD BE ALSO BE FROM THE COLLECTION AGENCY BECAUSE YOU'RE WE STILL HAVE 27,000 IN THAT ACCOUNT AS A REMAINING BALANCE.

[04:35:04]

OKAY. SO WE CAN LOOK INTO THAT AND SEE IF WE'LL COVER THAT THE SHREDDER AND SCROLL UP PLEASE FILL SLOWLY.

I GOT 107 AND SERVICES.

OKAY. SO WE CAN DISCUSS ON THAT DECISION PACKAGE.

OKAY. ANY QUESTIONS FROM MUNICIPAL COURT? OKAY. ON TO THE CITY SECRETARY'S BUDGET.

FOR DUES AND SUBSCRIPTIONS, I WOULD SAY THAT WE DID GO DOWN ON THAT.

I WOULD LOVE TO BE A PART OF EVERYTHING, BUT I SUBTRACTED SOME MEMBERSHIP ITEMS FROM THERE.

ONE, I JUST DON'T HAVE TIME FOR SOME OF THEM.

SO THAT WAS A BUDGET DECREASE.

TRAVEL AND TRAINING HAS INCREASED.

AND I KNOW THAT YOU'RE HEARTBURN, BUT DESIREE WILL BE GRADUATING JANUARY OF 2026 WITH HER MUNICIPAL CLERK CERTIFICATION. AND THEN IN JANUARY OF 2026, I WILL BE RECERTIFYING FOR THE THIRD TIME.

SO WITH THAT REQUIRES US GETTING OUR SEMINARS IN, GETTING OUR CREDITS AND AND SO THAT REQUIRES MORE TRAVEL.

ALSO PART OF THAT I INCLUDED HTML FOR ME TO ATTEND HTML.

WE HAVE DEPLETED OUR TRAVEL TRAINING THIS FISCAL YEAR.

WE'RE IN THE NEGATIVE RIGHT NOW.

SO I, I CHOSE NOT TO GO TO HTML, BUT ALSO I HAVE THIS FISCAL YEAR, I EARNED $750 IN SCHOLARSHIPS THAT I APPLIED FOR.

AND THEN ME AND DESIREE ALSO APPLIED FOR SOME MORE SCHOLARSHIPS WITH THE TEXAS MUNICIPAL CLERKS.

SO THEN THAT WAY WE'RE NOT WE COULD, YOU KNOW, USE SOME OF THAT TOWARDS OUR TRAINING, BUT WE DO.

WE DID APPLY FOR THOSE FOR NEXT FISCAL YEAR BECAUSE WE KNOW HOW A TIGHT BUDGET IS.

BUT WE DID ADD THE BRAZORIA COUNTY DAY TO THIS TRAVEL AND TRAINING.

WE ADDED HTML TO THIS TRAVEL AND TRAINING.

SO THAT'S ALSO AN INCREASE IN THE BUDGET.

OKAY. ANYTHING ELSE ON THE CITY SECRETARY'S BUDGET? ELECTION EXPENSES.

SO THAT IT WENT FROM 9000 TO 39,000.

THAT TAKES IN FACTOR THE REGULAR GENERAL ELECTION, ANY RUN OFFS.

AND THEN I INCLUDED THE BOND ELECTION IN THERE ALSO.

BUT SINCE WE'RE GOING TO HAVE THE BOND ELECTION, WE'RE TALKING ABOUT MAY.

YOU'RE STILL GOING TO SEE AN INCREASE, BUT IT'S NOT GOING TO BE A $15,000 INCREASE.

YOU'RE PROBABLY GOING TO SEE A 4 OR $5000 INCREASE.

ON TOP OF THE GENERAL ELECTION BUDGET.

CONTRACT LABOR, THERE'S AN INCREASE FROM 20,000 TO 400 AND THERE'S NO INCREASE IN.

WE HAVE OUR CONTRACT LABOR.

SHE'S PART TIME. THERE'S NOT AN INCREASE IN PAY.

IT'S JUST THAT HER PAY PART TIME PER PHYSICAL YEAR.

DID NOT MEET WHAT WE HAVE IN HERE, SO WE HAD TO INCREASE IT.

[04:40:01]

BUT WE CAN SCRATCH THAT.

SO THERE'S NOT GOING TO BE AN INCREASE THERE.

WE'RE JUST GOING TO KEEP THAT IN MARKETING COMMUNICATIONS AND MARKETING BUDGET.

OKAY. THERE'S AN INCREASE IN THE BCCA DINNER FROM 3500 TO 5500.

AND AGAIN WITH THE BCCA DINNER.

IT'S AN INCREASE IN FACILITIES AND INCREASE IN FOOD.

AND SOME OF THAT DOES GET REIMBURSED.

SO WHEN THE MEMBERS PAY FOR THEIR DINNER, IT GETS REIMBURSED.

BUT WE STILL HAVE TO PAY FOR IT UP FRONT.

SO THAT'S WHY I INCREASE THE BUDGET FOR THAT.

AND WE'RE DOING THAT IN APRIL.

WE'RE HOSTING THIS YEAR. YES, IN APRIL.

BUT THAT'S THE AND THEN I DO HAVE A DECISION PACKAGE, WHICH IS A A RECEPTIONIST CITY HALL RECEPTIONIST FOR OUR LOBBY AREA.

SO SHE, WE COULD DO FULL TIME, OR WE CAN HAVE THE OPTION OF HAVING TWO PART TIMES.

I PREFER THE FULL TIME JUST JUST BECAUSE IT'S LESS TURNAROUND AND HAVING TO RETRAIN, BUT THEY WOULD.

IT WOULD RELIEVE STRESS FROM DEVELOPMENT SERVICES WINDOW BECAUSE THEY GET A LOT OF TRAFFIC.

THEY GET TRAFFIC TO WITH PEOPLE THAT DON'T ARE NOT EVEN DOING DEVELOPMENT SERVICES.

BUSINESS. IT WOULD ALSO RELIEVE PHONES.

I WOULD LIKE THIS PERSON TO BE THE SWITCHBOARD PERSON.

EVEN I GET A LOT OF PHONE CALLS, AND THE FIRST THING THEY SAY IS, I KNOW YOU'RE NOT THE RIGHT PERSON TO ASK, BUT.

AND IT'S JUST BECAUSE THEY'RE JUST DIALING TO THE FIRST PERSON WHO CAN ANSWER THE PHONE.

AND IF WE HAVE A MAIN NUMBER THAT GOES TO A SWITCHBOARD, IT'S GREAT CUSTOMER SERVICE.

EVERYBODY GETS IN CONTACT WITH SOMEBODY DIRECTLY.

IT WOULD ALSO HELP THE CITY SECRETARY'S OFFICE, BECAUSE WE COULD ALSO RELIEVE SOME OF THE CITY SECRETARY DUTIES ONTO THIS RECEPTIONIST.

SO THEY CAN ALSO DO CITY SECRETARY DUTIES WHILE THEY'RE WHILE THEY'RE THERE.

AND SO IT WOULD RELIEVE FROM THE DEVELOPMENT SERVICES.

IT WILL ALSO HELP US TO CITY SECRETARY'S OFFICE WITH SOME DUTIES.

STRATEGIC PLANNING WORKSHOP WE HAD WHERE THESE COMMENTS WERE MADE.

SO WE'RE JUST BRINGING IT FORWARD.

YES. CAN YOU GO TO THAT DECISION PACKAGE, PHIL OR WHAT? CAN YOU GO TO THAT DECISION PACKAGE, CITY SECRETARY AND YOU CAN'T GET ANYBODY TO ANSWER THE PHONE? YES. AND SO THEY ASSUME I'M CITY SECRETARY, SO THEY ASSUME, YOU KNOW.

YES, I'M THE CITY SECRETARY OF EVERY I'M THE SECRETARY OF EVERY DEPARTMENT.

SO BUT I DID DIVIDE UP THE PHIL, CAN YOU SCROLL DOWN, PLEASE? I DIVIDE IT UP FROM PARTS FROM FULL TIME TO PART TIME.

SO WITH YOUR FULL TIME, YOU'RE GOING TO INCLUDE THE HEALTH BENEFITS.

SO THAT'S WHAT'S INCLUDED.

SO YOU HAVE AN ANNUAL BUDGET OF 59,842, AND THEN OPTION TWO WOULD BE TWO PART TIMERS WITH AN ANNUAL BUDGET OF 39,196. SO WITH THE TWO PART TIMERS, YOU JUST YOU GET A LOT OF TURNAROUND.

BUT THE PRO TO THAT IS THEY CAN COVER EACH OTHER.

AND THE CITY SECRETARY'S OFFICE WOULDN'T HAVE TO WORRY ABOUT TO COVERING THE RECEPTIONIST DESK IF THEY'RE SICK OR ON VACATION.

THE TWO PART TIMERS CAN COVER EACH OTHER.

THAT IS A BENEFIT. YES, THAT IS A BENEFIT.

THE CON IS. IT'S JUST RIGHT.

THEY DON'T LAST.

YEAH. THE BENEFIT IS, IS SOMEBODY HAS A SICK FAMILY MEMBER OR A VACATION.

YOU'RE GOT SOMEBODY TO COVER.

RIGHT. AND ME AND DESIREE ARE ALREADY REALLY BUSY, SO.

IT WOULD MORE THAN LIKELY FALL ON DESIREE TO COVER.

BUT THAT'S HISTORICALLY THE NORM HERE IN THE CITY.

YEAH, I'M NOT SAYING NO.

I'LL TALK.

I'LL THINK ABOUT IT TOO.

AND I MEAN, COUNCIL CAN MAKE THAT DECISION, BUT.

I THINK IT'S JUST GREAT CUSTOMER SERVICE.

AND I AGREE, I NEVER WANTED US TO GET RID OF THE FIRST RECEPTIONIST WE HAD.

BECAUSE THEN YOU'RE RIGHT.

THAT IS THE FRONT DOOR WAY BACK OVER THERE.

[04:45:03]

YEAH. THE FIRST PERSON THAT'S WHERE THEY GO.

THAT'S RIGHT. THEY DON'T CARE WHAT IT SAYS ON THE, ON THE.

YES OR WHAT.

YEAH. AND IF THEY'RE NOT THERE THEY GO TO UTILITY BILLING BECAUSE THERE'S TIMES I'VE GOTTEN CALLS.

HEY MICHELLE, THERE'S SOMEBODY HERE, YOU KNOW, TO DROP OFF A PACKAGE AND THEY'RE CALLING ME FROM UTILITY BILLING, SO.

YEAH, BUT WE MADE THAT CONSCIOUS DECISION TO WALL OFF THE RECEPTIONIST AREA AT THE TIME AND MAKE THAT ANOTHER UTILITY BILLING LOCATION.

SO. TIMES CHANGE.

OR DO THEY. THEY GO RIGHT BACK TO THE WAY THEY WERE.

BECAUSE THAT'S WHAT WE'RE TALKING ABOUT.

BUT THAT IS ALL I HAVE FOR THE CITY'S CITY SECRETARY BUDGET.

OKAY. THANK YOU.

SO I THINK I'M LAST.

ON THE LIST. OH, GOOD.

I'M NOT. SO I HAVE NO DECISION PACKAGES.

I HAVE NO CHANGES OTHER THAN THE THINGS THAT WE DISCUSSED EVERY YEAR THAT ARE IN MY ACCOUNT BUCKET LEGAL SERVICES, WHICH IS OUR ATTORNEY, AND THEN PROFESSIONAL FEES, WHICH ENDS UP BEING JOHN JOHN PETERSON HDR STUFF.

THERE'S A WHOLE CONGLOMERATE OF THINGS IN THERE.

AND I THINK I SENT YOU I HAD RANDALL LAW OFFICE SENT YOU THEIR DETAILED BILLING STUFF.

SO SO TO YOUR QUESTIONS.

YEAH. SO MY QUESTION IS, IS I THINK IT'S TIME FOR US TO LOOK AT CHANGING HOW WE DO OUR LEGAL SERVICES.

I'M LOOKING AT THAT BILLING.

I THINK WE'RE PAYING WAY TOO MUCH.

I THINK YOU GUYS WANT TO PUT IT ON THE AGENDA.

WE CAN DO THAT. WE SHOULD, YEAH, I DO, I THINK WE SHOULD LOOK AT GOING IN-HOUSE.

I THINK WE COULD PAY A SALARY AND HAVE SOMEBODY WORKING FULL TIME.

AND SAVE THE CITY 100 TO $200,000 ANNUALLY.

AND IT LOOKED LIKE TO ME THE BUILDING IS GOING TO PUT US.

I WOULD LOVE TO SEE WHAT THEY BUILD US FOR THE ENTIRETY OF 23 OR IN 24.

IT LOOKS LIKE WE'RE ON PACE FOR ABOUT 350, $360,000 JUST IN THEIR SERVICES.

I MEAN. THAT'S A LOT.

THAT'S A LOT OF MONEY. SO SO I'M NOT AN ATTORNEY, BUT ATTORNEYS ARE LIKE ENGINEERS AND THEY'RE NOT. NO, NO, I THINK YOU'RE ALL RIGHT.

DON'T PUT ME IN IT. OKAY.

SO BAD COMPARISON.

BUT I THINK ATTORNEYS HAVE SPECIALTIES.

YEAH, I THINK SO.

SO I THINK YOU CAN FIND PLENTY OF COMPETENT ATTORNEYS WHO UNDERSTAND THE GOVERNMENT CODE AND WHO CAN READ OUR CHARTER AND GIVE FEEDBACK.

WE'RE NOT WE'RE NOT.

OUR ATTORNEYS AREN'T LITIGATION SPECIALISTS.

WE'VE DONE A GOOD JOB OF WHEN WE SEPARATE IT OUT.

OUR CITY ATTORNEY AND OUR CITY PROSECUTOR.

IT WAS TOO WIDE OF A VARIETY OF RESPONSIBILITIES, FROM UNDERSTANDING THE TRAFFIC CODE AND BEING RESPONSIBLE FOR PROSECUTING EVEN JUST A FEW CASES EVERY MONTH, AND THEN UNDERSTANDING CONTRACT AND AND GOVERNMENT CODE.

SO TO ME.

I MEAN, GO LOOK AT SOME OF THE CITIES AROUND US THAT HAVE IN-HOUSE ATTORNEYS.

WHAT THEY'RE MAKING AND THE RESPONSIBILITIES THEY HAVE.

AND I CAN GUARANTEE YOU THERE WILL BE A LEARNING CURVE BECAUSE IT JUST IS.

BECAUSE THEY'RE NOT FAMILIAR WITH OUR CHARTER AND OUR WAY OF THINGS.

CITY OF ANGLETON WORKS THINGS.

BUT I KNOW ATTORNEYS THAT LIVE RIGHT HERE IN CITY OF ANGLETON THAT COULD TAKE THIS JOB AND RUN WITH IT.

REGARDLESS, THESE NUMBERS ARE THE CATALYSTS THAT OPEN THAT DISCUSSION.

IF WE DON'T EXPLORE IT, WE'RE NOT DOING OUR JOB.

THERE'S NO MORE COMPLICATED THAN THAT.

I'LL PUT IT AS AN AGENDA ITEM.

[04:50:04]

ANYTHING ELSE FOR YOURS? OKAY. LAST THING I HAVE IS I TOTALED UP ALL THE TRAVEL AND TRAINING, ALL THE DEPARTMENTS, AND WE'VE GONE FROM 133,000 LAST YEAR, AND WE'RE FORECASTING 213,000 NEXT YEAR.

THAT IS OVER 20% INCREASE BETWEEN THE BUDGET OF 177,000 AND OF THIS YEAR AND ON A FOUR YEAR OUTLOOK, BECAUSE I HAVE ALL THE WAY BACK TO 21.

WE'RE UP 24% YEAR OVER YEAR OVER YEAR AND TRAVEL AND TRAINING.

IF YOU WONDER WHERE THE BUDGET'S GOING, IT'S GOING TO TRAVEL AND TRAINING.

SO WE REALLY NEED TO FIGURE THIS ONE OUT.

AND MAYBE THE COUNCIL NEEDS TO HAVE A DISCUSSION ON WHAT IS TRAVEL AND TRAINING.

AND YOU KNOW, CONTINUING EDUCATION IS GREAT BUT AT THE EXPENSE OF THE TAXPAYER, OR IS IT A BENEFIT TO THE EMPLOYEE? I MEAN, WE NEED A POLICY OR WE NEED TO UNDERSTAND THAT A LITTLE BIT BETTER BECAUSE WE CAN'T KEEP SENDING ALL THESE PEOPLE OFF TO GO DO TRAVEL AND TRAINING TO BETTER THEIR EDUCATION, TO MAKE THEM CERTIFIED SO THEY CAN LEAVE AND GO SOMEWHERE ELSE.

MAYBE THERE NEEDS TO BE SOME TEETH IN THERE.

YOU GO AND DO THAT.

YOU'RE HERE.

YOU'RE SIGNING YOURSELF UP.

IF YOU LEAVE, YOU HAVE TO PAY BACK A CERTAIN PERCENTAGE.

WE'VE GOT TO DO SOMETHING.

WE CAN'T. WE CAN'T LET THIS KEEP GOING.

I MEAN, POLICE HATE TO PICK ON YOU, BUT YOU SAID IT EARLIER.

YOU'VE GOT YOU'RE GETTING MANDATED.

THAT'S GOING FROM 40,000IN FISCAL YEAR 23 TO 62,000, IN FISCAL YEAR 25.

AND THEN THE OTHER BIG JUMP WAS PARKS GOING FROM 8023 TO 16,025.

AND SOMETHING'S GOT TO BE DONE.

ALL RIGHT, ENOUGH OF MY SOAPBOX.

ALL RIGHT.

COUNCIL. NO OTHER ITEMS ON ITEM NUMBER SIX.

AT THIS POINT, GOING BACK TO FOUR, WE HAVE TO GO BACK TO FIVE.

FIVE. FOUR.

[4. Discussion and possible action to approve Resolution No. 20240813-004 setting the proposed 2024 tax rate and setting the date(s) and time(s) for the required public hearing(s) for the 2024 Proposed Tax Rate and the 2024-2025 Fiscal Year Proposed Budget. (Part 2 of 2)]

FOUR. SO YOU GOT YOUR NUMBER.

IT WAS THE 179,000.

IS NEW REVENUE GENERATED THIS YEAR OR EXPECTED TO BE GENERATED IN THE NEXT FISCAL YEAR? SO OF THE 500,000.

IS THAT CORRECT? OF THAT 500,000 179,000 IS NEW REVENUE? YES. OKAY.

SO, COUNCIL, WHAT DO WE WANT TO DO? I WOULD LIKE TO ASK YOU TO TABLE THIS DISCUSSION BECAUSE SINCE WE TABLED THE NOTICE OF INTENT, THAT MEANS THAT WE MAY NOT OUR OUR DEAD RATE MIGHT CHANGE.

AND I TALKED TO KRISTEN VOLIN THIS AFTERNOON, AND SHE SAID THAT IF WE WERE GOING TO CHANGE OUR WHAT OUR DEBT WAS, OUR DEBT RATE WAS GOING TO BE, SHE WOULD NEED TO RECALCULATE ALL OF THE TAX RATES.

WE HAVE TIME.

WE CAN DO WE CAN DO THE THE RESOLUTION AND CALL THE PUBLIC HEARING ON THE AUGUST 27TH MEETING FOR THE FIRST MEETING OF SEPTEMBER.

SO I'M ASKING YOU TO TABLE IT.

OKAY. SO SO I GUESS LET ME THROW OUT THE ISSUE I SENT YOU ALL AN EMAIL ABOUT.

WE'RE GOING TO EXPEND $3.2 MILLION OUT OF GENERAL FUND FUND BALANCE.

AND THAT'S GOING TO GIVE US VERY LITTLE FUND BALANCE.

AS A CONTINGENCY.

AND WE'VE ALREADY HAD ONE STORM THAT WE HAD TO FUND OUT OF OUR OWN THIS YEAR ON MARCH 15TH.

YOU KNOW, IF WE HAVE ANOTHER STORM, WE HAVE SOMETHING.

WE HAVE NO FUND BALANCE.

AND THAT INCLUDES PAYROLL.

SO, YOU KNOW, WE GET MOST OF OUR REVENUE NOVEMBER WHEN WE GET 80% OF OUR TAXES IN AND WE GET THE REST BY FEBRUARY.

AND THEN EVERY MONTH WE GET OUR SALES TAX AND WE COLLECT ALL OUR OTHER FEES.

BUT I'M CONCERNED ABOUT THE GAP BETWEEN THEN HOWEVER

[04:55:08]

SO THEY'RE GOING TO REIMBURSE US 75%.

SO 1.5 MILLION ISH.

WHAT THEY SAID TODAY IS AND SHE'S GOING TO UPDATE US AT THE NEXT MEETING, IS THEY CAN GIVE US A LOAN.

AND SO INSTEAD OF GETTING THE 1.5 MILLION BACK A YEAR FROM NOW, THEY'LL JUST GIVE US A LOAN AND AND THEY CALL IT A DAY.

THEY WON'T WE WON'T GET THAT MONEY LATER.

SO THAT'LL SO THAT'LL SO WE'LL PAY OUR BILLS.

WE'LL GET OUR 1.5 MILLION REIMBURSEMENT EARLY FROM FEMA, WHICH IN ESSENCE WON'T.

IT'LL ONLY TAKE US DOWN 5 OR 600,000, I THINK, IN FUND BALANCE, THE 25% OR WHATEVER IT IS.

SO THAT'S WHY.

SO IN THAT IF WE HAD TO GO BORROW A MILLION AND A HALF OR SOMETHING FROM A BANK OR THE TAX ACCRUAL NOTE OR WHATEVER THE FUNDING MECHANISM WAS IT WOULDN'T BE ADVISABLE TO GO OUT FOR THE $10.5 MILLION. AND SO THAT'S WHY.

I DON'T THINK WE'RE THERE, BUT WE'RE JUST BEING A LITTLE CAUTIOUS.

THAT'S WHY PHIL WAS TALKING ABOUT CHANGING THE AMOUNT ON THE DEBT, WHICH WOULD CHANGE THE TAX RATE.

SO IF WE ONLY BORROWED A MILLION AND A HALF FOR THE EMERGENCY PURPOSES, WE WOULDN'T BORROW THE $10.5 MILLION BECAUSE IT IT WOULDN'T LOOK GOOD FOR OUR CREDIT AND ALL THOSE, YOU KNOW, OTHER KIND OF THINGS.

AND WE'D HAVE TO POSTPONE THAT.

BUT THAT'S WHY.

AGAIN, THAT'S THAT'S WHERE WE'RE AT, I GUESS IS.

AND SO ON THE 27TH, WE'LL HAVE MORE FIDELITY ON A COURSE OF ACTION FOR YOU ALL TO APPROVE THE IMPACT OR NOT.

AND THEN WE CAN MOVE FORWARD WITH SETTING THE TAX RATE AND, AND OR THE NOTICE OF INTENT FOR THE $2.5 MILLION. OKAY.

COMMENTS.

DO YOU WANT A MOTION TO TABLE? YES, PLEASE. COUNCIL I'LL MAKE A MOTION TO TABLE.

SECOND. I HAVE A MOTION BY MAYOR PRO TEM TOWNSEND.

SECOND BY COUNCILMAN ROBERTS TO TABLE AGENDA ITEM NUMBER FOUR.

ANY FURTHER DISCUSSION? CALL FOR THE VOTE.

ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE. ALL THOSE OPPOSED? SAME SIGN. COUNCIL.

IS THERE ANYTHING ELSE YOU WANT TO TALK ABOUT? FOUR OR 5 OR 6? HEARING? NOTHING.

JUST ONE COMMENT.

YES, SIR. IN LIGHT OF THE FINANCIAL STRESS WE'RE UNDER RIGHT NOW, I'M JUST GOING TO ASK THE SAME THING WE WOULD DO IF YOU HAD A MAJOR CATASTROPHE AT YOUR OWN HOUSEHOLD.

YOU'RE PROBABLY NOT GOING TO GO OUT AND BUY A NEW TRUCK.

YOU KNOW, YOU'RE PROBABLY GOING TO START EATING RICE AND BEANS.

AND THAT'S WHAT I'M.

THAT'S WHAT I PROPOSE.

AND UNTIL WE CAN KIND OF GET A LITTLE BIT BETTER CASH BALANCE AND JUST.

GO, GO BARE MINIMUM.

I THINK WE HAVE TO HAVE SOME SERIOUS DISCUSSIONS ABOUT THAT VERY ISSUE.

IT'S NOT COMFORTABLE, BUT NO, IT NEVER IS.

THERE'S A LOT OF HURTING PEOPLE IN TOWN.

AND WE'RE STILL NOT THROUGH STORM SEASON EITHER.

NO WE'RE NOT. NO, I MEAN, THIS FISCAL YEAR HAS BEEN A BIG WAKE UP CALL.

AND I MEAN, IT'S OBVIOUS IN THE AUDIT.

IT'S OBVIOUS IN THE NUMBERS.

WE HAVE GOT TO DO A BETTER JOB OF OUR SPENDING.

AND IT STARTS WITH EVERYBODY.

SO WE ALL NEED TO SIGN UP FOR IT.

I THINK WE'VE WE HAD COVID MONEY.

WE HAD ARPA MONEY.

WE HAD ALL SORTS OF STUFF GOING ON OVER THE LAST COUPLE OF YEARS THAT MADE IT A LOT EASIER TO BALANCE THE SAVING GRACE SO FAR HAS

[05:00:05]

BUT I THINK THAT'S REALLY A MISNOMER.

I THINK YOU'RE GOING TO SEE A HUGE SPIKE IN NEXT MONTH'S NUMBER.

SO I JUST THINK WE'RE WE GOT TO GOT TO BE SMART ABOUT WHAT WE'RE SPENDING ON, MAKE SURE WE'RE SPENDING IT ON WHAT WE NEED TO BE SPENDING IT ON AND WHERE CAN WE PUSH, YOU KNOW, YOU KNOW, LIKE GOING ONE AC VERSUS THREE, YOU KNOW, OR TWO, YOU KNOW, IT'S THINGS LIKE THAT.

BE NICE TO REPLACE THEM ALL.

BE NICE TO PAINT THE WALLS.

WE DON'T HAVE TO THAT'S WHERE WE'RE AT.

ANYBODY ELSE? I MEAN, I THINK WE CAN LOOK AT SOME OTHER SMALLER STUFF.

SMALL CUTS.

I MEAN, I DON'T HAVE TO BE FED HERE.

I MEAN, I'M RIGHT, YOU KNOW, SMALL BUDGET WON'T MAKE A BIG DIFFERENCE, BUT.

RIGHT. OKAY.

ALL RIGHT. YOU ALL HAVE ANYTHING.

SO THE 27TH IS THE THIRD AND FINAL WORKSHOP.

DO YOU ALL HAVE ANY THINGS? I MEAN, I'VE GOT A LAUNDRY LIST OF NOTES THAT WE'LL GET EMAILS BACK THROUGH, BUT IS THERE ANY PARTICULAR THING THAT YOU WANT TO TALK ABOUT? WE'RE GOING TO TALK ABOUT TAX RATE.

THAT'LL BE AN AGENDA ITEM.

WE'RE GOING TO PUT AN ITEM JUST TO WORK TALK WORKSHOP SO THAT WE CAN TALK FREELY ABOUT THE BUDGET.

YEAH. BUT IF THERE'S THINGS YOU ALL WANT US TO SPECIFICALLY BRING BACK, I MEAN, LET ME KNOW SO I CAN PREPARE THE I'D LIKE UPDATED NUMBERS. YES.

ESPECIALLY ONES THAT WORK, YOU KNOW, ON THE ESTIMATES WHERE THEY'RE ZERO.

I MEAN, THERE'S A LOT OF ACCOUNTS THAT WERE ACTUAL HAS NO BEARING TO WHAT ESTIMATE IS GOING TO BE.

SO IF YOU CAN UPDATE THESE NUMBERS AND GIVE US NEW NUMBERS, THAT'D BE NICE.

I'M NOT ASKING FOR THE WHOLE BOOK, BUT AT LEAST THE GENERAL FUND.

OKAY. BECAUSE I'LL THROW THEM BACK INTO MY EXCEL SPREADSHEET THAT I'VE GOT.

THAT'LL MAKE IT EASIER.

ALL RIGHT. I APPRECIATE THE PRIORITY LIST, BUT I MEAN, IT'S GOT TO BE IT'S GOT TO BE NEEDED OR THE DECISION HAS BEEN MADE FOR US FOR BIG STORM.

IT STORMED ALL OVER TOWN, YOU KNOW.

SO. YEAH.

ALL RIGHT, COUNCIL, WE WILL ADJOURN AT 11, 14 AND 11 SECONDS.

* This transcript was compiled from uncorrected Closed Captioning.