[00:00:02]
>> IT IS 5:30. WE ARE GOING TO GO AHEAD AND CALL
[DECLARATION OF A QUORUM AND CALL TO ORDER]
THIS MEETING OF THE ANGLETON BETTER LIVING CORPORATION TO ORDER.WE'LL IMMEDIATELY GO TO REGULAR AGENDA, ITEM NUMBER 1,
[1. Discussion and possible action on the Angleton Better Living Corporation, Recreation Division, and Angleton Recreation Center Division YTD financial statements and FY23- 24 fund balances as of December 31, 2024.]
DISCUSSION AND POSSIBLE ACTION ON THE ANGLETON BETTER LIVING CORPORATION RECREATION DIVISION, AND ANGLETON RECREATION CENTER DIVISION YEAR DATE FINANCIAL STATEMENTS, AND THE FISCAL YEAR '23 -'24 FUND BALANCES AS OF DECEMBER 30.>> FIRST, I JUST WANTED TO SAY THANK YOU FOR COMING OUT TONIGHT FOR THE SPECIAL MEETING TO REVIEW SOME OF THESE THINGS.
AS JOHN MENTIONED, OUR FIRST ITEM IS TO DISCUSS OUR FUND BALANCES AND THE YEAR TO DAY FINANCIALS.
I'LL ACTUALLY PASS IT OFF TO SUSY TO ALLOW HER TO COME UP TO EXPLAIN SOME OF THESE SO SHE CAN FURTHER EXPLAIN SOME OF THE INFORMATION THAT YOU HAVE IN THE PACKET AND THEN I'LL JUMP IN ON SOME ADDITIONAL STUFF IF YOU GUYS HAVE QUESTIONS.
>> I HAVE PASSED DOWN TO THE END OF THE YEAR, SEPTEMBER 2024.
I DO HAVE A RECAP SHEET IN FRONT OF IT, SO YOU ALL DON'T HAVE TO GO THROUGH ALL THE FINANCIALS.
YOUR FIRST FUND, OF COURSE, IS THE NEW ABIGAIL PARK FUND.
>> IT THREW ME OFF ONLY BECAUSE YOU SAID ABIGAIL DEBT SERVICE.
>> IT'S THE BIGGEST PIECE OF IT.
>> THERE'S OTHER PIECES TO IT.
>> THERE'S OTHER PIECES TO IT.
THAT'S HOW IT WAS FOR THE SEPTEMBER 24 FUND.
WE JUST RECEIVED THE FUNDS, AND WE ONLY SPENT 177,000 OUT OF THAT FUND LAST YEAR, SO WE HAVE THE 3,000,008 LEFT.
ON YOUR ABLC FUND, WHICH IS FUND 40, WE HAD YOUR SALES TAX.
IT DID MEET THE REVENUE THAT IT HAD, IT DID NOT INFLATE THE REVENUE.
THIS DID MEET THEIR ONE THIRD OF WHAT THEY HAD BUDGETED.
THEIR EXPENSES WAS 2,000,075, SO THEY DID END UP IN A PROFIT OF 48,000, WHICH ADDED TO THEIR FUND BALANCE.
THEIR FUND BALANCE IS 688,255.87.
YOUR REC DIVISION WHICH IS FUND 50.
THE REVENUE WITH THE TRANSFERS WAS 424.
THEY HAD A LOSS OF 35,062 FOR THE YEAR.
BUT IN THEIR CONTINGENCY THEY WERE ALLOWED TO PURCHASE SOME CAPITAL EQUIPMENT, WHICH WERE THE OUTDOOR MOVIE SCREEN, THE FOLDING CHAIRS, AND THE MOON WALK FOR 52,000.
THAT'S WHAT BROUGHT THEM IN THE DEFICIT FOR THE YEAR.
THE FUND BALANCE HAD THEIR OWN MONEY IN THEIR FUND BALANCE, SO THAT LEFT THEM WITH 33,000.
EVEN THOUGH THEY WERE IN THE DEFICIT FOR THE YEAR '24, THEY STILL HAVE A POSITIVE FUND BALANCE OF 33,858.60.
THE REVENUE AND TRANSFERS WERE 1,000,137.
THEIR FUND BALANCE IS 615,606.
THEY HAVE TOLD ME TODAY THAT THEY DO HAVE THE ENGAGEMENT LETTERS, SO WE WILL START THE AUDIT NEXT WEEK.
THESE ARE JUST PRELIMINARY NUMBERS, BUT I BELIEVE THEY ARE CORRECT.
I ALSO PUT IN YOU ALL PACKET, YOUR CASH FLOW CASH HISTORY.
THE MINIMUM IS 25 RESERVES, SO IT DOES HAVE 124 DAYS INSTEAD OF NINE THAT IS REQUIRED.
I ALSO PUT IN YOUR PACKET, YOUR SALES TAX FOR ABLC.
WE HAVE COLLECTED SALES TAX FOR DECEMBER AND FOR JANUARY.
WE'VE ONLY MET 17.69% OF YOUR GOAL.
YOUR GOAL IS 2,000,003, AND YOU'VE COLLECTED 345,698.
BEHIND IT IS YOUR FINANCIALS THROUGH DECEMBER OF THIS YEAR. ANY QUESTIONS?
>> YES. FIRST OFF, TO THE BOARD, I DON'T KNOW HOW MANY OF YOU ALL KNOW SUSY IS OUR INTERIM FINANCE DIRECTOR AT THE MOMENT AND IS A FORMER FINANCE DIRECTOR HERE AT THE CITY OF ANGLETON.
VERY EXTENSIVE KNOWLEDGE, ESPECIALLY ON ALL THINGS AROUND ABLC AND THE GENERAL FUND AND ALL THAT.
[00:05:03]
SUSY, I WANT TO ASK YOU REAL QUICK, ON THE SOURCES OF REVENUE, ABLC COURSES FROM THE SALES TAX.REC DIVISION, WHAT IS THE FUNDING SOURCE FOR THE REC DIVISION? IS THAT COMING HALF ABLC OR 20%, 25% OF ABLC? OR IS THIS REVENUE COMING STRAIGHT FROM WHAT YOU RAISE IN THE REC DIVISION?
>> IF YOU LOOK AT THE TOP OF IT, YOU'LL SEE THE ABLC FUND TRANSFER.
THAT'S A COMBINATION OF THE TWO.
NOT SURE OF THE PAGE. BUT YEAH.
AT THE TOP FOR LAST YEAR FOR THE RECREATION DIVISION IT WAS 382,000 THAT CAME FROM ABLC.
THEN THAT 41,000 WAS THE REVENUE THAT WAS GENERATED FROM THE REC DIVISION SPECIFICALLY.
>> BUT THE SOURCE OF THIS PRIMARILY IS ABLC?
>> THEN THE ACTIVITY CENTER FUND 60 IS ALSO FUNDED FROM ABLC?
>> YOU HAD ALMOST 18,000 REVENUE JUST RAISED INSIDE?
>> THEIRS WILL SHOW A LITTLE BIT DIFFERENT.
IF YOU LOOK AT THE TOP OF THEIRS.
>> THE TRANSFER FROM ABLC, THAT 581, BUT THEN YOU'LL SEE THAT MILLION DOLLAR TRANSFER THERE.
IT'S ABOUT THE DIFFERENCE FOR THEIRS FOR LAST YEAR, AT LEAST.
>> WHAT'S THE PLAN? WELL, I THINK IT'S ALLOWED UNDER THIS.
WHAT WAS OUR RULING AGAIN ON THE REC CENTER? HOW MUCH WERE GOING TO LEAVE IN THERE, 100,000 AND EVERYTHING ELSE GOES BACK?
>> YES. WE'RE GOING TO TOUCH ON SOME OF THAT LATER.
>> DOES ANYBODY HAVE ANY MORE QUESTIONS BEFORE WE MOVE ON TO ANOTHER ITEM?
>> DO WE TAKE ACTION ON THIS OR ARE WE JUST REVIEWING?
>> I DON'T BELIEVE WE NEED ANY ACTION. DO YOU NEED AN ACTION?
>> A COUPLE OF THINGS I WILL POINT OUT WITH THAT ONE I WANT TO BRING TO LIGHT IS AS SOME OF YOU ARE AWARE THERE WERE SOME FINANCIAL ISSUES THAT HAPPENED OVER THE PAST, WE'LL SAY A YEAR.
WHEN YOU LOOK AT SOME OF THOSE NUMBERS, I DID WANT TO HIGHLIGHT SOME OF THAT STUFF, NOT SPECIFICALLY WITH ABLC, BUT WITH THE RECREATION DIVISION AND THE ARC.
ARC, ALTHOUGH IT LOOKS LIKE THE REVENUE AND REVENUE TO EXPENSES, AND WHAT WE BROUGHT BACK TO THE FUND BALANCE WAS AN EXTREME NUMBER. IT TRULY WAS.
BUT I WANT TO BREAK THAT DOWN A LITTLE BIT TO FURTHER EXPLAIN SOME OF THOSE.
WE WERE ABOUT $130,000 OVER OUR REVENUE PROJECTION.
POSITIVE THERE MEANS WITH OUR MEMBERSHIPS, WITH OUR DAY PASSES, WITH OUR RENTALS, AND THE PROGRAMS, NOT REC DIVISION, BUT PROGRAMS FOR THE ARC.
WE BROUGHT IN $130,000 ADDITIONAL.
THAT'S GOOD NEWS THAT CAME FROM THAT.
UNFORTUNATELY, SOME OF THE THINGS THAT WE FOUND OVER THE PAST YEAR WHERE WE DID HAVE A FEW FINANCIAL DISCREPANCIES THAT WE TRIED TO GET CORRECTED TO BE ABLE TO ADJUST THOSE.
ONE OF THOSE OTHER BIG LUMP SUMS WAS ACTUALLY FOR OUR BUILDING INSURANCE.
BUILDING INSURANCE WAS NOT APPROPRIATELY ALLOCATED TO THE ARC DIVISION.
IT ACTUALLY GOT A CHARGE TO THE GENERAL FUND.
THAT WAS THE GENERAL FUND PAID FOR THAT WE DIDN'T THAT WE HAD BUDGETED.
YOU'LL SEE IN THERE THAT WE HAD ABOUT $90,000 BUDGETED FOR THAT, BUT WE DID NOT SEE THE CHARGE THAT CAME FOR LINDEN HILL AND HER WATER.
ADDITIONAL TO THAT, WE FOUND A DISCREPANCY IN OUR STAFFING THAT ONE OF OUR STAFF MEMBERS FROM ACTUALLY EACH DIVISION, SO STAFF MEMBER FROM THE REC DIVISION AND A STAFF MEMBER FROM THE ARC WERE CHARGED INCORRECTLY.
THAT IS ALSO ADDITIONAL REASON WHY THE REC DIVISION WAS A LITTLE BIT MORE OVER.
THEY SHOULD HAVE BEEN A LITTLE BIT MORE BALANCED THAN THEY WERE.
AS YOU KNOW, YOU DID APPROVE SOME OF THEIR FUND BALANCE EXPENSES,
[00:10:03]
BUT IT DIDN'T IMPACT THEM BECAUSE ONE OF THOSE SALARIES WAS FOR SIX MONTHS AND WAS AT A FAIRLY ONE OF OUR SUPERINTENDENT LEVEL RATES.IT IMPACTED TO WHERE ARC DID NOT GET CHARGED FOR THAT, FOR THE REC DIVISION DID GET CHARGED FOR THAT.
ALTHOUGH THEY INTERTWINED IN SOME WAY, IT SKEWS THE NUMBERS A LITTLE BIT THAT GOES WITH THAT.
I JUST WANTED TO POINT THAT OUT TO KNOW THAT, YES, THE 340,000 IS REAL AS FAR AS THE FUND BALANCE GOES.
BUT THERE ARE VERY SPECIFIC REASONS THAT WE'RE TRYING TO STILL COME THROUGH.
WE'RE VERY HAPPY TO HAVE SUSY ON BECAUSE WE BROUGHT SOME OF THOSE THINGS TO LIGHT TO HER TO BE ABLE TO HELP US CORRECT THOSE FINANCIALLY TO BE ABLE TO ENSURE THAT THOSE DON'T HAPPEN.
BUT THAT WAS AN EXPLANATION ON THOSE FUND BALANCES OF WHERE THAT NUMBER CAME FROM.
BUT AS SUSY MENTIONED, WE STILL MAINTAIN A GOOD HEALTHY FUND BALANCE.
ON THOSE ADDITIONAL TO THAT OF THAT $600,000 THAT YOU SAW IN THE ARC, PLEASE KEEP IN MIND THAT 274,000 OF THAT WAS EARMARKED FOR THE TPW GRANT.
POSITIVE NEWS ON THAT IS WE HAD THE MONEY AVAILABLE.
THAT WAS WHAT WE BROUGHT TO THE BOARD LAST YEAR.
THAT WAS BASED ON LAST FISCAL YEAR OR FY '22 - '23 YEAR AND ARC HAD 274,000 IN THERE.
WE ASKED THAT TO BE RESERVED FOR THE TPW GRANTS.
I'M HAPPY TO ANNOUNCE IF YOU HAVEN'T SEEN, WE WERE SELECTED FOR AWARDING FOR THAT GRANT, AND SO WE'RE GOING THROUGH THAT PROCESS, AND SO HAVING THAT MONEY IS A BENEFICIAL THING FOR US, KNOWING THAT IT'S EARMARKED THERE.
SOME OF THOSE, EVEN THOUGH THE 600,000 SEEMS QUITE LARGE, THERE ARE SOME OTHER FACTORS THAT COME INTO PLAY.
>> QUESTIONS ON ANY OF THAT STUFF? I KNOW IT'S A LOT TO UNPACK, BUT FULL TRANSPARENCY OF JUST KNOWING WHERE SOME OF THAT CAME FROM AND WHAT NEEDS TO BE CORRECTED.
>> WAS IT FIXED IN THE '25 BUDGET?
>> PART OF THE AGENDA ITEMS ARE TO TRY TO GET US THERE TOO.
>> ALL RIGHT. LET'S MOVE ON THEN. ITEM NUMBER 2,
[2. Discussion and possible action on a hiring freeze and suspension of overtime and comp time for Angleton Recreation Center, Recreation, and Parks & ROW Divisions.]
DISCUSSION OF POSSIBLE ACTION ON A HIRING FREEZE AND THE SUSPENSION OF OVERTIME AND COMP TIME, RANSON RECREATION CENTER RECREATION AND PARKS AND RIGHT AWAY DIVISIONS.>> YES, THIS ONE'S IN REGARD TO ON JANUARY 8, THE CITY MANAGER INSTITUTE ARE HIRING A FREEZE ACROSS THE CITY, EXCEPT FOR FINANCE DEPARTMENTS, PUBLIC WORKS, AND POLICE DEPARTMENTS.
ONE OF THOSE IMPACTED BY IT IS THE ANGLETON RECREATION CENTER AND PARKS DEPARTMENTS.
ONE OF THE REQUESTS THAT WE BROUGHT UP TO THE CITY MANAGER WAS TO LIFT THAT FREEZE SPECIFICALLY FOR OUR DIVISIONS.
EVEN IN A SMALL CAPACITY, AS YOU GUYS ARE AWARE, THE ANGLETON RECREATION CENTER WORKS ON AN OPERATIONAL BASIS.
WE NEED TO HAVE STAFF TO OPERATE THAT BUILDING.
IF WE DON'T OPERATE THAT BUILDING WITH STAFF, THEN IT'S GOING TO IMPACT THE SERVICE THAT WE'RE ABLE TO PROVIDE.
IT COULD IMPACT OUR REVENUE STREAM THAT COMES IN FOR THAT.
IT WAS RECOMMENDED TO BRING IT TO AVLC TO BE ABLE TO SHOW THAT WE HAVE THE FUNDS AVAILABLE TO BE ABLE TO REMOVE THAT HIRING FREEZE AND CONTINUE TO TRY TO FOLLOW ALONG AS CLOSE AS WE CAN TO THE CURRENT HIRING FREEZE AND OT, BUT KNOWING THAT THERE ARE SITUATIONS OUTSIDE OF OUR CONTROL.
EXAMPLE WOULD BE, IF THE POOL NEEDS REPAIRS AFTER HOURS AND THERE'S SOMETHING GOING ON THAT IMPACTS OPERATIONS, AND SO WE DON'T WANT TO DELAY THAT TO THE TIME THAT THE AQUATICS MANAGER IS IN.
WE TRY TO ADJUST SCHEDULES THE BEST WE CAN.
YOU'LL SEE IN YOUR PACKET THERE WAS A WORKING SCHEDULE THAT WAS ADOPTED IN '23.
ONE OF THE THINGS THAT'S UNIQUE TO THE REC CENTER AND TO THE REC DIVISION IS THAT OUR STAFF DON'T WORK NORMAL HOURS.
WHAT THEY DO IS WE SUBMIT AN ADJUSTED SCHEDULE.
A PROGRAMMER WILL BE WORKING UNTIL 7:00 P.M. WELL, WE SUBMIT AN ADJUSTED SCHEDULE THAT SAYS, THEY'RE WORKING UNTIL 7:00 P.M AND THEY'RE EITHER GOING TO TAKE OT OR NOW THEY'RE GOING TO COME IN AT 9:30 THE NEXT DAY.
WE TRY TO DO THAT ON A MONTHLY BASIS TO DO THAT AS BEST WE CAN, BUT ALSO TRYING TO KEEP IN MIND THAT OUR HOURS OPERATION IMPACT THAT.
WE ARE CUSTOMER SERVICE BASED.
WE TRY TO STAY AS CLOSE AS WE CAN.
WE WANTED TO BRING IT BEFORE THE BOARD TO HAVE A DISCUSSION TO SEE IF THEY WOULD CONSIDER ALLOWING US TO LIFT THAT FREEZE OF HIRING IN OT.
I'LL OPEN UP TO YOU ALL FOR QUESTIONS AND DISCUSSION.
>> MY QUESTION IS, YOU'RE TALKING ABOUT LIFTING A HIRING, YOU HAVE PART-TIME WORKERS AND FULL-TIME WORKERS, CORRECT?
>> WE HAVE PART-TIME AT FULL-TIME. YES.
>> IF YOU DID THIS ARE YOU ASKING TO LIFT THE HIRING FREEZE FOR BOTH CATEGORIES OR JUST ONE CATEGORY IN PARTICULAR?
>> REALISTICALLY AT THIS TIME, PART-TIME IS OUR FOCUS AS FAR AS THE HIRING FREEZE.
[00:15:01]
KNOCK ON THE WOOD MINUS PARKS DIVISION, WE HAVE ALREADY FROZE TWO POSITIONS, AND WE AGREE WITH THAT FREEZE FOR THOSE TWO POSITIONS.FULL-TIME FOR REC DIVISION ARC, WE ARE FULLY STAFFED, SO WE DON'T HAVE A NEED FOR IT.
BUT PART-TIME STAFF, WE WERE IN THE MIDDLE OF TRYING TO HIRE STAFF.
WE ARE STILL SHORT ON LIFEGUARDS.
WE STILL HAVE NOT BEEN ABLE TO MEET OUR CURRENT HOURS OF OPERATION BECAUSE OF LIFEGUARD SHORTAGE.
WE WERE SHORT A FRONT DESK ATTENDANT, AND WE ARE ALSO SHORT A FACILITY ASSISTANT.
IN THE EVENT THAT SOMEBODY LEAVES, IT'S GOING TO CREATE A FURTHER IMPACT ON OUR FACILITY.
ADDITIONAL TO THAT IS OUR PART-TIME STAFF ARE UNDER EIGHT HOUR RESTRICTION.
BECAUSE OF TMRS, THEY HAVE 1,000 HOUR RULE WHICH STATES THAT ANY EMPLOYEE THAT WORKS OVER 1,000 HOURS ON THE REGULAR IS REQUIRED TO CONTRIBUTE TO THE TMRS PROGRAM.
THEY WOULD HAVE TO CONTRIBUTE TO RETIREMENT.
WE DON'T CURRENTLY HAVE THAT FUNDED TO WHERE THEY CONTRIBUTE TO RETIREMENT.
THE LAST PEOPLE WE HAVE IT'S EITHER WE CLOSE THE FACILITY OR THEY HAVE TO BE WORKED MORE.
WELL, IF THEY WORK MORE, THAT PUTS THEM OVER THEIR 1,000 HOURS.
IT'S REALLY 18 AND SOME CHANGE.
ANY PART-TIME WORKERS THAT YOU KNOW THAT MIGHT WORK FOR US, 18 HOURS IS ABOUT THE MAX WE CAN GIVE YOU TO BE ABLE TO KEEP YOU UNDER THAT IF YOU'RE GOING TO BE WORKING YEAR ROUND.
IN ADDITION TO THAT, ONE OF THE REVENUE GENERATORS THAT'S COMING FOR THIS YEAR IS THE BOARD APPROVED US TO DO AN EIGHT WEEK SUMMER CAMP PROGRAM, AND UNDER THE CURRENT HIRING FREEZE, WE WOULDN'T BE ABLE TO PUT OUT TO SOLICIT SUMMER CAMP STAFF TO SUPPORT WITH SUMMER CAMP.
>> I'M SURPRISED THAT THE HIRING FREEZE ACTUALLY AFFECTED YOU HIRING LIFEGUARDS BECAUSE THAT'S SOMETHING WE TALKED ABOUT FOR MONTHS, TRYING TO GET IT DONE.
WHAT WERE TALKING ABOUT DOING, SHUTTING DOWN THE REC CENTER, CLOSING IT? SO FOUR DAYS?
>> YOU'RE TALKING ABOUT LIFEGUARD, YOU'RE TALKING ABOUT SHUTTING DOWN THE POOL.
BUT UP TO HIS POINT, THOUGH, SO IF YOU'RE SAYING ALL RIGHT, YOU'RE LOOKING AT PART-TIME, AND YOU SAID LIFEGUARDS, BUT HOW MANY POSITIONS WOULD YOU BE LOOKING AT? PART-TIME POSITIONS.
>> LIFEGUARDS, IF WE WENT TO THE NEW STANDARD WE'RE LOOKING FOR, WE WOULD PROBABLY NEED 15 ADDITIONAL PEOPLE AT MINIMUM.
THAT REALLY DEPENDS ON WHAT THEIR AVAILABILITY LOOKS LIKE.
PART OF THE NEGATIVE OF HAVING TMRS IS YOU CAN'T REALLY OVERWORK PEOPLE.
SO WHEN YOU TELL THEM THEY COME IN AND THEY'RE GOING TO GET, SOME PEOPLE ARE HAPPY WITH 15 HOURS, AND OTHER PEOPLE AREN'T, SO THEY GO GET OTHER PART TIME JOBS.
YOU'RE WORKING WITH A VARYING SCHEDULE WITH THOSE PART-TIME STAFF.
YOU'RE TRYING TO BALANCE THAT.
WHEN WE HIRE PEOPLE, WE DON'T HIRE BASED ON, HEY, YOU CAN WORK 20 HOURS.
WE GO BASED ON HOURS OPERATION.
WE MIGHT HAVE 30 STAFF TO COVER IT.
[NOISE] EVEN IF WE HAD 40 STAFF, WE STILL OPERATE WITHIN OUR ALLOCATED FUNDING AMOUNTS TO SAY, IT DOESN'T MATTER IF IT'S JOHN OR [NOISE] JASON IN THERE.
BOTH OF US HAVE THE OPPORTUNITY, BUT IT'S ONLY GOING TO BE ONE OF US BECAUSE THAT'S ALL THE NEED IS THERE.
>> YOU SAY YOU NEED 15, BUT MAY BE A QUESTION FOR CHRIS.
WAS THE HIRING FREEZE BECAUSE OF THE BUDGET? YOU NEED 15, BUT WE DON'T HAVE THE BUDGET FOR THE 15.
>> IT'S NOT THAT WE DON'T HAVE THE BUDGET FOR THE 15.
THIS IS THE UNIQUENESS OF THE ANGLETON REC CENTER AND RECREATION DIVISION, IS THAT WE OPERATE UNDERNEATH THE ABLC FUND.
AND SO OUR FUNDING COMES FROM A DIFFERENT MECHANISM.
>> THAT'S NOT COMPLETELY TRUE.
YOU'RE FUNDED THROUGH GENERAL FUND AS WELL, TO AN EXTENT.
>> YES, PARKS DIVISION. THAT'S FOR IN REGARDS TO PART-TIME STAFF, AND ARC AND REC DIVISION.
YES, THAT'S CORRECT. PARKS DIVISION DOES HAVE A MAJORITY OF THEIRS, CURRENTLY PERSONNEL-WISE AND ALL THEIR OPERATION COST IS FROM ABLC.
>> MAYBE YOU JUST TO TALK FOR A MINUTE ABOUT, IN THE COST RECOVERY MODEL, WHAT'S 100%? WHAT'S NOT 100%? THE POOL, IT COST X TO RUN THE POOL, LIFEGUARDS, POWER, WATER, CHEMICALS, WHATEVER.
DO WE BRING IN THAT AMOUNT OF MONEY TO COVER THAT TOTAL EXPENSE, OR IS IT AT 85% OR 90% OR 95 OR.
>> I THINK THAT'S A DIFFICULT ONE TO LOOK AT SPECIFICALLY BECAUSE THE WAY THE REC CENTER IS SET UP IS THAT IT'S MEMBERSHIP BASE, SO YOU CAN'T NECESSARILY SAY WHERE EVERYBODY IS GOING.
I GUESS I WOULD FALL BACK TO THE SIDE OF THE ARC IS ABOUT A 50% COST RECOVERY.
[00:20:05]
THAT'S FULL OPERATIONS.BUT IF YOU SAID THAT YOU CLOSED THE POOL, WILL THAT IMPACT MEMBERSHIPS? YES. IT MAY NOT IMPACT AS MANY, BUT IT'S ALSO GOING TO IMPACT YOUR DAY-PASS REVENUE.
THAT'S REALLY THE ONLY ONE THAT'S TRULY GUARDED AS FAR AS THE BODY THERE VERSUS THE OTHER STAFF OR FRONT DESK STAFF AND THE FACILITY ASSISTANTS THAT ARE THE SUPERVISOR ON DUTY OUTSIDE NORMAL HOURS OF OPERATION OR OUTSIDE BUSINESS HOURS.
IT COULD HAVE AN ADVERSE EFFECTS DEPENDING ON WHICH WAY YOU GO ABOUT IT.
>> IS THE HIRING FREEZE FOR THE ENTIRE YEAR OR WHEN IS THE PROJECTED TIME TO LIFT THAT?
>> UNFORTUNATELY, WE HAVEN'T BEEN GIVEN A TIMETABLE OF WHEN THAT IS.
>> CHRIS [INAUDIBLE] CITY MANAGER.
IN DISCUSSIONS WITH SUZIE, WE HAD SOME DISCUSSIONS AT CITY COUNCIL.
FLIP A LOT OF SWITCHES OR PULLING LEVERS OR TURNING THE DIAL OR HOWEVER YOU CAN SAY IT TO REDUCE COSTS.
THE FIRST STEPS ARE HIRING FREEZE, EXCEPT FOR PD AND PUBLIC WORKS.
THOSE ARE CRUCIAL ENTITIES FOR OUR CITY.
EVERYTHING ELSE WE NEED TO TAKE A LOOK AT AND HOW WE DO BUSINESS.
WE WANTED TO START THIS CONVERSATION, AND THAT'S WHY I ASKED THEM TO COME TO ABLC.
FOR EXAMPLE, OVER THE PAST COUPLE OF YEARS, WE'VE TRIED TO REDUCE ABLC'S FUNDING OF THE PARK'S EMPLOYEES.
HONESTLY, AT THIS TIME, I THINK WE NEED TO GO THE OTHER WAY.
WHAT CAN WE CUT IN EXPENSES TO FUND MORE PARK'S PEOPLE, SO WE DON'T HAVE TO PULL OTHER LEVERS.
WE'VE LOOKED AT TRAVEL AND TRAINING, WE'RE GOING TO CONTINUE TO LOOK AT THAT.
WE'RE GOING TO LOOK AT A COUPLE OF OTHER, I'LL CALL IT SWITCHES WITHIN THE CITY THAT WE'RE GOING TO PULL.
BUT EVENTUALLY, WE'RE GOING TO HAVE TO HAVE THIS BROADER CONVERSATION ABOUT HOW DO WE REDUCE COSTS.
WE CAN USE SENIOR PROGRAMS OR WE COULD USE WHATEVER.
IF THEY'RE PAYING THEMSELVES BACK, THERE'S NO REASON WHY WE SHOULD TOUCH IT BECAUSE YOU SAVE EXPENSES, BUT YOU ALSO LOSE THE REVENUE, AND THEY'RE SELF-SUSTAINING.
IT'S JUST THE PROGRAMS THAT AREN'T.
WE NEED TO LOOK AT HOURS, WE NEED TO LOOK AT PROGRAMS, WE NEED TO LOOK AT WHATEVER.
SO THAT'S WHY I WANTED TO HAVE THIS DISCUSSION WITH YOU ALL.
AS WE MOVE FORWARD, FOR EXAMPLE, LIFEGUARDS, IF THAT'S NOT ALLOWED AND WE SAY WE'RE GOING TO CUT THAT, WE GOT TO MAKE THOSE DECISIONS OUT, WHO WE'RE GOING TO HIRE, WHAT ARE WE GOING TO HIRE? THERE'S A TIMELINE ASSOCIATED.
THERE'S ASSOCIATED TIMELINES WITH ALL THOSE THINGS THAT YOU CAN'T WAIT TO THE LAST MINUTE AND SAY, WE'RE GOING TO DO IT.
LOGISTICALLY OR ADVERTISING OR STAFF OR WHATEVER.
THAT'S WHY. THE SHORT ANSWER IS, I DON'T HAVE A TIMELINE.
WE'RE BEGINNING TO PULL TRIGGERS, FLIP SWITCHES, TO MAKE DECISIONS THAT CUT COSTS.
I EXPECTED TO RUN THROUGH AT LEAST THIS FISCAL YEAR, AND THEN WE ANALYZE WHERE WE'RE AT WHEN WE HIT BUDGET AND THEN MOVE THAT FORWARD.
>> THANK YOU. CHRIS, WHILE YOU'RE UP THERE.
>> WELL, I THINK WE CAN REDUCE EXPENSES THAT AGAIN, CAN INCREASE FUNDING MORE OF THE PARKS.
WHERE WE GO TO 50%, 45, 46, SOMETHING THAT TAKES THE BURDEN OFF THE GENERAL FUND AND HELPS THE OVERALL SITUATION.
>> BUT WOULD YOU SUPPORT LIFTING THE HIRING FREEZE FOR THEM?
>> IF THERE'S COST RECOVERY, IT'S 100%, ABSOLUTELY.
IF IT'S PART OF THE PROGRAM, AND YOU WANT TO KEEP IT THAT WAY, WE HAVE NO CHOICE.
IF YOU WANT TO KEEP THE REC CENTER AT THE CURRENT HOURS, AT THE CURRENT STAFFING, AT THE CURRENT, WHATEVER, THEN WE HAVE TO.
BUT I THINK AGAIN, I WANTED TO BRING IT UP TO THE BOARD, SO IT'S A GROUP GUIDANCE AND NOT JUST US PULL THE SWITCHES.
>> IS IT ALL OR NONE THING? YOU THROW OUT THE NUMBER 15.
SO IT'D BE LIKE, OKAY, WE NEED TO HAVE 15 OR, WHAT IF WE SAID, OKAY, DO SEVEN, AND THEN MAYBE WE CAN TRY TO GET YOU SEVEN LATER, WOULD THAT MAKE ANY DIFFERENCE? [OVERLAPPING] WELL, FOR WHATEVER 15.
>> YOU HAVE TO THINK ABOUT PART-TIME STAFF IS NOT THE SAME AS FULL-TIME STAFF.
NOT A BODY SERVING IN A FULL TIME CAPACITY.
[00:25:02]
OUR STAFFING IS BASED ON HOURS OF OPERATION.EXAMPLE I'LL GIVE TO YOU IS IF WE GO TO THE FIVE-GUARD MINIMUM THAT WE TALKED ABOUT, YOU NEED TO COVER A CERTAIN AMOUNT OF HOURS.
OUR CURRENT HOURS OPERATION ARE 5:30-11:30 IN THE MORNING, THAT SIX-HOUR TIME FRAME.
THAT GIVES YOU THREE DAYS OF FIVE PEOPLE, AND THEN YOU'RE CHAPPED UP.
EXAMPLE IS THAT IF WE WANT TO OPEN UP TUESDAY, THURSDAYS AGAIN, WE NEED AT LEAST FIVE PEOPLE TO COVER THAT.
AND THAT IS JUST TO GET THEM AT 18 HOURS THAT DOES NOT INCLUDE THAT, IF ANYBODY TAKES TIME OFF OR ANYTHING LIKE THAT.
THE WAY WE BUDGET FOR PART-TIME STAFF IS BASED ON THE BUDGETARY DOLLARS.
WE DON'T GO, I NEED 10 PEOPLE AND THAT'S WHEN THE EQUAL OUT TO $2,000.
IT'S WHAT ARE THE HOURS OF OPERATION.
WE BUDGET BASED ON THE FRONT DESK IS NEED SOMEBODY THERE FROM TWELVE O'CLOCK TO NINE O'CLOCK.
THAT MEANS I NEED ONE PERSON THERE.
IT COST ME $9.75 TO HAVE THEM THERE.
IT'S ONE PERSON. THAT COULD BE THREE STAFF MEMBERS THAT COVER IT, BUT IT STILL ONLY COST ME 9.75.
PART-TIME STAFF IS DIFFERENT TO WHERE IF IT WAS PARK'S GUYS AND WE SAID, HEY, WHAT IS THE EASIEST TO OPERATE TO BE ABLE TO MAINTAIN A ROLLING SCHEDULE? THAT WOULD BE A LITTLE BIT EASIER.
BUT PART-TIME STAFF, SOMEBODY MIGHT GIVE ME 10 HOURS, SOMEBODY ELSE GIVES ME 15 HOURS.
SO IT THROWS OFF THAT NUMBER IS HARD TO SAY EXACT NUMBERS FOR.
BUT I CAN PROMISE YOU WE WOULDN'T BE GOING AND HIRING PART-TIME STAFF.
THAT WOULD COST US MORE MONEY THAN WE ALREADY HAVE BUDGETED.
IT WOULD MAINTAIN LEVEL OF SERVICE.
THE SAME THING AS SUMMER CAMP.
SUMMER CAMP IS TO BE ABLE TO OFFER THE SUMMER CAMP PROGRAM.
WE ALREADY HAVE IT BUDGETED HOW MUCH IT'S GOING TO COST TO BE ABLE TO DO THAT.
RIGHT NOW, WE CAN'T EVEN CONSIDER HIRING SUMMER CAMP STAFF BECAUSE WE'RE IN A HIRING FREEZE.
I'M NOT SAYING WE'RE GOING TO OPEN UP SUMMER CAMP TOMORROW, BUT IF WE DON'T LIFT THE HIRING FREEZE, THE DISCUSSION WOULD BE, ARE WE CUTTING SUMMER CAMP FROM AN OFFERING FOR PROGRAM? EVERYTHING'S REALLY ON THE TABLE.
IT'S JUST IF WE'RE GOING TO MAINTAIN THE SAME LEVEL OF SERVICE OR TRY TO MAINTAIN IT.
WHEN WE LOSE SOMEBODY, IT THROWS THINGS OUT OF WHACK.
PART-TIME STAFF IS HARD BECAUSE IT'S BASED ON HOURS OPERATION.
ONCE YOU LOSE SOMEBODY, IT ADDS THOSE HOURS TO SOMEBODY ELSE BECAUSE IT'S COVERING A SHIFT.
IF WE LOSE A PART-TIMER, AND THERE'S ONLY ONE FRONT DESK PERSON FROM 5:00 -9:00, THEN YOU DON'T HAVE A FRONT DESK PERSON.
>> IF YOU THINK WE GO TO 15, AND YOU'RE ASKING IF ABLC COULD COVER THAT ASSUMING CITY SAYS, OKAY, WE'LL LIFT THAT HIRING FREEZE AND LET YOU HIRE 15, BUT YOU NEED THAT YOU NEED THAT MONEY FROM ABLC TO HIRE THOSE 15?
>> I DON'T NEED ADDITIONAL MONEY.
WE HAVE ALL THE MONEY BUDGETED THAT WE NEED TO COVER STAFF, WE JUST CAN'T HIRE BECAUSE WE'RE IN A HIRING FREEZE.
WE'RE JUST ASKING THAT THE HIRING FREEZE BE LIFTED SO WE CAN HIRE STAFF TO ENSURE THAT WE CAN TRY TO GET TO FULL OPERATION.
AS YOU MENTIONED BEFORE, LIFEGUARDS.
WE WERE IN THE MIDST OF TRYING TO DO THAT, AND WE HAD INTERVIEWS SCHEDULED FOR MORE AND WE IMMEDIATELY STOPPED.
SO WE MIGHT HAVE MISSED OUT ON FOUR TO FIVE LIFEGUARDS BECAUSE THEY HAVE NOW WENT SOMEWHERE ELSE TO FIND A JOB. IT'S ALL MONEY'S THERE.
>> IT'S A CITY COUNCIL DECISION.
COUNSEL WILL GO ALONG WITH ABLC, I BELIEVE, IF YOU MAKE THE DECISION TO UTILIZE THE FUNDS THAT YOU ALREADY HAVE BUDGETED FOR THIS.
>> BUT IT'S ABLC'S DECISION FIRST IF YOU WANT TO CHANGE YOUR BUDGET OR CUT BACK AND FOLLOW THE SAME PATTERN AS THE REST OF THE CITY.
I HAVE TWO QUESTIONS SPECIFICALLY AROUND, I FEEL LIKE WE HAVE TWO MISSING PIECES HERE THAT I WANT TO UNDERSTAND.
I'M PRETTY SURE THERE IS MORE, BUT ONE, I DON'T KNOW YOUR HEADCOUNT.
I DON'T KNOW HOW MANY EMPLOYEES YOU HAVE OVER THERE AND WHAT THEY DO.
HOW MANY PEOPLE DO WE HAVE THERE? WHAT IS THE NEED? I THINK IF YOU'RE COMING TO THE BOARD TO JUSTIFY WHAT YOU NEED, LET US KNOW HOW MANY TOTAL FRONT DESK CLERKS DO YOU HAVE? HOW MANY OPEN POSITIONS DO YOU HAVE? DO YOU HAVE ANY THAT WERE ALREADY BUDGETED THAT YOU HAVEN'T FILLED JUST A REAL BREAKDOWN OF THOSE, SO I CAN UNDERSTAND THAT.
>> I CAN ANSWER A COUPLE OF THOSE FOR YOU IF YOU'D LIKE.
>> CURRENTLY, WE HAVE SIX FRONT DESK STAFF.
THAT WAS WHAT WE WERE LOOKING TO FILL.
[00:30:01]
FACILITY ASSISTANTS. WE CURRENTLY HAVE TWO STAFF, ONE VACANCY TO FILL THERE AS WELL.>> FACILITY ASSISTANT. THEY ARE THE SUPERVISOR ON DUTY AFTER HOURS.
THE HEAD FRONT DESK IS PROBABLY WHAT YOU'RE MORE ACCUSTOMED TO HEARING.
THEY SERVE AS THE NIGHT AND THE WEEKEND SUPERVISOR.
THEY ARE WELL FULL-TIME STAFF IN THE BUILDING.
THEY ARE THE SUPERVISOR THAT'S ON DUTY.
THERE ONE VACANT POSITION THERE AND THAT LIFEGUARDS WERE AT, I BELIEVE, 16, AND WE NEED TO BE ABOUT 25-30.
AGAIN, THAT ONE'S ALL DEPENDS ON AVAILABILITY OF SCHEDULES THAT COME IN.
>> THAT'S FLUID. THAT'S GOING TO MOVE IN THE SUMMER PRIMARILY.
>> WELL, IN THE SUMMER, WE WOULD PROBABLY HIRE A COUPLE MORE BECAUSE, AGAIN, SAME THING TO ENSURE THAT WE CAN FULL COVERAGE BECAUSE THAT WORKS HOUR IS OPEN TO A FULL DAY.
SUMMER OPENS UP AND WE NO LONGER CLOSE FROM 11:30-4:30.
THEN WE NEED MORE STAFF TO COVER IN THOSE TIME FRAMES.
BUT THE POOL HOURS ARE ALSO SO WEIRD.
IT'S A MORNING SHIFT AND A NIGHT SHIFT AND THEN WEEKENDS, AND SO AVAILABILITY IS DIFFERENT FOR EACH PERSON. THAT'S OUR PART-TIME STAFF.
>> WHAT ABOUT FULL-TIME STAFF?
>> FULL-TIME STAFF. IF YOU'RE TALKING ABOUT THE RECREATION DIVISION.
>> ANYBODY THAT'S THAT SETS FOOT IN THAT RECREATION CENTER.
>> RECREATION DIVISION IS FOUR.
SO TWO MEMBER SERVICE ASSISTANTS; AQUATIC MANAGER AND FACILITY OPERATION SUPERINTENDENT, ALL FULL POSITIONS.
THEN OUR REC DIVISION IS FOUR AS WELL.
THAT ONE INCLUDES OUR RECREATION SUPERINTENDENTS, AND THEN THREE RECREATION SPECIALISTS FOR SENIORS, CAMPS, AND OUTDOOR AND SLEDS.
THOSE ARE CURRENTLY FILLED AS WELL.
>> ONE OF THEM OVERSEES CAMPS.
AND YOU NEED ANOTHER PERSON FOR CAMP?
>> WELL, CAMP IS THE SUMMER PROGRAM ASSISTANTS.
HOW MANY DO WE NEED? [BACKGROUND] SO IT WOULD BE FOUR THAT WOULD BE HIRED FOR THOSE POSITIONS TO SUPPORT CAMP.
>> THE SECOND PART THAT I HAVE OF THIS IS WE KNOW OUR HEAD COUNT, ONE, ABLC SHOULD NOT BE TREATED LIKE A SEPARATE PIGGY BANK.
I UNDERSTAND WHAT ITS PURPOSE IS, BUT AT THE SAME TIME YOU ARE AN ARM OF THE CITY THAT THE CITY IS SAYING HIRING FREEZE AND IT BELONGS TO EVERYBODY.
BUT I'M INCLINED TO SAY IF IT'S A REVENUE GENERATOR, I DON'T SEE ANY PROBLEM WITH IT IF IT'S GENERATING THE REVENUE.
IF YOU CUT IT, YOU CUT THE REVENUE, THAT'S A DIFFERENT STORY, BUT I DON'T THINK WE KNOW JUST HOW UTILIZED THE REC CENTER IS.
THAT'S THE SECOND PART OF THIS IS, DO YOU TAKE REGULAR COUNTS, YOU'VE GOT ENOUGH PEOPLE OVER THERE I BELIEVE THAT COULD DO THIS, BUT EVERY HOUR ON THE HOUR, HOW MANY HEAD COUNT DO WE HAVE IN THE GYM? HOW MANY DO WE HAVE IN THE WORKOUT AREA? HOW MANY DO WE HAVE IN THE POOL? ARE WE TAKING COUNTS OF THAT SO WE CAN SEE?
>> BECAUSE THAT HASN'T BEEN PRESENTED TO US.
WE TALKED ABOUT THE SWIMMING AREA.
WE HAVEN'T TALKED ABOUT THE REST OF IT.
>> IF YOU'D LIKE, I CAN BRING A DETAIL OF THAT TO OUR MEETING IN FEBRUARY.
>> BECAUSE AS CHRIS ALLUDED TO, THE COST BENEFIT ANALYSIS OF HOW MUCH TIME HAS BEING SPENT STAFFING ALL THIS AREA THAT'S NOT BEING UTILIZED.
>> WITH THAT, I WILL MENTION, IF YOU LOOK AT PARKS AND REC AGENCIES ACROSS THE BOARD, MAJORITY OF THEM DO OPERATE UNDER A SUBSIDY, AND SO THEY'RE TYPICALLY NOT A FULL 100% COST RECOVERY.
IT DOES TAKE A SUBSIDY TO MAKE THEM OPERATE, SIMILAR TO LIKE WE DO FOR ABLC, IS THAT THERE'S REVENUE THAT COMES IN, BUT IT'S TYPICALLY NOT GOING TO BE BECAUSE IT'S SEEN AS A SERVICE TO THE COMMUNITY VERSUS A PRIVATE GYM, AND PRIVATE GYMS, THEY CAN MAKE THEIR MONEY BECAUSE THAT'S WHAT THEY'RE IN THE BUSINESS FOR VERSUS TRYING TO PROVIDE A REASONABLE SERVICE TO THE COMMUNITY.
>> WHAT IS THE TYPICAL COST RECOVERY FOR A RECREATION CENTER?
THEY JUST CONSIDER THAT COMMUNITY BENEFIT, AND THEY SEE THE BENEFIT TO THE COMMUNITY.
I'VE SEEN OTHERS THAT ARE AT 40%, I'VE SEEN OTHERS THAT ARE AT 75%.
THERE'S REALLY NOT ONE STANDARD THAT GOES WITH IT.
IT REALLY JUST DEPENDS ON WHAT THE NEED SOMETIMES ARE AT THAT TIME.
>> I'D ASKED THAT YOU GUYS GO BACK AND LOOK AT WHATEVER THIS NOT COST RECOVERY,
[00:35:05]
50% OR WHATEVER THE NUMBER IS, AND LOOK AT MEMBERSHIP DUES AND SEE WHAT TRIGGERS WOULD GET IT DONE AT 25%, OR ZERO, OR WHATEVER AS PART OF THAT DISCUSSION.>> BECAUSE LIKE YOU SAID, IT'S REVENUE, BUT THEN YOU GOT YOUR EXPENSES, AND IF YOUR EXPENSES ARE MORE THAN REVENUE, YOU HAVE TO CUT THE EXPENSES OR ELSE YOU HAVE TO INCREASE THE REVENUE.
>> ON THE CAMP THAT Y'ALL TYPICALLY HOST, IS THAT A COST RECOVERY PROGRAM?
>> SORRY, I DIDN'T MEAN TO PUT YOU ON THE SPOT THERE. I WAS JUST CURIOUS.
>> WITH THAT, SO WHAT JERRY IS SAYING IS WE'RE CURRENTLY WORKING ON UPDATING OUR COST RECOVERY MODEL.
THAT WAS ONE OF THE REQUEST IS TO TRY TO PUT THAT IN PLACE FOR NEXT YEAR TO IDENTIFY SOME OF THOSE TO INCREASE OUR COST RECOVERY, BUT THE CURRENT OPERATIONS FOR THAT ONE IS LEASED AT 50% COST RECOVERY THAT'S ASSOCIATED WITH THAT.
>> THAT ONE'S CURRENTLY AT 50%.
>> TO MAYBE SHORTEN THE DEBATE, IF YOU COULD SAY SOMETHING LIKE OPEN ALL POSITIONS THAT HAVE A 100% COST RECOVERY OR IN THE CASE OF THE POOL, WE'RE MAKING A DECISION ON THAT, EVEN THOUGH IT'S AT 50%, WE STILL WANT TO KEEP THAT THAT GOING, WE CAN REVIEW OTHER POSITIONS LATER.
>> I'M INCLINED TO SAY YES TO THE POOL FOR SURE BECAUSE THE ONE THING IS MAKING SURE THAT WE HAVE ADEQUATE COVERAGE FOR SAFETY AND KEEP MOVING FORWARD AT THE POOL.
I'M NOT SAYING YES TO ANY OF THE OTHER ONES YET UNTIL I UNDERSTAND THE REST OF THEM, BUT I THINK WE TALKED ABOUT IT AT LENGTH LAST TIME AT THE AT THE ABLC MEETING ABOUT THE POOL AND I THINK THE BOARD WAS PRETTY CONCISIVE, SAYING GO GET THOSE POSITIONS FILLED.
BUT I UNDERSTAND THAT Y'ALL DID WHAT YOU'RE SUPPOSED TO DO AND STOP.
I THINK THAT'S A RECOVERY THAT WE CAN GET BEHIND, THE REST OF THEM WE HAVE TO UNDERSTAND.
BUT I'M JUST ONE PERSON UP HERE, SO WHAT THE REST OF Y'ALL THINK?
>> THE POOL WE'RE TALKING ABOUT LIFEGUARDS THOUGH, ALSO LOOKING AT WHAT'S THE AVAILABILITY POOL OF APPLICANTS.
ARE THERE ENOUGH OUT THERE THAT IF YOU WANTED TO HIRE 10 TOMORROW, YOU COULD HAVE 10, OR THERE STILL A SPECIFIC SKILL SET?
>> LIFEGUARD IS A SPECIFIC SKILL SET THAT YOU HAVE TO HAVE A CERTIFICATION.
THERE'S A LIFEGUARD SHORTAGE EVERYWHERE.
THAT IS A CONSTANT THING THAT YOU'RE TRYING TO RECRUIT AND BRING IN FOR.
I CAN'T SAY SPECIFICALLY I HAVE 10 LINED UP TOMORROW.
ONLY THING I CAN TELL YOU IS WE ARE GOING TO DISCUSS THIS A LITTLE BIT, SO IT'S A LITTLE OFF TOPIC IN A WAY BECAUSE IT'S GOING TO BE BROUGHT UP.
BUT AS WE MENTIONED, WE TALKED ABOUT INCREASING FOR SAFETY TO THAT FIVE.
WE HAVEN'T GOTTEN THERE YET SO WE'RE ALREADY SAVING MONEY ON LIFEGUARDS BECAUSE WE HAVE NOT OPERATED UNDER THAT FIVE YET BECAUSE WE HAVEN'T BEEN ABLE TO GET THERE.
>> YOU ALREADY ONE QUARTER IN. YOU ALREADY HAVE SAVINGS.
>> WE HAVE ALSO CLOSED THE POOL IN THE MORNING ON TUESDAY, THURSDAYS FOR A QUARTER OF THE YEAR.
THERE'S ALREADY SAVINGS THAT ARE IN PLACE, AND SO I DON'T WANT THIS TO ALSO FEEL LIKE WE'RE NOT DOING THAT.
WE HAVE A WHOLE OTHER SLEW OF CUTS THAT WE'RE LOOKING FOR FOR REC DIVISION, FOR ARC TO HELP AND DO OUR PARTS.
OUR CONCERN IS THAT THE REC CENTER IS REVENUE GENERATING, THE 50%, WHEN YOU TALK ABOUT LIFEGUARDS IN FRONT DESK, THEY'RE NOT GOING TO HAVE A COST RECOVERY REALLY ASSOCIATED WITH THEM BECAUSE THEY'RE OPERATIONS OF A BUILDING.
IF YOU'RE GOING SOMETHING MORE LIKE THE SUMMER CAMP STAFF, THAT IS A PROGRAM TO A REVENUE SOURCE, SO IT IS VERY MUCH THE SAME.
ACTUALLY, I'LL POINT THIS ONE OUT SO THIS IS AN IMPORTANT ONE, SWIM LESSONS.
SWIM LESSONS IS AT 100% COST RECOVERY.
CURRENTLY, IF WE LOST THE WSI, I WOULD HAVE TO CANCEL THAT PROGRAM BECAUSE I CAN'T HIRE ANOTHER ONE.
PROGRAMS ARE REALLY EASY TO DO THAT FOR IF YOU'RE LOOKING AT THAT 100% BECAUSE YOU CAN SAY, WHAT IS IT AT? OR RIGHT NOW THERE ARE VERY FEW OF OUR PROGRAMS ARE SLATED UNDER 100% COST RECOVERY, AND THAT'S BASED ON THE PREVIOUS COST RECOVERY MODEL THAT WAS APPROVED AND VETTED THROUGH ABLC AND THROUGH COUNCIL.
[00:40:01]
THAT JUST HASN'T BEEN UPDATED YET, SO WE'RE STILL FOLLOWING THAT TO SHOW IF PROGRAM'S 25%, WE ARE BRINGING IN 25%.DOES THAT NEED TO CHANGE? IT MAY.
WE DEFINITELY AGREE THERE COULD BE ADJUSTMENTS TO THAT AND THAT'S WHY WE'RE GOING THROUGH THE COST RECOVERY RIGHT NOW AND HOPE TO BRING THAT IN FEBRUARY AND HAVE THAT AS DISCUSSION.
BUT OPERATIONS IS VERY HARD TO DO A COST RECOVERY ON BECAUSE IT'S ABOUT OPERATIONS.
MEMBERSHIPS IS THE BIGGEST THING THAT COME IN FROM THAT AND AS JOHN MENTIONED, REVENUES HAVE INCREASED, WE HAVE SEEN THAT.
THE GRANTS AND THE HOPE THAT THAT'S GOING TO BRING AN INFUSION OF MONEY AND RENOVATIONS TO THE FACILITY SHOULD HOPEFULLY CONTINUE TO INCREASE THE MEMBERSHIP BASE THAT'S THERE, AND THAT'S ONE OF THE BIGGEST DRIVES.
WE HAVE IDEAS TO INCREASE OUR DAY PASSES AND CONTINUE TO HARNESS THAT EFFORT TO WHERE THAT'S ONE OF THE BIGGEST DEMANDS, AND DO WE OFFER A BENEFIT TO MEMBERS THAT ARE ALREADY PAYING A MEMBERSHIP, AND THEN DAY PASSES INCREASED, BECAUSE $5 IS PRETTY INEXPENSIVE FOR WHAT PEOPLE UTILIZE THE POOL FOR.
YOU GO TO ANY WATER PARK AND IT'S NOT $5.
I'M NOT SAYING OURS IS A WATER PARK.
IT'S BEAUTIFUL, BUT IT OPERATION IS JUST A LITTLE BIT DIFFERENT, SO SOMETHING TO KEEP IN MIND FOR THAT ONE.
SUGGESTION THAT IF I COULD THROW IT OUT THERE IS, EVEN IF IT WAS A TEMPORARY TO WHERE WE COULD LIFT IT AND THEN BRING THIS BACK TO TABLE FOR FURTHER AND HAVE FURTHER DISCUSSION, THAT WOULD ALLOW US TO CONTINUE TO RECRUIT FOR LIFEGUARDS, FILL THOSE LAST FEW VACANT.
MY CONCERN FOR ME IS FACILITY ASSISTANCE. THERE'S ONLY TWO OF THEM.
IF ONE OF THEM LEAVES, WE'RE DOWN TO ONE, AND THAT'S 40 HOURS A WEEK THAT THEY CAN'T WORK, SO THEN IT IMPACTS OPERATIONS BY MOVING A FULL-TIME PERSON TO AN OFF SCHEDULE THAT COULD IMPACT THAT EVEN FURTHER, THAT IF THEY'RE NOT USED TO DOING WEEKENDS, AND THEY HAVE TO DO WEEKENDS ALL THE TIME, IT'S GOING TO MAKE IT A DIFFICULT ONE.
THERE'S THE RIPPLE EFFECT THAT COMES FROM IT.
I DON'T WANT TO MITIGATE THE OTHER ONE. I APOLOGIZE.
WE'VE TALKED A LOT ABOUT HIRING FREEZE.
I JUST WANT TO BRING IT TO LIGHT.
LIKE I SAID, THERE'S SOME THINGS THAT ARE OUTSIDE OF OUR CONTROL, AND WE'RE JUST LOOKING FOR GUIDANCE ON THIS.
>> HOW MUCH OT? WHO'S GETTING OT?
>> OT, RIGHT NOW, NOBODY'S GETTING OT.
>> ONE EXAMPLE WAS WE DID HAVE THE AQUATIC MANAGER HAD TO GO WORK ON THE WEEKEND.
>> THE AQUA MANAGER'S NON SALARY POSITION?
>> YEAH. THEY'RE CONSIDERED LIKE AN INFIELD POSITION BECAUSE OF THE MAINTENANCE WORK THEY DO, SO IT'S MORE LIKE A PARKS PERSONNEL.
>> UH-HUH. BUT WE HAVE TRIED TO MITIGATE THAT AS MUCH AS POSSIBLE.
IF SOMETHING BREAKS, RIGHT NOW IF IT HAPPENS ON A THURSDAY OR FRIDAY, I GOT TO SAY NO.
>> YOU CAN'T MOVE THAT POSITION TO A SALARY POSITION?
>> WE HAVE TRIED IT IN THE PAST TO DO THAT BUT BECAUSE OF IT CONSIDERED IN THE FIELD POSITION, SO AGAIN, THE MAINTENANCE AND REPAIRS THAT THEY DO, IT WAS DEEMED TO BE A HOURLY POSITION.
>> IS THAT THE ONLY HOURLY POSITION YOU GOT?
>> WE HAVE TWO OTHERS, THOSE ARE TWO FRONT DESK, AND WE HAVE THE ABILITY TO TO NAVIGATE THAT PART BECAUSE THEIR SCHEDULES ARE DIFFERENT, BECAUSE THEY DON'T GET CALLED IN AS I SAID IT, A STAFF MEMBER DOESN'T SHOW UP, THEY WOULD GET CALLED IN.
BUT AGAIN, MOST OF THE TIME, THAT'S NOT A MAJOR IMPACT.
WE'RE TRYING AS BEST AS WE CAN TO DO THAT.
IT'S JUST GETTING REALLY DIFFICULT TO NAVIGATES THE HOURS AND HOW THEY FLUCTUATE.
I'M TRYING TO THINK ABOUT STAFFING AS WELL.
ANDREW IS GETTING PULLED IN A TON OF DIFFERENT DIRECTIONS TO FILL VACANT POSITIONS FOR IF THERE'S NOT ENOUGH LIFEGUARDS, IF THERE'S REPAIRS TO THE POOL, IF THE CHEMICALS ARE OFF, AND SO HE IS PRETTY MUCH A SATURDAY THROUGH FRIDAY.
>> THE AQUATICS GUY. HE WORKS ALMOST EVERY DAY AND IT'S A DABBLE OF FIVE HOURS HERE, EIGHT HOURS HERE, TWO HOURS HERE.
>> THAT'S ALL ON HIS SHOULDERS?
>> BECAUSE HE'S THE ONLY AQUATIC MANAGER.
>> THAT TIES IN THE QUESTION OF SO HE WOULD END UP WORKING OVERTIME BUT IF YOU HAD THE AUTHORITY TO HIRE AND YOU COULD HIRE SOMEBODY ELSE, THEN THAT WOULD ALLEVIATE THE OVERTIME REQUIREMENT?
>> NOT LIFEGUARD SIDE. WELL, IT WOULD HELP IF IT WAS THE LIFEGUARD SIDE BECAUSE YOU'D HAVE MORE STAFF TO PULL FROM.
BUT AGAIN, EMERGENCY SITUATIONS, IF WE'RE AT THAT POINT,
[00:45:01]
IF SOMETHING DOES HAPPEN LIKE THE POOL HAS TO CLOSE, OR ANDREW WILL GO UP THERE TO MAKE THE REPAIRS, SO I JUST WANT TO POINT OUT THAT AS WELL.JUST BECAUSE IT'S ON THE AGENDA, I WANT TO MAKE SURE THAT IT WAS DISCUSSED IS.
>> IF YOU END UP HAVING TO CLOSE A POOL, IS THAT GOING TO COST YOU MEMBERSHIPS?
>> THOSE ARE ALL THE WHAT IFS.
IF THE POOL WAS IMPACTED ON A SATURDAY OR SUNDAY, MAYBE NOT MEMBERSHIPS, BUT DAY-PASS REVENUE, CERTAINLY.
IT REALLY JUST DEPENDS. WHEN I SAY OT, WE'RE DOING EVERYTHING WE CAN TO MITIGATE LIKE RIGHT NOW, WE'RE OPERATING WITHOUT BUT IT'S PUTTING A STRAIN ON STAFF KNOWING THAT IN THE EMERGENCY EVENTS, IT MAKES A LITTLE BIT MORE DIFFICULT TO BE ABLE TO DO THAT BECAUSE AGAIN, OUR POOL OPERATES SEVEN DAYS A WEEK, AND WE HAVE ONE AQUATIC PROFESSIONAL FOR THE POOL, AND SO IT MAKES IT JUST A LITTLE BIT MORE DIFFICULT.
TYPICALLY, OT IS NOT NECESSARILY A PROBLEM, AND I'M NOT SAYING THAT IT'S, HEY, THIS IS OPEN THE FLOODGATES.
THIS IS JUST IT'S PUTTING A STRAIN ON STAFF THAT ASSIST IN ENSURING THAT OUR FACILITY OPERATES APPROPRIATELY.
>> JUST TO MAKE SURE I'M UNDERSTANDING, YOUR AQUATICS MANAGER, HE'S FULL TIME?
>> CORRECT. IT'S JUST THE STRAIN OF HAVING TO WORK SEVEN DAYS A WEEK IS GETTING TO HIM?
>> TO ALLEVIATE THAT, WE'RE LOOKING AT HIRING AN ADDITIONAL FACILITY ASSISTANT AND LIFEGUARDS?
>> IT DOES NOT IMPACT HIM AT ALL.
>> NO? OKAY. WHO'S ALLEVIATING HIS STRESS?
IF WE HAD THE ABILITY TO HAVE HIS BE FOR VERY SPECIFIC THINGS, NOT LIKE, HEY, ANDREW, YOU'RE JUST HANGING OUT AND YOU GET OT.
IT'S YOU CAME OUT TO DO AN EMERGENCY REPAIR.
UNDERSTAND. LET'S FLEX AS MUCH AS YOU CAN VERSUS, HEY, YOU SHOWED UP ON A SATURDAY, WELL I GOT TO KICK YOU OUT ON TUESDAY.
YOU COME ON TUESDAY MORNING, LEAVE FOR TUESDAY AFTERNOON, AND IT JUST MAKES IT A LITTLE DIFFICULT TO NAVIGATE.
>> HE'S FULL TIME, BUT HE'S HOURLY?
>> HE'S HOURLY, YES. MOST OF OUR STAFF ARE HOURLY.
>> [INAUDIBLE] A SALARY EMPLOYEE?
>> MADE A SALARY AND FIX THIS PROFIT. WE TRIED TO [INAUDIBLE].
>> THEY'RE NOT GOING TO ANSWER THEIR PHONE [INAUDIBLE].
>> I USED TO WORK FOR SALARY FIELD, THEY NEVER ANSWERED THEIR PHONES.
SALARY PEOPLE SITTING THERE WAITING TO GET [INAUDIBLE].
>> YEAH. THEY SAID, WE DO THE BEST WE CAN.
IT'S JUST IT BECOMES TAXING WAY.
>> SOMETIMES YOU HAVE TO PAY OVERTIME.
>> THAT'S THE THOUGHT PROCESS IS WE'RE TRYING EVERYTHING WE CAN, AND I DON'T THINK THERE IS A NEED FOR A FRONT DESK STAFF, THERE'S NOT.
THEY WORK THE DESK, AND THEY HELP WITH MEMBERSHIPS, AND THEY HELP WITH RENTALS, WE CAN STAY WITHIN THAT?
>> WHY IS THERE NO CROSS TRAIN GOING ON? WHY ARE YOU KEEPING EVERYBODY IN A SILO?
>> THE POOL IS A DIFFICULT ONE TO DO THAT?
>> I GET THAT BUT WHAT ABOUT THE REST?
>> THE REST OF IT, WE HELP, AND SUPPORT, AND OPERATE, AND NAVIGATE THOSE THINGS.
WE DO THE THINGS NECESSARY TO BE ABLE TO SUPPORT THE OPERATIONS.
OUR FRONT DESK STAFF, THEY CAN SUPPORT FACILITY OPERATIONS AND DO THOSE.
THEY ROTATE WHO'S AVAILABLE ON THE WEEKENDS, AND IN CASE AN EVENT POPS UP, STAFF CALLS IN, THEY DO THOSE.
THERE IS THAT. AQUATICS IS JUST THE OFFSHOOT BECAUSE IT'S A SPECIALTY.
>> I HEAR EVERYTHING YOU'RE SAYING, BUT IT SOUNDS LIKE THERE'S ROOM FOR OPERATIONAL IMPROVEMENT OVER THERE THAT WE'RE NOT TAKING ADVANTAGE OF.
I AGREE WITH YOU ON THE LIFEGUARDS.
LIFEGUARDS ARE REVENUE GENERATING.
WE'VE GOT TO MAKE THAT CHANGE, WE'VE GOT TO MAKE THAT IMPROVEMENT, BUT THE REST OF THEM, I'M STILL SAYING NO TO UNTIL WE UNDERSTAND THE FULL SYSTEM OVER THERE AND WHAT STEPS HAVE BEEN TAKEN, TOTAL HEADCOUNTS, JOB DUTIES ASSIGNMENT.
THIS BOARD NEEDS TO MAKE AN INFORMED DECISION.
I'D ALSO LIKE TO KNOW BECAUSE WE'VE MENTIONED SOME OF THESE PIECES, BUT THEN WE'VE HAD ADDED ON PART TIME PIECES.
IT'D BE GOOD TO KNOW WHAT'S THE FULL SCOPE OF THE NUMBER OR NOT THE NUMBER, BUT THE DIFFERENT ROLES EACH OF THE FOLKS ARE PLAYING THAT WE'RE APPROVING.
>> SOMEBODY WANT TO MAKE A MOTION ON THAT?
>> I GUESS AGAIN, TO GO BACK TO MY THOUGHT OF IS THAT THIS IS TO BE A MOTION TO MAKE
[00:50:10]
THE RECOMMENDATION TO THE CITY COUNCIL THAT THE HIRING FREEZE BE NOT COMPLETELY LIFTED, BUT LET'S SET A NUMBER, LIKE 15.>> LIFTED FOR THE FILLING OF THE VACANT LIFEGUARD POSITIONS THAT WERE APPROVED IN THE BUDGET.
>> I HAVE A MOTION AND A SECOND.
ANY FURTHER DISCUSSION ON THIS ITEM? CALL FOR THE VOTE. ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.
>> ALL THOSE OPPOSED SAME SIGN. MOTION CARRIES.
ITEM NUMBER 3, DISCUSSION ON POSSIBLE ACTION ON
[3. Discussion and possible action on Angleton Recreation Center and Recreation Division decision packages for FY24-25.]
ANGLETON RECREATION CENTER AND RECREATION DIVISION DECISION PACKAGES, FISCAL YEAR '24-'25.>> WANTED TO BRING THIS BACK BEFORE THE BOARD.
AS WE ALLUDED TO IN THE BEGINNING, THERE WERE SOME FINANCIAL HICCUPS THAT THE CITY HAS BEEN GOING THROUGH OVER THE PAST SEVERAL MONTHS.
ONE OF THOSE ITEMS WAS RELATED TO THE ABLC'S FUND BALANCE TRANSFERS AND HOW THAT RELATED TO OUR DECISION PACKAGES.
WE BROUGHT BEFORE THE BOARD ON SEPTEMBER 21ST TO INCLUDE OUR DECISION PACKAGES FOR STAFFING.
ALSO I THINK FOR RECREATION DIVISION WAS TO INCREASE FOR SENIOR PROGRAMMING.
THERE WAS AN INCREASE IN THE REVENUE, AND THEN AN INCREASE IN THE EXPENSES ASSOCIATED WITH THAT TO INCREASE PROGRAMMING FOR SENIORS AND THE TRIPS THAT THEY TOOK.
THEN FOR THE ANGLETON RECREATION CENTER, WE INCREASED OUR REVENUE PROJECTION THAT WE HAD FOR THIS YEAR AS WELL AS SHOWED WHAT THE IMPACT OF SWIM LESSONS WOULD BE.
THEN THE INCREASE IN EXPENSES AS IT RELATED TO PART TIME EARNINGS ASSOCIATED WITH THE STEP PLAN.
THAT STEP PLAN WAS A 25% RAISE FOR ANYBODY THAT WAS WITH THE FACILITY FOR A YEAR.
AT THAT TIME WOULD HAVE BEEN 10 PEOPLE THAT WERE ASSOCIATED WITH THAT.
THIS WAS ADDING AN AQUATIC ASSISTANTS, WATER SAFETY INSTRUCTOR AND LIFEGUARDS, AND THEN THE ASSOCIATED FEES THAT CAME WITH THEM AND PERIL WERE APPROVED BY ABLC ON THE SEPTEMBER 21ST MEETING.
ADDITIONALLY, THE SEPTEMBER 24TH COUNCIL MEETING, COUNCIL APPROVED A 2% COLA INCREASE.
THAT WAS AN ASSOCIATED FEE THAT CAME TOGETHER WITH THAT AND THAT WAS NOT ORIGINALLY INCLUDED IN THERE.
IT WAS BROUGHT TO COUNSEL'S ATTENTION AT THAT 24TH MEETING TO DISCUSS THAT THE BUDGET SHOULD INCLUDE THE DECISION PACKAGES THAT WERE DISCUSSED WITH ABLC.
WE WANT TO BRING IT BACK TO THE BOARD TO HAVE DISCUSSION ON THAT OF THE DECISION PACKAGES AND THE IMPACT THAT THEY WOULD HAVE.
OUR CURRENT OPERATIONAL BUDGET WAS THE BUDGET THAT WAS GIVEN ON SEPTEMBER 10.
THIS WAS SOMETHING WE FOUND OUT OVER THE PAST COUPLE OF MONTHS AS THEY WERE TRYING TO REBUILD THE BUDGET WORKBOOK AND DETERMINE WHERE THE ASSOCIATED FEES WERE.
THE DECISION PACKAGES I JUST MENTIONED DID NOT GET INCLUDED IN THAT.
WHAT WAS ACTUALLY APPROVED DID NOT INCLUDE THESE DECISION PACKAGES.
WE'RE BRINGING IT BACK BEFORE ABLC BEFORE WE CAN GO BACK TO COUNCIL TO HAVE A DISCUSSION ON WHAT THOSE LOOK LIKE.
>> IF I'M READING RIGHT, YOU'RE SEEING THE TOP PART THERE SAYING THAT THIS IS WHAT WE APPROVED IN SEPTEMBER?
>> YES. THAT WAS APPROVED BY ABLC IN SEPTEMBER.
UNFORTUNATELY, IT WAS NOT PRESENTED IN AN APPROPRIATE FASHION TO COUNCIL ON THE 24TH, SO IT WAS NOT HIGHLIGHTED WELL FOR THEM, AND SO IT DID NOT MAKE IT INTO THE APPROVALS OF THE EXISTING BUDGETS.
OUR EXISTING BUDGETS IS WHAT WAS MENTIONED PRIOR TO AS YOU SAW THE YEAR TODAY FINANCIALS AND ALL. IT WAS DIFFERENT.
ABLC HAD PREVIOUSLY APPROVED THESE DECISION PACKAGES TO INCREASE THE FUND BALANCE TRANSFERS BASED ON THAT INFORMATION, BUT IT DID NOT REACH IT TO COUNCIL.
WE'RE BRINGING THEM BACK BEFORE TO BRING IT UP THAT WHAT WAS PREVIOUSLY APPROVED BY ABLC HAS NOT BEEN APPROVED BY COUNCIL, BUT WE WANTED TO BRING IT AS A DISCUSSION ITEM, KNOWING THAT THE CURRENT FINANCIAL SITUATION, THAT THIS MAY ALTER.
[00:55:04]
>> SUSY, YOU WANT TO TALK ABOUT SOME OF THIS REAL QUICK? SUSY THE TRANSFERS THAT ARE LISTED IN THE MEMO, DO THOSE TIE OFF?
>> AS YOU ALL KNOW, COUNCIL, THE BUDGET THAT WAS DONE IS BASED ON WHAT WAS IN THE ORDINANCE.
SOME OF THESE THINGS THAT WERE BROUGHT TO WERE NOT PART OF WHAT WAS PUT INTO THE BUDGET.
WHAT THEY'RE ASKING FOR WOULD HAVE TO BE DONE AS A BUDGET AMENDMENT TO AMEND THE BUDGET THAT'S ALREADY HERE.
>> UNFORTUNATELY, IT DOES IMPACT THE FUND BALANCES THAT WE HAVE AT THE END OF THE YEAR.
>> BUT IN THE MEMO, THE 404, 512, THE 440, 458 AND THE 694,610, THOSE TRANSFERS, DO THOSE TIE BACK TO WHAT WAS APPROVED IN THE BUDGET OR IS THIS THE AMENDED?
>> WHAT'S THE DIFFERENCE BETWEEN THOSE? IS THAT LINED OUT SOMEWHERE? AM I MISSING THAT?
>> IS IT SPECIFICALLY THIS ONE?
>> YEAH. THAT'S WHY IT'S DIFFERENT.
>> A HUNDRED AND FIFTY DIFFERENCE.
>> YOU'RE TRANSFERRING MORE, DID YOU HAVE MORE REVENUE OR DID YOU HAVE LESS EXPENSE?
>> THIS IS ASSOCIATED WITH THE INCREASE MAINLY FOR THE LIFEGUARD ONE.
THIS IS WHERE SOME OF THE DISCREPANCY COMES IN.
THE NUMBER THAT WAS USED FOR THE ABLC TRANSFER, SO IF YOU LOOK AT THE APPROVED BUDGET, THEY INCLUDED THE COLA INCREASE FOR THAT.
THAT WAS ACTUALLY 409 THAT WAS UPDATED.
THAT'S WHAT THE APPROVED BUDGET WAS.
WE WERE ASKING FOR 404 AND DID NOT INCLUDE THE COLA.
THEN ONCE THEY CALCULATED AND APPROVED THE COLA, THAT'S WHAT THE BUDGET WORKBOOK UPDATED WAS 409.
THE 440 AMOUNT IS PRETTY CLOSE TO THAT NUMBER WHEN WE WENT BACK AND RAN IN TO WHAT THOSE NUMBERS SHOULD BE.
IT JUST WASN'T DONE APPROPRIATELY, SO THE ACTUAL NUMBER SHOULD HAVE BEEN 440 - 458, AND THE NUMBER THAT THEY HAD WAS A LITTLE BIT SKEWED, SO THE NUMBER THAT GOT PUT IN THERE.
THERE'S SOME THINGS WE'RE TRYING TO CLEAN UP WITH THE BUDGET WORKBOOK.
IF YOU WERE TO LOOK AT THE REC DIVISION AND THE ARC DIVISION, THE AMOUNT THAT ARC AND REC DIVISION WOULD RECEIVE AS A TRANSFER IS NOT CORRECT AND DOES NOT MATCH ABLC.
THAT'S THE FIRST PART. BUT IT ALSO DOESN'T MATCH WHAT WAS APPROVED BY ABLC.
THE ADDITIONAL ONE THAT 694 LINES UP WITH THAT 550.
WE INCREASE TO COVER THAT STAFFING COST, BUT WE ALSO ADJUST OUR REVENUES.
WHAT WE'RE TRYING TO DO IS GET BACK TO THAT ORIGINAL BUDGET THAT WAS APPROVED BY ABLC TO KNOW WHAT ADDITIONAL THAT WE CAN DO.
WE WANTED TO MAKE SURE THAT WE BROUGHT IT BACK TO ABLC BEFORE WE GO TO COUNCIL TO SAY, THIS IS WHAT ABLC APPROVED.
DO THEY STILL APPROVE THIS? COUNCIL, WE NEED TO DO A BUDGET AMENDMENTS TO GET US TO THAT NUMBER SO WE CAN REALISTICALLY LOOK AT WHAT EVERYTHING LOOKS LIKE.
>> HOW DO YOU JUSTIFY THESE REVENUE NUMBERS? YOU'RE ADDING EXPENSE, BUT YOU'RE ADDING REVENUE.
>> THE REVENUE ONE FOR THE $30,000 THAT WAS BASED ON LOOKING AT CLOSER OF ACTUALS.
WHEN WE FIRST PRESENTED THE BUDGET, WE PRESENT OUR BUDGET BACK IN MARCH, APRIL TIME FRAME.
WE ONLY HAD SIX MONTHS TO LOOK AT FOR THE PREVIOUS YEAR.
ONCE WE GOT CLOSER TO A FULL YEAR, WE RE-EVALUATED THOSE, SO WE FELT CONFIDENT THAT WE COULD INCREASE OUR MEMBERSHIP REVENUE BY THE $30,000 BECAUSE OF ACTUALS THAT WE'RE SEEING.
WE HAD A BETTER INDICATOR YEAR OVER YEAR.
THE SWIM LESSONS ONE USED TO BE A OUTSOURCE PROGRAM, SO PART OF THE DECISION PACKAGE WAS TO INCLUDE US OR WAS ALLOW US TO DO WATER SAFETY INSTRUCTORS IN-HOUSE, AND SO THAT WOULD BE THE ASSOCIATED REVENUE THAT COMES WITH THAT.
YOU DON'T GET THAT COST IF YOU DON'T HAVE THE PROGRAM.
YOU'RE NOT PAYING FOR LIFEGUARDS, BUT YOU'RE ALSO NOT GETTING THE REVENUE, SO THEY OFFSET.
SENIOR PROGRAMMING WAS SPECIFICALLY FOR
[01:00:02]
WHAT THE COST OF THAT REVENUE OR THAT PROGRAM WOULD BE.WSI 1 FOR THE SWIM LESSONS WAS ONE WE ALWAYS HAD.
WE JUST FELT MORE CONFIDENT COMING BACK AND SAYING WE HAD THE ABILITY TO INCREASE SOME OF OUR REVENUE WITH A MORE CONSERVATIVE NUMBER.
>> THIS DISCUSSION WOULD NORMALLY BE DONE WHEN WE DO BUDGET AMENDMENTS, BUT THEY NEED TO MOVE FORWARD.
THEY WANTED TO BRING TO YOU ALL WHAT HAD BEEN APPROVED SO THEY CAN GO AHEAD AND MOVE FORWARD WITH IT.
>> THE 2% COLA HAS NOTHING TO DO WITH ANY OF THIS?
>> THEY'RE NOT ASKING FOR ANYTHING LIKE THAT?
>> NO. THEY'RE NOT ASKING FOR ANYTHING LIKE THAT.
>> THEY'RE JUST SAYING THAT THE NIGHT THAT WE APPROVED THOSE 2% COLAS, THAT'S ALL WE APPROVED AS A CHANGE?
>> WE DIDN'T APPROVE THE ABLC PACKAGES?
>> WITH THE 2% COLA THOUGH, I WILL MENTION THE ARC AND THE REC DIVISION IN THE CURRENT BUDGET, THEIR COLA WAS NOT REFLECTED.
THERE'S ACTUALLY STILL NEEDS TO BE ADJUSTED TO INCREASE THAT.
IT WOULD BE TO ENSURE THAT THAT IS APPROPRIATE.
>> WHY DID THAT NOT GET IN HERE? THIS IS A BUDGET AMENDMENT. WHY DIDN'T WE PUT IT IN?
>> IT SHOULD BE IN THERE. THEY'RE NOT?
>> THAT'S WHAT WE'RE POINTING OUT THAT THE 2% COLA NEEDS TO BE DISCUSSED, INCLUDED INTO THAT.
>> WELL, I WAS WONDERING WHY IS THIS BEING COMMENTED ON, BUT NOW I KNOW.
>> THAT'S WHY IT'S SUPER CONFUSING BECAUSE IT'S NOT FOR PARKS.
>> BECAUSE GENERAL FUND WAS VERY MUCH DIFFERENT.
ONCE WE FINALLY GOT TO A POINT OF GIVING THE NUMBERS, FIGURING OUT WHERE THE NUMBERS CAME FROM, THERE WAS SOME CONFUSION ON FINANCE OF HOW DID WE GET TO THEIR TRANSFER NUMBERS FOR REC DIVISION AND ARC? WHEN WE PROVIDED THAT, THEY DID NOT INCLUDE THE 2% COLA FOR STAFF.
BASED ON CURRENT STANDARD OF WHAT THAT IS, YOU'RE TALKING ABOUT THE EIGHT EMPLOYEES THAT WERE THERE, BUT NOT ALL OF THEM QUALIFY BECAUSE THEY HAVEN'T BEEN WITH THE CITY FOR A YEAR.
THE COLA INCREASE IS VERY MINIMAL.
BUT AS YOU CAN SEE, THE OTHER $150,000 IS NOT SO MINIMAL.
WE'RE JUST TRYING TO MAKE THAT BACK TO WHAT ABLC ORIGINALLY APPROVED AT THAT SEPTEMBER 21ST MEETING SO THAT WAY WE CAN HAVE OUR ORIGINAL BUDGET AND THEN START TO HAVE THAT FURTHER DISCUSSION FROM THERE.
>> IF I LOOK AT THIS FIRST PARAGRAPH, AND IT'S LIKE YOU GET THE 404, THE 440K, AND THE 694K.
THAT'S WHAT WE APPROVED IN SEPTEMBER.
IF I ADD THAT UP THAT'S LIKE 1.5 MILL, SOMETHING LIKE THAT.
NOW, I LOOK DOWN HERE AT THIS SECOND SET, 409K, 550K, AND THE 440K.
IF I ADD ALL THAT UP, THAT'S LIKE 1.4 MILL.
THAT'S ACTUALLY LESS THAN WHAT WE APPROVED IN SEPTEMBER.
>> SAY THAT AGAIN. WHERE ARE YOU ADDING THEM UP?
>> ON THE SECOND SET OF ROWS, WHERE YOU SAID ON TUESDAY, JANUARY 14, 2000 AND YOU GOT THOSE SAME THREE CATEGORIES.
BUT I LOOK AT THE NUMBERS YOU'VE GOT PARKS AND ROAD 409K, REC FUND, 550K, ANGLETON REC CENTER 440K. PAGE 30.
>> YEAH. IS THAT WHAT WE'RE TALKING ABOUT?
>> YEAH. THOSE NUMBERS ARE INCORRECT.
>> THAT IS WHAT'S IN THE BUDGET CURRENTLY.
WE'RE TRYING TO GET TO THE NUMBERS, JUST GET APPROVAL TO CONFIRM THAT WE CAN BALANCE OUR BUDGET, WHAT WAS APPROVED BY ABLC AT THAT TIME.
>> TO THE BOARD, WE HAVE A COUPLE OF THINGS IN FRONT OF US THAT WE CAN MAKE THE DECISION ON.
WE CAN SAY AMEND OR MAKE THE RECOMMENDATION TO COUNCIL TO APPROVE THE DECISION PACKAGES THAT WERE NOT APPROVED.
YOU CAN MAKE CHANGES TO IT AND TAKE SOME OUT IF YOU WANT, OR YOU CAN MAKE THE DECISION NOT TO DO ANY OF THIS.
IT'S YOUR PRY. IS THAT HOW YOU UNDERSTAND IT AS WELL?
[01:05:06]
>> BUT IT HAD BEEN APPROVED ON THE 21ST.
>> YEAH. IT WAS APPROVED BY US THEN.
THE BUDGET WAS SUBSEQUENTLY PASSED, NOT INCLUDING IT.
>> NOW WE'RE ASKING, DO WE WANT TO STILL GO FORTH WITH THESE PACKAGES.
BY THE WAY, THERE'S SOME BUDGET SHORTFALLS THAT WE'RE BASICALLY AT.
>> AS JOHN MENTIONED, THAT YOU DO HAVE A COUPLE OF OPTIONS TO DISCUSS ON IT.
I WILL 100% POINT OUT THAT THERE ARE THINGS THAT COULD BE ADJUSTED HERE.
>> THAT'S WHAT I WAS GOING TO ASK YOU. WHAT ARE YOU-ALL'S?
>> SENIOR PROGRAMS. HONESTLY, I WOULDN'T TOUCH THAT ONE.
THAT'S JUST ME PERSONALLY, IT'S A MINIMAL AMOUNT, AND I WOULD PREFER NOT THE SENIORS TO REVOLT AGAINST ME FOR THAT MINIMAL AMOUNT, SO THERE'S THAT.
RECREATION WISE, THE REVENUE ONE, THAT ONE WAS REALLY MORE HIGHLIGHT THAT WE ADJUSTED THE REVENUE THAT WE WERE SAYING WE HAVE.
IT'S NOT REALLY A DECISION PACKAGE.
WE JUST ADJUSTED OUR BUDGET TO SAY, HEY, WE'RE TRYING TO WORK WITH IT MORE TO MAKE LESS OF AN IMPACT ON WHAT THAT TRANSFER WOULD BE. SWIM LESSONS.
IF WE DON'T OFFER SWIM LESSONS, COULD WE REDUCE THAT AMOUNT BECAUSE WE'RE HALFWAY THROUGH THE YEAR? SURE. SUMMERTIME IS OUR BIG TIME.
SWIM LESSONS IS ONE OF THOSE ONES THAT IF I COME BACK AND SAY, HEY, WE WENT OVER ON SWIM LESSONS, I CAN EASILY TELL YOU, DON'T WORRY, REVENUE, WHAT OUR EXPENSES WERE.
THAT'S 100% REVENUE DRIVING AWAY ONE.
PART TIME IS THE ONE THAT GETS DIFFICULT.
AQUATIC ASSISTANT, THOUGH, GIVEN THE CURRENT CIRCUMSTANCE OF WHERE WE'RE AFTER THINGS, LIFEGUARDS IS A PRIORITY OVER AN AQUATIC ASSISTANTS.
I WOULD LOVE TO SAY AS MUCH AS I REALLY WANT TO HAVE AN AQUATIC ASSISTANT, AND I THINK THE IMPACT WOULD BE GREAT.
THERE'S BIGGER THINGS THAT ARE OUT THERE.
THAT'S WHAT WE'VE DONE WITHOUT IT.
WE CONTINUE TO OPERATE AND HOPE FOR FUTURE YEARS TO BE IN A BETTER POSITION.
WSI ALREADY MENTIONED STEP PLAN. THAT WAS THE INCREASE.
IF YOU'RE NOT AWARE, WHEN CITY RECEIVED A CALL LOG THAT DOES NOT INCLUDE PART TIME STAFF, THE UNFORTUNATE SIDE THAT COMES FROM THAT IS I'M GOING TO MAKE SURE TO SAY ABOUT 99% OF THE PART TIME STAFF THAT WORK IN THE CITY, WORK FOR PASSIVE RECREATION.
>> THE TOTAL FOR THE STEP PLAN IS $2,500?
>> I WAS TRYING TO REMEMBER THAT..
>> IT ONLY INCLUDED THOSE WHO WERE HERE FOR A FULL YEAR AT THAT TIME, SO IT ONLY INCLUDED 10.
>> REALISTIC THOUGH, I WOULD VENTURE THAT MIGHT BE IN HALF NOW FOR HOW MANY PEOPLE ACTUALLY ARE STILL HERE THAT GET THAT BECAUSE WE'VE LOST SOME STAFF.
THEN LIFEGUARDS IS THAT'S THE ONE TO GET US TO THAT FULL SAFETY COVER.
>> I'M SURE YOU HAVE SAVINGS THERE.
>> YOU ALREADY HAVE SAVINGS THERE.
>> WE ALREADY HAVE SAVINGS THERE. YES.
>> THAT'S PROBABLY A BETTER QUESTION. I'M SORRY I INTERRUPTED YOU.
>> I WAS JUST SAYING WE WERE TALKING ABOUT EARLIER WAS THEY'VE ALREADY GOT A WHOLE QUARTER AND THEY HAVEN'T FILLED THOSE POSITIONS.
THERE'S SAVINGS IN SOME CASES THERE.
DO YOU STILL NEED 141? WHAT ADJUSTMENT DO YOU [OVERLAPPING]?
>> THAT'S WHAT I WAS GOING TO ASK? THAT'S THE QUESTION. WHERE ARE WE NOW?
WE PROBABLY COULD CUT THAT IN HALF AT LEAST.
THE OTHER THING TO CONSIDER TOO, WHAT WE'RE TRYING TO DO IS MAKE WHOLE WHAT WE THOUGHT WE HAD IN PLACE, AND UNFORTUNATELY, WHICH HAS UNFOLDED OVER THE PAST THREE MONTHS WAS NOT THE CASE, AND THEN TO BE ABLE TO COME BACK AND WE KNOW THAT WE'RE GOING TO HAVE TO COME BACK AND SAY THERE'S ADDITIONAL THINGS THAT WE NEED TO DO.
THAT'S GOING TO BE A HOLISTIC APPROACH OF OPERATIONS AND STAFFING AND WHAT ARE THOSE REALISTICS THAT COME FROM IT.
THIS IS, AGAIN, JUST TRYING TO GET BACK TO, HEY, THIS IS WHAT ABLC APPROVED.
WE WANT TO GET THAT REFLECTED APPROPRIATELY BECAUSE OUR CURRENT BUDGET WORKBOOK DOES NOT BALANCE THAT.
IF YOU LOOK AT ABLC, AND YOU LOOK AT THE REC DIVISION ARC, THOSE TRANSFERS DON'T MATCH IN OUR CURRENT BUDGET WORKBOOK.
NOT ON THAT THAT 694, THE NUMBER'S SKEWED IN GENERAL.
>> DOES THE BOARD HAVE A RECOMMENDATION?
>> I SAY WE KEEP SEEING YOUR PROGRAMS. AQUA SUPPLIES IS STILL $100.
[01:10:05]
>> THAT'S THE THING CONSIDERING GAS.
>> RIGHT. DO YOU IT'S STILL 1,000?
>> PROBABLY BECAUSE THAT WOULD BE FOR THE ADDITIONAL TRIPS THAT ARE ASSOCIATED THAT GO WITH THAT.
>> WHEN YOU SAY SENIOR PROGRAMS, WE'RE TALKING ABOUT EVERYTHING FROM THE REVENUE AND THE EXPENSE?
>> YEAH. THIS ONE IS ASSOCIATED SPECIFICALLY WITH THAT TO BE ASSOCIATED WITH OUR TRIPS.
>> I WOULD KEEP THAT AS ORIGINALLY AGREED UPON BY THIS BOARD.
I WOULD GO WITH THE STEP PLAN BECAUSE IT'S ALREADY SAID THAT WE'RE NOT EVEN PROBABLY GOING TO BE ABLE TO FULFILL THAT $2,500.
THE LIFEGUARDS, THEIR APPAREL, WHICH IS VERY CHEAP.
ANYTHING ELSE, I DON'T KNOW. FEELS LIKE [INAUDIBLE].
>> CUT THE AQUATICS ASSISTANT, IF IT'S GOING WITHOUT RIGHT NOW.
>> THE AQUATIC PERIL ONE, AND THAT'S ASSOCIATED WITH AQUATIC ASSISTANT, SO I WOULD EASILY REMOVE THAT.
>> YEAH. WE'RE ON A HIRING FREEZE, SO TECHNICALLY THAT'S ALREADY DONE.
>> WELL, TECHNICALLY, WE HAVE TO FUND THE LIFEGUARDS SINCE ON THE PREVIOUS AGENDA ITEM, WE JUST APPROVED HIRING THOSE LIFEGUARDS.
>> YOU DO, BUT AS WE MENTIONED, WE'RE A QUARTER WAY THROUGH THE YEAR, AND WE HAVEN'T OPERATED THAT FIVE GUARD CAPACITY YET.
I WOULD VENTURE TO SAY, EVEN IF WE GOT TO THAT POINT, HALF OF THAT WOULD BE HERE.
POOLS CLOSE ON TUESDAY AND THURSDAY, SO WITH THAT SAVINGS THAT COME FROM THAT, I DON'T THINK THAT THIS [OVERLAPPING] 41 IS NEEDED.
>> WHAT NUMBER WOULD YOU LIKE? [OVERLAPPING] 80.
>> EIGHTY MORE. DO I HAVE 85, ANYONE?
>> NO. I WANT TO BE REASONABLE.
>> I BELIEVE SUZIE. IF SUZIE SAYS 80, I BELIEVE 80.
>> I THINK 80 WOULD BE PERFECTLY APPROPRIATE.
AGAIN, KNOWING WHAT WE'RE CURRENTLY AT, IT'S GOING TO TAKE US TIME JUST ONCE THE HIRING PHRASE IS LIFTED.
>> YOU'RE GOING TO KEEP LOSING TOO.
>> YEAH. [OVERLAPPING] I CAN'T IMAGINE.
REALISTIC THOUGHT IS TUESDAY AND THURSDAY ISN'T GOING TO OPEN BACK UP AND PROBABLY UNTIL THE END OF FEBRUARY AT THE EARLIEST IF THAT WAS TO HAPPEN.
SO 80 WOULD BE PERFECTLY APPROPRIATE.
>> YOU MAY NEED TO WAIT TILL SPRING BREAK FOR MORE.
>> TRUE. I'M GOING TO SAY 80 FOR LIFEGUARDS.
>> THE WRENCH THAT GETS THROWN IN THERE IS FICA?
>> MAKE YOUR ADJUSTMENT ON FICA.
>> YOU CAN GO BACK. [INAUDIBLE]
>> SHARE WITH THE CLASS, SUZIE.
>> SHE'S SAYING IF YOU GO WITH 75, FICA WOULD PROBABLY FALL AT 10.
75 WITH THE FICA, THAT WOULD CORRESPOND, [OVERLAPPING] A LITTLE BIT NORTH OF 80 WOULD BE MY GUESS.
>> AT LEAST. DOES SHE NEED MORE THAN FICA?
>> THAT'S A PERCENTAGE. IS THAT A MOTION?
>> I HAVE A MOTION TO APPROVE THE DECISION PACKAGES OF ALL RECREATION DIVISION AND THE REVENUE FOR ANGLETON RECREATION CENTER AND EXPENSES OF STEP PLAN,
[01:15:06]
WATER SAFETY INSTRUCTOR AND $80,000 FOR LIFEGUARD.IS THAT ACCURATE? WITH THE FICA ADJUSTMENT.
DID ANYBODY HEAR ANYTHING DIFFERENT? DO I HAVE A SECOND?
>> I HAVE A MOTION AND A SECOND FOR THE APPROVALS LISTED PREVIOUSLY.
ANY FURTHER DISCUSSION? CALL FOR THE VOTE.
ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.
>> ALL THOSE OPPOSED, SAME SIGN. MOTION CARRIES.
ITEM NUMBER 4, DISCUSSION OF POSSIBLE ACTION ON
[4. Discussion and possible action on Angleton Better Living Corporation transfers to the General Fund for Parks & ROW, Recreation Division, and Angleton Recreation Center Division.]
ANGLETON BETTER LIVING CORPORATION TRANSFERS TO THE GENERAL FUND FOR PARKS AND RIGHT OF WAY, RECREATION DIVISION AND ANGLETON RECREATION CENTER DIVISION.>> THIS IS THE LAST PART OF ALL THREE.
OUR LAST AGENDA ITEM IS GOING TO BE FANTASTIC TO DO THESE NUMBERS IN PERSON, SO IT'S GREAT.
BUT REALLY, THIS DISCUSSION IS TO TALK ABOUT WHAT THOSE FUND BALANCE TRANSFERS ARE.
AS YOU MENTIONED BEFORE, OUR FUND BALANCE TRANSFERS ARE A LITTLE BIT OFF, AND SO WE WANT TO MAKE SURE THAT WE BALANCE THAT.
IN ADDITION TO THAT, I WANT TO OPEN UP THE DISCUSSION OF WHAT ABLC MAY BE ABLE TO DO TO SUPPORT THE GENERAL FUND.
AS YOU'RE AWARE, CURRENTLY, THE ABLC SUPPORTS THE PARKS PERSONNEL AND THE AMOUNT OF 20%.
THAT'S JUST OVER THAT $400,000 IS CURRENTLY BEING SUPPORTED BY ABLC.
AS SUZIE MENTIONED IN THE BEGINNING, WE DO HAVE A DECENT FUND BALANCE.
THERE IS A LITTLE BIT OF INFUSION OF MONEY FROM ANGLETON RECREATION CENTER THAT IS AVAILABLE AS WELL.
WITH THOSE FUND BALANCE TRANSFERS, WE WANT TO GET THOSE APPROVED TO SAY, YES, THAT YOU GUYS APPROVED TO TRANSFER THOSE FUNDS, SO YOU APPROVED THE DECISION PACKAGES.
WE JUST WANT TO CODIFY THAT WITH THE FUND BALANCE TRANSFERS, BUT HAVE THAT DISCUSSION ABOUT HOW WE MAY BE ABLE TO SUPPORT THE GENERAL FUNDS.
IDEAS THAT THE DEPARTMENT HAS HAD, AS I MENTIONED PREVIOUSLY, WE ARE CURRENTLY GOING THROUGH AND SEEING HOW PARKS DIVISION, RECREATION DIVISION AND ARC CAN REDUCE COSTS FOR OPERATIONS, OR AS WE MENTIONED HERE, SOME PERSONNEL SIDE.
WE'RE ALREADY IN THE MIDST OF DOING THAT.
INITIAL DISCUSSIONS WE'RE HAVING IS LOOKING TO THE BOARD TO SEE IF THEY WOULD CONSIDER A 50% INFUSION.
INSTEAD OF 28%, UPPING THAT TO 50%, WHICH IS ABOUT ANOTHER $370,000.
PUTTING THOSE NUMBERS OUT THERE, I KNOW THERE'S A LOT OF MOVING PARTS THAT ARE COMING WITH THIS, BUT I WANTED TO GIVE THE BOARD TIME TO BE ABLE TO HAVE THAT DISCUSSION, AND ALSO RECOGNIZE THAT THERE MIGHT BE FURTHER DISCUSSION THAT COMES FROM THAT DOWN THE ROAD TOO.
>> MY FIRST THOUGHT IS, I FEEL LIKE THAT'S BEEN A TUG OF WAR HISTORICALLY OVER THAT PERCENTAGE.
IF WE'RE WILLING TO DO A 50%, THEN I THINK WE NEED TO MAKE VERY CLEAR THAT THAT IS A ONE TIME OPERATIONAL NEED AND NOT A STANDARD PRACTICE.
MAYBE IN THE FUTURE, IT GOES TO 30% OR SOMETHING LIKE THAT.
I KNOW WE WERE TALKING ABOUT WORKING OUR WAY UP, BUT I DON'T THINK 50% WAS.
>> THAT'S OUR FULL RECOMMENDATION AS WELL.
>> YEAH. THAT'S MY ONLY CONCERN.
I JUST DON'T WANT US TO BECOME TOO COMFORTABLE.
THAT'S WHAT I THINK GENERALLY, GOVERNMENTS FIND A REVENUE SOURCE AND THEN THEY CONTINUE TO TAP INTO IT AND NOT GOING BACK.
>> REALISTICALLY, THAT'S WHERE OUR THOUGHT PROCESS IS AS WELL IS IT'S NOT SOMETHING THAT ABLC COULD MAINTAIN A 50%, SO THE RECOMMENDATION WOULD BE THAT THIS IS FOR THIS YEAR, AND THEN SUBSEQUENT YEARS WOULD BE EVALUATED BASED ON WHAT'S AVAILABLE.
IT MAY RETURN TO THAT 28%, AND MAYBE 30, AND MAYBE IT'S 40.
BUT JUST TRYING TO FIND STRATEGIC WAYS TO INFUSE MONEY AND TO CONTINUE TO SUPPORT OPERATIONS.
AGAIN, ARC HAD A GOOD YEAR THIS YEAR.
[INAUDIBLE] WE CONTINUE TO HOPE THAT THEY INCREASE THEIR REVENUES.
THERE'S FUND BALANCE THAT'S FROM THERE.
THERE'S THE ABILITY TO TAP INTO ARC.
AS JOHN MENTIONED, THERE'S $100,000 THRESHOLD.
THAT MONEY THAT'S OVER THAT $100,000 GOES INTO ABLC'S FUND BALANCE.
THAT CURRENT IT WAS 688, I THINK, WAS THAT BALANCE.
YOU WOULD ADD THE ADDITIONAL INTO THAT,
[01:20:01]
WHICH IS ABOUT 215,000 WOULD GO IN THERE.CAVEAT, I WILL SAY, IS PLEASE KEEP IN MIND THAT TPW GRANTS, THERE WAS $150,000 RESERVED FROM FUND BALANCE TO BE ABLE TO SUPPORT THAT.
YOU HAVE YOUR $500,000 BOND, $274,000 FROM THE REC CENTER, AND THEN YOU HAVE 150,000 THAT WAS RESERVED FROM FUND BALANCE THAT SUPPORTS THE TP GRANTS.
FUND BALANCE HAS THE ABILITY, BUT IT'S NOT A LONG TERM SOLUTION BY ANY MEANS.
OR JUST WANT TO OPEN THAT DISCUSSION TO GET THE BOARD'S FEEL ON THAT OF TRYING TO SUPPORT THE CITY IN THE GENERAL FUNDS IN THE CURRENT FINANCIAL SITUATION.
>> WASN'T THAT LONG AGO THAT WE WERE AT, WAS IT 40? ALMOST A 40% TRANSFER, AND WE WORKED OUR WAY DOWN TO 28?
>> 25 WAS WHAT WAS ORIGINALLY APPROVED FOR THIS YEAR.
THEN GIVEN THE CURRENT BUDGET THAT WE WERE GOING THROUGH, WE INFUSED MONEY IN AND UPPED TO 28%.
BUT NOW THAT WE KNOW OUR YEAR END BALANCES, IT GAVE US A BETTER UNDERSTANDING OF OUR FINANCIAL SITUATION FOR ABLC, AND SO WE WANT TO HAVE THAT DISCUSSION ABOUT.
>> NO. BUT THIS ONE TIME, THIS HELPS GET YOU THERE?
>> YES. THIS IS A ONE TIME AND YOUR FUND 60 DOES HAVE THAT EXTRA REVENUE AND KEEPING THE 100,000 THAT IT SHOULD HAVE AND THE 274 THAT IS COMMITTED TO THE GRANT THAT WILL BE PAID OUT OF THERE, THE ADDITIONAL THAT WAS TO BE TRANSFERRED TO ABLC CAN BE TRANSFERRED TO THE GENERAL FUND.
WITH THAT REALLY HURT ABLC'S FUND BALANCE?
>> ANYBODY HAVE A MOTION OR A QUESTION?
>> WHAT'S THE OTHER MECHANISM? LET'S SAY WE DON'T APPROVE 50%, WE APPROVE SOMETHING LOWER, WHAT'S THE ALTERNATIVE FOR THE GENERAL FUND?
>> THE GENERAL FUND IS AT THE PRESENT TIME, EVERYONE IS GOING THROUGH EACH DEPARTMENT, GOING THROUGH LINE BY ITEM TO SEE WHERE THEIR CUTS ARE. [OVERLAPPING]
>> IT JUST MEANS MORE SIGNIFICANT CUTS?
>> YES. [OVERLAPPING] I'M SORRY.
>> NO, I JUST FEEL LIKE A CAVEAT HERE.
THE CITY COUNCIL IN THE ORIGINAL BUDGET THAT WAS PASSED HAD TAKEN SOMEWHERE OVER JUST OUT OF A MILLION DOLLARS AS THE PROPOSED BUDGET.
THERE WAS A PROPOSED BUDGET, AND THEN WE CUT OUT ALMOST A MILLION DOLLARS, AND WE STILL NEED TO MAKE MORE CUTS, IS THE POINT, BECAUSE OF WHERE WE ARE WITH OUR BUDGET NUMBERS.
DOES THAT MAKE SENSE? IT WASN'T LIKE CITY COUNCIL WENT FAT CAT, WE'D JUST ABSOLUTELY CUT A TON ALREADY.
NOW WE'D BE ASKING TO CUT EVEN MORE.
JUST TRYING TO GIVE YOU A GLOBAL PICTURE OF WHAT'S GOING ON.
>> YOU'VE GOT A SKINNY CAT, THAT'S WHAT YOU'RE SAYING. [LAUGHTER]
>> YEAH. THIS CAT IS GETTING THINNER BY THE DAY.
>> THREE TWENTY-SEVEN NINE-SEVENTY.
>> THE NEXT QUESTION I WOULD HAVE FOR THE BOARD IS, WHAT'S THE OPPORTUNITY COST OF MOVING THAT MONEY?
>> ABSOLUTELY. THERE ARE LOTS OF THINGS THAT WE COULD HAVE USED THAT MONEY FOR THAT WE WON'T BE USING THAT MONEY FOR.
>> THAT'S MAYBE A GOOD TRADE-OFF.
I KNOW THERE'S BEEN A LOT OF PROJECTS THAT HAVE BEEN TALKED ABOUT.
I THINK WE ALL NEED TO AGREE IF WE DO THAT, THERE'S A COST TO IT TOO.
>> I KNOW THERE'S GOING TO BE PRESSURE FROM THE CITY ON THE SIDE BUT NEXT YEAR, WE'RE LIKE, HEY, THERE'S A TRADE-OFF.
WE GAVE YOU EXTRA MONEY THIS YEAR, NEXT YEAR, WE NEED TO REFILL OUR COFFERS IF WE CAN. YOU SEE WHAT I'M SAYING? MAYBE WE DO 50 THIS YEAR, BUT INSTEAD OF 28, WE BACK DOWN TO 25, WE BACK DOWN TO 24 WHICH WILL HELP REPLENISH SOME OF OUR LOSSES.
WE'LL MAKE IT ALL UP BUT A LITTLE LESS IS COMING OUT. JUST A THOUGHT.
[01:25:03]
>> THIS IS WHERE I'M GETTING A LITTLE BIT MORE COMFORTABLE WITH IT IS BECAUSE WE GOT THOSE GRANTS.
[OVERLAPPING] THOSE GRANTS ARE REALLY GOING TO HELP OFFSET SOME OF THE EXTRA COSTS THAT WE'RE GOING TO SEE ON ABIGAIL PARK AND THE REC CENTER IMPROVEMENTS, SO THAT BOND MONEY WILL GO A LITTLE BIT FURTHER.
I THINK FROM THAT SIDE, ABLC WON'T BE RELYING SOLELY ON THE FUND BALANCE TO TRY TO MAKE ANY CHANGES OR COST OVERRUNS OR ANYTHING ON THOSE PROJECTS BECAUSE WE HAVE THAT TPW GRANT.
FOR THIS FISCAL YEAR, I THINK WE'RE GOOD.
NOW, ARE THERE OTHER LITTLE PROJECTS THAT WE PROBABLY COULD DO? YES, THERE ARE.
>> I'M WONDERING IF TRUEY WE COULD DO THOSE PROJECTS, BUT IF EVERY OTHER DEPARTMENT HE'S OPERATING, AT [INAUDIBLE], WE USED TO CALL IT CODE RED, WHICH MEANT THAT YOU COULDN'T EVEN BUY A PENCIL.
>> STEVE, WE CALL IT DECEMBER AT MY JOB.
>> CALL IT EVERY DAY? BUT YOU'RE PROBABLY NOT GOING TO BE ABLE TO DO ANYTHING ANYWAY.
>> I'M NOT SAYING IT'S NOT WORTH THE TRADE-OFF, I'M JUST SAYING WE NEED TO REALIZE WHAT WE'RE DOING IS GOING TO BE MORE LIMITED IN SOME WAYS. [OVERLAPPING]
>> YEAH, WE'VE TALKED ABOUT IT A LOT.
>> BUT I WILL SAY BECAUSE OF THE GRANTS THAT WE WERE FORTUNATE ENOUGH TO. WE COULD STILL PRESENT IT. [OVERLAPPING]
I FEEL WE CAN STILL PUT A GREAT PRODUCT.
WE'RE NOT SITTING ON OUR HANDS, FORTUNATELY, BECAUSE THIS MONEY HAS BEEN ALREADY BUDGETED FOR AND THEN WE'RE GETTING GRANTS ADDITION.
NOW I THINK TO THE MOST OF THE PUBLIC, THEY'RE GOING TO SEE THAT ABLC IS DOING STUFF.
WE'RE MOVING FORWARD WITH PARKS AND WE'VE GOT OTHER STUFF THAT WE'RE MOVING FORWARD WITH THAT ADMITTEDLY, OUR CITY GOVERNMENT ONLY MOVES SO FAST, BUT THEY ARE MOVING.
>> WITH GRANTS, YOU CAN AT LEAST POINT TO THAT AND SAY, EVERYTHING'S IFFY RIGHT NOW, BUT THIS IS GRANT MONEY WE'RE USING, AND THAT WE'RE FORTUNATE TO HAVE IT.
AT LEAST WE CAN DO A LITTLE BIT OF STUFF.
WE CAN DO SOMETHING WHILE WE'RE LOOKING AT THIS, WHILE WE'RE LEANING AT THAT, WE WERE BLESSED TO GET THIS AND WE CAN DO SOME STUFF.
>> WE'RE CERTAINLY BUYING OURSELVES TIME.
>> WE'RE GOING TO TRANSFER WHAT, TWO DOLLARS TO THE CITY COUNCIL? IS THAT WHAT HEARD? TWO DOLLARS? [LAUGHTER]
>> RACHEL, TO YOUR POINT AS WELL, KEEP IN MIND THE BOND THAT WAS RECENTLY APPROVED.
WE HAVE A NUMBER OF PROJECTS ALREADY SLATED TO GO ON.
WE'VE CROSSED SOME OF THEM OFF THOSE LISTS, BUT WE HAVE A COUPLE OF PROJECTS THAT ARE ALREADY IN THE WORK, THAT ARE GOING TO TAKE TIME.
WE MAY NOT BE READY FOR ANOTHER MAJOR PROJECT, LIKE JOHN MENTIONED, OF COURSE, WE'D LIKE TO DO SOME SMALLER THINGS HERE AND THERE.
BUT WITH ABIGAIL COMING UP AND THAT'S GOING FULL STEAM AHEAD RIGHT NOW AND WE'RE ALREADY WITH A CONTRACT FOR DESIGN DEVELOPMENT, THERE ARE THINGS IN PLAY THAT THAT'S GOING TO TAKE AND CONSUME TIME AND THAT WE'RE TRYING TO PUT ALL OUR EFFORTS TO THAT TO MAKE THAT AN AMAZING PRODUCT.
WE'RE ALREADY LOOKING AT ADDITIONAL REVENUE TO CONTINUE TO FUSE INTO THAT, SO FOR YOUR SPONSORSHIP OR CORPORATE ENDORSEMENTS TO BE ABLE TO CONTINUE TO DO THAT.
THE REC CENTER, ALMOST TWO MILLION DOLLARS TO DEDICATE TO THE REC CENTER IS GOING TO DO AMAZING THINGS FOR THAT, BUT IT'S GOING TO TAKE TIME.
THE REC CENTER IS 24-HOUR OPERATIONS IN SOME WAY, AND SO IT'S GOING TO TAKE TIME TO WORK THROUGH SOME OF THOSE.
YOU HAVE FREEDOM PARK IS ON THERE AS WELL, SO GOING THROUGH AND DOING THE DEVELOPMENT ON THAT.
THERE'S PROJECTS THAT WE HAVE IN THE WORKS THAT ARE GOING TO TAKE US A COUPLE OF YEARS TO WHERE THIS YEAR WE PROBABLY COULD HELP SUPPORT, BUT LONG TERM, YOU'VE GOT TO THINK ABOUT WHAT THAT IMPACT IS.
STAFF RECOMMENDED IT WOULDN'T BE A LONG-TERM SOLUTION.
IT'S JUST LET'S HELP YOU TODAY AND DO WHAT WE CAN AND THEN AS TRAVIS HAS MENTIONED, MAYBE THERE'S A WAY FOR THEM TO LEVY THAT IN FUTURE YEARS TO WHERE IT DOESN'T HAVE AS MUCH IMPACT, SO WE CAN REBUILD THAT FUND BALANCE.
>> I THINK THAT WILL BE IMPORTANT TO US WHO SIT UP HERE TO KEEP THAT IN OUR MINDS AS WE MOVE FORWARD IN OUR NEXT BUDGET.
IT'S LIKE, HEY, WE EXTENDED YOU A LOT OF GRACE.
WE WANT TO START BUILDING BACK INTO OUR FUND BALANCE.
OF COURSE, THE CITY IS ALWAYS GOING TO PUSH. THIS WILL BE A PUSH AND PULL.
BUT IT'S JUST AS IMPORTANT FOR US TO STAND STRONG AS MUCH AS WE CAN AND TRY TO REFILL OUR FUND BALANCE TOO, SO WE CAN ADDRESS SOME OF THOSE PROJECTS THAT WE WANT TO
[01:30:02]
ADDRESS WHEN THE FUNDS ARE THERE.>> THE TRANSFERS AS PRESENTED?
>> I HAVE A MOTION AND A SECOND.
ANY FURTHER DISCUSSION ON THIS ITEM?
>> HOLD ON. I'M GOING TO BACK UP.
AS PRESENTED, CAN WE OUTLINE WHAT THAT IS? THE REASON I SAY THAT IS BECAUSE WE HAVE [OVERLAPPING]
>> SO 50%, YES BUT WE ALSO HAVE TO ENSURE THAT WE ARE APPROVING THE FUND BALANCE TRANSFERS THAT MATCH THOSE DECISION PACKAGES.
DOES THAT MAKE SENSE? THE PREVIOUS ITEM, YOU APPROVED THE DECISION PACKAGES BUT WE ALSO HAVE THAT HAS TO INCREASE THOSE FUND BALANCE TRANSFERS ASSOCIATED WITH THOSE DECISION PACKAGES.
>> IT'S 50%. IS THAT INCLUSIVE?
>> THAT 50% WOULD BE PARKS DIVISION [OVERLAPPING] TO THE GENERAL FUND AND THEN THE OTHER ONES WOULD BE ASSOCIATED WITH THE DECISION PACKAGES FOR REC DIVISION AND ARC.
>> IT'S JUST REALLY GIVING APPROVAL TO SAY WE APPROVE THOSE, BUT WE ALSO APPROVE THE FUND BALANCES TO BE ADJUSTED BASED ON THE PREVIOUS DECISION PACKAGES THAT WERE APPROVED.
>> YOU WOULD PRESENT BOTH TO THE CITY COUNCIL TOGETHER?
>> I'LL WORK ON UPDATING THAT TO BREAK IT DOWN, TO GIVE REAL NUMBERS, BECAUSE WE'RE ACTUALLY MEETING WITH THEM TOMORROW SO I'LL DO SOME MORE REAL NUMBERS OF WHAT ALL THAT LOOKS LIKE.
TRUMP SAID 85, RIGHT? [LAUGHTER]
>> YOU AMEND YOUR MOTION TO MATCH WHAT?
>> GARY HAD A QUESTION BEFORE WE.
THIS GOES BACK TO THE QUESTION WHEN I WAS JUMPING AHEAD, I GUESS.
IF I'M LOOKING AT THIS, IT SAYS THAT IN SEPTEMBER, WE HAD ALREADY APPROVED THIS.
THE PARKS & RIGHT OF WAY, 404, REC FUND, 440, AND REC CENTER DIVISION, 694. WE ALREADY APPROVED THAT?
>> BUT THEN THAT NEVER HAPPENED, THAT'S COVERED. [OVERLAPPING]
>> WHAT YOU'RE SAYING NOW IS, AS I GO DOWN TO THE NEXT SECTION HERE, YOU'RE SAYING THESE ARE THE NUMBERS THAT SHOULD BE TRANSFERRED. [OVERLAPPING]
>> THESE ARE THE NUMBERS THAT WERE APPROVED.
>> THAT 550 WAS THE ORIGINAL NUMBER THAT WAS APPROVED WHEN IT SHOULD HAVE BEEN THE 694, WHICH WE HAVE NOW ALTERED FROM THERE.
>> WELL, WE'LL GO LINE BY LINE.
THE PARKS & ROW WAS 404, NOW IT'S GOING TO BE 409?
>> THAT'S A DIFFERENCE OF 5,000 ADDITIONAL?
>> GOT IT. THE REC FUND, FUND 50, WAS 440 BUT NOW IT'S 550.
THAT'S AN INCREASE OF ABOUT 110,000.
>> I APOLOGIZE. REC FUND, THE NUMBER THERE, THE 550, SHOULD BE WITH THE GENERAL, OVER THE FUND 60, SO THOSE TWO ARE REVERSED.
>> THAT'S WHY IT WASN'T MAKING SENSE HERE.
[OVERLAPPING] THEN THE 550 AND THE 649.
BUT THOSE ARE ARBITRARY NUMBERS AT THIS POINT BECAUSE THAT WAS BASED ON THE ORIGINAL DECISION PACKAGES WHICH WE HAVE ALTERED THOSE DECISION PACKAGES SO THAT'S WHY I WAS MENTIONING THE MOTION NEEDS TO APPROVE THE 50% TRANSFER, AS WELL AS THE ASSOCIATED TRANSFERS WITH THE APPROVED DECISION PACKAGES INCLUDING THE COST OF LIVING.
>> THAT LAST LINE, IN SEPTEMBER, WE SAID 694, AND WHAT IT IS NOW IS THE 550.
>> FIVE-FIFTY WAS WHAT IT WAS APPROVED AT BY COUNCIL BASED ON THEIR SEPTEMBER 10TH MEETING, IT NEVER GOT ADJUSTED.
AT THE 21ST MEETING IS WHEN WE CAME TO THE DECISION PACKAGES FOR THE 694.
BUT THAT 694 IS NO LONGER THE REAL NUMBER BECAUSE WE HAVE REDUCED OUR DECISION PACKAGES.
>> NO? THAT'S WHY I'M LOOKING AT THIS AND TRYING TO MAKE IT MAKE SENSE.
>> IT'S BASED ON THAT NUMBER THAT WE HAD FROM BEFORE.
REC DIVISION IS CLOSE, WE'RE NOT GOING TO SAY THAT ONE, SO WE'RE GOING TO SAY ARC.
WE HAD THE INCREASE IN REVENUE, WHICH OFFSETS THAT TRANSFER, BUT WE ALSO HAD THE 80,000 PLUS THE LET'S SAY 10, SO WE HAVE 90, 92.
[01:35:03]
IT WAS ABOUT $92,000 WAS THE INCREASE IN EXPENSES THAT WERE ASSOCIATED WITH IT.THAT'S WHY I'M SAYING, THIS ONE GETS THROWN OFF BECAUSE THIS WAS BASED ON THE ORIGINAL DECISION PACKAGES THAT WERE APPROVED BY ABLC, AND THE NUMBER IS A NEW NUMBER BECAUSE WE CUT THINGS OUT OF THAT DECISION PACKAGE.
IF THE MOTION REFERENCES THE PREVIOUS ITEM THAT TALKS ABOUT THE DECISION PACKAGES THAT WERE APPROVED, WE WOULD ADJUST THOSE NUMBERS TO REAL-TIME NUMBERS FOR THE BUDGET.
>> SINCE IT WAS NEVER APPROVED BY THE CITY COUNCIL, YOU'RE GOING TO ADJUST IT NOW [OVERLAPPING] AT THE REVOTE KNOWLEDGE.
>> WE HAVE TO DO A BUDGET AMENDMENT TO SAY, HEY, YOU GUYS APPROVED IT, BUT COUNCIL DIDN'T, SO IT'S NOT A REAL THING, HERE WE ARE TO MAKE IT A REAL THING.
THIS GIVES US AN OPPORTUNITY TO EITHER A, DISAPPROVE AS IS, OR B, ADJUST IT, AND WE ADJUSTED IT.
NOW WE JUST HAVE TO APPROVE OUR FUND BALANCE TRANSFERS TO ENSURE THAT THEY ARE BALANCED AND ALLOCATE THOSE FOR WHAT IS GOING OUT OF ABLC [OVERLAPPING] MATCHES WHAT IS GOING INTO THOSE OTHER SUBSEQUENT FUNDS; WHAT'S GOING INTO GENERAL FUND, ARC, AND REC DIVISION.
>> YOU'RE FOLLOWING IT? ALL RIGHT.
IF YOU'RE FOLLOWING IT, I'LL GO WITH YOU THEN. [LAUGHTER]
>> DON'T ASK ME TO EXPLAIN IT LIKE [OVERLAPPING] I WAS TALKING TO A THREE-YEAR-OLD.
>> NO, I LOOKED AT THE NUMBERS AND THEY WEREN'T MAKING SENSE BUT IF THE NUMBERS AREN'T RIGHT, THEN THAT'S WHY THEY'RE NOT GOING TO MAKE SENSE.
>> I THINK THE CONFUSION TOO WAS BECAUSE THE 21ST WAS FIRST, AND WE COULD HAVE SAID THE 14TH WAS APPROVED, BUT YOU GUYS APPROVED AND THAT'S WHAT THROWS IT OFF AS WELL.
IT LOOKS LIKE IT'S GOING DOWN, BUT IT'S ACTUALLY THE REAL NUMBER WAS THE FIRST ONE VERSUS THE SECOND ONE.
>> THE SEPTEMBER ONE WAS REALLY A PRELIMINARY, WE THINK IT'S GOING TO BE THIS, WE'RE NOT POSITIVE. [OVERLAPPING]
>> IT WAS SUPPOSED TO BE THE FINAL ONE.
>> IT WAS SUPPOSED TO BE THE FINAL.
>> FOR US, IT WAS, FOR THE CITY COUNCIL IT WASN'T.
>> YES. WE PROVIDED THOSE UPDATED DOCUMENTS TO GO TO COUNCIL BUT IT WAS NOT PRESENTED WELL TO CLEARLY IDENTIFY AND SAY, HEY, HERE'S THE WHOLE BUDGET.
WE'LL JUST LEAVE IT AT THAT. WE JUST GOT IT. IT WAS A MISSTEP.
>> WHAT IS THE FISCAL YEAR FOR THIS?
>> [OVERLAPPING] THE SAME AS THE FEDERAL GOVERNMENT?
>> YES, SO WE'RE A QUARTER OF THE WAY THROUGH IT ALREADY.
>> BECAUSE THE STATE GOVERNMENT IS DIFFERENT.
>> THEY GO TO AUGUST 30TH AND THEN START FROM [OVERLAPPING] SEPTEMBER 1ST.
>> YEAH, THE STATE IS 30TH OF AUGUST.
>> WE DO HAVE A MOTION AND A SECOND ON THE TABLE SO WE'VE GOT TO MAKE THE AMENDED MOTION TO MATCH THE COMMENTS FROM JASON.
>> DID HE GIVE THE SECOND EARLIER?
SUSIE, YOU'VE GOT ALL OF THIS?
>> [LAUGHTER] I HAVE A MOTION AND A SECOND SO A CALL FOR THE VOTE.
ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
>> ALL THOSE OPPOSED, SAME SIGN.
WE ARE NOW AT OUR ITEM OF ADJOURNMENT, AND WE WILL ADJOURN AT 7:08:58.
>> YOU WANTED THOSE TWO SECONDS BACK.
[LAUGHTER] [BACKGROUND]
* This transcript was compiled from uncorrected Closed Captioning.