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36 SECONDS.[DECLARATION OF A QUORUM AND CALL TO ORDER ]
CITIZEN, YOU BETTER HEARD PERMISSION MEETING CALLED TO ORDER ON SEVENTH 2025 AT 11:30 AM OH, PARDON ME.THERE'S ALWAYS SOMETHING I FORGET ON THERE.
I DON'T FEEL LIKE I'M TALKING.
CAN YOU HEAR ME? HMM? NOT WHEN YOU'RE FACING.
I RECOMMEND WE ACCEPT THE MINUTES OF THE LAST MEETING.
CAN YOU WAIT UNTIL I CALL THAT
[1. Discussion and possible action on the minutes of the Senior Citizens Commission meeting of February 3, 2025. ]
ON THE AGENDA.UM, REVIEWING THE MINUTES OF THE SENIOR CITIZEN COMMISSION MEETING FROM FEBRUARY 3RD, 2025.
NOW
I, I RECOMMEND WEEKS OF THE MINUTES THAT'S PUBLISHED.
I SECOND ALL, ALL IN FAVOR? THERE'S NOT A FIRST PAGE TO THIS AGENDA.
THERE WASN'T THE SUMMARY ON THE TOP OF IT THAT LISTED THE ITEM NUMBERS.
SO THAT'S WHY I WAS JUST, OH, I APOLOGIZE.
I MAY HAVE FORGOTTEN THAT TO PUT THAT.
ALL IN FAVOR? AM I SUPPOSED TO SAY NO? SHE'S SUPPOSED TO SAY THAT.
PAT, DID YOU SAY, ALL IN FAVOR? EVERYBODY IN FAVOR SAY AYE.
EVERYBODY OPPOSED? THAT PASSES.
[2. Discussion and possible action on the October 2025 – September 2026 Senior Lunch & Trip Plan. ]
DISCUSSION AND POSSIBLE ACTION OF THE OCTOBER 25 THROUGH SEPTEMBER 26TH, SENIOR LUNCH AND TRIP PLAN.SO YOU GUYS, YOU HAVE THE, UH, PAPERWORK IN FRONT OF YOU, THE EXCEL SPREADSHEET.
THE INFORMATION THAT WE PUT ONTO THOSE SPREADSHEETS WAS RECEIVED, UM, THROUGH SURVEYS THAT THE SENIORS FILLED OUT.
UH, WE TOOK THAT INFORMATION AND PLUGGED IT INTO THE, UH, EXCEL SPREADSHEET.
THE BOTTOM PART OF THE DOCUMENT, UH, THE, THE, UH, CAPTIONS IN BLACK ARE THE, IS THE CURRENT FISCAL YEAR THAT WE'RE IN.
THE RECOMMENDATIONS IN GREEN AT THE TOP, UH, ARE THE RECOMMENDATIONS FOR THE NEXT FI FISCAL YEAR.
DOES ANYBODY HAVE ANY QUESTIONS OR COMMENTS ON THAT? UM, I DO.
ON THE, UH, MARCH 26TH, IT SAYS A SURFSIDE TEXAS RESTAURANT.
IS THAT LIKE A TO BE NAMED RESTAURANT? YES.
THAT YOU'RE GONNA FIND? YES, MA'AM.
THEY ASKED FOR A SURFSIDE RESTAURANT, AND SO I'M JUST IN THE PROCESS OF, OF FINDING ONE.
NOT ALL THE, A LOT OF THE SURFSIDE RESTAURANTS ARE SMALL.
UH, SO I'M TRYING TO FIND ONE THAT WILL ACCOMMODATE US.
WITHOUT THERE BEING 600 STAIRS.
WHICH PAGE WERE YOU ON IN HERE? THAT IN THE MIDDLE OF THE TOP AND THE GREEN.
ANY OTHER COMMENTS ON LUNCH BUNCH? UM, DOG LEG, FOOD TRUCK? YES, SIR.
I DON'T KNOW WHAT THEIR CAPACITY IS.
SO IT'S A, BUT IF YOU HIT 'EM WITH 20 PEOPLE AT ONCE, MOST FOOD TRUCKS CAN'T KEEP UP.
SO, UH, IT WAS RECOMMENDED, UH, BY ONE OF THE SENIORS.
SO JANIE AND I ACTUALLY WENT OUT THERE AND HAD LUNCH JUST FOR THAT EXACT REASON.
WE WANTED TO SEE THE LAYOUT OF IT AND SEE IF THEY COULD HANDLE OUR GROUP.
IT'S AT THE DANBURY, UH, GOLF COURSE.
IT'S A PERMANENT FOOD TRUCK THAT THEY HAVE OUT THERE WITH, UM, PICNIC TABLE SEATING.
AND IF THE WEATHER IS BAD, THEY HAVE AN INDOOR SEATING AS WELL.
UM, AND SO, UH, I SPOKE WITH THE OWNER AND WE'RE GONNA DO A LIMITED MENU SO THAT SHE IS WELL PREPARED IN ADVANCE.
SO WHEN SIGNUPS HAPPEN, UH, YOU'LL BE GIVEN A MENU.
YOU CHOOSE YOUR MENU ITEM, AND THEN SHE CAN BE READY FOR US AHEAD OF TIME.
THEY HAVE, THEY HAVE OUTDOOR SEATING WITH A CARPORT.
SO IF THE WEATHER'S NICE, WE WANNA SIT OUTSIDE OR THEY CAN SIT INSIDE.
THEY HAD VERY NICE RESTROOMS TO ACCOMMODATE EVERYBODY.
IT WAS, AND THE FOOD WAS REALLY GOOD.
WHERE IS IT AT? I DON'T KNOW WHERE THE GOLF COURSE IS.
SO IF YOU GO UP, IT'S ON THE LEFT SIDE, GOING NORTH ON 35 OFF.
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KIND OF BY IT.YOU HAVE TO TURN OFF ON THE SIDE.
YOU WOULDN'T SEE IT FROM THE ROAD.
YOU WOULDN'T SEE, THEY, THEY'RE ALL THE TIME.
THE, THE REASON I EVEN THOUGHT ABOUT THAT IS I HAD FOOD, UH, TWO FOOD TRUCKS OVER THE LAST FOUR DAYS.
ANY OTHER QUESTIONS ABOUT THE, UH, LUNCH BUNCH? THERE'S JUST SOMEONE HERE I'M NOT FAMILIAR WITH.
DO WE HAVE A MOTION FOR IT TO PASS? I MAKE A MOTION FOR THE CIVIL HEARTS LUNCH BUNCH LIST.
JANE, LET'S WAIT UNTIL THE END TO DO DO IT ALL, ALL OF THE TOGETHER.
WE'RE GONNA DO IT ALL TOGETHER.
NOT HAVING TO DO MULTIPLE MOTIONS.
SO IF YOU TURN THE PAGE, THE NEXT UM, EXCEL SPREADSHEET WOULD BE YOUR SILVER HEARTS DAY TRIP.
IF Y'ALL WANNA TAKE A LOOK AT THAT.
UM, HE IS A GENTLEMAN WHO IS SO WELL VERSED IN HOUSTON HISTORY.
HE TOOK A BUS AND CHOPPED OFF THE TOP.
SO IT'S LITERALLY AN OPEN AIRBUS, UM, WITH A GIANT SCREEN TELEVISION SCREEN.
AND HE DOES MANY DIFFERENT TOURS DOWN IN DOWNTOWN HOUSTON.
HE SUGGESTED WE START WITH THE DOWNTOWN ONE FIRST, AND THEN WE CAN MOVE ON TO SUBSTANTIAL ONES IF WE ENJOY IT.
AND SOME SENIORS SAW IT ON THE NEWS AND RECOMMENDED IT, UH, TO ME VERBALLY.
SO IS THIS THE ONE WITH THE ALCOHOL? I DON'T THINK SO.
'CAUSE THERE'S USUALLY JUST TEENAGERS ON IT, BUT, UH, UH, IT'S A BAR.
OH, NO, THAT'S NOT, THAT'S SEATS ON BOTH SIDES.
THE MONEY THAT HE RAISES BY DOING THESE TOURS FOR ADULTS HELPS TO FUND, UM, SCHOOL ORGANIZATIONS TO BE ABLE TO TAKE THESE TOURS FOR FREE.
SO IT'S A PRETTY GOOD ORGANIZATION.
IS THERE A REAL TOUR OF THE FEDERAL RESERVE BANK? I, THAT WAS A RECOMMENDATION FROM THE SENIOR ADULTS.
UH, AND I WAS ASKED TO PUT DOWN TWO, UM, ALTERNATE DAY TRIPS.
UH, I HAVEN'T HAD A CHANCE TO LOOK INTO THAT YET.
I KNOW THERE'S ONE IN FORT WORTH, BUT I DIDN'T KNOW THERE WAS ONE IN HOUSTON.
I KNEW THERE WAS ONE IN FOR WORTH AS WELL.
THIS IS JUST, THIS IS JUST A BANK.
THE ONE THEY WERE MAKING THE MONEY IN FORT WORTH.
THIS ISN'T GONNA BE A, THIS IS GONNA BE WHERE THEY SEND MONEY.
BUT THAT'S JUST AN ALTERNATIVE.
I HAVE A QUESTION ABOUT THE GREAT AMERICAN DESSERT EXPERIENCE.
WHAT'S THAT ALL ABOUT? THAT IS ACTUALLY, THAT IS ACTUALLY MY CONCOCTION
SO, UH, WE'RE GOING TO GET ON THE BUS AND HAVE SIX, UH, DESSERT SPOTS PICKED OUT.
UM, PREARRANGED WITH THEM, UH, TO, UH, ALLOW YOU GUYS TO TASTE.
UM, YOU'LL HAVE SIX SOS SO THERE'LL BE SIX DIFFERENT PLACES THAT WE'LL GO, THAT YOU'LL BE ABLE TO TASTE THE DESSERTS AT THESE DIFFERENT, UH, VENUES.
UM, WE'LL GET IT, I WOULD HOPE COST EFFECTIVELY, WE WOULD HAVE IT AT $5 A STOP, AND THEN IF YOU GUYS DECIDED THAT YOU LIKED THE DESSERT OR YOU WANTED SOMETHING ELSE, YOU COULD BUY IT AND TAKE IT HOME WITH YOU.
UM, BUT YEAH, IT'S JUST A LITTLE SOMETHING DIFFERENT OFF THE BEATEN PATH.
I KNOW THERE'S A LOT OF GREAT DESSERT RESTAURANTS OR DESSERT SPOTS IN, UH, PEARL LAND.
THAT'S WHERE WE'RE GONNA FOCUS IS IN PEARL LAND.
IT ACTUALLY KIND OF CAME ABOUT SOME SENIORS, THEY WERE TALKING TO ME ABOUT A PLACE CALLED THE POTTERY.
THAT THEY, THEY WANTED TO GO TO PUT POTTERY.
UM, AND SHE WANTED TO GO THERE AND I WAS LIKE, WELL, THAT'S, THAT'S JUST A DESSERT PLACE.
AND THEN I WAS LIKE, WELL, MAYBE WE COULD JUST BUILD A WHOLE DAY TRIP AROUND DESSERTS.
THAT BUSINESS CENTER DRIVE THERE, THERE'S JUST LIKE, YOU COULD JUST DRIVE UP AND DOWN THAT STREET AND STOP.
UM, MAKE SURE YOU LET PEOPLE KNOW THIS UNDERGROUND TUNNELS
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AND, UH, SPRING ARE BOTH REALLY INTENSIVE WALKING.SO I TALKED TO THE LADY THERE, AND WE'RE GONNA BUILD IN, UM, AN AVAILABILITY TO SIT EVERY 30 MINUTES IF NECESSARY.
UM, WE'RE GONNA TAKE OUR TIME, UH, NO RUSH.
AND WE CAN ALWAYS DO AN AMENDED IF, IF WE GET TO A CERTAIN POINT AND THE SENIORS ARE JUST AT THE POINT OF LIKE, OH, I CAN'T WALK ANYMORE.
UM, THEN WE'LL JUST DO AN AMENDED TRIP AND END IT IF NECESSARY.
EVERYTHING THAT'S WRITTEN INTO CIVIC REC RIGHT NOW SAYS TO WEAR COMFORTABLE SHOES.
THIS IS A WALKING TRIP, BUT WE WILL STOP EVERY 30 MINUTES FOR A BREAK.
ANY OTHER QUESTIONS? IF NOT, YOU CAN MOVE ON TO THE NEXT PAGE.
I, I'M TRYING TO FIGURE OUT WHAT THE OVERNIGHT TRIP WAS.
THE OVERNIGHT TRIPS ARE ON THE NEXT PAGE.
I WAS JUST PUTTING DOWN, UH, FOR APRIL AND SEPTEMBER.
WE DON'T DO A DAY TRIP WHEN WE HAVE AN OVERNIGHT TRIP.
SO ON THE NEXT PAGE, YOU'LL SEE YOUR OVERNIGHT TRIPS.
WHY WOULD YOU HAVE AN OVERNIGHT TRIP TO CONROE? UH, SENIORS ASKED FOR IT.
EVERYTHING THAT'S IN FRONT OF US IS BECAUSE THE SENIORS HAVE ASKED FOR IT.
SHE ASKED ME WHY WE WERE TAKING AN OVERNIGHT TRIP TO CONROE.
AND I SAID, 'CAUSE THE SENIORS ASKED FOR IT.
AND I SAID, EVERYTHING IN FRONT OF YOU IS BECAUSE THE SENIORS ASKED FOR IT WHAT THEY WANNA DO.
THAT'S GONNA TAKE TWO DAYS TO DO THOUGH.
WE WILL FIND THINGS MINERO'S ONLY AN HOUR AND A HALF.
AND I DROVE THROUGH IT THREE TIMES WEEKEND.
SO ARE WE DONE WITH OVERNIGHT TRIPS? I'M TRYING TO FIGURE OUT, THESE ARE DAY TRIPS WHERE IT SAYS OVERNIGHT TRIPS.
THE ONLY THING I SEE IS TURN THE PAGE.
WHERE ARE YOU GONNA GO IN AUSTIN? UH, WE ARE LOOKING AT DOING A, UM, A TOUR OF THE CAPITOL AND A SUNSET BAT WATCHING, UH, THE BATS.
UH, YOU GOT AN LBJ AND YOU GOT A WHOLE BUNCH OF VENUES AT NIGHT IF YOU WANT TO GO PARTY.
A WHOLE LOT OF VENUES, YOU KNOW, LIVE ON SIXTH STREET.
HUH? I USED TO LIVE ON SIXTH STREET.
I THINK BY THE TIME YOU SEE THE BATHS, THE, OR THEY SEE THE BATHS.
MOST PEOPLE WOULD GO TO BED, WASN'T YOU? NOT ME.
CAN WE KEEP MOVING?
ANY OTHER DISCUSSIONS ABOUT ANY OF THE TRIPS OR, UH, COMMENT ON GREEN TAXES? MM-HMM
IF YOU DO IT WHEN THEY'VE GOT THE, THE, UH, WEEKEND THINGS.
DO THEY DO 'EM ON FRIDAY? WHAT? THEY DO 'EM ON SATURDAYS? GREEN MARKET DAYS.
UNLESS YOU WANT TO GO ON SATURDAY RIGHT NOW, WE'LL MOVE ON TO THE SURVEY.
THE SURVEY IS JUST A GLOMERATE OF ALL OF THE INFORMATION THAT THE SENIORS, UH, THESE ARE THE QUESTIONS THAT WERE ASKED AND THE ANSWERS THAT WERE GIVEN.
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OKAY.IF Y'ALL DON'T HAVE ANY OTHER QUESTIONS, UH, ARCHIE THIS WOULD BE THE TIME IF YOU WANTED TO MAKE IT, OR JANIE SURE.
I BELIEVE YOU MET IT BEFORE, BUT THIS WOULD BE, UH, WE'D JUST BE LOOKING FOR A MOTION TO APPROVE, UH, THE PLAN.
UH, THAT, UH, BUT BEFORE YOU, AS FAR AS THE, UH, CURRENTLY SCHEDULED TRIPS THAT WE WOULD BE LOOKING AT, AND THERE ARE ALTERNATIVES THAT ARE LISTED AS WELL.
SO I MAKE A MOTION TO ACCEPT, UH, THE NEXT FISCAL YEAR'S LUNCH, BUNCH DAY TRIPS AND OVERNIGHT TRIPS FOR OCTOBER, 2025 THROUGH SEPTEMBER, 2026, AS NOTED ON THE ATTACHMENTS.
[3. Discussion on Senior Programs FY 24-25 Estimated Budget and on Senior Programs FY 25-26 Proposed Budget. ]
ITEM ITEM NUMBER THREE ON THE AGENDA.DISCUSSION ON SENIOR PROGRAM FOR 24 25, ESTIMATED BUDGET AND ON SENIOR PROGRAM FOR 25 26.
UH, BOARD, UH, JUST WANTED TO, UH, START THE DISCUSSION.
AS YOU KNOW, WE START PLANNING WAY IN ADVANCE.
UH, AS YOU SAW, WE HAD THE TRIP SCHEDULE, UH, THAT WAS PRESENTED BEFORE YOU, UH, THIS IS TO KIND OF TIE INTO THE TWO TO SEE WHERE SPECIFICALLY SENIOR PROGRAMS RUN.
UH, ESPECIALLY GIVEN AS YOU, UH, RECALL, WE BROUGHT BEFORE YOU THE COST RECOVERY MODEL, UH, AS WE CONTINUE TO ADAPT THAT.
SO WE JUST WANTED TO MAKE SURE YOU, UH, THE BOARD WAS AWARE OF WHERE FINANCIALS STOOD FOR, SPECIFICALLY FOR SENIOR PROGRAMS. UH, SO WHEN YOU'LL SEE ON PAGE 12, THIS IS, UH, OUR INTERNAL BREAKDOWN.
UH, THIS IS WHAT WE USE TO PLAN OUR, UH, BUDGET YEAR.
UH, SO WE GO AND WE'RE AT ABOUT MID-YEAR.
UH, SO WE START OUR PLANNING BECAUSE WE HAVE TO GO BEFORE A BLC AND WE START THAT PROCESS VERY EARLY ON.
SO WE WERE ACTUALLY BRINGING, UH, OUR BUDGET TO A BLC THIS MONTH, UH, FOR THEIR FIRST REVIEW.
UH, AND THEN WE WILL HAVE, UH, KIND OF MONTHLY REVIEWS AS WE GO FROM THERE.
WHEN WE PRESENT TO COUNCIL, WE TAKE THEIR RECOMMENDATIONS, WE GO BACK TO A BLC.
UH, IF THERE'S ANYTHING CHANGED, MAKE SURE THAT THEY'RE ON THE SAME PAGE, WHICH THEN GOES BACK TO COUNCIL FOR OFFICIAL APPROVAL IN THE AUGUST AND SEPTEMBER TIMEFRAME TO HAVE A NEW FISCAL YEAR BUDGET ADOPTED, UH, IN OCTOBER ONE.
UH, SO ON PAGE 12, YOU'LL SEE AS FAR AS THE BREAKDOWN OF SENIOR PROGRAMS GO, THE FIRST SECTION AT THE TOP THERE IS GONNA BE THE REVENUES.
UH, SO THIS KIND OF SHOWS YOU ACTUALS THAT WERE ATTRIBUTED FROM YEAR OVER YEAR.
UH, THIS YEAR I, I WILL POINT OUT IS OUR, UH, REVENUE SIDE OF THINGS.
SO WE'RE ESTIMATING ABOUT A $6,000 IN REVENUE FOR PROGRAMS. PART OF THAT HAD TO DO WITH, UH, SO YOU'LL SEE AS FAR AS THE REQUESTED WAS ABOUT 13.
UM, WE HAD SOME HICCUPS IN OUR BUDGET THIS YEAR TO WHERE, UH, COUNCIL DIDN'T OFFICIALLY APPROVE SOME ITEMS THAT WERE SUPPOSED TO BE APPROVED.
UH, SPECIFICALLY WE HAD ASKED FOR INCREASES ON, UH, THE CAPACITY FOR OUR TRIPS.
SO TO BE ABLE TO TAKE TWO BUSES TO, UH, SOME OF THE TRIPS, UH, THAT TOOK A LITTLE LONGER, UH, THAN ORIGINALLY ANTICIPATED.
SO THAT SHOULD HAVE BEEN APPROVED IN THE SEPTEMBER OCTOBER TIMEFRAME.
WE HAD TO BRING IT BACK BEFORE A BLC AND COUNCIL TO GET THAT APPROVED.
BECAUSE OF THAT, IT DELAYED THAT.
SO WE DON'T ANTICIPATE THE SAME RETURN ON THAT 'CAUSE WE WERE NOT ABLE TO OFFER TWO BUSES 'CAUSE IT WAS NOT OFFICIALLY ADOPTED.
UH, SO THAT'S WHY THAT ONE IS GONNA BE A LITTLE BIT LOWER.
UH, BUT THEN IF YOU LOOK AT NEXT YEAR, WE'RE LOOKING TO PROJECT TO BRING IN ABOUT $10,000 AS FAR AS REVENUE.
PLEASE KEEP IN MIND THAT THESE ARE FOR DIRECT COSTS.
SO THIS IS, WHEN YOU THINK ABOUT THE OVERNIGHT TRIP, THIS IS THE COST ASSOCIATED WITH THE HOTEL ROOM, RIGHT? UH, THIS IS ALSO, IF THERE ARE ANY TICKETED PRICES WHEN YOU'RE ON THAT OVERNIGHT TRIP, UH, YOU GO TO, UH, THE THEATER, THAT WOULD BE SOMETHING THAT WOULD BE INCLUDED AS WELL.
WE PLAN ALL THAT, RIGHT? UH, ADDITION TO THAT IS OUR DAY TRIPS.
AND IF IT IS, WE'RE GOING TO THE MOVIES.
THAT COST IS WHAT YOU SEE AS FAR AS THE REVENUE SIDE THAT COMES FROM IT.
THAT'S THE CURRENTLY, UH, WHAT IS BUDGETED.
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I'LL MENTION THIS HERE AS WELL.SO I DID TALK ABOUT COST RECOVERY.
UH, WE ARE GOING BACK BEFORE COUNCIL, UH, TOMORROW TO TALK ABOUT COST RECOVERY FOR THEM TO UPDATE A NEW POLICY.
UH, AT THAT TIME, WE'LL HAVE A BETTER UNDERSTANDING OF WHAT THEIR EXPECTATIONS ARE FOR COST RECOVERY.
UH, WE DO NOT KNOW WHAT THAT CURRENTLY IS.
THEY MAY REQUEST THAT IT, IT INCREASES.
THEY MAY REQUEST THAT THERE IS A BUS FEE.
SO IF THAT HAPPENS, WE WILL UPDATE THIS BUDGET AND THEN WE'LL BRING IT BACK BEFORE THE BOARD JUST TO KEEP YOU AWARE OF THE THINGS THAT ARE CHANGING WITH THAT.
BUT THIS NUMBER FOR THE NEXT YEAR IS BASED ON OUR CURRENT COST RECOVERY MODEL.
UM, ANY QUESTIONS WITH THE REVENUE ONE? OKAY.
UH, THE SECOND SECTION OF THAT IS THE EXPENSE SIDE OF IT.
UH, SO WE, UH, HAD BUDGETED ABOUT $24,000 IN EXPENSES FOR THIS YEAR.
UH, WE ARE ACTUALLY, UH, ESTIMATING TO ONLY SPEND ABOUT 18,000.
UH, GOOD NEWS OF THAT IS WE ALWAYS TRY TO STAY TIGHT WITH OUR BUDGET, STAY WITHIN BUDGET.
UH, THE SECOND PIECE OF THAT WAS BECAUSE AS I MENTIONED, WE WEREN'T ABLE TO TAKE ADVANTAGE OF THE DOUBLE TRIPS FOR SOME THINGS AND THE ADDITIONAL BUS FOR TRANSPORTATION.
SO BECAUSE WE WEREN'T ABLE TO OFFER THAT, WE'RE NOT GONNA SPEND THAT MONEY.
WE RESERVE THAT TO WHERE WE COULDN'T MAKE THAT HAPPEN BECAUSE WE'RE TOO FAR ALONG IN THE PROCESS.
SO THAT'S PART OF THE REASON THAT GOES DOWN.
AS WELL AS THAT, IF YOU LOOK ABOVE, WE'RE DOWN IN REVENUE.
SO WE WANNA MAKE SURE THAT WE'RE NOT SPENDING MONEY IF WE DON'T ANTICIPATE THE SAME AMOUNT OF REVENUE COMING IN.
UH, BUT THEN AS FAR AS NEXT YEAR GOES, WE ARE, UH, PROJE, WE ARE ESTIMATING TO SPEND ABOUT THE SAME AMOUNT.
UH, SO YOU'LL SEE THAT 23,000 IS, UH, BROKEN DOWN.
UH, ON THE RIGHT HAND SIDE THAT'LL ACTUALLY SHOW YOU.
UH, BUT ON THE RIGHT HAND SIDE OF THAT LARGE YELLOW, THAT ACTUALLY BREAKS DOWN WHAT WE'RE PLANNING AND WHAT THE COSTS THAT ARE ASSOCIATED WITH TO COME UP WITH THAT BUDGET.
UH, AND OUR REQUEST FOR THAT 23,000.
SO, UM, THAT IS WHAT WE'RE DOING AS FAR AS SENIOR PROGRAMS. PLEASE KEEP IN MIND THIS DOES NOT ACCOUNT FOR ANY PERSONNEL COSTS.
UH, IT DOES NOT ACCOUNT FOR BUS DRIVERS.
UH, OUR LEASE FOR THE BUS, UH, VEHICLES, UH, I WILL SAY ONE OF THE THINGS THIS YEAR, UH, WE ARE HOPEFUL TO DO IS ACTUALLY PURCHASE, UH, THE BUS THAT WAS BEING LEASED.
SO WE'LL NO LONGER HAVE THAT PAYMENT ON THE BOOKS.
UH, SO THAT OVERALL IT'S GONNA HELP REDUCE THE FOOTPRINT OF COSTS.
WE DID GET A 12 PASSENGER VAN.
UH, SO THAT IS NOW IN OUR FLEET AND WE'RE HOPEFUL TO UTILIZE THAT TO WHERE WE MAY NOT HAVE TWO, UH, REQUIREMENT OF TAKING TWO BUSES.
UH, SO THE GOOD NEWS ON THAT IS THE VAN DOES NOT REQUIRE A CDL DRIVER.
UH, SO WE'RE HOPEFUL TO BE ABLE TO SUPPLEMENT THAT TO WHERE WE WON'T HAVE TO HAVE TWO CDL.
WE CAN HAVE ONE CDL AND THEN A REGULAR DRIVER TO BE ABLE TO SUPPORT THOSE PROGRAMS. SO WE'RE EXCITED TO HAVE THAT IN THE FLEET.
'CAUSE IT'LL INCREASE CAPACITY, BUT THE COST MAY NOT BE THE SAME AS IT IS WITH DRIVING THE BUS.
UM, BUT THOSE THINGS ARE NOT FACTORED INTO THIS.
THOSE ARE, UH, SUPPLEMENTS OR ADDITIONAL ACCOUNT LINE ITEMS. SO QUESTIONS, UM, HOW WOULD THIS DIFFER IF YOU HAD MORE TRIPS? HOW WOULD, AS FAR AS THE BUDGET GOES? YEAH.
UH, WE WOULD HAVE TO REQUEST ADDITIONAL MONEY TO BE ABLE TO HAVE THOSE TRIPS.
WELL, WHEN YOU TAKE IN MONEY FOR THE TRIPS, DOES, HOW DOES THAT HANDLED? SO, UH, EXAMPLE I WOULD GIVE WITH THAT ONE, IF YOU LOOK AT REVENUE PROJECTED FOR THIS YEAR IS ONLY $6,000.
EXPENSES PROJECTED FOR THE ENTIRE PROGRAM IS 18,000.
SO YEAH, I I I UNDERSTOOD THAT.
BUT IF YOU, UH, A LONG TIME AGO, I WAS TRYING TO FIGURE OUT HOW MUCH EACH TRIP COSTS MM-HMM
AND I WAS SAYING THAT IT WAS PROB, AND SHE'LL CORRECT ME, BUT, UH, I I KIND OF FIGURED THAT IT WAS LIKE $3,000 FOR A HOTEL.
WELL, WE'RE ONLY GOING ONE NIGHT.
AND SO $3,000 FOR ONE TRIP, YOU ADD TWO MORE TRIPS, THAT'S $6,000 MORE INCOME.
IT DOESN'T, I I KNOW THEY DON'T HANDLE IT AS INCOME.
I DON'T UNDERSTAND HOW THEY HANDLE IT.
I'VE FOUGHT THAT BATTLE TO THE END.
AND SO SOME OF THAT IS THE COST RECOVERY SIDE.
SO LIKE IF IT WAS $3,000 OR $6,000, WE WOULD SEE A $6,000 REVENUE INCREASE.
BUT WE WOULD ALSO SEE ADDITIONAL COST IN DRIVER COSTS.
SO IF WE HAD A CDL THAT WOULD DRIVE, UM, AND LET'S SAY IT WAS AN OVERNIGHT TRIP AND THAT WAS THE ONE DRIVING, RIGHT? WE WOULD HAVE TO ADD
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IN THE COST OF THE DRIVER.WE DON'T CURRENTLY, BUT WOULDN'T THE 6,000 YOU TOOK IN PAY FOR THE TRIP THAT THAT WOULD ONLY PAY FOR YOUR, UH, HOTEL COSTS? SO IT'S, IT IS, SO THE ONLY THING YOU'RE OUT IS THE GAS ON THE DRIVER, GAS DRIVER PLANNING STAFF, DEPENDING ON HOW MANY STAFF THAT GO TO IT OR ANY ADDITIONAL THAT MIGHT COME FROM THAT, UM, UH, PER DIEM THAT GOES WITH THE STAFF MEMBER THAT IS, UH, ATTENDING.
UH, SO THE COVER THERE, SO THERE'S ADDITIONAL THINGS THAT ARE ON TOP OF THAT.
SO THAT'S WHERE SOME OF IT, WHEN YOU LOOK AT IT, IT SEEMS TO BE A DIRECT CORRELATION.
UH, SO IF YOU REMEMBER WHEN WE PRESENTED COST RECOVERY, ONE OF THE RECOMMENDATIONS WAS TO BRING SOME OF THE PROGRAMS TO A 25% COST RECOVERY.
UM, AND THE BOARD ASKED TO LOOK AT A, UH, A VAN USAGE FEE OR A TRIP FEE OR A FUEL FEE, UM, TO HELP CONSUME SOME OF THOSE COSTS BECAUSE THERE'S ADDITIONAL THINGS OUTSIDE THE VERY DIRECT COSTS.
SO TRIPS ARE UNIQUE BECAUSE WE ALREADY CURRENTLY DO A COST RECOVERY FOR DIRECT COSTS ON THAT, BUT IT DOES NOT TAKE INTO ACCOUNT THE INDIRECT COSTS.
AND JUST AS, AS A COMMENT FOR MYSELF, I THINK WHEN YOU START TAKING TWO BUSES, YOU START DEALING WITH WHERE ARE YOU GOING TO EAT? WHERE YOU, WHAT ARE YOU, YOU KNOW, WHERE ARE YOU GONNA STOP? UH, WELL THAT'S WHY IT'S IDEAL TO HAVE THE VAN YES.
'CAUSE YOU DON'T HAVE NEED THE SPACE.
WELL, YOU'RE STILL TAKING TOO MANY PEOPLE AND IT, IT WOULD BE VERY STRATEGIC ON WHAT CAN ACCOMMODATE US.
SO WE DON'T ENVISION JUST BECAUSE WE HAVE THE TWO BUSES AVAILABLE, THAT WE WOULD DO THAT FOR EVERYTHING.
IT WOULD BE ONES THAT ACCOMMO.
SO EXAMPLE WOULD BE THE CASINO.
WE KNOW THE CASINO CAN ACCOMMODATE THE 50 PEOPLE.
THAT WOULD BE IF WE COMBINE THE BUSES, YEAH.
WE WOULDN'T GO TO A PLACE TRIP UP THERE WHERE YOU GONNA STOP FOR LUNCH THAT'S GONNA HAVE 50 PEOPLE, YOU KNOW, ALL THAT'S LOOKED AT BEFORE.
SO I MEAN, THESE ARE THE KIND OF THINGS THAT KINDA HAUNT ME BECAUSE
THE PLANNING THAT IS PUT ON THE BACKEND TO BE ABLE TO ENSURE THAT WE HAVE PLACES TO GO, PLACES TO STOP, TO EAT, THINGS TO DO WITH THESE TRIPS.
UM, ESPECIALLY GIVEN AN OVERNIGHT TRIP, IT TAKES TIME TO BE ABLE TO LAY OUT THE ITINERARY OF WHAT THAT LOOKS LIKE.
AND THAT'S NOT CURRENTLY CAPTURED WITHIN THE BUDGET SIDE OF THINGS.
SO ANY OTHER QUESTIONS, COMMENTS ON THIS? SO I JUST WANNA MAKE SURE Y'ALL HAD KIND OF AN UNDERSTANDING OF WHERE THAT BUDGET WORKS AND HOW IT IS.
UM, AGAIN, MENTIONED CURRENT COST RECOVERY.
UH, SENIOR PROGRAMS ACROSS THE BOARD IS A 0%, UH, EXCEPT FOR A DIRECT COST, SO A TICKET COST IF YOU WILL.
UM, BUT THIS IS GOING BEFORE COUNCIL OR COST RECOVERY IS GOING BEFORE COUNCIL TOMORROW, AND WE MAY HAVE A UNDERSTANDING OF IF THEY'RE RECOMMENDING ANY CHANGES FROM THAT, SO.
NOT A MOTION TO PASS ON THAT ONE.
JUST, JUST AN UPDATE TO MAKE SURE OTHER GUYS ARE AWARE.
DO WE HAVE A DATE FOR THE NEXT MEETING? UH, JUNE 2ND.
WE ADJOURN THE MEETING AT 1159.